SAFETY STANDARD – CONTRACTOR SAFETY Page 1of 88

MANAGEMENT
SS/GEN-54, Version-02 22nd May 2018
Safety Criteria for Contractor’s Selection – High risk service job Vendors

Form NO:SAFETY/FORMS/CSM/02 RevisionNO:02 Effective date: 16th May2018

New Service Provider’s Registration Format

(Applicable only for high risk service job providers)

Safety Criteria for New Service Providers

Scoring Criteria (marks will be allotted out of 100)

0 Unacceptable
(Less than 50%)
No/Poor-weaksafetymanagementsystemandprocess,Weak
systemofleadindicatoridentification,reportingandcompliance
monitoring. Little awareness. Minimal or No ownership and
commitment.

1 Need improvement Safety management system & process exists and documented,
(50 to 64%) improving trend of Lead Indicators including reporting and
compliance monitoring. The system is implemented at minimum
levels: ownership and commitment are visible to some extent

2 Acceptable H&S Management System existing, documented and updated

regularly. Good system of Lead Indicator identification, reporting
(more than or equal to and compliance monitoring. Everyone is involved and high levels
65%) of integration and ownership & commitment are demonstrated

Company Details

Name of the Company

Registered Address

Type of Contract:

Manpowercontract Supervision contract Set Apart

contract Transientcontract Otherservices

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 Guidelines for Registration:

Type of Minimum % required Conditional Registration (if less than 65%)

Contract for Registration

For all 65 % Validity of this assessment is for 12 months only.

Operation, If any order is not received by the vendor in 12 months; re-
Services, assessment will be done for validation. After receiving the
Mining & order, competency assessment (Star-rating) to be completed
ProjectContract within six months. The responsibility to get audited is with the
CO. Assessment report is to be logged in ‘ENSAFE’ by
locational SafetyProfessional.

Other Suppliers Not required to undergo the formal Safety Assessment, but Safety requirements
including statutory requirements as mentioned in the Work Order are to be followed

Tick(√) the type of work the company is capable of undertaking.

Civil, structural & Lifting equipment

Utility services
building maintenance maintenance and services

Mechanical Maintenance Electrical maintenance and

Cleaning services
and services services

Instrumentation Transportation and material

Catering services
calibration and handling
testing
Waste materials /
Manpower supply Mining related activity
slag / reclaiming &
disposal
Lifting, loading,
Road maintenance Rail maintenance
unloading, feeding &
packaging
Refractory
Fabrication jobs Plant operation
maintenance / services

Any others, please

specify
Safety Related Details

1. What is total manpower strength of yourorganization?

2. Number ofemployees

3. Number of supervisors &managers

4. Number of Safety officers and Safetystewards------------------------

(Attach the list of people in your payroll along with their qualification and experience)

List of the sites where you are working currently:

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Requirements:

No. Requirements Criteria Evaluation Multip Maxm Actua Documents

(0-2) lying Weight l Required
Factor ed Score
Score

1 Does your 0: No/poor Safety & 6 12 Policy &

organisation have Health Principles,
Safety Management Management Safety
system Organizationa
System?
l structure,
(attach supporting
1: Inconsistent Safety Systems for
documents) Managementsystem Legal
Compliance,
2: System & process exist; Emergency
consistent Safety Planning,
Managementsystem Operational
Control, Asset
Management

2 Do you have prior 0: No or little prior 5 10 Details of

competency and experience similar job
experience in the done by you
1: Experience of working at other
similar nature of as a sub-contractor but places or
work you want to infrastructure for within Tata
perform? performing the job is not Group.
adequate
Safety dash
2: Experience of board (Lead
performing similar jobs and Lag
with adequate Indicator of
infrastructure with good last three
safety records years), Safety
audit & review
system.

