61

Feasibility Study

Chapter 3

FEASIBILITY STUDY

The following discussions describe the current

processes involved in the _________ of the __________

department. A thorough understanding of the current

processes involved yielded the identification of the

existing ________ used and the difficulties experienced by

the _________. Narrative description of the proposed system

and project deliverables will also be presented and

discussed together with the features comprising the proposed

system. Furthermore, security measures to be applied in

terms of data integrity and data security will also be

included prior to the implementation of the proposed system

after the study had been made.

A. Operational Feasibility

Narrative Description of the Existing System

The following discussions will delve into the current

processes and difficulties experienced by the _________ in

the ___________ and in identifying the availability of such.

A. Processes in terms of _________

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Feasibility Study

______________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

Figure 3.1 presents how ___________ is dealt with.

B. Processes in terms of _________

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Feasibility Study

______________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

Figure 3.2 presents how ___________ is dealt with.

Presentation, Analysis and Findings of Data

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Feasibility Study

The researchers had interviewed the _________ of

__________________ department. The purpose of the interview

was to gather important data in order for the researchers to

clearly define problems as perceived by the respondents.

Through this, the researchers assessed the_______________.

Also, difficulties experienced by the _____________ were

identified in the ___________________.

Existing System used by the (State the office name or

company name)

Based on the data gathered from the interview, the

following are the __________________________ use by the

_________________ department.

(Specify the major concern studied in this part). Blah

blah Blah blah Blah blah Blah blah Blah blah Blah blah Blah

blah Blah blah Blah blah Blah blah Blah blah Blah blah Blah

blah Blah blah Blah blah Blah blah Blah blah Blah blah Blah

blah Blah blah Blah blah Blah blah Blah blah Blah blah Blah

blah Blah blah Blah blah Blah blah Blah blah Blah blah Blah

Problem area1. Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah
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Feasibility Study

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah.

Problem area2. Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah.

Problem area3. Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah.

Narrative description of the proposed system

The following discussions will delve into the proposed

processes that will change or update current system for

future benefits and advantages if the proposed system will

be implemented. Furthermore, _____________________________

__________________________________________________________

__________________________________________________________

__________________________________.
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Feasibility Study

A. Processes in terms of _________

______________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

Figure 3.? presents how ___________ is dealt with.

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Feasibility Study

B. Processes in terms of _________

______________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

Figure 3.? presents how ___________ is dealt with.

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Feasibility Study

B. Technical Feasibility

The following will describe the hardware or the

physical component required for the proposed system needed

for the implementation.

Software requirements. The software requirements are

set of configuration and installation that have to be

configured and installed.

The system minimally requires the system running on

Microsoft Windows XP with installation and configuration for

the Internet Information Services (IIS) (if online ok). The

operating system provides an operating environment wherein

various hardware and software users can interact in relation

to the practical use of the system and also gives the full

services needed to effectively run the system.

Subscription to an Internet Service Provider or ISP if

already available is a requirement since the system can also

be access online.

System Features Comprising the Proposed System

The following are descriptions of features that

comprise the (title of the system):

Archiving. ____________ adopts an archiving feature that

will establish long term storage or backup of selected

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Feasibility Study

_________________. This allows ____________ to save files

for future use.

User authentication access and controls. This feature

allows the system administrator to manage and control users’

access level and limitations to the proposed system.

Online access. This feature allows the system to be

connected using the internet for the user and administrator

to ____________________________________________________.

Feature pa more. _____________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

Feature pa more. _____________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________
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Feasibility Study

Table 3.1
Software specifications

Software Specifications
Operating System Windows XP2, Windows 7
Web Programming Language Active Server Page (ASP)
Hypertext Markup Language (HTML)
Web Design
Cascading Style Sheets (CSS)
Database Microsoft Access 2010
Office Application Microsoft Office 2007 or 2010
Browser Google Chrome, Mozilla Firefox
Others Adobe Acrobat Reader 10.0

Hardware requirements. These are the set of physical

components essentially needed to run the applications and

system processes. A client or workstation is one of the many

hardware requirements that will enable system users to

interact and request data online.

