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    13 views14 pages

    Revised Guidelines in The Filing of Leave of Absence PDF

    Uploaded by

    Tukne

    Copyright:

    © All Rights Reserved
    Download as PDF or read online from Scribd
    Flag for inappropriate content
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    Republic oF the Philippines Department of the Interior snd Local Governinent National Police Commission NATIONAL HEADQUARTERS, PUILIPPINE, NATIONAL POLICE OFPICE OF THE CHIEF, PNP. Camp Crame, Quezon City May 2a, 2002 CIRCULAR No. 12-009 SUBJECT: REVISED GUIDELINES IN THE FILING OF LEAVE OF ABSENCE 1 m1. om. FOR ALL PNP PERSONNEL REFERENCES: a. Rule XVI, Oinnibus Rules Implementing Book V of Executive Order No. 292 and Other Pertinent Civil Service Laws; 5, CSC Memorandum Circular No. 41, s. 1998, subject: Amendment to Rules 1 and. XVI of the Omnibus Rules Implementing Book V of the Administrative Code of 1987 (Executive Order 292); ._NAPOLCOM Resolution No. 99-036 dated March 9, 1999, entitied, "Limiting to ‘Thirty (30) Days the Grant of Vacation Leave for PNP Urilformed Personnel; 4. GHQ, PNP Implementing Guidelines for Leave of Absence dated May 24, 1994, ©. PNP Circular No, 2000-005, subject: Guidelines and Procedures in the Grant Of Study Leave on Official Time and Financial Assistance for PNP Personne! for Purposes of Taking Review Classes for Bar/Board Examinations; f. DPRM Memo dated May 17, 2001, subject: Vacation Leave; 9. PNP Circular No. 2000-005, subject: Guidelines and Procedures in the Grant of Study Leave on Offical Time and Financial Assistance for PNP Personnel for Purposes of Taking Review Classes for Bar Examinations. ‘SCOPE/COVERAGE: ‘This Circular shall apply to all personnel of the Philippine National Police It lays out the guidelines and procedures in the entitlement and availabilty of the different kinds of leaves granted to PNP personnel under existing rules and regulations. OBJECTIVE 2. Establish @ system ln the application of leaves of absence for all PNP personnel, b. Provide a policy for earning leave credits for all types of leaves of absence for all PNP personnel, eee wv. DEFINITION OF TERMS: PNP Personnel Uniformed and Non-uniformed members of PNP Leave of Absence - right granted to personnel not to report For work with or without pay as may be provided by law and as the rules prescribe in Rule XVI of the Omnibus Rules Implementing Book V of the Administrative Code of 1987 (Executive Order 292), Commutation of Leave Credits - conversion of unused leave credits to their corresponding money valve. Cummutation of Leave Credits - incremental acquisition of leave credits by an official or employee. Immediate Family - spouse, children, parents, unmarried brothers and sisters and any relative living under the same roof and dependent upon the employee for support. Sick Leave - leave of absence granted only on account of sickness or disability on the part of the employee concerned or any member of his immediate family Vacation Leave - leave of absence granted to personnel for personal reasons, the approval of which is contingent upon the necessity of the service. Pregnancy - the period between conception and delivery of birth of a child, For purposes of maternity leave, miscarriage is within the period of pregnancy. Maternity Leave - leave of absence granted to female government employees legally enfitied thereto in addition to vacation and sick leave. The primary intent. oF Purpose of granting maternity leave.is to extend working mothers some measures of financial help and to provide her a period of rest and recuperation in ‘connection with her pregnancy. ‘Paternity Leave - privilege granted to 4 macied male employee allowing him Rot to report for work for seven (7) days while continuing to earn. the compensation thereto, on the condition that his legitimate spouse has delivered chilg or suffered @ miscarriage, for purposes of enabling him to effectively lend E2TS.27d Support to his wife before, during, and after childbirth as the case may be and assist in caring for his new-born child, Terminal Leave - money employee based on the hi date/voluntary separation, value of the total accumulated leave credits of an ighest salary rate received prior to or upon retirement Special Leave Privileges - leave of absence which personnel may avail for a Sraximuim of three (3) days annually aver and above the vacation, sick, maternity and paternity leaves to mark personal milestones and/or attend to filial oma domestic responsibilities, Study Leave - leave of absence granted to personnel for the acquisition of or to broaden knowledgé and improve skills , i Reviewee- any PNP personnel who is a graduate of Bachelor of Laws or other ‘courses requiring the passing of the Board such as criminology, nursing, dentistry, accountancy, etc. who desires to take the Bar/Board examinations. Official Time - means a personnel is allowed to attend review classes during office hours or working days on a full-time-basis arid shall. be freed from. all duties and responsibilities, yet shall be entitled to all benefits (ie. salary, allowances, incentives), and whose leave shall not be deducted from his/her leave credits. Review period - maximum of six (6) months for bar and three (3) months for board examinations. Relocation Leave - a special leave privilege granted to an official/employee whenever he/she