Oce Print Exec Work Group Manual Admin

Océ User manual
Océ Print Exec® Workgroup

Application guide
Copyright
© 2010 Océ
All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted
in any form or by any means without written permission from Océ.
Océ makes no representation or warranties with respect to the contents hereof and specifi-
cally disclaims any implied warranties of merchantability or fitness for any particular purpose.
Further, Océ reserves the right to revise this publication and to make changes from time
to time in the content hereof without obligation to notify any person of such revision or
changes.
Edition: 2010-02
Trademarks
Trademarks
Océ, Océ Print Exec® Workgroup are registered trademarks of Océ.
Adobe®, Acrobat®, Distiller®, Illustrator®, Photoshop® and Reader® are registered

trademarks of Adobe® Systems Incorporated.
AutoCAD® and Autodesk® are registered trademarks of Autodesk Inc.
Citrix® MetaFrame™ and Presentation Server ™ are registered trademark of Citrix Systems,
Inc.
Microsoft®, Windows®, Windows XP®, Windows Server 2003®, Windows® Vista™,
Windows Server 2008® and Microsoft Office PowerPoint® are either registered trademarks
or trademarks of Microsoft® Corporation in the United States and/or other countries.
Novell™ is a registered trademark of Novell, Inc., in the United States and other countries.
Products in this publication are referred to by their general trade names. In most, if not
all cases, these designations are claimed as trademarks or registered trademarks of their
respective companies.
3
Notes for the reader
Notes for the reader
Introduction
This manual helps you to use the Océ Print Exec® Workgroup. The manual contains a
description of the product and guidelines to use and operate the Océ Print Exec®
Workgroup.
Definition
Attention Getters
Parts of this user manual require your special attention. These parts can provide the fol-
lowing:
■ Additional general information, for example information that is useful when you
perform a task
■ Information to prevent property damage.
Note, Attention and Caution

The words Note and Attention draw your attention to important information.
The attention getters with the corresponding icons#
Word Icon Indicates
Note Tips or additional information about the correct oper-
ation of the product.
Attention Information to prevent property damage, for example

damage to the product or files.
4
Contents
Contents
Chapter 1
Introduction.........................................................................................................9
What is Océ Print Exec® Workgroup......................................................10
What is Océ Print Exec Workgroup...................................................10
Compatibility.............................................................................................12
Hardware specifications.....................................................................12
Software requirements (OS, internet browser, plug-ins, applica-
tions)....................................................................................................13
Structure....................................................................................................15
Structure-Introduction........................................................................15
'Composition' tab...............................................................................16
'Templates' tab...................................................................................17
'Tracking' tab......................................................................................19
'Printer' tab..........................................................................................21
Top menus................................................................................................23
'File'.....................................................................................................23
'Administration'..................................................................................24
'Preferences'.......................................................................................25
'Help'....................................................................................................27
Chapter 2
Installation/Activation/Administration..........................................................29
Introduction...............................................................................................30
Océ Print Exec® Workgroup modes - Océ Print Exec® Basic........30
Océ Print Exec® Workgroup - Reduced functionality mode...........31
Installation.................................................................................................33
Installation-Introduction.....................................................................33
Install Java environment...................................................................34
Obtain an Océ Print Exec Workgroup license..................................37
Activation..................................................................................................38
Activation............................................................................................38
Perform administrative tasks..................................................................39
'Upgrade/Patch/Downgrade'.............................................................39
'Banner administration page'............................................................41
'Backup and restore'...........................................................................44
Océ Remote Patch™...........................................................................46
Use PEWG through HTTPS................................................................47
Open Océ Print Exec® Workgroup through HTTPS .................47
Chapter 3
5
Contents
How to...............................................................................................................49
Set the user 'Preferences'........................................................................50
'Switch to reduced functionality'......................................................50
'Reset user preferences'.....................................................................51
Change the language.........................................................................52
Set 'Filters'..........................................................................................53
Set the 'More...' options.....................................................................55
'Templates'....................................................................................55
'Add documents' / 'Ignore documents headers'........................56
'Submission'.................................................................................57
'Send to waiting jobs queue'.......................................................58
Compose a job..........................................................................................59
Define the job settings.......................................................................59
Job section - Buttons....................................................................59
'Job name'.....................................................................................60
'Copies'..........................................................................................61
'Collate'..........................................................................................62
'Reverse order'..............................................................................63
Create a job...................................................................................64
Add banners........................................................................................65
Add a 'Banner'..............................................................................65
'Banner settings'...........................................................................66
Select a banner template.............................................................67
Define the user settings.....................................................................69
User information...........................................................................69
Océ Account Center......................................................................70
Basic accounting...........................................................................71
Add a document.................................................................................72
File selection - Introduction.........................................................72
Add documents from file system................................................74
Add from archive..........................................................................75
Add scan........................................................................................78
View a document................................................................................80
View the document.......................................................................80
View multipage documents.........................................................83
'Grayscale'/'Negative'...................................................................84
Apply templates.......................................................................................85
'Templates' - Introduction..................................................................85
Configure 'Print templates'......................................................................87
Create 'Print templates'......................................................................87
Delete a print template.......................................................................89
Duplicate a print template.................................................................90
Set as default print template.............................................................91
Apply a print template.......................................................................92
6
Contents
Configure 'Pen settings templates'.........................................................93

Create 'Pen settings templates'.........................................................93
Delete a pen settings template..........................................................95
Duplicate a pen template...................................................................96
Set as default pen template...............................................................97
Apply a pen settings template...........................................................98
Define 'Stamp templates'........................................................................99
Create 'Stamp templates'..................................................................99
Delete a stamp template..................................................................101
Duplicate a stamp template.............................................................102
Add stamps to documents and jobs...............................................103
Submit print jobs....................................................................................106
Submit a job......................................................................................106
Reprint a job......................................................................................108
'Print queue' status...........................................................................109
Save a job................................................................................................111
Save/Load jobs.................................................................................111
Appendix A
Miscellaneous..................................................................................................113
Reader's comment sheet ......................................................................114
Addresses of local Océ organisations .................................................116
7
Contents
8
Chapter 1
Introduction
What is Océ Print Exec Workgroup
What is Océ Print Exec® Workgroup

Definition
Océ Print Exec Workgroup is a software application which allows you to create and send,
in a highly productive way, a set of drawing files to an Océ printer.
What can you do with Océ Print Exec® Workgroup

■ Get information on the printer configuration and printer status
■ Get information on the available media
■ Get information on pending jobs in the printer queue
■ Assemble up to 100 documents in a job
■ View the documents before printing, including multipage documents
■ Prepare the settings to be used for the destination printer
■ Print from archive
■ Print scanned documents
■ Add stamps to your drawing
■ Add banners to the job
■ Apply pen settings templates to the documents
■ Submit jobs to the printer or to the waiting jobs queue
■ Save/Load jobs
■ Reprint jobs
■ Upgrade Océ Print Exec Workgroup
■ Apply and share print templates
■ Submit jobs through the secure HTTP protocol (HTTPS)
Note:
Océ Print Exec Basic is a light mode of Océ Print Exec® Workgroup.
You can also:
■ Apply print templates

■ Backup and restore templates
■ Select default templates
10 Chapter 1 - Introduction
Workflow
■ Selection and collection of documents
■ Configuration of the print jobs
■ Submission of the print jobs
■ Check job and device status
Chapter 1 - Introduction 11
Hardware specifications
Compatibility
Hardware specifications
Controller
For a full support of the DWF and PS/PDF file formats, a minimum of 1 GB of RAM
is required on the Océ Power Logic Controller.
Printers
Océ Print Exec® Workgroup 2.7 is optimised for the following Océ printing systems:
■ Océ TCS500
■ Océ TDS400
■ Océ TDS450
■ Océ TDS600 - Océ TDS600 Premia class
■ Océ TDS700
■ Océ TDS860 - Océ TDS800 Pro Series
Client station
Minimum: Pentium III, 933 Mhz, 256 MB of RAM.
Software requirements (OS, internet browser, plug-ins, applications)
Software requirements (OS, internet browser, plug-ins, appli-

cations)
Operating systems and environments

■ Microsoft Windows Vista (x32/x64)
■ Microsoft Windows 2000, XP (x32/x64), Server 2003 (x32/x64)
■ Mac OS 10.5.5 update 2 and higher
Recommended internet browsers

■ For Microsoft Windows:
- Internet Explorer 7.0 or higher
- Firefox 3.0.5 or higher
■ For MacOS: Firefox 3.0.5 or higher
Version of Océ Print Exec® Workgroup

