n Reports Getting started Worl in pairs Look at these three charts which rater to the Forest Conference Centre. Discuss what each chart shows and means. chart 1 Forest Conference Centra Occupancy fate Daye er yar i chart2 ‘Average Number of Delegates per Conference rr Tee Chart 2 Forest Conference Centre Financial Performance SE tumover tet ths oe Tyee ie a The Forest Conference Centre Reading aa Report on the performance of eof your ollecghiee WCRI Forest Conference Centre reperttferthe Board of INTRODIICTION a eae “the proaches lost ithe prtenanedehihetarest Gimme 1 oft fies edGeetlon ise Cente inthe ast vo fasandis projected perfomance of rey, roo charts above, Ho USE UF CONFERENCE CEN IKE three charts above, Ho The number of days thal theconferencecenteis used has inzeased byarorsthis F 5 has asked youto {year from 180 200, ands his tend is expected to continue tha 4 check that the English ected aceupaney rate of a0 days 1 3 weomer neste Te ees the lines (but notin the doo this year I's predicted thatdeegatespercbnferencewildecrenseto. theres one extra ond. Wile Une extra w word in the column on " the right. Some lines, i however, are correct; puta tick (7) where a 4 line is correct. 1% Reports2. Read the report again and answer these questions. L_ What do you notice about the layout of a report? 2 Which is it most similar to: a letter or a proposal? (You can see an example of a proposal on page 56.) 3. How is a report different from a proposal? 4 Wiel pice ol furans iy due aepunt is yt inclaled in the three chacts? s the style of the report formal or informal? Give reasons far your answer, (For the difference between formal and informal styles, please see Useful language vt page 21.) 3. When you have finished, discuss your answers with a partner. Grammar workshop Using the passive The passive is formed by the verb fo be + the past participle Active The numberof davs people use the conference centre each year has increased by 10% Passive ‘The number of days the conference centre is used exc year has increased by 10% ‘The passive js more impersonal and mare formal. Itis often used when you want to talk about the effect of an action, but itis not necessary to mention who did the 1. Read the report again and find other examples of the passive. 2 Complete thie eection from a report by putting the verbs in brackets into the correct passive form. This hotel has several disadvantages: it 1 2 net equipped (or equip) to function asa conference centre. It 2 (see) by the management as a means of filling empty rooms, Adequate technical equipment 3 (not provide), and some of the rooms can 4 (use) only when they 5 (vacate) by guests at 11 o'clock. They then serve as meeting rooms, but first the rooms must 6 (clean) and che beds have 107 (remove). 3 Look at this sentence from the Forest Conference Centre report. This trend is expected to continue next year. This can also be expressed like th It is expected that this trond will eantinne Find two other passives like these in the report 4. Change these sentences in the same way. 1 Profits are believed to be rising at the moment, itis ..Belleved that profite.are.cing... at the moment. 2 This figure is forecasted to fall to about £1.25m next yea leis to about £1.25m next year. 3. Itispredicted that delegates per conference will decrease to just 390 next year Delegates per conference are 10 Just 390 next year 4 Ibis expected that tumover will increase by 2.5% next quarter Turnover by 2.5% next quarter 5. Visitor numbers are predicted to fall over the next five years. Ils lover the next five years © pages 60-81 (Passives 1 anaz) Vocabulary and speaking 1. How many other words can you find inthe report which mean the folowing? Lrose 2 fell Milton Manon Repors B%2 Youwill hear three executives from Florentino International being interviewed about why they 2. Drawa chart below like Chart 3 on page 72 to show 3 Take turns to describe your chart to your partner tumover and profits for a company for last year, this without letting him/her see it. year and next year (projected). Draw your partner's chart below. Areport on the use of private company jets Talking point Discuss the following in pairs. What do you think the advantages of using 2 private company jt for business trips instead of a normal commercial flight might bet List as many advantages as you can. ning » 1 Compare the list you made with the list (A-G) below. Did you think of the same reasons? Did you think of other reasons whch ar not aven on thisist? ‘Gets more work done D Cavelacune Dulieas si dig tp © presses potential customers D Saves on journey tie E Candeal wih customer problems quickly F More comfortable than commercial strat © Has move fexbity prefer using the company jet Instead of a normal commercial fight, Listen and, for each persor docide what their main reason is. Choose from the list A-G in Exercise 1. ‘Mariano Merane: Pascuala Fernandez: 3. Nicole Lefranc: ReportsTalking point Work in pairs. Look at the two charts. Discuss what each one shows. Shae. E15 Average number of flights by departmental directors and above Florentina Intemational ey aa} —|) 0 20 | 10 last yaar this year next year (projecten) hart 2 Reasons for fights eating company meetings ‘i das last year this yoar ext yoar torojectea! Writing 1 Workin small groups. Look at this writing task and discuss the questions which follow. ‘ou work for Florentino International ‘+ The CEO has asked you to write a report on how the company aircraft are used by departmental directors * Look at the graphs abave and use the information to wi ‘your report for the CEO. + Write about 150 words, 1 What tile could you give the report 2. What section headings could the report have? 4 Should the style be formal or informal? Why? 2 Write the report. Use the report on page 72s a model. Reports 75