transfers residence or to a new place of assignment. GENERAL GUIDELINES: ‘8. PNP personnel, whether permanent or temporary, who render work during the prescribed office hours shall, after one (1) year of continuous, faithful, and satisfactory service, be entitled to 15 days vacation and 15 days sick leave with full pay, exclusive of Saturdays, Sundays, and public holidays, Vacation and sick leaves shall be cumulative and any part thereof, which may not be taken within the calendar year in which earned, may be carried over the succeeding year. Whenever any PNP personnel retires or voluntarily resigns, or is allowed to resign or be separated frorm the service through no fault of his ov, shall be entitied to the commutation of all the accumulated vacation/sick leaves to his credit provided his leave benefits are not covered by special law. ©. Uniformed PNP personnel are only allowed thirty (30) days vacation leave in a.year excluding Saturdays, Sundays, and Holidays regardless of the number of accumulated leave credits, 4. PNP personnel shall be required to go on vacation leave for a minimum of five (5) workings days annually which reed not be successive (mandatory, leave), The annual five (5) days mandatory vacation leave shall be forfeited if not taken during the year. However, in cases where the scheduled leave has ‘been cancelled in the exigency of the service by the head of office/unit, the scheduled leave shail no longer be deducted from the total accumulated vacation leave. €. PNP personnel who are absent for at least thirty (30) days without approved leave are considered on Absence Without Official Leave (AWOL) and shall be dropped from the service after due notice. f. Leave without pay not exceeding one year may be granted in addition to the vacation and/or sick leave earned. Leave without pay shall not be granted whenever a personnel has leave with pay to his/her credit, except in the case of secondment. 9. Married women in the PNP who have rendered two years or more of continuous service shall, in addition to the vacation and sick leaves granted to them, be entitled to maternity leave of shxty (60) days including Saturdays, Sundays, and holidays with full pay. h. Married men in the PNP are entitled to seven (7) days paternity leave ‘gyluding Saturdays, Sundays, and Holidays, in addition to the vacation and sick leave granted to them. i. All travels abroad for purposes of training, education, study grant observation tour, seminar, and the like arising from personal invitations from foreign agencies or/are sponsored by the host organization, company, university, ‘and other private agencies or individuals shall be treated asa personal leave/undertaking of the personnel concerned and should not involve any government or PNP funds, whatsoever. However, any travel relative to the lavitation shail still be on government expense by way of his leave with pay, |AS such, the personnel concerned shall he covered by existing requiations or? adaftional contractual service with the government (PNP MC No 99-002 dated January 28, 1999) : |, Study teave for the purpose of taking professional examinations such as Bar Exams, Medical Board Exams, , etc., should be availed only once and not on continuing basis until the personnel concerned passes the examination. k, The mere filing of an application for leave does ndt entitle the personnel Concerned to immediately go on leave. Any personnel who absents himself From work without an approved leave shall be marked AWOL and be dropped from the rolls or be aiministratively charged for neglect of duty. All applications for leave, save in cases of sick or maternity leaves, should Feach the approving authority before the effective date of the leave. Otherwise, it shall be considered: disapproved and shall be returned to the applicant without prejudice to any disciplinary action against those who may be responsible for the delay of its processing. LEAVE GRANTED TO PNP PERSONNEL AND CONDITIONS ATTACHED THERETO. Leave of absence is generally defined as a right granted to personnel not to report for work as may be provided by law. The following are the types of leaves granted to PNP personnel: ‘A. VAGATION LEAVE 1. Leave of absence of personnel for personal reasons, the approval of ‘which Is contingent upon the necessity of the service. 2. Applications for vacation leave of absence for one (1) full day or mare shall be submitted on the prescribed form for action by the proper head of office/unit five (5) days In advance, or whenever possible, of the effective date of such leave, Sone a ao a RA seen van oor 3. Leave of absence other than illness of a personnel or of any member of » his immediate family must be.contingent upon the.needs of the: service. Hence, the grant of vacation leave shall be at the discretion of the head of office/unit 4. Where PNP personnel have pending formal administrative charges against them, ino vacation leave with pay shall be granted to the respondents during the pendency of the case. B. SICK LEAVE 1. Sick leave refers to leave of absence granted to PNP personnel on account of sickness or disability and any relative living under the same roof and dependent upon the personnel for support. 