To benefit from the latest improvements and compatibility, we highly recommend that
you regularly upgrade your version of Océ Print Exec® Workgroup.
Go to the http://global.oce.com website to download and install the latest upgrade
package of Océ Print Exec® Workgroup for your printer - http://global.oce.com/prod-
ucts/print-exec-workgroup/Downloads.aspx.
Plug-ins
You need the following Java plug-ins to access the full functionality of the latest versions
of Océ Print Exec® Workgroup. Without these plug-ins, you can still use the software
in a reduced mode.
Note:
The 2 Java plug-ins are embedded in the software installation files for Windows.
You need the system administrator rights to install them.
■ Java Runtime Environment 1.5.0_15 or higher (JRE 1.6.0_14 recommended)

■ Java Advanced Imaging 1.1.2_01 or higher to use the file viewer
Software requirements (OS, internet browser, plug-ins, applications)
Applications
■ Océ Engineering Exec 3.3.1 and 3.4 with web server (needed for the 'Add from archive'
feature)
■ Océ Account Centre 2.x enabled on the controller to log Accounting information.
■ Océ License Logic.
■ Océ Scan Logic (needed for the 'Add scan' feature).
Structure-Introduction
Structure
Structure-Introduction
Introduction
Océ Print Exec Workgroup is a web application divided into four sections. Each section
is accessible by clicking one of the four following tabs:
■ 'Composition': ‘'Composition' tab’ on page 16

■ 'Templates': ‘'Templates' tab’ on page 17
■ 'Tracking': ‘'Tracking' tab’ on page 19
■ 'Printer': ‘'Printer' tab’ on page 21
Note:
Océ Print Exec Workgroup always opens on the tab that was last displayed in the previous
session.
Reduced functionality mode

On the reduced functionality mode (without Java plug-ins), Océ Print Exec Workgroup
allows basic job submission functions (‘Océ Print Exec® Workgroup - Reduced functional-
ity mode’ on page 31).
'Composition' tab
'Composition' tab
Introduction
This tab is made of two sections:
■ The 'Job' and 'User' part where you define the job properties.
■ The 'Documents' section where you compose the job.
Illustration
[3] Composition tab
From this tab, you can set the job and user properties, compose the job and define settings
at job and document levels.
■ Define the job properties: set the 'Job name', the number and delivery of copies, the
'Job stamps', the 'Banner'.
■ Fill in the 'User' accounting information.
■ Compose the job : load a job or select the documents which compose the job, define
the documents settings, apply print and pen templates, add or create stamp and preview
the documents.
■ 'Print', 'Save' or 'Reset' the job.
'Templates' tab
'Templates' tab
Introduction
[4] 'Templates' tab
This tab allows to create, delete, save and duplicate:
■ 'Print templates'
■ 'Pen settings templates'
■ 'Stamp templates'
You can also define as default print and pen templates.
Note:
This tab is not available on the reduced functionality mode.
Templates sharing
Print, pen and stamp templates are shared among the different users so that they can be
reused.
Note:
You must be logged on as System Administrator to create and save templates in order
to share them.
'Templates' tab
Once created in the 'Templates' tab, print, pen and stamps templates can be applied or
added to jobs and documents in the 'Composition' tab.
'Only mine'
Displays only the list of templates you created.
'All'
Displays all the available templates on the server.
Note:
From this view, you can only duplicate or set as default template. To be able to create,
delete and save templates, you must be logged on as a System Administrator (via the
'Login' button).
'Tracking' tab
'Tracking' tab
Introduction
The 'Tracking' tab is composed of 2 windows:
■ The 'Print queue' window, where the 'Scheduled jobs' and 'Waiting jobs' queues are
displayed.
■ The 'History' window where you see the 'Pending jobs' and 'Submitted jobs'.
Illustration
[5] Tracking tab
'Scheduled jobs'
Displays the status of the print queue. Jobs are displayed in the order of printing.
■ 'Job status'
■ 'Job name'
■ 'User name'
■ 'Remarks' (Why a job cannot be printed).
'Tracking' tab
The status of the job is indicated by an icon:

#
The job is being printed.
The job is waiting to be printed.
The job cannot be printed because of er-

rors.
Note: If there is a job error, the reason
why the job cannot be printed is dis-
played.
For example: the job is on hold because
there is not enough paper.
The status is refreshed automatically.
'Waiting jobs'
Displays all the jobs in the 'Waiting jobs' queue.
Jobs are sent to the 'Waiting jobs' queue if you check the option 'Send to waiting jobs
queue' in the 'Preferences' ('More...') window or if the setting is forced on the printer
controller.
'Pending jobs'
Displays the job being submitted (with progression) and the list of jobs that are pending
to be submitted.
'Submitted jobs'
Displays the list of jobs that have been submitted to the printer or to waiting jobs.
'Printer' tab
'Printer' tab
Illustration
[9] 'Printer' tab
'General information'
■ Displays general information about the printer such as name, description, contact and
location.
■ Provides information about the supported languages. Depending on the printer you
are using, the following data formats may be available:
- HP-GL - .hp, .hpg, .hpgl
- HP-GL/2 - .hp2
- RTL - .rtl
- ASCII - .txt
- CALS - .cls, .cal
- CalComp - .cc, .906, .907, .951, .crf, .pci
- NIRS - .nir, .nif
- Edmics (C4) - .c4
- PostScript - .ps
- TIFF - .tif
- PDF - .pdf
- VDF - .vdf
- JPG - .jpg, .jpeg
- DWF - .dwf
■ Displays the status of the printer. For example: Printing, Ready, Warming up, Sleeping.
'Printer' tab
The printer status is automatically refreshed
'Printer media'
Provides information about all configured rolls and sheet feeders (trays):
■ Roll or tray number

■ Media size, type and weight
■ Media status.
The status of the media is indicated by an icon:

#
Tray is full
Tray is empty
Roll is full
Roll is empty
This dynamic information is refreshed on a regular basis.
'File'
Top menus
'File'
'File' menu
From the 'File' menu you can:
■ Open the FTP client and download scanned documents from the controller.
■ Exit the application.
'Administration'
'Administration'
Illustration
[14] 'Administration'
'Administration' menu
Open the 'Administration' menu to access the:
■ ‘'Upgrade/Patch/Downgrade'’ on page 39: This option displays an installation wizard

that guides you through the installation/upgrade patch application or the restoring of
previous version
■ ‘Activation’ on page 38: Click this link to activate the full version of the application
(Océ License Logic)
■ Banner pages on page 41: This link allows you to access the 'Banner administration
page'
■ ‘'Backup and restore'’ on page 44: Click this link to backup or restore your data
■ ‘Océ Remote Patch™’ on page 46: Click this link to open the page where you can re-
motely upload patches and apply them to the printer controller
■ Océ Account Logic™: This link allows you to access the Océ Account Logic admin-
istration page (see Océ Accoun Center on page 70)
■ Océ Remote Security™ (see ‘Open Océ Print Exec® Workgroup through HTTPS ’ on
page 47): Click this link to set the HTTPS mode and manage the certificates (find
any information about the use of HTTPS in the 'Océ TDS/TCS Security Manual'
available on your printer page on http://global.oce.com)
'Preferences'
'Preferences'
Introduction
From the 'Preferences' menu, you can define the application parameters:
■ 'Switch to reduced functionality': Click this link to switch to Javaless mode (HTML
based with reduced functionality). This mode will be remembered for the next startup.
■ 'Reset user preferences': Click this link to remove all user preferences at the next session.
■ 'Language': Select the current client application language.
■ 'Filters': Create and define new 'Filters' for the 'Type' list of the 'Add documents'
window.
■ 'More...': Define your options.
Illustration
[15] 'Preferences' options
'Preferences' options
Click 'More...' to open the 'Preferences' window where you define the following param-
eters:
■ 'Templates'.
'Preferences'
■ 'Add documents'.
■ 'Submission'.
■ 'Startup'.
'Help'
'Help'
Illustration
[16] 'Help'
'Help' menu
Open the 'Help' menu to access the:
■ 'Océ download page': leads to Océ web page from which you can download Océ
software (Drivers, Documentation, etc.).
■ 'Software requirements': displays the configuration requirements needed to use Océ
Print Exec Workgroup.
■ 'Download Sun Java 2 Plug-in for Windows' and 'Download Java Advanced Imaging
for Windows' options: launch the plug-in downloads from the printer controller.
■ 'About'
■ 'Help'
'Help'
Chapter 2
Installation/Activation/Ad-
ministration
Océ Print Exec® Workgroup modes - Océ Print Exec® Basic
Introduction
Océ Print Exec® Workgroup modes - Océ Print Exec® Basic
Introduction
There are 3 different modes for Océ Print Exec Workgroup:
Full mode (named Océ Print Exec® Workgroup)

This mode requires an Océ Print Exec Workgroup license.
Full mode (time-limited)

This mode activates all features during a 2-month period following the license creation.
Basic mode (named Océ Print Exec® Basic)
Note:
Océ Print Exec Basic is available by default on Océ TCS500, Océ TDS450 and Océ
TDS700.
With this mode, the following features are not available:
■ 'Banner pages'
■ 'Stamps', 'Stamp templates'
■ Set templates as default (print and pen)
■ Duplicate templates
■ Templates administration ('Login' in 'Templates'/'All')
■ 'Document viewer'
■ Job 'Tracking'
■ History/Reprint/Edit ('Submitted jobs')
■ Archive
■ Save/Load jobs
■ Background submission
■ Language selection
30 Chapter 2 - Installation/Activation/Administration
Océ Print Exec® Workgroup - Reduced functionality mode
Introduction
You can decide to use Océ Print Exec Workgroup without installing the Java environment
on the client station (on Windows systems).
Océ Print Exec® Workgroup in reduced functionality mode is an HTML-based applica-
tion that allows basic job submission. It does not require any specific installation and can
be used without administrator rights.
Illustration
[17] Reduced functionality mode - Submission tab
Reduced functionality mode

The reduced functionality mode gives access to:
■ the printer information,

■ the submission basic tools: job information, document information (no viewer),
■ some limited 'Administration' functions.
Chapter 2 - Installation/Activation/Administration 31
Why select 'Switch to reduced functionality' mode?