A site visit
may be
planned to
see the
working if
required

3 Do you have the 0: Only semiskilled and 5 10 List of

required skilled, unskilled manpower & employees &
certified & supervisors with less than Supervisors
3 years’ experience with their
experienced man
available qualification &
power and
experience
competent 1: Skilled, certified &
supervisors to experienced manpower, Employee
perform the work? qualified supervisors Selection
available procedure

2: Highly skilled, certified List of

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 & experienced manpower, competent
competent and certified and certified
supervisors / managers & supervisors
Safety supervisors as per Act
available as per job and Rules
requirement

4 Does the company 0: No system exists; no 5 10 A sample

have competency to competency to write SOP Safety plan,
develop a Safety SOP /
1: Competency todevelop method
plan, prepare SOP, Safety plan; SOP / statement,
Method statement/ Method statement exists Job Safety
HIRA for all types of at minimumlevel analysis /
Operation /Service/ HIRA, Safe
Project job? 2: Competency to develop job execution
Safety plan; SOP/ Method plan/
statement exists; hazard
identification and risk
assessment can be done

5 Does the company 0: No or weak system 5 10 Written

have a procedure exists for capturing Lead procedure &
for reporting and and Lag Indicators format for
reporting &
investigation of all 1: Documented system & incident
incident / accident, procedure exist investigation
injury, property system.
damage, 2: Documented system &
occupational procedure with Some
diseases, unsafeact improvement initiative evidence of
exist; people are trained past
and unsafe
on identification of unsafe reporting of
condition as part of
practices and incident any incident
their Safety investigation or unsafe
management
practice
system?

6 Does the company 0: No or poor system 4 8 Provide

provide exists details about
the training
 H&S trainingfor 1: Documented system for programme.
training exists; system to
workers and
identify the PPE Submit
supervisors ?
requirement exists but records of
inconsistent in supplying PPEs issued
 PPE (IS/EN
PPE and
certified) as per
monitoring
jobrequirement 2: Documented system for system
training and retraining,
 Certified and issue & monitoring of PPE
tested toolsand and tools & equipment
equipment provided

7 Do you have system 0: No formal system for 4 8 Details about

for Safety Safety communication Safety
communication with communicatio

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 your employees like 1: Some system exists but n e.g. TBM
daily Toolbox not consistent; Records
Meetings / mass communication
documentation system not MoM of Mass
meetings? meetings /
in place
Safety
2: Consistent system; communicatio
documentation & review n meetings
system are in place.
Procedure
and plan for
Safety
meeting

8 Do you have Safety 0: No or poor Safety 4 8 Names, years

Managers/Officers organisation / Safety of experience
to ensure statutory Professional and
qualifications
compliance (with 1: Safety staff available of employees
Factory Acts & but not fulfilling the
Rules) and to requirement of local govt.
facilitate rule
implementation of
Safety Management 2: Qualified and
experienced safety staff
System in your
as per rule requirement is
company? (Follow
available
the local
government rule for
numbers)

9 Does the company 0: No system of health 4 8 Some

conduct / get check-up of employees reference
medical check-up of documents
1: System for health
employees as per check-up is available
statute?
2: Regular health
check-up system with
compliance
monitoring

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 10 How Behavior 0: No evidence of safer 4 8 Procedure &
Safety management work culture initiatives. records for
is deployed to reward and
1: System exists but recognition
develop safer work inconsistent in
culture by implementation Consequence
management
 Reward & 2: System exists with guideline/
recognition consistency in cardinal rules
implementation and
 Consequence review Evidence of
management Safety
motivational
 Motivational programmes
programme like
Safety quiz,
Safety person of
the month, Safety
suggestions,etc.

Total Marks obtained

Please √ the appropriate box on the right Not Qualified for Qualified for Registration
Registration

I hereby declare that the information given above with regard to Safety & Health requirement is correct to the best

of my knowledge. The organization would be liable for disciplinary action for any deviation from the given norms,

Signature & Date

Name of the Representative
Designation
Mobile No.
Company Name:
Tel No:
Company’s Email Address:

Address:

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Summary of Evaluation:

Good points:

1.

2.

3.

OFIs:

1.

2.

3.

4.

Evaluators: (At least two members of the team must sign below)

Name Personal No. Designation Signature Date

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