‘DEPARTMENT OF PUBLIC WORKS, ROADS: AND INFRASTRUCTURE PUBLIC WORKS, ROADS AND INFRASTRUCTURE ‘Tender No LDPWRI-ROADS/200118. 3 YEAR TERM CONTRACT FOR FOG SPRAY AND ROAD MARKING SPROJECT AT WATERBERG DISTRICT 08 -12- p20 [CTIMPORo PROVINCE z | PROCUREMENT DOCUMENT OCTOBER 2020 Issued by: THE HEAD OF DEPARTMENT DEPARTMENT OF PUBLIC WORKS, ROADS AND INFRASTRUCTURE PRIVATE BAG X9490 POLOKWANE 0700 Name of tenderet CIDB CRS numbers: ... ~ QoorPUBLIC WORKS, ROADS AND INFRASTRUCTURE =a, LDPWRI-ROADSI200118 FOG SPRAY AND ROAD MARKING SPROJECT IN WATERBERG DISTRICT MUNICIPALITY Contents Number Heading THE TENDER Part T1; Tendering procedures v1.4 Tender notice and invitation to tender 12 Tender data Part T2: Returnable documents T2A List of returnable documents 72.2 Returnable schedules THE CONTRACT Part C1: Agreements and Contract data c1t Form of offer and acceptance C12 Contract data Part 1 — Data by the Employer Part 2—Data by the Contractor c13 Performance Guarantee Part C2: Pricing data C21 Pricing assumptions 022 Price List Part C3: Scope of work 3 ‘Scope of work Part C4: Site Information ca Site Information Part C5: Annexures bv02PUBLIC WORKS, ROADS AND INFRASTRUCTURE. aa LOPWRI-ROADS/200118. FOG SPRAY AND ROAD MARKING SPROJECT IN WATERBERG DISTRICT MUNICIPALITY 11.1 Tender Notice and Invitation to Tender Tenders are hereby invited from Contractors registered with the Construction Industry Development Board (CIDB) having a minimum CIDB grading of 6CE or higher for the 3EAR FOG SPRAY AND ROAD MARKINGS PROJECT IN WATERBERG DISTRICT MUNICIPALITY. Documents shall be downloaded from the Employer's website https:/mww.dpw limpopo.gov za from the date of the advert Queries relating to the issue of these documents may be addressed in writing to ShitIhangu P, Tel No.: 015 284 7330, e-mail: shitlhangup@dpwlimpopo.gov.za, The closing time for receipt of tenders is 11h00 hrs on date indicated on the Tender Bulletin. Telegraphic, telephonic, tlex, facsimile, e-mail and late tenders will not be accepted. Tenders may only be submitted on the tender documentation that is issued /or downloaded. No ring binding Is allowed, only stapling and tape binding is allowed. Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data, Tender 1 m1 Part T1: Tendering procedures Tender Notice and Invitation to Tender 0003LIMPOPO PUBLIC WORKS, ROADS AND INFRASTRUCTURE aro LDPWRIROADS/200118 FOG SPRAY AND ROAD MARKINGS PROJECT IN WATERBERG DISTRICT MUNICIPALITY 71.2 Tender Data The conditions of tender are those contained in the latest edition of SANS 10845-3, Construction Procurement — Part 3: Standard conditions of tender. SANS 10845-3 makes several references to the Tender Data for details that apply specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the provisions of SANS 10845-3. Each item of data given below is cross-referenced to the clause in SANS 10845-3 to which it mainly applies. Clause number Tender Data 3.1 | The Employeris Department of Public Works, Roads & Infrastructure 3.2 | The tender documents issued by the employer comprise the following documents: THE TENDER Part Tt: Tendering procedures Tit ~ Tender notice and invitation to tender T12 - Tender deta Part T2: Returnable documents ‘2.4 - List of retumable documents 122 - Retumable schedules THE CONTRACT Part C1: Agreements and Contract data 1.1 - Form of offer and acceptance C12 = Contract data 01.3 - Performance Bond Part C2: Pricing data C2.1 ~ Pricing assumptions C22 - Bill of Quantities Part C3: Scope of work C3 = Scope of work Part C4: Site information (C4 = Site information Tender 2 m2 Part T1: Tendering procedures 0004 Tender Data32 The tender documents issued by the employer comprise: Volume 1: Tendering procedures Ti.1 Tendor notice and invitation to tender 1.2 Tender data Volume 2: Returnable documents T2.1 List of returnable documents 2.2 Retumable schedules C11 Form of offer and acceptance C1.2 Contract data (part 2) 2.2 Activity schedules / Bills of Quantities Voiume 3: The contract Part C1; Agreements and contract data 1.2 Contract data (part 1) 61.3 Form of Guarantee Part G2: Pricing data 2.1 Pricing assumptions Part C3: Scope of work €3 Scope of work Part C4: Site information C4 Site information ‘The tender documents issued by the employer comprise the documents listed on the contents page 32 34 | The employer's representative Name: Employer's representative of the Department ‘Address: 43 Church Street Tol: 015 284 7000 Fax: 018 284 7030, 3.4 _ | The language for communications is English 4.1 | Only those tenderers who satisfy the following eligibility criteria and who provide the required evidence in their tonder submissions are eligible to submit tenders and have their tenders evaluated: 4.1 | Only those tenderers who are registered with the CIDB, or are capable of being so prior to the evaluation of submissions, in a contractor grading designation equal to or higher than a contractor grading designation determined in accordance with the sum tendered, or a value dotermined in accordance with Regulation 25 (18) of 26(7A) of the Construction Industry Development Regulations, for a 5 CE or higher class of| ‘construction work, are eligible to have their tenders evaluated. Joint ventures are eligible to submit tenders provided that 11. every member of the joint venture is registered with the CIDB; 2. the lead partner has a contractor grading designation in the CE class of construction work; and 3. the combined contractor grading designation calculated in accordance with the Construction Industry Development Regulations is equal to or higher