You can decide to use the Javaless (reduced functionality) mode when: .
■ you do not have the required Java environment (JRE and JAI) installed on the client
and you decide to not install it.
■ you do not have the administrator rights to install the Java environment (JRE and
JAI).
'Switch to reduced functionality'

■ When the Java environment (JRE, JAI) is installed and up-to-date: the Java based
application is automatically launched when you open Océ Print Exec Workgroup.
You can 'Switch to reduced functionality' (HTML based application) at any time by
clicking on the link from the 'Administration' menu (from the 'Job' tab, in Océ Print
Exec® Workgroup v 2.x).
■ When the Java environment is not installed or not up-to-date, a warning message is
displayed: you can choose to launch the reduced functionality mode (HTML based
application) or to install the recommended Java components (to open the Java appli-
cation).
'Access full functionality'

From the 'Administration' menu (from the 'Job' tab, in Océ Print Exec® Workgroup v
2.x), you can switch to the complete Java application. To do so, click on 'Access full
functionality'. From this window, you can also download the Java components.
If the recommended Java components are not installed on the client when you switch to
the full functionality mode, a warning message is displayed and you are invited to install
the Java components.
Installation-Introduction
Installation
Installation-Introduction
Océ Print Exec® Workgroup is a web application. The Océ Print Exec® Workgroup
web server is installed and activated during the installation of the Océ Power Logic
Controller. Users may upgrade the web server.
The following items are necessary to use Océ Print Exec® Workgroup in Full mode:
■ A Java environment present on every client

■ A Print Exec Workgroup licence activated on the controller.
Install Java environment
Introduction
Two plug-ins are compulsory to make Océ Print Exec Workgroup work:
■ Java Runtime Environment 1.5.0_15 or higher (JRE 1.6.0_14 recommended)

■ Java Advanced Imaging 1.1.2_01 or higher to use the file viewer
Note:
Additional installation of Java Advanced Imaging is not requested on Mac OS environ-
ment.
For Windows environments, you need administrator rights to install Java environment.
When to do
On Windows environments, when you first connect to Océ Print Exec Workgroup, an
automatic detection of the plug-in is performed:
■ If the plug-ins are detected, Océ Print Exec Workgroup is launched.

■ If the plug-ins are missing, you are prompted to install them.
Note:
You can choose to use Océ Print Exec Workgroup without installing the Java plug-ins.
In that case, you will access reduced functionality (see ‘Océ Print Exec® Workgroup -
Reduced functionality mode’ on page 31). But you will still be able to install the plug-ins
later on, clicking on the 'Access full functionality' link from the 'Administration' menu.
Illustration
[18] Install Java environment
Install under Windows environment (Internet Explorer)

1. The installer of the missing plug-in is automatically launched.
2. The same operation is repeated for the second missing plug-in.
3. At the end of the installation, Océ Print Exec Workgroup checks the results and displays
a message to indicate that all the required components are present on the system.
4. Restart your browser.
Note:
Make sure all web windows are closed.
Install under Windows environment (Mozilla Firefox)

1. When the Java plug-in is missing, you are automatically redirected to a page in order to
download it.
2. Download the install package from the print controller.
3. Save the package on your disk.
4. Double-click the .exe file to launch the installer.
6. If the Java Advanced Imaging plug-in is missing, the installation is automatically launched.
Install under Macintosh environment

1. Make sure you are running Mac OS 10.5.5 update 2 or higher with Mozilla Firefox.
2. Enter the printer IP address to open Océ Print Exec® Workgroup.
Note:
No additional installation of Java plug-ins is necessary.
Obtain an Océ Print Exec Workgroup license
Get a license file from Océ

1. Provide Océ with:
■ the Host-ID of your print controller (get it from the 'About' page).
■ the System Serial Number.
2. When Océ sends you the license file, you can activate Océ Print Exec® Workgroup
through Océ License Logic ‘Activation’ on page 38.
3. Once activated, you can check the license number in the 'About' page:
[19] About
Activation
Activation
Activation
When to do
Once you comply with the prerequisites (Java environment installed on a client and Océ
Print Exec Workgroup license retrieved), you are able to activate the application on the
controller.
Note:
Use Internet Explorer to activate Océ Print Exec® Workgroup in Océ License Logic.
Note:
Consult your Océ TDS/TCS User Manual to have detailed information about Océ Li-
cense Logic.
Activate Océ Print Exec Workgroup (System administrators only)

1. Open the 'Administration' menu.
2. Click 'Activation'.
3. The Océ License Logic window opens.
4. Log on as System Administrator and activate the license for Océ Print Exec® Workgroup.
'Upgrade/Patch/Downgrade'
Perform administrative tasks

Purpose
Use this page to:
■ Install a new version of Océ Print Exec Workgroup

■ Downgrade to the previous version of Océ Print Exec Workgroup
Note:
When you select 'Upgrade/Patch/Downgrade', you must log on as System Administrator.
Install, upgrade or patch application

1. From the Downloads section of the Océ website, download and save the latest Océ Print
Exec® Workgroup Upgrade Package for your printer
2. From Océ Print Exec® Workgroup/'Administration' tab, open and log in to the 'Up-
grade/Patch/Downgrade' window
3. Browse to the saved upgrade package
4. Click 'OK'. The installation is launched which may last for a few minutes.
Note:
you can not cancel during installation.
5. At the end of installation, refresh your browser.

6. Check in the 'About' page that the new version is installed.
'Restore previous version'

1. Select 'Downgrade previous version'.
Note:
This option can only be selected if an upgrade or patch was previously performed.
2. Click 'OK'. The operation may last for a few minutes.

3. Refresh your browser.
4. Check in the 'About' page that the correct version is restored.
Note:
You can only downgrade to the previous version.
'Banner administration page'
Introduction
You must be logged on as System Administrator to access this page, from the 'Adminis-
tration' menu. It allows you to define banner behaviour and defaults.
Illustration
[20] Banner administration page
'Activate banner'
■ 'System': If you check this option, the banner defined will be applied to all jobs and
users will not be allowed to enable banners from the 'Composition' tab.
■ 'User': If you check this option, users will be able to enable banners for a selected job
from the 'Composition' tab.
■ 'Disable': You cannot activate banners.
'Banner settings'
You can set a banner either:
■ At 'Set level'. The banner (B) is printed before each set of documents. If the job con-
tains multiple copies (e.g. 2 copies of 2 documents: D1, D2):
- when 'Collate' is activated, the result is: B D1D2 B D1D2.
- when 'Collate' is not activated, the result is B D1D1 B D2D2.