2. All applications for sick leave of absence for one full day or more shall be made ‘on the prescribed form and. shall be filed immediately upon > Personnels return from such leaye. Notice of absence in writing, however, shall be sent to the immediate supervisor and/or ‘to the UunitYoffice head. Application for sick leave in excess of five (5) successive days shall be accompanied by a proper medical cettificate, 3. Sick leave may be applied for in advance in cases’ wher’ personne! will gadergo medical examination‘or operation or advised to rest in view of it health duly supported by & medical certificate,” 4. Jn ordinary application for sick leave already taken not exceeding five days, the Chief of Office/Unit concerned may duly determine whether the Granting of sick leave is proper under the circumstances. In case of doubt, a medical certificate is required, ©. MATERNITY LEAVE 1, Maternity leave refers to leave of absence granted to mériied female PNP Personnel legally entitled thereto in addition to vacation and. sick leave, |The primary intent or purpose of granting maternity leave is to Extend working mothers some measures of financial help ard to provide her @ period of rest and recuperation in connection with her pregnancy, 2, Married women in the PNP service who have rendered an aggregate of wo (2) oF more years of service, shall, in addition to the vacation and Se Naave Granted them, be entitled to maternity leave of sixty, (60) Calendar days with full pay. 3. Maternity leave of those who have rendered one (1) year or more but less than two (2) years.of service shall be computed in proportion to their length of service, provided, that those who have served for less than one (1) year shall be entitled to 60 days, maternity leave with half ay. + Enjoyment of maternity teave cannot be deferred but should be enjoyed within the actual period of delivery in @ continuous and uninterrupted ‘manner not exceeding 60 calendar days. 5. A married woman maybe granted maternity leave more than once a Year. It shall be oranted to female married personnel in every instance Of pregnancy Irrespective of its frequency. 6. Married women may go on matemity leave for less than sixty (60) days. When a personnel wants to report back to duty before the expiration ‘of her maternity leave, she may be allowed to do 50, -provided, ‘she Presents @ medical certificate that she is physically fit to assume the duties of her position. 7. The commuted money valie of the unexpired portion of the leave need ‘not be refunded and that when the personnel returns to work before the Sxpiration of her maternity leave, she shall be paid the corresponding salary for actual services rendered. 8. Maternity leave with pay may be granted even if delivery occurs just a Few days after the termination of the employee's service. It may be ~ Granted if the delivery occurs not more than 15 calendar days after the Termination of employee's servicé as her right thereto has already accrued. 8. If already entitled, a woman employee can still avail of sixty (60) days maternity leave with pay even if she is on an extetided leave of absence without pay, 10. Maternity leave can also administrative case, FORMULA FOR THE COMPUTATION OF MATERNITY LEAVE Female Personnel who have rendered less than two (2) years of service may only recelve full pay for 3 number of days based on the ratio of 60 days to 2 years of service. be availed with pay ven if she has pending Where y = the no. of days in the service X = the no. of days to be paid years = 720 days 60 x . 720 Y 720% = 60y x = 60 720 xmy 12 For example: ‘An employee has rendered one year and six months of service Where x = number of days to be pald Y =. 1 year and 6 months (540 days) £ + xey 12 540 2 $5 days : . PATERNITY. LEAVE ‘ Paternity leave refers to the privilege granted to @ married male personnel allowing him not to report for work for seven {7) days while continuing to gatn the compensation, on the condition that his legitimate spouse has delivered a child or suffered a miscarriage, for purposes of enabling him to effectively lend care and support to his wife before, during, and after childbirth as the case may be and assist n caring for his newborn child, 2. Every married male days for the first four is cohabiting, Personnel is entited to patertity leave of seven (7) 3. The first of the four deliveries shall-be reckoned from the effectivity of the Paternity Leave Act on July 15, 1996. . Married male personnel shalt be entitled to avail of paternity leave for an absolute maximum of four deliveries. Paternity leave of seven (7) days shall be non-cumulative and strictly non- convertible to cash. The same may be enjoyed‘n a continuous of in en intermittent manner by the employee on the days immediately before, during and after the childbirth or miscarriage of his legitimate spouse. PRIVILEGE LEAVE 1, Special leave priviteges refer to lk avail of for a maximum of three vacation, sick, “maternity, milestones and/or attend to fi leave of absence which personnel may (3) days annually over and above the ‘and paternity leaves to mark personal ital and domestic responsibilities. 2. In addition to the vacation, sick, maternity, with or without existing or approved Collective Negotiation Agreement (CNA), and those covered by special leave laws, are granted the following Special leave privileges subject to the conditions stated: and paternity leaves, personne! ®) Personal_mitestones - such as_birthdays/weddings/wedding anniversary celebrations, and other important occasions, including

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