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Root Menu This Is The Main Screen That Will Appear After You Log On To SAP
Root Menu This Is The Main Screen That Will Appear After You Log On To SAP
ROOT MENU
This is the main screen that will appear after you log on to SAP.
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WHITE OIL
Create Sales Order- Initial Screen:
Transaction Code – VA01.
Enter the following values in the fields.
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On pressing enter the following screen will appear. This is the Overview screen of the
Create Sales Order transaction.
Enter the following values in the fields.
Field Name Value for insertion
Sold-To-Party 100101 (e.g.)
Purchase Order no. 101 (e.g)
Material HSD-01
Order Quantity 10000 – in Liters
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On pressing enter the following screen will appear. This is the Create Outbound delivery
Overview screen.
Enter the following values in the fields.
All information from the sales order is carried forward here.
Press save.
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Press circular red & white button on left top of the screen to confirm scheduling (Token
Generation).
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Now press the Load Bulk button on the left top of your screen.
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Press the thermometer button on the screen after selecting both rows of your material
details.
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QCI Screen.
Enter the following values.
Field Name Value for insertion
Material Temp 35 Cel (e.g)
Test Temp 15 Cel (e.g)
Test Density 830 kgv
Now press the execute button (small clock like button on the left bottom of the pop up
screen.
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Back on the loading confirmation screen press the red & white circular button for
Confirm Loading. Shipment is now completely loaded.
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Press Enter. After system retrieves information for the shipment, tick the Rapid
Confirmation box.
Press the green white circular button on the top for Rapid Confirmation.
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BLACK OIL
Create Furnace Sales Order screen.
Transaction Code is VA01.
Enter the following values.
Field Name Value for insertion
Order Type ZFO
Sales Organization 1200
Distribution Channel 10
Division 10
Press enter.
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On pressing enter the following screen will appear. This is the Overview screen of the
Create Sales Order transaction.
Click on the Item Overview Tab. Enter the following values in the fields.
Field Name Value for insertion
Sold-To-Party 104822 (e.g.)
Purchase Order no. 102 (e.g)
Material HSFO-180
Order Quantity 100 – in MTO
Material Pricing Group NRL – (Select from drop down menu)
Press enter.
Press Save.
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Press enter.
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Press save.
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Press save.
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Press the thermometer button on the screen after selecting both rows of your material
details.
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QCI Screen.
Enter the following values.
Field Name Value for insertion
Material Temp 35 Cel (e.g)
Test Temp 15 Cel (e.g)
Test Density 930 kgv
Now press the execute button (small clock like button on the left bottom of the pop up
screen.
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Back on the loading confirmation screen press the red & white circular button for
Confirm Loading. Shipment is now completely loaded.
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Press Enter.
After system retrieves information for the shipment, click the Rapid Confirmation box
and the press the green white circular button on the top for Rapid Confirmation.
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Press Enter.
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LUBE SALES
Create Lubes Sales Order screen.
Transaction Code is VA01.
Enter the following values.
Field Name Value for insertion
Order Type ZSHO
Sales Organization 1100
Distribution Channel 10
Division 10
Press Enter.
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Repeat process from white oil order with relevant values for this transaction.
Press save.
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Press Enter.
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Press save.
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In case of Free Delivery by PSO of Lubricants the Lube Sales process will differ from the
Create Outbound Delivery Document screen.
Entering storage location, do not press Post Goods Issue, press save.
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Press Enter.
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Enter forwarding agent (A1234) and press Deliveries button on the upper side of screen.
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Only attach the required delivery document and remove any extra documents by selecting
and pressing this button.
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Click on all seven buttons in the bottom tab so that there are green ticks beside them. Go
to Environment in menu tab, go to shipping and then goods issue and click on it.
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Shipment No. (1222) is saved and appears on bottom of screen which should be noted.
Enter the shipping point and press execute button in top left corner.
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Tick your document number and press Post Goods Issue button.
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Press Enter.
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Press save.
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AFGHAN EXPORT
Create Afghan Export Sales Order screen.
Transaction Code is VA01.
Enter the following values.
Field Name Value for insertion
Order Type ZAEX
Sales Organization 1100
Distribution Channel 10
Division 10
Press Enter.
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Repeat process from white oil order with relevant values for this transaction. After
entering valid information do not press save.
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Press save.
Repeat following transactions from white oil order with relevant values for this order.
-VL01n.
-ZO4f1.
-ZO4f2.
-O4g1.
-O4h1.
-VI01.
-VF01.
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From the documents that appear on the left select your desired one and click on the drop
down. Select on your item no. and click on adopt button which is next to the selection
variant button. All information from the purchase requisition will be copied to your
purchase order. Enter purchasing org.
Press save. Note the Purchase Order No.
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Go to Purchase order tab and enter the purchase order no that you just created.
Press execute.
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Select All.
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Your delivery document for your purchase is created indicating the green light. Click on
the purchase order no. against the green light.
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The Purchase order that was created by you will appear in the display mode.
Repeat following transactions from white oil order with relevant values for this order.
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Press save.
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If there are any shortages, Press the GR + Sales order button and shipment will be saved
while a cartage sales order will be created against the cartage contractor.
Carry out transaction VL01N. On this screen enter additional quantities and press Post
Goods Issue.
Now go to VF01 for invoice generation like earlier orders.
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LUBE TRANSSHIPMENTS.
Create Purchase Order screen.
Transaction Code is ME21N.
Enter the following values.
Field Name Value for insertion
Order Type STO Freight
Supplying Plant 1070 (e.g)
Purchasing Org 6000
Purch Grp 129
Co code PSOC
Material 3009339 (e.g)
Quantity 1000 (e.g)
Receiving Plant 9050
Press save.
Carry out VL10B to get the outbound delivery document like in Fuel Transshipment.
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Upon getting the outbound delivery no., Go to VL02N, enter this document no. and press
enter. Following screen will appear.
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Press enter.
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All delivery documents not executed will be attached to your shipment. Select all that do
not apply and remove them by clicking on this button.
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Go to Deadline tab, Press Check-in, Loading start, Loading End and Shipment start
buttons.
Go to Environment in menu tab, go to shipping, and then go to Goods Issue and click on
it.
Shipment will be saved. Note the shipment no.
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Go to the WHERE tab. Enter Storage location where product will be stored.
Press Enter.
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AVIATION SALES
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Press Enter.
Press Save. Note Order No.
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Press Enter.
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Press Enter.
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-VL01n.
-ZO4f1.
-ZO4f2.
-O4g1.
-O4h1.
-VI01.
-VF01.
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Press Enter.
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-VL01n.
-ZO4f1.
-ZO4f2.
-O4g1.
-O4h1.
-VI01.
-VF01.
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This process is the same as White except that here Sales Org will be 1000. The customer
will always be the plant itself, or for example in case PSO House – 1000.
Repeat following transactions from white oil order with relevant values for this order.
-VL01n.
-ZO4f1.
-ZO4f2.
-O4g1.
-O4h1.
-VI01.
-VF01.
In case of self-consumption – post goods issue on VL02N and then VF01.
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RETURNS PROCESS
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Press Enter.
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Press Enter.
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Press Enter.
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Press save.
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