■ At 'Job level'. The banner is printed before each job. If the job contains multiple
copies, the banner is printed before:
- each set when 'Collate' is activated. The result is: B D1D2 B D1D2.
- the whole job when 'Collate' is not activated. The result is B D1D1 D2D2.
■ At 'Document level'. The banner is printed before each document of the job.
'Template name'
Select the template to apply ‘Select a banner template’ on page 67.
'Media source'
■ 'Automatic'
■ 'Roll': if you select roll, an extra field is displayed to select the roll number.
■ 'Tray': if you select tray, an extra field is displayed to select the tray number.
'When A4/letter plain paper is not available'
Note:
This setting is available only if 'Media source' is set to 'Automatic'.
A4 letter/Plain paper is the required format for the 'Banner'.
■ 'Disable banner': no banner can be selected by the user if A4 Letter/Plain paper is not
available.
■ 'Printer default behaviour': the printer decides how to behave if A4 Letter/Plain paper
is not available.
'Company name'
Enter the name of the company to be added on the banner.
'Company logo'
Browse to locate the file for the logo to be added on the banner. The logo must be a gif
file with a maximum of 300x300 pixels.
'Notes'
You can insert notes to your banner in this window.
Notes are persistent from one job to another.
'Backup and restore'
Introduction
This page is available from the 'Administration' menu. You need to log on as Key Oper-
ator.
Purpose
This page allows you to backup and restore your Océ Print Exec Workgroup data (tem-
plates for instance).
Illustration
[21] Backup and restore
Backup the data (templates)

1. Click the 'Start backup' button.
2. Click Download.
3. Select the location where to save the .zip file on your disk.
4. Click 'OK' to validate the operation.
Restore the data (templates)

1. Click 'Browse' to locate the backup file.
2. Click 'Open'.
3. Click 'Start restore'. A successful message is displayed at the end of the operation.
Note:
'Backup and restore' is not necessary when you upgrade Océ Print Exec Workgroup.
Océ Remote Patch™
Océ Remote Patch™
Purpose
From the 'Administration' menu, click Océ Remote Patch™ to:
■ load and remotely apply Security and software patches onto the controller
■ check the last patch successfully applied
■ check the execution status of the latest patch applied ('Success' or 'Failure')
When to do
Each time a security patch or a controller software patch needs to be remotely installed
on the controller.
Before you begin

- Download the security patch from the Océ website (Downloads/Security page of your
product on http://global.oce.com) or
- Get the controller software patch provided by your Océ representative
Log on to the Océ Remote Patch™ page as the controller system administrator.
Remotely install an Océ patch

1. Browse to the location of the patch file(*.oce)
Note:
Click 'Reset' to clear the field when needed
2. Click 'Apply Patch'

3. Confirm
The installation starts. At the end of the process, the controller reboots.
4. After the restart, open Océ Print Exec® Workgroup
5. From the 'Administration' menu, click 'Océ Remote Patch™'
6. Log on as the controller system administrator
7. Check that the 'Last execution status' of the patch is 'Success': the installation was suc-
cessful.
Note:
When the status is 'Failure', apply the patch again.
If it fails again, contact your Océ representative.
Open Océ Print Exec® Workgroup through HTTPS
Use PEWG through HTTPS

Introduction
Océ Print Exec® Workgroup enables a secure, encrypted web-based communication for
the submission of jobs through the secure HTTP protocol (HTTPS).
In Océ Print Exec® Workgroup, 2 options are provided:

- The use of HTTPS is required: you can use only HTTPS communications (the HTTP
traffic is automatically redirected to the HTTPS traffic)
- The use of HTTPS is optional: both HTTP and HTTPS communications can be used.
Note:
Find more details in the Océ TDS/TCS Security Manual.
Definition
HTTPS (Secure Hyper Text Transfer Protocol) allows:
■ the encryption of the print data

■ a secure communication between the web server (embedded on the controller) and
your web browser, by means of certificates.
By default, a self-signed certificate is preinstalled in the web server. When you open the
web site in a web browser through HTTPS, it then appears as a secure site.
You can also install certificates delivered by a Certificate Authority (see the Océ TDS/TCS
Security Manual).
Note:
Before you begin, make sure you installed the latest version of the product (available on
the Océ website:http://global.oce.com/products/print-exec-workgroup/).
Open Océ Print Exec® Workgroup through HTTPS for the first time
Type the URL https://Printer (IP Address or host name) in the web browser to open the
application through a secured channel.
The web browser displays 2 kinds of warning:
■ The security certificate is invalid since not delivered by a trusted Certificate Authority
Reason: the certificate is an Océ self-signed certificate.
■ The security certificate was issued for a different web site address (URL)
Reason: the printer hostname or IP address (you typed in the web browser) is slightly
different from the name (Common Name) declared in the certificate.
Follow your security policy

Your action then depends on your security policy.
You can either:
■ Check the Océ certificate, trust it and continue to the website (accept and install the
certificate or add the exception if needed).
Then you will be able to use Océ Print Exec® Workgroup through the secure HTTPS
and send encrypted jobs on the network.
OR
■ Contact your administrator. If required, he will make a request to a Certificate Author-
ity to get a signed certificate (the procedure is described in the Océ TDS/TCS Security
Manual).
This measure is recommended when you want to make sure that your encrypted print
data cannot be intercepted on the network.
Chapter 3
How to
Set the user 'Preferences'

Introduction
You can decide to use Océ Print Exec Workgroup without installing the Java environment
on the client station (on Windows or Solaris systems) . This HTLM based application
allows basic job submission. It does not require any installation and can be used without
administrator rights ‘Océ Print Exec® Workgroup - Reduced functionality mode’ on page
31.

■ When the Java environment (JRE, JAI) is installed and up-to-date: the Java based
application is automatically launched when you open Océ Print Exec Workgroup.
You can 'Switch to reduced functionality' (HTML based application) at any time by
clicking on the link from the 'Administration' menu (from the 'Job' tab, in Océ Print
Exec® Workgroup v 2.x).
■ When the Java environment is not installed or not up-to-date, a warning message is
displayed: you can choose to launch the reduced functionality mode (HTML based
application) or to install the recommended Java components (to open the Java appli-
cation).
50 Chapter 3 - How to
'Reset user preferences'
'Reset user preferences'
Introduction
This option is available from the 'Preferences' menu.
Definition
When you click this option, all user preferences are reset. Some preferences are reset im-
mediately, others only at the next session.
User preferences
Here is a list of user preferences to be reset immediately:
■ Default job settings (copies, name, etc)

■ 'Don't show me this message again' in warning messages
■ 'Enable banner'
■ 'Ignore documents headers'
■ 'Reset accounting fields after submission'
■ 'Reset job after submission'
■ Customised 'Filters'.
Here is a list of user preferences to be reset at the next session:
■ Last tab opened in the application

■ Last directory opened in the application ('Add from file system' for instance)
■ Last 'Add' method selected
■ All login, archive server, user domain name
■ 'Delete scanned documents once printed' ('Add from archive')
■ Customise query settings ('Add from archive')
■ 'Last revision only' ('Add from archive')
■ Default pen templates
■ Default print templates (if deleted, factory default templates are applied instead)
■ Language used in the application.
Chapter 3 - How to 51
Change the language
Change the language
Illustration
[22] 'Language'
1. From the 'Preferences' menu, open the 'Language' window.

2. Select the language you want to apply to the application.
3. Click 'OK'.
Note:
The 'Language' setting is applied per client. For instance, if you have 10 clients, Océ
Print Exec Workgroup can be in 10 different languages.
Set 'Filters'
Set 'Filters'
Introduction
You can create and define new 'Filters' for the 'Type' list of the 'Add documents' window.
You can also modify the default filters.
Note:
The filters are not case sensitive.
Illustration
[23] Filters window
'New'
Click the 'New' button to create a new filter. Enter the name and define the extension
selected for the filter.
Note:
The 'New' button is always available.
'Edit'
Select a filter and click the 'Edit' button to make it editable. Change the name or the ex-
tension.
You can add several extensions to an existing filter for instance (separated by a semicolon:
'*.hp;*.hpg;*.hpgl').
Note:
The 'Edit' button is available only if a filter is selected.
Set 'Filters'
'Remove'
Select a filter and click the 'Remove' button to delete it.
Note:
The 'Remove' button is available only if a filter is selected.
'Default'
Click the 'Default' button to delete all the user defined filters and restore the default Océ
Print Exec Workgroup filters.
Note:
The 'Default' button is always available.
'Templates'
Set the 'More...' options

'Templates'
Introduction
You can decide to hide some warning messages by selecting them on this section. Check
a message to mean 'Don't show me this message again'.
'Templates are not deleted from server until you click 'Save''
This warning is displayed when the user deletes a template ('Print templates' or 'Pen set-
tings templates' for instance). If the check box is selected, the warning will be no more
displayed.
'Click 'Save' to update templates on the server after any changes'
This warning is displayed when a user creates a new template. If the check box is selected,
the warning will be no more displayed.
'Add documents' / 'Ignore documents headers'
'Add documents' / 'Ignore documents headers'
Introduction
Use this option to disable/enable the file ticket.
To ignore the documents headers, check the option in the 'Preferences' window. It will
be applied to all the submitted documents (added by drag and drop or through the 'Add
documents' window).
When you add a document through the 'Add documents' window, you can also enable
the option by checking the 'Ignore documents headers' box at the bottom of the window.
'On'
When this option is checked, Océ Print Exec Workgroup does not decode the ticket (rcf,
OJT...) when the document is added.
The default settings are applied.
'Off'
When this option is unchecked, Océ Print Exec Workgroup decodes the ticket when the
document is added and the ticket settings are applied.
'Submission'
'Submission'
'Reset accounting fields after submission'
Check this box to reset the accounting fields (displayed in the 'User' section of the
'Composition' tab) after each job submission.
'Reset job after submission'
Check this box to reset each job after submission: the option resets automatically the job
settings ('Job name', 'Copies', 'Collate'...).
Note:
You can always retrieve a submitted job through the 'History' section of the 'Tracking'
tab. You can then check its status and reprint it.
'Send to waiting jobs queue'
You can send the job to a waiting queue ‘'Send to waiting jobs queue'’ on page 58.
Introduction
Available in the 'Preferences' menu only if:
■ the printer has 'Advanced Queue Management',

