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17-Define Workforce Records PDF
17-Define Workforce Records PDF
HCM Global HR
Define Workforce Records
Instructor Guide
August 8, 2013
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CONTENTS
Lesson 1: Define Workforce Records ...........................................1
Objectives.............................................................................................. 1
Define Workforce Records Task List ............................................................ 2
Defining Availability ................................................................................. 3
Availability Overview ............................................................................. 3
How Worker Availability Is Determined ................................................... 4
Primary Work Schedules......................................................................... 5
Calendar Events.................................................................................... 7
Calendar Event Categories ...................................................................... 8
Instructor Note: Demo Timing ................................................................. 9
Demonstration: Managing Calendar Events .............................................. 10
Instructor Note: Demo Timing ............................................................... 12
Demonstration: Managing Work Schedules .............................................. 13
Instructor Note: Activity Timing ............................................................. 15
Activity 1 Introduction: Creating and Assigning a Work Schedule................. 16
Activity 1: Creating and Assigning a Work Schedule ................................ 17
Instructor Note: Activity Timing ............................................................. 23
Activity 2 Introduction: Adding an Exception to a Work Schedule ................ 24
Activity 2: Adding an Exception to a Work Schedule ................................ 25
Define Availability Review Question 1 ..................................................... 27
Define Availability Review Question 2 ..................................................... 28
Define Availability Review Question 3 ..................................................... 29
Define Availability Review Question 4 ..................................................... 30
All Define Availability Review Questions and Answers ................................ 31
Defining Person Record Values ................................................................ 32
Define Person Record Values Overview ................................................... 33
Define Person Record Values ............................................................... 34
Person Types...................................................................................... 35
Instructor Note: Demo Timing ............................................................... 36
Demonstration: Creating User Person Types ............................................ 37
Person Name Formats .......................................................................... 39
Instructor Note: Demo Timing ............................................................... 40
Demonstration: Creating Person Name Formats ....................................... 41
Person Lookups .................................................................................. 43
Defining Employment Record Values......................................................... 44
Define Employment Record Values Overview............................................ 44
Define Employment Record Values ....................................................... 45
Instructor Note: Assignment Statuses..................................................... 46
Assignment Statuses ........................................................................... 47
Instructor Note: Demo Timing ............................................................... 48
Demonstration: Creating an Assignment Status........................................ 49
Employment Lookups........................................................................... 51
Defining Documents .............................................................................. 52
Defining Documents Task List ............................................................... 52
Document Types and Categories ............................................................ 53
Defining Document Delivery Preferences ................................................. 54
Overriding Document Delivery Preferences .............................................. 55
Instructor Note: Demo Timing ............................................................... 57
Demonstration: Creating a Document Type ............................................. 58
Instructor Note: Activity Timing ............................................................. 60
Activity 1 Introduction: Creating a document type .................................... 61
Activity 1: Creating a document type.................................................... 62
Defining Workforce Records Review Question 1 .......................................... 65
Defining Workforce Records Review Question 2 .......................................... 66
i
Defining Workforce Records Review Question 3 .......................................... 67
All Defining Workforce Records Review Questions and Answers ..................... 68
Lesson Highlights .................................................................................. 69
Lesson Highlight Details ....................................................................... 70
ii
Lesson 1: Define Workforce Records
Define availability
Define person record values
Define employment record values
Define documents
To access the tasks under Define Workforce Records, select your implementation
project using the Function Setup Manager and navigate to:
Workforce Deployment > Define Common HCM Configuration > Define Workforce
Records
Defining Availability
Availability Overview
The application searches for primary work schedules that were assigned to these
workforce structure levels in the following order:
Calendar Events
A calendar event indicates a period that signifies an event, such as a public holiday or a
training course. You include a calendar event as an exception in a work schedule so
that the application considers that event when determining the worker's availability.
When you create a calendar event, you determine which set of workers the event must
apply to.
When you use a geographic or organizational hierarchy for calendar event coverage,
you can select which nodes in the hierarchy to include in or exclude from the coverage.
