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References in Banner
GLOSSARY OF BANNER TERMS
General Person Each person (student, faculty member, recruit, etc) in the system
may be considered a “general person”. This is opposed to a “non-
person” (company), who have unique identification, but are not
really “persons”.
General Person Record Items of information which do not change from term to term are
stored in one location in the database, the “general person
record”. This information includes Social Security Number,
gender, ethnic background, date of birth, and an indicator whether
the person is deceased.
Form Interactive screen-oriented programs that query (search and
display), update, and delete parts of a database. Forms are
divided into one or more blocks of information, which may take up
one or more pages (windows).
Block Data that are logically related are displayed in separate blocks on
a display form. Often, all data within a block are actually stored in
the same table in the database.
QuickFlow A defined series of forms, reports, and quick-flows that are run in
succession. Quick-flows can be defined by anyone wishing to
repeat the same several processing steps.
Table Data that are logically similar are stored in separate tables in the
database. Each table consists of multiple records which are made
up of the same fields.
Record A record is a “row” in a table. Each record is a group of data
elements in the table with something in common. For example,
each record in a table may represent an individual student (in a
“base table”), or each record may represent an address for an
individual student (in a “repeating table”).
Field A field is a “column” in a table. Each record in a table has the
same fields. Each field represents a different item of data (eg:
name, ID, term code, etc.)
Base Table Tables which have a single record for individual persons are “base
tables”. An example of a base table is the General Person table.
Repeating Table Tables which have multiple records for individual persons are
“repeating tables”. An example of a repeating table is the Address
table, where each person may have an unlimited number of
address records, or the Registration table, where each student
may have an unlimited number of registration records.
Validation Table Tables which are used to store and translate codes are “validation
tables”. Each validation table has one or more coded field, for
example the Address Type validation table holds address types (a
two character code), which may be used in one or more other
parts of the Banner system.
Report The term “report” may refer to the procedure that produces
printed output of some kind, or the actual printed material. The
report procedure may produce tabular “reports”, letters, labels,
etc.
Query A query is a process that provides a particular view of the
database. Typically, certain criterions are specified that limit
which records from the database are displayed. When a query is
 entered with no values specified, all records within a table are
displayed. To query from a Banner form, use
the EnterQueryfunction, enter the criteria, and then use
theExecuteQuery function.
Save Changes made while in a Banner form do not immediately affect
the database until they are saved using the Save function (by
clicking on the Savebutton or pressing the Save function key).
Errors in data entry may be corrected, or entire transactions
“rolled back” before committing changes. Many Banner forms do
not allow you to proceed to the next block or leave the form
without either committing or “backing out” (rolling back) changes.
Once the save function is used, the changes are actually written to
the database.
List Field Values The ListFieldValues function may be used to query the database
for possible valid values (usually codes) when entering or updating
information. A Banner form or dialog box is displayed which
usually displays the contents of a validation table.