■ the option is available on the controller and has been enabled by the Print Administra-
tor,
■ Océ Account Logic is not activated.
Note:
'Send to waiting jobs queue' setting is locked if the Océ Settings Editor is set up to force
all jobs to the 'Waiting jobs' queue.
Activated
Sends the job to the 'Waiting jobs' queue.
The documents will not be printed until you go to the printer. (This can be useful if you
want to print on special paper size, for example.)
Not activated
Documents are printed normally.
Job section - Buttons
Compose a job
Define the job settings
Job section - Buttons
'Print'
Click this button to submit the print job once the job is created.
'Reset'
Click this button to remove the documents from a job and to reset the settings to the
default values.
'Load'
Click this button to load a job.
Note:
You can use the Drag and Drop method to load a job.
'Save'
Click this button to save the job.
'Banner'
Click this button to access the 'Banner selection page'.
'Job stamps'
Click this button to apply a stamp to all the documents in the job.
'Set as default'
Click this button to set the values as 'Default' job settings.
'Job name'
'Job name'
Definition
Enter a name for this job.
■ This job setting is optional.
'Copies'
'Copies'
Specify how many copies of the job you want, in the range 1-999.
You must enter a number in this field.
Default is one copy.
Note:
The maximum number of copies at job level may vary when banner is selected and collate
is off. The reason why is that the number of copies at job level multiplied by the number
of copies at document level cannot exceed 999.
'Collate'
'Collate'
Introduction
Use this option if you want the copies of the job to be collated.
'On'
Will sort the multiple document copies in the order D1D2D3D4, D1D2D3D4 etc.
(where D# is the document number in the job).
Sometimes referred to as sorting by set.
'Off'
Will sort the multiple document copies in the order D1D1D1, D2D2D2, D3D3D3,
etc. (where D# is the document number in the job).
Sometimes referred to as sorting by document.
'Reverse order'
'Reverse order'
'On'
The order of documents is reversed (last document is sent to the printer first).
This is useful when using a face up media deposit. Jobs can be picked up in the order
they were specified in the job.
'Off'
This is the preferred setting for a printer with a face down media deposit.
Create a job
Create a job
Illustration
[24] Job properties
1. From the 'Composition' tab, enter the job name.

2. Specify the number of copies you want to print. You must enter a number in this field.
Default is one copy.
Note:
The maximum number of copies at job level may vary when 'Banner' is selected and
'Collate' is off. The reason why is that the number of copies at job level multiplied by
the number of copies at document level cannot exceed 999.
3. Define the job settings (see Define the job settings section).
Note:
To set the options 'Ignore documents headers' or 'Send to waiting jobs queue', go to
the 'Preferences' menu ‘'Preferences'’ on page 25.
Add a 'Banner'
Add banners
Add a 'Banner'
Introduction
If allowed by the administrator (‘'Banner administration page'’ on page 41), you can add
a banner at the beginning of your print job. Set the banner content and settings in the
'Banner selection page'.
Note:
If a system banner is activated or if banners are disabled by the administrator in the
'Banner administration page', you cannot enable banners from the 'Composition' tab.
Illustration
1. Open the 'Composition' tab.

2. Click the 'Banner' button to open the 'Banner selection page'.
3. Check 'Enable banner' to define the 'Banner settings' (‘'Banner settings'’ on page 66).
4. Select to which level you want to add the banner ('Set level', 'Job level', 'Document level').
5. Select a 'Banner' template and the 'Media source'.
6. You can also enter free information in the 'Notes' section.
7. Click 'OK' to add the banner.
Note:
You can load a coloured paper on the 'Roll'/'Tray' and use it for the banners.
'Banner settings'
'Banner settings'
Introduction
'Banner settings' are persistent from one job to another.
Note:
If a 'System' banner is activated in the 'Banner administration page', you cannot enable
banners from the 'Composition' tab.
'Banner settings'
You can set a banner either:
■ At 'Set level'. The banner (B) is printed before each set of documents. If the job con-
tains multiple copies (e.g. 2 copies of 2 documents: D1, D2):
- when 'Collate' is activated, the result is: B D1D2 B D1D2.
- when 'Collate' is not activated, the result is B D1D1 B D2D2.
■ At 'Job level'. The banner is printed before each job. If the job contains multiple
copies, the banner is printed before:
- each set when 'Collate' is activated. The result is: B D1D2 B D1D2.
- the whole job when 'Collate' is not activated. The result is B D1D1 D2D2.
■ At 'Document level'. The banner is printed before each document of the job.
'Template name'
‘Select a banner template’ on page 67
'Media source'
■ 'Automatic'
■ 'Roll': if you select 'Roll', an extra field is displayed to select the roll number.
■ 'Tray': if you select 'Tray', an extra field is displayed to select the tray number.
'Notes'
You can insert notes to your banner in this window.
Notes are persistent from one job to another.
Select a banner template
Introduction
You can select one of the 6 available templates.
Note:
You cannot define your own template.
'Archive'
■ Company name and company logo
■ Printer name
■ Job information (Name/Copies/Date printed/Notes)
■ User information (Name/Account/User ID)
■ Documents information (Name/Number/Copies/Type/Description/Revision/Sheets)
'Detailed'
■ Printer name
■ Documents information (Name/Copies)
'Detailed with company logo'

■ Company logo
■ Printer name
'Detailed with company name'

■ Company name
■ Printer name
■ Job information (Name/Copies/Date printed/Notes
'Detailed with company logo and name'

■ Company logo and company name
■ Printer name
'Plain'
■ User name
■ Date
User information
Define the user settings

User information
Introduction
From this section, you can access the accounting information.
The accounting fields available in this section depend on whether the Océ Account
Center option is activated or not:
■ if activated, the accounting fields can be customised on the server. The required fields
appear in Océ Print Exec® Workgroup.
■ if not activated, you can access the basic accounting information
Océ Account Center
Océ Account Center
Introduction
Océ Account Center consists of two modules:
■ Océ Account Console

Running on a PC server, it allows administrators to define, create and publish the ac-
count information for the Océ Account Logic and other applications like Océ Print
Exec Workgroup.
When the accounting configuration in Account Console contains fields marked to be
cleared, Océ Print Exec Workgroup application resets the selected fields after each
submission.
■ Océ Account Logic
Running on the print controller, it allows users to enter the account information in
the fields defined in the Océ Account Console.
Note:
Please refer to Océ Account Center documentation (user manual and online help) for
more details.
Basic accounting
Basic accounting
'User name'
Enter the name of the owner of this job.
The user ID is automatically filled in from the previous job. You can change it if required.
Note:
An empty user name is not allowed.
'User ID'
Enter your ID number.
User ID is mandatory and can be alphanumeric (up to 32 characters).
Note:
The '0' value is not allowed.
The user ID is automatically filled in from the previous job. You can change it if required.
'Account ID'
To provide input to the printer's accounting features, you may send a user account
number attached to the job.
Account ID is mandatory and can be alphanumeric (up to 32 characters).
Note:
The '0' value is not allowed.
The account ID is automatically filled in from the previous job. You can change it if
required.
File selection - Introduction
Add a document
Selection of files is achieved through the 'Add' button. You can add files:
■ from the file system ‘Add documents from file system’ on page 74
■ from an Océ Doc Exec Pro archive ‘Add from archive’ on page 75
■ from the scanned documents directory on the controller ‘Add scan’ on page 78
Note:
'Add scan' is available only if the Océ Scan Logic option is activated on your system..
Note:
If you want to add scanned documents from other scan to file destinations than from
the controller, use the 'Add from file system' option.
Add buttons
Whatever add file method you chose, three buttons are available:
■ 'OK': click this button to add the selected files to the job and close the window.
■ 'Add to job': click this button to add the selected files to the job.
■ 'Close': click this button to close the window.
Multiple file selection

You can select and add several files at the same time, using the Shift and Control keys on
your keyboard.
Note:
Drag and drop method from your Windows Explorer is also possible to select several
documents.
Type 'Filters'
You can create a list of predefined 'Filters' in order to display only the required type of
files ‘Set 'Filters'’ on page 53.
Add documents from file system
Add documents from file system
Introduction
This tab allows you to add documents from your file system.
1. Click the 'Add' button. A window opens.
2. Select 'Add from file system'.

3. Browse your system to locate the file(s) to add.
Note:
You can select a filter in the 'Type' field in order to display only the required type of files.
4. Select the file(s).
Note:
If you are in your Windows Explorer, you can also add documents using the Drag and
Drop method.
5. Click 'View' if you want to preview the documents.