The following diagram shows an example for doing this.
In the above figure, the calendar event coverage includes all employees, except the
ones in the Support department.
When you include the calendar event category as an exception in a work schedule, all
calendar events in that category are automatically included.
In addition to the predefined Public Holiday event category, you can create your own
calendar event categories by adding values to the Calendar Event Category lookup
type.
The course was designed for you to perform the specified demonstrations at this point.
Demonstration Scope
Create a calendar event for the public holiday May Day.
Demonstration Steps
Start Here
Setup and Maintenance work area, Implementation Project: XX Workforce
Deployment page
These task lists are expanded: Workforce Deployment - Define Common HCM
Configuration - Define Workforce Records - Define Availability.
Information
As you learned earlier in this lesson, a calendar event category identifies a
group of related calendar events.
8. In the Coverage section, click in the Hierarchy Type field. Select Organization.
Information
10. In the Coverage Source section, select the InFusion Corporation row.
12. Click the Expand icon next to InFusion Corporation to view the entire
coverage.
Demonstration Scope
Go to the Manage Work Schedules page and open an existing work schedule to learn
about its settings.
Demonstration Steps
Start Here
Setup and Maintenance work area, Implementation Project: XX Workforce
Deployment page
These task lists are expanded: Workforce Deployment - Define Common HCM
Configuration - Define Workforce Records - Define Availability.
Note: We are searching for work schedules that belong to the Work category.
3. Click Search.
Information
Notice that this work schedule belongs to the Time type, which indicates that the
schedule is composed of Time work patterns. Time patterns always have time
shifts that have a start time and end time. In this work schedule, the length of the
Standard Working Week - Office work pattern is seven days. This work schedule
starts from January 1, 2001 to January 1, 2020. The work pattern in the Patterns
region repeats itself during this period. As you learned earlier in this lesson, a
work schedule exception is an event that impacts the normal working pattern in a
work schedule. Notice that the Public Holiday calendar event category is added
as an exception to this work schedule. This means all calendar events that
belong to the selected category are automatically added as exceptions. Eligibility
profiles allow you to restrict the number of work schedules that appear when a
manager wants to select a schedule to assign to workers.
The course was designed for you to facilitate learners doing the specified activity, at this
point.
Requirements
Use the bold text for the object names, replacing the XX with your initials, as
indicated by your instructor.
You must have access to Oracle Fusion Application InFusion database or
comparable training or test instance at your site, on which to complete this
practice
Activity Scope
Create calendar events, a workday schedule, and a work schedule as well as assign the
work schedule.
Start Here
Setup and Maintenance work area, Implementation Project: XX Workforce
Deployment page
These task lists are expanded: Workforce Deployment - Define Common HCM
Configuration - Define Workforce Records - Define Availability
Note: In this activity, the training event starts on March 12, 2012 and ends on
March 14, 2012.
8. Click Submit.
9. Click OK.
9. On the Workday Pattern Details toolbar, click the Add Row icon.
8. In the Patterns section toolbar, click the Add Row icon button.
Note: You must add the pattern that you created earlier.
3. Click Search.
5. On the Resource Assignments section toolbar, click the Add Row icon.
At this point, you should have created a work schedule and assigned it.
Requirements
Use the bold text for the object names, replacing the XX with your initials, as
indicated by your instructor.
You must have access to Oracle Fusion Application InFusion database or
comparable training or test instance at your site, on which to complete this
practice
Scope
Open your employee's work schedule and include the training event you created in the
previous activity as an exception.
Start Here
Home work area, Welcome tab.
3. Click Search.
Information
The Person Management work area enables you to manage all stages of a
worker's association with the enterprise, from creating employment through
termination of work relationships.
11. In the Exceptions section toolbar, click the Add Row icon button.
13. In the Name field, select XX Worker Safety and Health Training.
1. True
2. False
1. True
2. False
A. Organizational hierarchy
B. Divisional hierarchy
C. Geographical hierarchy
False. Work schedules assigned to lower workforce structure levels take precedence
over those defined at higher levels. For example, a work schedule defined at the
assignment level takes precedence over the one defined at the department level.