GLOSSARY OF BANNER FUNCTIONS

ROLLBACK Clear the information on the form and put the cursor in the key block to display
information about another entity.
EXIT Exit from the current form to the previous (calling) form or to the Banner
menu. The exit key also cancels a query.
EXIT WITH VALUE / Return from a query form bringing the value from the cursor position back to
NEXT PRIMARY KEY the calling form.
NEXT BLOCK Move the cursor to the next block of information on the screen.
PREVIOUS BLOCK Move the cursor to the block the cursor was at previously.
CLEAR BLOCK Clear the displayed information in the current block.
CLEAR RECORD Clear the displayed information in the current record.
DELETE RECORD Clear the current record and marks it for deletion from the database.
NEXT RECORD Scroll to the next record of information.
PREVIOUS RECORD Scroll to the previous record of information.
CREATE RECORD Make room at the current cursor position for the user to create a new record of
information.
DUPLICATE RECORD Duplicate all information from the previous record to the current record.
NEXT SET OF Scroll to the next set of records to be displayed.
RECORDS/SCROLL DOWN
PREFIOUS SET OF Scroll to the previous set of records to be displayed.
RECORDS/SCROLL UP
CLEAR ITEM (FIELD) Clear the displayed information in the current field.
NEXT ITEM (FIELD) Move the cursor from the current position to the next item in the current block.
PREVIOUS ITEM Move the cursor from the current position to the previous item in the current
block.
DUPLICATE ITEM Duplicate the corresponding field in the previous record to the current field.
CANCEL QUERY End a query that has been entered without actually displaying the database
information.
ENTER QUERY Begin a new query. Specify values to use in the query.
COUNT QUERY HITS Display the number of records a query will retrieve. This key may perform
many other functions that may change from form to form.
EXECUTE QUERY Search and retrieve the relevant information from the database.
COMMIT / SAVE Update the database with any changes the user has made to the displayed
information.
LIST FIELD VALUES Call a query form or dialog box to display available choices for the current field.
PRINT Print the information currently displayed in the form.
SHOW KEYS Display the function key mappings that may be used from the current field.
DISPLAY ERROR Display the error message and code when an error has occurred.
DYNAMIC HELP Display information about the form, block, or field you are working in.
HELP Display information about the field the cursor is positioned at.

BANNER NAMING CONVENTION STANDARDS

Most Banner forms and reports are identified using a seven digit name using the following convention:
abcdddd

a = one character code identifying the primary system owning the object
A = Alumni R = Financial Aid
F = Finance T = Accounts Receivable (Student Accounts)
G = General N = Position Control (Human Resources)
S = Student P = Payroll
b = one character code identifying the primary module owning the object
c = one character code identifying the type of object
A = Application/Functional (query and modification)
Q = Query (called from another form)
R = Report or Rule Form
T = Maintenance
V = Validation
I = Inquiry
dddd = unique four character object name
example: SPAIDEN
S = Student
P = General Person
A = Application Form
IDEN = Identification

POSTAL ABBREVIATIONS
ALABAMA................................... AL........... NEBRASKA............................................. NE
ALASKA..................................... AK........... NEVADA................................................. NV
ARIZONA................................... AZ........... NEW HAMPSHIRE..................................... NH
ARKANSAS................................. AR........... NEW JERSEY........................................... NJ
CALIFORNIA............................... CA........... NEW MEXICO......................................... NM
COLORADO................................ CO........... NEW YORK............................................. NY
CONNECTICUT........................... CT........... NORTH CAROLINA................................... NC
DELAWARE................................. DE........... NORTH DAKOTA...................................... ND
DISTRICT OF COLUMBIA............. DC........... OHIO.................................................... OH
FLORIDA..................................... FL........... OKLAHOMA............................................. OK
GEORGIA................................... GA........... OREGON................................................. OR
 HAWAII...................................... HI........... PENNSYLVANIA........................................ PA
IDAHO........................................ ID........... PUERTO RICO......................................... PR
ILLINOIS..................................... IL........... RHODE ISLAND........................................ RI
INDIANA...................................... IN........... SOUTH CAROLINA.................................. SC
IOWA.......................................... IA........... SOUTH DAKOTA...................................... SD
KANSAS...................................... KS........... TENNESSEE............................................ TN
KENTUCKY.................................. KY........... TEXAS.................................................... TX
MAINE........................................ ME........... VERMONT............................................... VT
MARYLAND.................................. MD........... VIRGINIA.............................................. VA
MASSACHUSETTS........................ MA........... VIRGIN ISLANDS.................................... VI
MICHIGAN.................................. MI........... WASHINGTON......................................... WA
MINNESOTA................................ MN........... WEST VIRGINIA..................................... WV
MISSISSIPPI............................... MS........... WISCONSIN........................................... WI
MISSOURI.................................. MO........... WYOMING.............................................. WY
MONTANA................................... MT