6. Click:
■ 'Add to job' to add the documents in the list. Then, click 'Close' to go back to the
'Composition' tab where you can define the settings and print.
■ 'OK' to add the documents to the job and automatically close the window to go back
to the 'Composition' tab where you can define the settings and print.
Add from archive
Add from archive
Introduction
This tab allows you to add documents from an archive.
[27] Archive window
Illustration
[28] Archive authentication
Add from archive
Access the archive

1. Click the 'Add' button.
2. Select 'Add from archive'.
3. Fill in the Archive server, User Domain\Name and password.
Note:
Please contact your Doc Exec administrator to get this information.
4. Click 'Login'. The 'Add documents' window opens.
Illustration
[29] Add from archive
Add documents from archive

1. Fill in some query attributes fields in order to refine the number of documents displayed
and ease your choice.
2. Click 'Search'.
3. Select the document(s) from the 'Query results' list.
Note:
You can select several documents at the same time.
Add from archive

5. Click:
Add scan
Add scan
Introduction
This tab allows you to add documents from the Scanned documents directory on the
controller.
[30] Add scan
Required tool
■ This is available only if your machine has the Scan Logic option.
Add a document from scan

1. Click the 'Add' button.
2. Select 'Add scan'.
3. Select the scanned document(s) to add.
5. Click:
Add scan
Note:
'Delete scanned documents once printed': Check this option if you want the documents
to be deleted from the list as soon as they are printed.
View the document
View a document
View the document
Introduction
The viewer allows you to:
■ View the selected documents.

■ View multipage documents.
■ Scale up or down the image for viewing.
■ Rotate the image for viewing.
Note:
This viewer provides a view of the document. It does not provide a preview of the
printout.
View the documents

1. Select the documents.
2. Click 'View'. The 'Document viewer' window is displayed.
3. You can rotate the image either clockwise or counter clockwise.

4. You are able to:
■ increase the size of the image (click 'Scale up').
■ reduce the size of the image(click 'Scale down').
View the document
■ zoom in a selected area.

■ view the exact size of the image (click 'Actual size').
■ view the size that best fits in the viewer (click 'Best fit').
View multiple documents

1. Select the documents.
2. Click 'View'. A first document is displayed.
3. Use the Next/Previous arrows to view the other documents.
Note:
You can also click directly on the documents in the Document list to view them.
Zoom in a selected area

1. From the viewer, click and drag on the image to select a specific area. The selected area
is displayed in blue.
View the document
2. Release the mouse. The zoomed area is fully displayed.
Note:
Maximum scale factor is 100%.
Maximise the viewer

1. Click the Maximise button on the bottom right corner to expand the viewer window.
2. Click the button again if you want to come back to the minimised window.
View multipage documents
Introduction
The 'Document viewer' is able to handle the documents with multiple pages.

1. From the 'Composition'/'Documents' window, select the document.
2. Click 'View'.
3. The viewer detects the multipages. Use the arrows to browse from one page to another.
4. You can also enter the number of the page you want to view.
Note:
If you first enter a number greater than the number of pages in the document, the appli-
cation views the latest page. Next time you enter a number, you will not be allowed to
enter a greater number.
'Grayscale'/'Negative'
'Grayscale'/'Negative'
Check these boxes to view the document as:
■ a negative image (photographic negative that replaces each pixel colour with its opposite
on the colour wheel)
■ a grayscale image (8-bit image whose palette contains 256 shades of grey).
'Templates' - Introduction
Apply templates
From the 'Templates' tab, you have access to three types of templates:
■ 'Print templates'
■ 'Stamp templates'
Maximum number of templates

The maximum number of templates you can create from the 'Templates' tab varies ac-
cording to the template type, as shown in the table below:
#
'Templates' type Maximum number

'Print' 50
'Pens' 50
'Stamp' 10
Note:
In the 'Composition' tab, the maximum number of
stamps you can load or create is 3.
'Only mine'
From this view, users can:
■ create,
■ delete,
■ save,
■ duplicate,
■ set as default,
■ rename.
their templates.
'All'
From this view, only System Administrators can:
■ create,
■ delete,
■ save,
■ duplicate,
■ set as default,
■ rename.
all the templates.
Users can only duplicate and set as default all the templates.
Storage
Templates are all stored on the print controller.
Create 'Print templates'
Configure 'Print templates'

Before you begin

To create a shared template, you need to be logged on as a System Administrator.
Illustration
1. Click 'Create'.
2. A print template is created with factory settings.
Note:
You can rename it. Press the Enter key on your keyboard to save the name.
3. Click on a setting to display it in the bottom window.

4. Set the setting value.
5. Repeat steps 3 and 4 for all settings to modify.
Note:
If you want your creation to be effective on the server, you need to click 'Save' at the
end of the procedure. 'Save' is necessary to be able to retrieve your template after you
closed your browser and to make it appear on the 'All' templates list.
Note:
If you need to rename the template later, double-click on the template name.
Note:
Using Océ Print Exec Basic, you can set up only one print template. With Océ Print
Exec® Workgroup, you can set up to 50 print templates.
Delete a print template
Delete a print template
1. Select a print template from the list.
Note:
You can select several templates to delete, pressing the Shift button on your keyboard.
2. Click 'Delete'.
Note:
If you want your removal to be effective on the server, you need to click 'Save' after the
'Delete' procedure. Otherwise, these procedures are just handled locally and will not be
visible during the next session.
Duplicate a print template
Duplicate a print template
1. Select a template.
2. Click the 'Duplicate' button. You can rename the template.
3. Modify the settings you need.
This functionality is useful when you need a new template with values very similar to an
existing template. It saves you time because you do not need to reset all the settings one
by one but only the needed settings.
Set as default print template
Set as default print template
Purpose
This functionality allows you to select a template and set it as your 'Default' template
which is applied to all documents that are added to the job.
Set as 'Default' template

1. Select a template in the list.
2. Click the 'Set as default' button. A 'Default' mention appears next to the selected template.
Note:
When no default template is selected or if the default template is deleted, the Factory
template is the default template applied.
Result
Apply a print template
Introduction
Follow this procedure from the 'Composition' tab.

1. Select the added document(s) to apply the template to (use the Shift/Control keys to select
several documents).
Note:
If you want to apply the template to all the documents of a job at once, click 'Select all'.
2. Click the 'Templates' button.
3. From the displayed window, select 'Print'.

4. Select the print template.
5. Click 'Apply' and 'OK'.
Note:
Once the template is applied, the settings can still be modified without changing the
stored template.
Create 'Pen settings templates'
Configure 'Pen settings templates'

Before you begin

To create a shared template, you need to be logged on as a System Administrator.
Illustration
1. Click 'Create' to create a new template.
Note:
You can rename the pen template.
2. In the right window, set the 'Pen policy' to 'Use custom pens'.
3. Select the 'Pen mode' (monochrome or colour).
4. Click on the pen set to display the settings in the bottom window
5. Define the settings (number, width...).
6. Click 'Add pen'.
7. Repeat steps 5 and 6 for all pens to add.
Note:
If you want your creation to be effective on the server, you need to click 'Save' at the end
of the procedure. 'Save' is necessary to be able to retrieve your template after you closed
your browser and to make it appear on the 'All' templates list.
Note:
If you need to rename the template later, double-click on the template name. Press the
Enter key on your keyboard to save the name.
Delete a pen settings template
Delete a pen settings template
1. Select a pen template from the list.
Note:
2. Click 'Delete'.
Note:
Duplicate a pen template
Duplicate a pen template
Set as default pen template
Set as default pen template
Purpose
This functionality allows you to select a template and set it as your default template which
is applied to all documents that are added to the job.
Set as default template

1. Select a template in the list.
2. Click the 'Set as default' button. A 'Default' mention appears next to the selected template.
Note:
When no default template is selected or if the default template is deleted, the Factory
template is the default template applied.
Apply a pen settings template
Apply a pen settings template
Introduction
Follow this procedure from the 'Composition' tab.
Note:
You can apply pens only to HP-GL or HP-GL/2 files.
Add a pen template

1. In 'Documents', select the document(s) to apply the template to (use the Shift/Control
keys to select several documents).
Note:
If you want to apply the template to all the documents of a job at once, click 'Select all'.
2. - In the settings, select 'Pens' / 'Pen policy' and click on 'Load' on the right window
- or click on the 'Templates' button
to display the available 'Pen settings templates'
4. Click 'OK'.
Note:
Once the template is applied, you can create other pens or modify the pen settings
without changing the template. To create a new template with this new pen set, click
on 'Pen policy' and 'Save'.
Create 'Stamp templates'
Define 'Stamp templates'

Introduction
You can define a stamp template, save it and add it to future jobs. To create and save a
stamp template, open the 'Stamp' window from the 'Templates' tab.
Once created, you can load it for a job ‘Load a stamp template at job level (applied to all
the documents of the job)’ on page 103, or for a document ‘Load a stamp template for one
or several documents’ on page 104.
Illustration
1. Click 'Create'.
2. A stamp template is created with default settings.
Note:
You can rename the stamp template. Press the Enter key on your keyboard to save the
name.
3. Click on a setting to display it in the bottom window.
4. Set the setting value.