You want to create a calendar event to all workers in Japan. Which hierarchy type
would you choose?
A. Organizational hierarchy
B. Divisional hierarchy
C. Geographical hierarchy
To access the Define Person Record Values task list, use the navigation path,
Workforce Deployment > Define Common HCM Configuration > Define Workforce
Records > Define Person Record Values:
System Person Types: Predefined person types that the application uses to
identify a group of people. You cannot change, delete, or create additional
system person types.
User Person Types: Contained in the system person type and can be
configured as per your enterprise requirements. There is no limit to the number of
user person types that you can add to a system person type. For example, if your
enterprise refers to its employees as associates instead of employees, you
change the Employee user person type to Associate.
Each person name format type contains a sequence of name components that
represents different parts of a person's name, for example, first name, last name, and
punctuation marks. You can change the sequence of, remove, or include additional
name components according to your requirements. Oracle Fusion HCM includes local
and global formats for each format type.
Person Types
The following figure illustrates the system person types and the list of user person types
defined for the selected system person type, Employee. You can add new user person
types.
The course was designed for you to perform the specified demonstrations at this point.
Demonstration Background
As an Human Resources (HR) specialist, you manage person types.
Demonstration Scope
Create an Associate user person type for the Employee system person type.
Demonstration Steps
These task lists are expanded: Workforce Deployment - Define Common HCM
Configuration - Define Workforce Records - Define Person Record Values
Information
Use the Manage Person Types page to review the system person types, and
modify existing user person types as well as create new ones.
In this demonstration, we create a new user person type for the system person
type, Employee.
2. From the System Person Type list, select Employee to view the associated
user person types.
6. Click OK.
Location: Setup and Maintenance work area You have successfully created a
user person type for a system person type.
To ensure that the required name changes reflect correctly, you must schedule the
Apply Name Formats to Person Names process to run regularly.
To schedule this process, follow these steps: From the Navigator menu, select Tools >
Scheduled Processes. Select Schedule New Process. Search for the Apply Name
Formats to Person Names process and click Submit.
The following table describes the predefined format types that you can configure.
The course was designed for you to perform the specified demonstrations at this point.
Demonstration Background
As an Human Resources (HR) specialist, you manage person name formats.
Demonstration Scope
Create a new person name format using the name components.
Demonstration Steps
These task lists are expanded: Workforce Deployment - Define Common HCM
Configuration - Define Workforce Records - Define Person Record Values
Information
Use the Manage Name Formats page to review existing name format types and
create name formats.
Information
Use the Create Name Format page to create a name format using name
components. In this example, we create a name format for the format type, Full
name.
6. Click the Move to Other List icon button to move the selected item to the
Selected Name Components field.
7. Repeat the previous two steps to move . (Period), Space, First Name, Space,
and Last Name to the Selected Name Components field.
11. Press Tab to exit the field and generate the formatted name.
12. Preview the formatted name to verify that the name format matches your entry.
Person Lookups
The following table describes common lookups that are person-related and have user or
extensible customization levels. Review these lookups and update them as appropriate
to suit enterprise requirements.
To access the Define Employment Record Values task list, use the navigation path,
Workforce Deployment > Define Common HCM Configuration > Define Workforce
Records > Define Employment Record Values:
Rename the user status values associated with the predefined assignment status
values
Create new assignment status values
Manage Lookups
This task enables you to manage all employment related lookups.
For the Creating User-Defined Assignment Statuses demo, explain that if you are
defining multiple user statuses corresponding to a HR status, you must designate any
one user status as the default status. The default assignment status is attached to an
assignment unless you specify a default user status. For example, when you create an
assignment, its status is set automatically to the default assignment status
corresponding to the HR status Active unless you have specified a default user status
corresponding to Active.
Assignment Statuses
Each assignment contains an assignment status. The HR status and payroll status
values are linked to the assignment status and are set automatically when the
assignment status changes. For example, when you create an assignment, its status is
set automatically to Active - payroll eligible. The same action sets the HR status to
Active and the payroll status to Process. You can define your own user names for the
predefined assignment statuses.