APARTMENT............................... APT........... NORTHWEST.......................................... NW

ATTENTION............................. ATTN........... PARK.................................................. PARK
AVENUE.................................... AVE........... * PARKWAY........................................... PKY
BOULEVARD............................ BLVD........... * PLACE.................................................. PL
BUILDING............................... BLDG........... * PLAZA................................................ PLZ
CIRCLE..................................... CIR........... POST OFFICE BOX............................ PO BOX
COURT....................................... CT........... RIDGE.................................................. RDG
DRIVE........................................ DR........... ROAD..................................................... RD
EAST............................................ E........... ROOM..................................................... RM
EXPRESSWAY........................... EXPY........... ROUTE................................................... RT
* FLOOR..................................... FLR........... RURAL ROUTE......................................... RR
HEIGHTS.................................. HGTS........... SOUTH.................................................... S
HIGHWAY.................................. HWY........... SOUTHEAST............................................ SE
HIGHWAY CONTRACT RT.............. HC........... SOUTHWEST........................................... SW
* HOSPITAL............................. HOSP........... SQUARE.................................................. SQ
INSTITUTE................................ INST........... STATION............................................... STA
JUNCTION.................................. JCT........... STREET................................................... ST
* LAKE......................................... LK........... * SUITE................................................ STE
LANE............................................ LN........... * TERRACE............................................ TER
* MEADOWS............................ MDWS........... TURNPIKE........................................... TPKE
NORTH........................................... N........... * VILLAGE............................................ VLG
NORTHEAST.................................. NE........... WEST...................................................... W

POSTAL STANDARDS

The Address sub-committee of the Data Management Committee has identified the following as data entry
standards for addresses in Banner:

• Use mixed case. DO NOT ENTER ADDRESSES IN CAPITAL LETTERS.

• If you do not have an address, do not enter anything.
• Do not use punctuation characters. This includes , . # / ; : “ %. Hyphens should appear only in the zip
code. A few addresses require hyphens, but apartment “B-2" should be entered “B2" or “B 2" (but not “B-
2" or “#B2").
• Use abbreviations as recommended by the US Post Office (see the postal abbreviations section above).
Exceptions to these abbreviations (indicated by “*” in above) include:

Floor Hospital Lake Meadows Parkway

Place Plaza Suite Terrace Village

Abbreviate these only if there isn’t room to spell them out. If you abbreviate them, use the Post Office’s
recommended abbreviation. For example, if you’ve run out of room for “Parkway”, enter :”Pky”, not
“Parkw” or anything else.
• When entering a foreign address, indicate the name of the country in the Nation field. Do not enter the
name of the country in any other field.
• Street names that are numerical should be followed by the appropriate ordinal sign, such as “th”, “st”, or
“rd”. For example: “3rd St”, or “44th Ave”.
• Always enter the Zip Code. In a 9-digit (Zip+4) Zip Code, you must enter the hyphen. Banner will not
insert the hyphen. If you have only 5 digits of the Zip Code, enter only those 5 digits. Do not put “-0000"
at the end. You can obtain the necessary forms to order a Zip Code reference book at the Student Center
Post Office to look up United States Zip Codes. Canadian addresses require a Zip Code; other foreign
addresses can be entered with or without a Zip Code.
• Any apartment, suite, or room number should be entered at the end of the street information, or all by
itself ABOVE the street information. Examples:

1745 N Washington Apt 305 Suite 2200 4627 Chatelain Terrace Rd

• Place the attention line or customer information line immediately above the company name.
• The guaranteed printable length of an address line is 25 characters (the field is 30 characters). The only
time a label program will chop off characters you entered is when you ask it to print laser-printer labels.
All other kinds of labels will use the full 30 characters.
• The guaranteed printable length of a city name is 15 characters (the field is 20 characters). The only
times a label program will chop off the characters you entered is when you ask it to print laser-printer
labels or Cheshire labels. All other kinds of labels will use the full 20 characters. So for example: You
want to enter “Inver Grove Hts” (15 characters) instead of “Inver Grove Heights” (19), so it won’t get
truncated and come out as “Inver Grove Hei” (15) on some labels.

Need more help? Please contact the Help Desk by email or by phone at 651-523.2220