5. Repeat steps 3 and 4 for all settings to modify.
Note:
If you want your creation to be effective on the server, you need to click 'Save' at the
end of the procedure. 'Save' is necessary to be able to retrieve your template after you
closed your browser and to make it appear on the 'All' templates list.
Note:
If you need to rename the template later, double-click on the template name.

Delete a stamp template
Delete a stamp template
1. Select a stamp template from the list.
Note:
2. Click 'Delete' .
Note:

Duplicate a stamp template
Duplicate a stamp template

Add stamps to documents and jobs
Introduction
From the 'Composition' tab, you can either:
■ Load a stamp template at job level and document level.

■ Create a stamp at job level and document level.
Note:
You can add up to 6 different stamps to a printout: 3 stamps at job level and 3 stamps
at document level.
Note:
Stamps can also be defined in a print template. They are added when the print template
is applied to a document.
Load a stamp template at job level (applied to all the documents of the job)
2. In the 'Job' section, click the 'Job stamps' button.
The 'Stamps' menu is created in the settings window.
3. From the list of settings, select 'Stamp list'.

4. In the right window, click on 'Load'. The 'Stamp templates' window opens.
5. Select the stamp to apply and click 'OK'.
Note:
You can only load 3 stamps at job level.
Create a new stamp for a job (applied to all the documents of the job)
2. In the 'Job' section, click the 'Job stamps' button.
The 'Stamps' menu is created in the settings window.
3. From the list of settings, select 'Stamp list'.
4. In the right window, click on 'Create' to generate an stamp.
5. Click on a stamp setting to display it in the right window.
6. Set the value.
7. Repeat steps 5 and 6 for all the stamp settings to define.
Note:
You can only create 3 stamps at job level.
Load a stamp template for one or several documents

2. Select the added document(s) to add the stamp to (use the Shift/Control keys to select
several documents).
3. From the list of document settings, select 'Stamp list' (or click the 'Templates' button).
4. In the right window, click on 'Load'. The 'Stamp templates' window opens.
5. Select the stamp to apply and click 'OK'.
Note:
Once the template is applied, the stamp settings can still be modified without changing
the stored template.
Note:
You can only load 3 stamps at document level.

Create a new stamp for a document

2. Select the added document to apply the stamp to.
3. From the list of document settings, select 'Stamp list'.
4. In the right window, click on 'Create' to generate a stamp.
5. Click on a stamp setting to display it in the right window.

6. Set the value.
7. Repeat steps 5 and 6 for all settings to define.
Note:
You can only create 3 stamps at document level.

Submit a job
Submit print jobs

Submit a job
Submit the job

1. From the 'Composition' tab, compose the job (define the job and user settings, add
documents, apply templates, add stamps, banners).
2. Click 'Print'.
Check the job submission

1. Go to the 'Tracking'/'History' tab to check that the job is being processed, on the
'Pending jobs' list:
2. Once the job is processed, you can view it in the 'Submitted jobs' list with the 'Submission'
status.
Note:
Jobs are listed in 'Submitted jobs' even if there is a submission error. You can then reprint
the job ‘Reprint a job’ on page 108.

Submit a job
Cancel the job submission

1. Go to the 'Tracking'/'History' page.
2. Select the job from the 'Pending jobs' list and click 'Cancel'.
Reset the job

1. From the 'Composition' tab, click 'Reset'.
2. The list of documents is removed, the default job settings are restored and you can start
a new job.

Reprint a job
Reprint a job
Introduction
Once the job is submitted, you can reprint it.
Reprint a job
1. In the 'Tracking'/'History'/'Submitted jobs' list, select the job to reprint.
Note:
If you need to check or modify the job settings, click 'Edit'. The job and the settings are
displayed in the 'Composition' tab.
2. Click 'Print'. The job is resent to printer or to 'Waiting jobs queue'.

'Print queue' status
Definition
You can check the print status from the 'Tracking' / 'Print queue' tab.
Two queues are displayed:
■ 'Scheduled jobs'
■ 'Waiting jobs queue'
Illustration
[43] 'Tracking' / 'Print queue'
'Scheduled jobs'
Displays the status of the 'Scheduled jobs' queue. Jobs are displayed in the order of
printing.
■ 'Job status'
■ 'Job name'
■ 'User name'
■ 'Remarks'

Status in the 'Scheduled jobs' queue

The status of the job is indicated by an icon:
#
The job is being printed

The job is waiting to be printed
The job cannot be printed because of er-
rors.
Note: If there is a job error, the reason
why the job cannot be printed is dis-
played.
For example: the job is on hold because
there is not enough paper.
'Waiting jobs queue'

Displays all the jobs in the inbox queue.
Jobs are sent to the inbox queue if you check the option 'Send to waiting jobs queue' in
the 'Composition' tab ‘'Send to waiting jobs queue'’ on page 58.
Note:
The 'Waiting jobs queue' is not available with advanced accounting.

Save/Load jobs
Save a job
Save/Load jobs
Save a job
1. Click 'Save'.
2. Select one of the following save methods:
■ 'Save job with documents': the saved job contains the documents and settings.
■ 'Save with links only': the saved job does not contain the documents but only the links
to the documents. If the documents are not moved, you are ensured with this method
to get the latest version of the documents.
Note:
'Save with links only' is also recommended in case the job contains large sized documents.
The job will not take too much space on your disk. Nevertheless, this solution may cause
some problems if the documents are moved to another location. The links would no more
be valid and the job could not be retrieved any more.
3. Select the location where you want to save the job.

4. Click 'Save'.
Load a job
1. Click 'Load'.
2. Specify the location where the job is stored.
3. Click 'Open'. The job is downloaded with the saved settings and can be reused, printed
or modified.

Save/Load jobs

Appendix A
Miscellaneous
Reader's comment sheet
Questions
Have you found this manual to be accurate?
O Yes
O No
Were you able to operate the product, after reading this manual?
O Yes
O No
Does this manual provide sufficient background information?

O Yes
O No
Is the format of this manual convenient in size, readability and arrangement (page layout,
chapter order, etc.)?
O Yes
O No
Could you find the information you were looking for?

O Always
O Most of the times
O Sometimes
O Not at all
What did you use to find the required information?

O Table of contents
O Index
Are you satisfied with this manual?

O Yes
O No
Thank you for evaluating this manual.

If you have other comments or concerns, please explain or suggest improvements overleaf
or on a separate sheet.
Comments:
----------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------
114 Appendix A - Miscellaneous

----------------------------------------------------------------------------------------------------------
----------------------
Date:
This reader's comment sheet is completed by:

(If you prefer to remain unknown, please do fill in your occupation)
Name:
Occupation:
Company:
Phone:
Address:
City:
Country:
Please return this sheet to:
Océ-Technologies B.V.
For the attention of ITC User Documentation.
P.O. Box 101,
5900 MA Venlo
The Netherlands
Send your comments by E-mail to: itc-userdoc@oce.com
For the addresses of local Océ organisations see: http://www.oce.com
Appendix A - Miscellaneous 115

Addresses of local Océ organisations
Océ-Australia Ltd. Océ-Österreich GmbH

P.O. Box 363 Postfach 95
Ferntree Gully MDC 1233 Vienna
Vic 3165 Wienerbergstrasse 11
Australia Vienna Twin Tower
http://www.oce.com.au/ 1100 Vienna
Austria
http://www.oce.at/
Océ-Belgium N.V./S.A. Océ-Brasil Comércio e Indústria Ltda.
J. Bordetlaan 32 Av. das Nações Unidas, 11.857
1140 Brussel Brooklin Novo
Belgium São Paulo-SP 04578-000
http://www.oce.be/ Brasil
http://www.oce-brasil.com.br/
Océ-Canada Inc. Océ Office Equipment (Shanghai)
4711 Yonge Street, Suite 1100 First Shanghai Center, Phase II, Building
Toronto, Ontario M2N 6K8 4,
Canada Lane 180, Zhangheng Road
http://www.oce.ca/ Pudong District
Shanghai 201204, P.R.
China
http://www.oce.com.cn/
Océ-Czech Republic ltd. Océ-Danmark a/s
Babická 2329/2 Vallensbækvej 45
149 00 Praha 4 2605 Brøndby
Czech Republic Denmark
http://www.oce.cz/ http://www.oce.dk/
Océ Finland OY Océ-France S.A.
Niittyrinne 7 32, Avenue du Pavé Neuf
02270 Espoo 93882 Noisy-le-grand, Cedex
Finland France
http://www.oce.fi/ http://www.oce.fr/

