WBS: Hayden’s Halloween Party

Project description: Halloween party for Hayden’s family and

friends, providing music,
entertainment, food, and drinks.
Work Breakdown Structure:
1. Hayden’s Halloween Party
Level 1 Level 2 Level 2 subtask
Major Tasks
subtask subtask duration

1.2.1
1.2.2 Send out
1.2 Invite guests Determine One week
invitations
guest list

1.3.1
1.3.2 add
Determine
1.3 Create music variety of
duration of One week
playlist genres to the
party and add
playlist
songs to match

1.4.1
Determine 1.4.2 figure
1.4 Procure food which food we out how much Two weeks
want to buy food will cost
(ex. Tacos)

1.5.2
1.5.1 Figure determine
out how many quantity and
1.5 Procure drinks Two weeks
guests are age assortment of
21+ drinks both
alcoholic and
non alcoholic
WBS Dictionary
Work Package ID: 1.2.1

Work Package name: Determine guest list

Work Package description: Speak with Hayden’s friends and family,

and get an idea of who would be able to attend a halloween party. Talk
to Hayden about who wants to invite, and what your limitations are for
number of guests and +1’s for each guest invited

Assigned to: Carson S. Due: 10/10/2020

Work Package ID: 1.2.2

Work Package name: Send out invitations

Work Package Description: Create a fun and festive e-invitation and

send to guests after gathering contact information

Assigned to: Carson S. Due: 10/25/2020

Work Package ID: 1.3

Work Package name: Create music playlist

Work Package Description: Talk to Hayden and figure out if there will
be a party theme, then try to compile as many songs as possible to
match the atmosphere Hayden is looking for.

Assigned to: Ivette S. Due 10/20/2020

Work Package ID: 1.3.1

Work Package name: Determine approximate duration of party and

ensure playlist covers that duration

Work Package Description: Talk to Hayden about how long he wants

the part to last, start and end times, then create a long enough playlist to
last that entire duration.

Assigned to: Ivette S. Due 10/23/2020

Work Package ID: 1.3.2

Work Package name: Ensure a variety of genres for the playlist

Work Package Description: After playlist is created, shuffle around

songs, or replace some in order to ensure there is a variety of songs that
everyone will enjoy.

Assigned to: Ivette S. Due 10/25/2020

Work Package ID: 1.4

Work Package name: Procure Food

Work Package Description: Speak with Carson about the number of

guests that will attend, and get an idea of how much food will be needed

Assigned to: Leslie G. Due: 10/18/2020

Work Package ID: 1.4.1

Work Package name: Determine which food we want to buy (ex.

Tacos)

Work Package Description: Talk to Hayden and get an idea of what

type of food he wants at the part (we’re assuming he’s leaning towards
tacos).

Assigned to: Leslie G. Due: 10/18/2020

Work Package ID: 1.4.2

Work Package name: Figure out how much food will cost

Work Package Description: After deciding on which restaurant you

want to cater the food, get a cost estimate and be ready to order when it
gets closer to the party.

Assigned to: Leslie G. Due: 10/18/2020

Work Package ID: 1.5

Work Package name: Procure Drinks

Work Package Description: Talk to Carson about how many guests

will be attending, and what type of drinks everyone would want.

Assigned to: Ivette S. Due: 10/15/2020

Work Package ID: 1.5.1

Work Package name: Figure out how many guests are age 21+

Work Package Description: Talk to Carson about how many of the

guests are of legal drinking age, and of those, which ones will actually
want to drink, as well as what they might like.

Assigned to: Ivette S. Due: 10/25/2020

Work Package ID: 1.5.2

Work Package name: Determine quantity and assortment of drinks

both alcoholic and non alcoholic

Work Package Description: Go to Costco and take a look at how much

everything will cost, so you can get an accurate estimate of how much
everything will cost. Be ready to buy when it gets closer to the party.

Assigned to: Ivette S. Due: 10/18/2020

RAM
Key: (R) Responsibility (A) Accountable to (C) Consulted (P)
Progress reported to
Team Team Team
Stakeholder Stakeholder
Member Member Member

WBS Task Carson S. Ivette S. Leslie G. Hayden Guests

1.2: Invite R, P:
A: Guests
Guests Hayden

1.2.1: R C
Determine
guest list

1.2.2: Send
out R
invitations

1.3: Create
R C
Playlist

1.3.1:
Determine
R C, R
duration of
party

1.3.2: Add
R, P:
variety of
Hayden
Genres

1.4:
Procure R C
Food

1.4.1:
Determine
C R C C
which food
to buy

1.4.2:
Figure out
R, P:
how much C, R
Hayden
food will
cost

1.5:
Procure C R C
Drinks

1.5.1: R R C
Figure how
many
guests are
21+

1.5.2:
Determine
quantity R, P:
and Hayden
assortment
and cost

Milestones/Deliverables:
10/10/2020- Have the number of guests determined. 10/18/2020-
Have the total cost of both food and drinks 10/15/2020- RSVP
deadline
10/30/2020- Buy drinks
10/31/2020- Buy food.
Task Dependencies:
Both food and drink procurement is determined by the number of
guests that are expected to attend. After we get the number of
guests that will RSVP, the food and drink determinations will
have to be done. The length of the music playlist is dependent on
how long we expect the party to last.
Critical Path:
The tasks on the critical path are how many guests will RSVP to
the party, and how much food and drinks will cost. The headcount
for guests is really the driving factor for everything else that will
happen with the party. The cost of the food and drinks is critical
because we need to determine the financial cost of the party, and
whether or not Hayden is willing to spend that amount.