The course was designed for you to perform the specified demonstrations at this point.
Demonstration Background
As a Human Resources (HR) specialist, you create and maintain assignment statuses,
which determine whether an assignment is eligible for payroll processing, active,
inactive, or temporarily suspended.
Demonstration Scope
Create a user assignment status named Temporary Assignment.
Demonstration Steps
Start Here
Setup and Maintenance work area, Implementation Project: XX Workforce
Deployment page
These task lists are expanded: Workforce Deployment - Define Common HCM
Configuration - Define Workforce Records - Define Employment Record Values
Note: Enter a unique code since this value uniquely identifies the assignment
status.
Employment Lookups
The following table lists common lookups that are employment-related and have user or
extensible customization levels. Review these lookups, and update them as appropriate
to suit enterprise requirements.
Defining Documents
Defining Documents Task List
Defining Documents Task List and Tasks
To access the Define Documents task list, select your implementation project from the
Functional Setup Manager and navigate to:
Workforce Deployment > Define Common HCM Configuration > Define Workforce
Records > Define Documents
Note: You can specify delivery preferences for approved document types only. If you
are creating your own document type, you must first submit it and then edit the created
document type to enable document delivery preferences.
Delivery Preferences
You can specify default delivery methods for a document type, whether paper or online,
and specify whether worker consent is required for delivering documents online-only. If
you set consent as required and initial consent as not granted, then the paper delivery
method is automatically selected and disabled; the option is automatically deselected
(while still disabled) when you set initial consent granted to Yes. You can enable
persons to override the delivery preferences for their documents, in their portraits. The
document delivery preferences report lists the delivery preferences and any default
overrides, including person level overrides.
The course was designed for you to perform the specified demonstrations at this point.
Demonstration
Background
As a Human Resources (HR) specialist, you create any additional document types.
Demonstration Scope
Create a document type XXMedical Certificate to categorize medical certificate type of
documents.
Demonstration Steps
Start Here
Setup and Maintenance work area
1. In the Search region, in the Name field, enter Manage Document Types.
2. Click Search.
Information
Use the Manage Document Types page to manage existing document types
and create new ones.
Information
Information
Users must specify the issuing authority, location, and issued on date, when
they create document records of this type.
11. In the Attributes section Issuing Authority, Issuing Location, and Issued On
rows, select Required.
Requirements
Use the bold text for the object names, replacing the XX with your initials, as
indicated by your instructor.
You must have access to Oracle Fusion Application InFusion database or
comparable training or test instance at your site, on which to complete this
practice.
Activity Scope
Start Here
Setup and Maintenance work area, Implementation Project: XX Workforce
Deployment page
These task lists are expanded: Workforce Deployment - Define Common HCM
Configuration - Define Workforce Records - Define Documents
Information
Use the Manage Document Types page to manage existing document types
and create new ones.
8. Click Submit.
9. Click Yes.
2. Click Search.
8. Since worker consent is already available, retain Yes as the selection for the
Initial Consent Granted field.
9. Retain Yes as the selection for the Allow Peron Level Overrides field.
10. In the Document Delivery Default Overrides section, select United Kingdom
for the Payroll Statutory Unit Country field.
11. Select InFusion Corp UK for the Payroll Statutory Unit field.
13. Since worker consent is already available, retain Yes as the selection for the
Initial Consent Granted field.
14. To override the delivery preference for the London location, click Create.
At this point, you should have created a document type and enabled document delivery
preferences.
1. True
2. False
1. True
2. False
When date-effective values are copied to the PER_KEYWORDS table, their history
is also copied.
False
Lesson Highlights
Define availability
Define person and employment records
Define documents
Managing Person Types: You can use person types to maintain information for a
group of people in your enterprise. Person types include s ystem person types
and user person types
Managing Person Name Formats:Oracle Fusion HCM provides predefined
person name format types that you can configure
Managing Person Lookups: This task enables you to manage all person related
lookups
Define Documents