Océ-Deutschland GmbH Océ-Hong Kong and China head office

Solinger Straße 5-7 Room 3711-18 Tower 1
45481 Mülheim/Ruhr Millennium City 1
Germany 388 Kwun Tong Road
http://www.oce.de/ Kwun Tong
Kowloon
Hong Kong
http://www.oce.com.hk/
Océ-Hungaria Kft. Océ-Ireland Ltd.
H-1241 Budapest 3006 Lake Drive
Pf.: 237 Citywest Business Campus
Hungary Saggart
http://www.oce.hu/ Co. Dublin
Ireland
http://www.oce.ie/
Océ-Italia S.p.A. Océ Japan Corporation
Strada Padana Superiore 2/B 1-28-1, Oi
20063 Cernusco sul Naviglio (MI) Shinagawa-ku
Italia Tokyo 140-0014
http://www.oce.it/ Japan
http://www.ocejapan.co.jp/
Océ-Belgium S.A. Océ Malaysia Sdn. Bhd.
Rue Astrid 2/A #3.01, Level 3, Wisma Academy
1143 Luxembourg-Belair Lot 4A, Jalan 19/1
http://www.oce.lu/ 46300 Petalig Jaya
Selangor Darul Ehsan
Malaysia
http://www.ocemal.com.my/
Océ-Mexico S.A. de C.V. Océ-Norge A.S.
Prolongación Reforma 1236, Postboks 4434 Nydalen
4to Piso Gjerdrums vei 8
Col. Santa Fé, Del. Cuajimalpa 0403 Oslo
C.P. 05348 Norway
México, D.F. http://www.oce.no/
México
http://www.oceusa.com/

Océ-Poland Ltd. Sp.z o.o. Océ-Portugal Equipamentos Gráficos S.A.

ul. Bitwy Warszawskiej 1920 r. nr. 7 Av. José Gomes Ferreira, 11 Piso 2 - Mi-
02-366 Warszawa raflores
Poland 1497-139 Algés
http://www.oce.com.pl/ Portugal
http://www.oce.pt/
Océ Singapore Pte Ltd.
21 Ubi Road 1
#05-01 Brilliant Building
Singapore408724
Océ España SA Océ-Svenska AB
Business Park Mas Blau Sollentunavägen 84
Osona, 2 08820 El Prat de Llobregat 191 27 Sollentuna
Barcelona Sweden
Spain http://www.oce.se/
http://www.oce.es/
Océ-Schweiz AG Océ (Thailand) Ltd.
Sägereistrasse 10 B.B. Building 16/Floor
CH8152 Glattbrugg 54 Asoke Road
Schweiz Sukhumvit 21
http://www.oce.ch/ Bangkok 10110
Thailand
Océ-Nederland B.V. Océ (UK) Limited
P.O.Box 800 Océ House
5201 AV 's-Hertogenbosch Chatham Way
The Netherlands Brentwood, Essex CM14 4DZ
http://www.oce.nl/ United Kingdom
http://www.oce.co.uk/
Océ North America Inc.
100 Oakview Drive
Trumbull, CT 06611
USA
http://www.oceusa.com/
Note:
The web site http://www.oce.com gives the current addresses of the local Océ organisa-
tions and distributors.

Note:
The addresses of local Océ organisations for information about the Wide Format
Printing Systems and the Production Printing Systems can be different from the addresses
above. Refer to the web site http://www.oce.com for the addresses you need.

Index
Index H
Help
Help ...............................................................27
Accounting History
Accounting ..............................................57, 69 Pending jobs ...................................................20
Basic accounting .............................................71 Submitted jobs ...............................................20
Océ Account Center .......................................70
Activate
Install Java environment .................................34 I
Obtain an Océ Print Exec Workgroup license Install Java environment
........................................................................37 Install Java environment .................................31
Add documents Obtain a license ..............................................34
Add documents ..............................................25
Add documents from file system .....................74
Add documents from scan ..............................78 J
Add from archive ............................................75 Java environment
Add from archive Java environment ............................................31
Access the archive ...........................................75 Job
Add documents from archive ..........................75 Collate ............................................................62
Administration Create a job ....................................................64
Administration ...............................................24 Job buttons .....................................................59
Job name ........................................................60
Job stamps ......................................................59
B Load a job ....................................................111
Backup and restore Reprint .........................................................108
Backup and restore .........................................44 Reset ...............................................................57
Banner Save a job .....................................................111
Activate banner ...............................................41
Add a banner ..................................................65
Apply banner settings .....................................41 L
Banner administration page ............................41 Language
Banner settings ...............................................66 Language ........................................................25
Banner templates ............................................67 Change the language .......................................52
License
D ........................................................................37
Documents headers
Documents headers ........................................56
O
Océ Remote Patch
F Océ Remote Patch ..........................................46
File
File .................................................................23
Filters P
Filters .......................................................25, 53 Pen settings templates
Create pen settings templates ..........................93
Preferences
120
Index
Preferences ...............................................25, 55
Reset user preferences .....................................51
Send to waiting jobs queue .............................58 V
Submission .....................................................57 View
Print Queue View multipage documents .............................83
Scheduled jobs ................................................19 Viewer
Waiting jobs ...................................................20 Document viewer ...........................................80
Print templates Grayscale/Negative .........................................84
Apply a print template ....................................92 View multiple documents ...............................80
Create a print template ...................................87 Zoom in a selected area ...................................80
Set as default print template ............................91
W
R Waiting jobs
Reduced functionality Send to waiting jobs queue .............................58
Reduced functionality .......................25, 31, 50
S
Scale
Scale ...............................................................80
Stamp
Create a stamp ..............................................103
Load a stamp ................................................103
Stamp templates
Create a stamp template .................................99
Load a stamp template ..................................103
Startup
Startup ...........................................................25
Submission
Submission .....................................................25
Cancel the job submission ............................106
Check the job submission .............................106
Print status ...................................................109
Submit the job .............................................106
T
Templates
Templates ................................................25, 55
Default pen template ......................................97
Default print template ....................................91
U
Upgrade/Patch/Downgrade
Upgrade/Patch/Downgrade ............................39
User preferences
User preferences ..............................................25
121

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Océ Print Exec® Workgroup

Océ, Océ Print Exec® Workgroup are registered trademarks of Océ.

Adobe®, Acrobat®, Distiller®, Illustrator®, Photoshop® and Reader® are registered

Notes for the reader

Note, Attention and Caution

Attention Information to prevent property damage, for example

Configure 'Pen settings templates'.........................................................93

What is Océ Print Exec® Workgroup

What can you do with Océ Print Exec® Workgroup

You can also:

■ Apply print templates

Software requirements (OS, internet browser, plug-ins, appli-

Operating systems and environments

Recommended internet browsers

Version of Océ Print Exec® Workgroup

■ Java Runtime Environment 1.5.0_15 or higher (JRE 1.6.0_14 recommended)

■ 'Composition': ‘'Composition' tab’ on page 16

Reduced functionality mode

[3] Composition tab

[4] 'Templates' tab

This tab allows to create, delete, save and duplicate:

You can also define as default print and pen templates.

[5] Tracking tab

The status of the job is indicated by an icon:

The job is being printed.

The job is waiting to be printed.

The job cannot be printed because of er-

The status is refreshed automatically.

[9] 'Printer' tab

The printer status is automatically refreshed

■ Roll or tray number

The status of the media is indicated by an icon:

This dynamic information is refreshed on a regular basis.

■ ‘'Upgrade/Patch/Downgrade'’ on page 39: This option displays an installation wizard

[15] 'Preferences' options

Full mode (named Océ Print Exec® Workgroup)

Full mode (time-limited)

Basic mode (named Océ Print Exec® Basic)

With this mode, the following features are not available:

Océ Print Exec® Workgroup - Reduced functionality mode

[17] Reduced functionality mode - Submission tab

Reduced functionality mode

■ the printer information,

Why select 'Switch to reduced functionality' mode?

'Switch to reduced functionality'

'Access full functionality'

■ A Java environment present on every client

Install Java environment

■ Java Runtime Environment 1.5.0_15 or higher (JRE 1.6.0_14 recommended)

■ If the plug-ins are detected, Océ Print Exec Workgroup is launched.

[18] Install Java environment

Install under Windows environment (Internet Explorer)

Install under Windows environment (Mozilla Firefox)

Install under Macintosh environment

Obtain an Océ Print Exec Workgroup license

Get a license file from Océ

■ the System Serial Number.

Activate Océ Print Exec Workgroup (System administrators only)

Perform administrative tasks

■ Install a new version of Océ Print Exec Workgroup

Install, upgrade or patch application

5. At the end of installation, refresh your browser.