- Project Management= = P Measures of project failure: Failure to establish upper-management commitment to the project Lack of organization’s commitment to the methodology Taking shortcuts through or around the methodology Poor Project management:Project Life Cycle Purpose 4 Stretesic Fit * Objectives Senpe (erat) nemense Drat Seneca Budget Estimate Scope Final Select Team Menbers Plan Deliverakios- uaiyP ian Baseline Buicert Risk Reuister Business Case Approvals ‘Communication F tary Production of _ Key Deliverables Monvior Corte ‘Quality Management Cost Management Frisk Managem et lecus Reealution charge Cantal Reperting Communications Colekrate! “Contract Chasecit * Teamn Feedback 5 oe crn ieee turner action Prost irsplomenttion Review Saulé Comsmiting,aa a - What is Project Life Cycle? | + The attention that a project receives isn’t uniformly distributed throughout its life span but varies from phase to phase. + Most projects pass through the following five phases, which tend to overlap at times: Clean up Conesptio |) petintion Implementatio_ Significance of Project Life Cycle: Olt defines: » The phases of the project (time) » The work performed in each phase (work)' Project Life Cycle Phase 1 Concept c (Conceive) Level of Total Effort Phase 2 Planning i 2B (Develop) Phase 3 Execution E (Execute) imeline: Phase 4 Transfer F (Finish) Identity need + Extabiich feasibility: ~ program. process -sehematies + prelim budget, + project team “financing ~ sks + Identify altematives: + Present proposal + Approval 10 proce uw ever + Re-astess risks, alternatives + Present Project Briet + Obtain appraval to process || 1 | Dewolop: I 1 cock aprons " | —sketchos. outline drawings | | coendards " + Conduct studies I+ Select equipment M1 |“ Beooatim seanomics i ~ budget cash how 1 tnarcing i [= schedule 1 1 + Set uparganization + Working dae & specs + Design review + Procure equipmant + Procure consim services + Produce physical asset + Quality assurance/control + Verity performance: + Modify as required + Progress mentoring | + Forecasts & reports + Deliver facility Training operators = Reviews & Accaptoncas + Rum up to capacity + Transtar materia = Settle all accounts + Re-assign remaining team ‘Archive lessons learned = Close all records + Deliver Final Report & transfer responsiblity~ Conception/initiatior 7PRAcS, + Conception is the phase during which the project idea finds genesis and germinates, out of: Y the need to solve a problem, Y the observance of one’s environment, Y the drive to innovate something new. * This phase is essential and if flawed, it may lead to defective and dysfunctional projects.Definition Phase: + The definition phase of the project involves developing the idea generated during Conception phase. + It produces a document describing the project in sufficient detail, covering all necessary aspects like the manpower, materials, machinery, layout, utilities and feasibility.Planning Phase: * This phase starts almost immediately after the conception phase and overlaps with both definition and implementation phases. * This phase involves the preparation for the project to take — off smoothly and effects many decisions related to the “project basics’.y Core Planning: q Scope Definition en im Activity Definition /---— o Schedule Development en Resource Planningry Facilitating Planning: > Quality Planning > Organizational Planning > Staff Acquisition/ What is a Project? » It is a group of unique, inter-related activities that are planned and executed in a certain sequence to create a unique product and services within a specific time frame, scope and budget. » The Project Management Institute (U.S.A.) hasImplementation Phase: + This phase is a period of “hectic activity”. During this period, the idea starts materializing physically and tangibly and for the first time, the project can be seen off the paper. + Usually, 80-85 percent of the project work is done in this phase using all techniques of project management. Engineering moe | cm Comatiasoa :- Implementation Phase: (Contd) = Project Plan Execution * Complete Work Packages * Information Distribution = Scope Verification = Quality Assurance Team Development = Progress Meetings- Controlling: * Controls are performed to regularly measure project performance, to adjust project plans and take preventive actions in anticipation of possible problems. De eed (measurement) Pe eet) Planned to be? See oT Pee ed Pree Ct (roe ety)_ Clean - up/Termination Phase: + This is the transition phase in which the project is handed over to the operators and/or agencies responsible for maintaining it. * This phase is a clean - up task in which all project accounts are closed, Outstanding payments are settled and dues are collected.(Contd) + Administrative Closure — generating necessary. information to formally recognize phase or project completion. - Clean —up Phase Contract Close-out — completion and delivery of pro; ect deliverables and resolving open issues. It includes: ¥ Purchase Audits ¥ Product Verification v Acceptancea Synopsis: | Projet Life Cycle LC)~ What is Project Management? + Project management is a system of procedures, practices, technologies and know-how that enables the planning, organizing, staffing, directing and controlling necessary to successfully manage a project. + The primary challenge of project management is to achieve all of the project goals and objectives while honoring the preconceived constraints.e Project Manager: ~~ + A project manager is the person responsible for supervising a systems project from initiation to conclusion. ik = Se de rea wl iB = ‘a 1 &_ Project characteristics > Objective » Unique activities » Attainment of specific goal » Specified time > Interrelated activities > Life-cycle- Project Parameters: = Scope 2 = Quality__ Functions of Project. Management: + Scoping - setting the boundaries of the project + Planning - identifying the tasks required to complete the project + Estimating - identifying resources required to complete the project cheduling — developing a plan to complete the project__ Functions of Project Management: * Directing — coordinating the project * Controlling - monitoring progress * Closing — assessing success and failure— , Measures of project success: The resulting information system is acceptable to the customers (e.g. users, managers). = The system was delivered “on time.” = The system was delivered “within budget.”