Table 3.2 shows the minimum hardware requirements

needed to run the applications within (name of your system).

Table 3.2
Minimum Hardware requirements

Computer Hardware
Specifications
Components
Processor 1.6 GHz processor
Memory 1 GB RAM
Monitor VGA with 800 x 600 dpi
Mouse/keyboard PS2 or USB
Database 5 GB free HD space
Network Hardware Router, RJ 55, Hub, Server, etc.
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Security measures to be applied in terms of data integrity

and data security

In relation to security measures, to maintain data

integrity and data security, the proposed system will adopt

the following:

First is the firewall, blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah

Blah blah Blah blah Blah blah Blah blah Blah blah Blah blah.

Second is the installation of anti-virus, blah Blah

blah Blah blah Blah blah Blah blah Blah blah Blah blah Blah

blah Blah.

Survey Result

_______________________________________________________

__________________________________________________________

___________________________________________________________

_______________________________________________________.

Table 3.3
Major concerns that need changes or upgrade in the manual
system of _________
(Number of respondents = 5, _____ Personnel)
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Feasibility Study

5 4 3 2 1
Item STATEMENT AWM DI
SA A U D SD
It is very difficult to locate
A 1 2 0 2 0 3.40 A
files of a patient when needed.
There is a prolong time of
B keeping an inventory of medical 1 2 0 2 0 3.40 A
supplies.
Duplication or inaccuracy of
C 0 3 0 0 2 2.80 U
data or information.
D Time wasting. (data search) 1 2 0 2 0 3.40 A
Unorganized files and records
using the traditional filing
cabinet like the patients’
records from different tests
E 1 2 2 0 0 3.80 A
(i.e., dental, blood pressure),
assessments and results when
they were admitted from the
infirmary office.
Files or patients’ records are
not secured if using filing
cabinet. There is a chance that
F somebody who is not authorized 2 3 0 0 0 4.40 SA
from the office that will
intervene from confidential
files.
Generation of reports is slow
especially when retyping the
G necessary and important from a 2 1 0 2 0 3.60 A
requesting patient and other
means of filing records.
File maintenance from a day to
H day basis is difficult (updates 1 2 0 2 0 3.40 A
and data entry)
Other jobs and responsibilities
can be delayed, moved or
ignored because of prolong
I 2 1 0 2 0 3.60 A
processes using the manual
method of information
management.
Maybe additional employee is
needed to do other
J 4 1 0 0 0 4.80 SA
responsibilities inside the
office.

Over-all weighted mean 3.66 A

Legend:

Interval
Scale Descriptive Interpretation
Range
5 4.20 – 5.00 Strongly Agree
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Feasibility Study

4 3.40 – 4.19 Agree

3 2.60 – 3.39 Uncertain
2 1.80 – 2.59 Disagree
1 1.00 – 1.79 Strongly Disagree

AWM = [(SA*5)+(A*4)+(U*3)+(D*2)+(SD*1)] / N
OWM = sum of all Average Weighted Mean / number of items
= ((3.4)+(3.4)+(2.8)+(3.4)+(3.8)+
(4.4)+(3.6)+(3.4)+(3.6)+(4.8) / 10
= 3.66 (Agree)

Analysis of Data

______________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

______________________________________________________.

Interview Result
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Feasibility Study

(Short Introduction how interview is delivered and how

it help you to come up with your conclusion that the

proposed system is feasible for a study).

(Also, briefly discuss it here how interview helped

you identify the concerns of people in charge based on what

they experienced with the current system they

use/encounter/experienced/applied).

Below are the questions and answers based on the

interview made.

Question 1: qqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqq

QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ?

Answer: AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA

AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA

AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA.

Question 2: qqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqqq

QQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ?

Answer: AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA

AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA

AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA.

C. Economic Feasibility
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Feasibility Study

Cost and Benefit Analysis

Short introduction of what is a CBA and its components.

Blah blah blah blah blah blah blah blah blah blah blah blah

blah blah blah blah blah blah blah blah blah blah blah blah

blah blah blah blah blah blah blah blah blah blah blah blah

blah blah.

