ANNEX “C”

Name of Sector/Region
Name of Office

___________________
(Date)

Mr./Ms. (Name of Complainant, if known)*

Address

Dear Mr./Ms.____________________:

We write in connection with your letter dated ___________to (addressee)

/complaint dated ___________ against (respondent). (Briefly restate transaction requested
for audit or allegations in case of complaint.)

Upon careful initial evaluation of your letter/complaint, we regret to inform you that
the Commission cannot act on it at this time because it did not comply with the requirements/
is covered by the limitations provided under COA Circular No. 2020-005 dated January 31,
2020. Specifically, (state the applicable grounds. E.g. “the transaction you want to be
audited is not described with sufficient particularity or is not provided with such other
verifiable information, thus, hinders verification thereof by the Audit Team Leader,” or
“instead of identifying a particular transaction, you merely solicit general audit of the
agency’s transactions for CY_________”, “the resolution of the act/violation allegedly
committed by _______ is not within the jurisdiction of the Commission to resolve,” “the
transaction you complained of has already been the subject of special/fraud audit report or
is subject of an ongoing audit investigation of this Commission,” etc.)

Nonetheless, “you may refile your request/complaint by complying the requirements

under COA Circular No. 2020 – 005.

Thank you for writing this Commission.**

Very truly yours,

________________________
Director IV
Cluster/Regional Director

*If sender is anonymous, no need to send this.

** The body may be modified to suit the style of the CD/RD, but the tenor should be the same.