Table 3.4
Existing Annual Expense

Office Supplies Expense

Description Qty/Year Unit Price Annual Cost
Ballpen 60 pcs. 6.00 360.00
Carbon Paper 12 boxes 54.00 108.00
Registration Form 1300 pcs. 1.00 1,300.00
Staple 4 pcs. 93.00 372.00
Staple Wire 24 boxes 8.75 210.00
Paper fastener 6 boxes 37.75 226.50
Paper clip 12 boxes 8.25 99.00
Folder (L) 300 pcs. 5.50 1,650.00
Folder (S) 300 pcs. 4.50 1,350.00
Brown Envelope (L) 300 pcs. 3.50 1,350.00
Brown Envelope (S) 300 pcs. 2.27 681.00
Coupon Bond (S) 24 ream 140.00 3,360.00
Coupon Bond (L) 24 ream 165.00 3,960.00
Liquid Paper 24 pcs 36.50 876.00
Pad paper 24 pads 26.25 630.00
Calculator 2 pcs. 550.00 1,100.00
Total: 17,632.50

Table 3.5
Proposed Annual Expense
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Feasibility Study

Office Supplies Expense

Description Qty/Year Unit Price Annual Cost
Ballpen 24 pcs. 6.00 144.00
Registration Form 1300 pcs. 1.00 1,300.00
Coupon bond (S) 6 reams 140.00 840.00
Coupon bond (L) 6 reams 165.00 990.00
Printer Ribbon 12 pcs. 110.00 1,320.00
Continuous paper
2 box 650.00 1,300.00
2 ply w/ carbon paper
Total: 5,894.00

Table 3.6
One-Time Cost

Hardware Cost:
3,000.00
4,450.00
Computer(one set) 25,000.00
Software Cost:
Enrolment System
20,000.00
w/ 1 year maintenance & user training
Total: 52,450.00

Table 3.7
Existing Operational Cost with Employee Salary

Existing Operating Expense: 17,632.50

Employee Salary annually (90.00 x 240hrs) 21,100.00
Total : 38,732.50

Table 3.8
Proposed Operational Cost with Employee Salary

Proposed Operating Expense: 5,894.00

System Maintenance (annually) 4,000.00
Employee Salary annually (90.00 x 96hrs) 8,640.00
Total : 18,534.00
Table 3.8
Total Savings

Existing Operating Expense: 38,732.50

Proposed Operating Expense: 18,534.00
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Feasibility Study

Total : 20,198.50

Table 3.8
Savings on the proposed system

Cumulative CPV with

Present
Year Savings Discount Present System
Value
Factor Value Maintenance
1 14,460.00 1.06 18,362.27 18,362.27 14,362.27
2 14,460.00 1.12 17,976.59 36,338.87 32,338.87
3 14,460.00 1.19 16,959.05 53,297.92 49,297.92
4 14,460.00 1.26 15,999.10 69,297.02 65,297.02

The table above illustrates the targeted savings of the

school if the proposed system will be implemented. It has an

interest rate of 6% annually.

Net Present Value

= (??? - ???) / ???
=
=

Return on Investment
= (??? - ???) / ???
=
=
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Feasibility Study

Table 16
Annual Cash Flow of proposed On-LANES

Over-All
Yearly NPV Cash NPV Cash
Year Flow Flow
0 28,450.00 28,450.00
1 8,398.64 (20,051.37)
2 7,635.12 (12,416.24)
3 6,939.61 (5,476.63)
4 6,464.76 828.59
5 5,735.89 6,564.48

Project break-even occurs at 4 years and 27 days

Actual break-even occurred at 4 years and 27 days

Figure 3
Break-Even Analysis

50,000.00
40,000.00
AMOUNT

SAVINGS
30,000.00
COST
20,000.00
10,000.00 Actual Break-even Point
-
1 2 3 4 5
YEAR

Actual Break-Even Analysis Computation:

Days(s):
= ((6, 464.76 – 828.59) / 6, 464.76)
= .87 * 30
= 26.15
Approximately 27 days