than @ contractor grading designation determined in acoordance with the sum tendered for a 5 CE or higher class of construction work or a value determined In accordance with Regulation 25 (18) or 25(7A) of the Construction Industry Development Regulations. Tender 3 12 Part T1: Tendering procedures 008 Tender bata4.4 | The following tondorors who are registered with the CIDB, or aro capablo of baing 60 registered prior to tho ‘evaluation of submissions, are eligible to have their tenders evaluated 2) contractors who have a contractor grading designation equal to or higher than a contractor grading designation determined in accordance with the sum tendered, or a value determined in accordance with Regulation 25 (18) of 25(7A) of the Construction Industry Development Regulations, for a CE class of, ‘construction work; and ») contractors registered as potentially emerging enterprises with the CIDB who are registered in one ‘contractor grading designation lower than that required in terms of a) above and who satisfy the following criteria 1). the employer is satisfied that such a contractor has the potential to develop and qualify to be registered. in that highar grade as determined in accordance with the provisions of the. CIDB ‘Specification for Social and Economic Deliverables in Construction Works Contracts; and 2) the employer agrees to provide the financial, management or other support that is considered ‘appropriate to enable the contractor to successfully execute that contract. Joint ventures are eligible to submit tenders provided that: 1. every member of the joint venture is registered with the CIDB; 2, the load partner has a contractor grading designation in tho CE class of construction work; and 3, the combined contractor grading designation calculated in accordance with the Construction industry Development Regulations is equal to or higher than a contractor grading designation determined in accordance with the sum tendered for a CE class of construction work or @ value determined in accordance with Regulation 25 (1B) of 25(7A) of the Construction Industry Development Regulations 4.7 _ | The arrangements for a compulsory clarification meeting are as stated in the Tender Notice and Invitation to Tender. ‘Tenderers must sign the attendance list in the name of the tendering entity. Addenda will be issued to and tenders will be received only from those tendering entities appearing on the attendance list 4.10 | Tenderers are required to state the rates and currencies in Rands only 4.12 _| Main tender offers are not required to be submitted together with altemative tenders. 4.12. | Noaltemative tender offers will be considered. 4.13.1 | Parts of each tondor offor communicated on paper shall be submitted as an original 4.13.5 | The employer's details and address for delivery of tender offers and identification details that are to be shown 4.15. | on each tender offer package are: Location of tender box: Department of Public Works, Physical address: Comer Blaauwberg and River Street, Ladanna Identification details: Tender No. LOPWRI-ROADS/20011A : 3 YEAR FOG SPRAY AND ROAD MARKINGS PROJECT AT WATERBERG DISTRICT MUNICIPALITY 4.13.4 | The tenderer is required to submit with his tender the following certificates: 1) copy of Tax Clearance Certificate issued by the South African Revenue Services; 4.13.5 _| The "ORIGINAL of all attachments are to be submitted as separate packages. 4.13.6 _ | Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will nat be accepted. 4.15 | The closing time for submission of tender offers is as stated in the Tender Notice and Invitation to Tender. 4.16 | The tender offer validity period is 12 weeks, 6A ‘The Employer will respond to requests for clarification received up to 7 working days before the tender closing time 52 The employer shail issue addenda until 3 working days before tender closing time, Tender 4 THe Part T1: Tendering procedures 0006 Tender Data5.4 _| Tenders will be opened and read out immediately after the closing time for tenders at 11h0O hrs 5.11.3 | The procedure for the evaluation of responsive tenders is Method 3 (Financial offer and preference), Tender 5 m2 Part T1: Tendering procedures Quo? Tender Data9.119 ‘The quality criteria and maximum score in respect of each of the criteria are as follows: Eligibility criteria Weight ‘Sub criter Maximum number of | points: Road Construction projects ‘Company! Entity’s experience in 35 ‘Score will be based on successfully ‘executed and completed road projects in the last six years a) 1 to 3 Projects = 1 b)4 to 6 Projects = 3 0) T+ Projects = § 175 Occupational Health and Safety Officer Experience (Must be registered with SACPCMP as a Professional) 2) 1 to 2yrs experience as an OHS) Officer = 1 b) 3 to 4yrs experience as an OHS: Officer= 3 ) + 5yrs experience as an OHS Officer =| 5 128 Size of Enterprise and Current| Workload of Bidder 20 Capacity to execute the contract (with reference to current projects) a) Current value of projects is equal or| ‘greater than twice the maximum| value of the required CIDB grade = 0 ) Current value of projects is greater | than the maximum value of the| required CIDB grade but less than| twice the maximum value of the| required CIDB grade = 1 ©) Current value of projects is within the required CIDB threshol 4) Current value of projects is lass than the minimum value of the required CIDB grade = 4 NB: der shall declare all current projects in form T.2.1.2F Plant and Equipment required 20 ‘2) Minimum of two (2) Road Marking Machines to be hired by the ‘contractor Attach letter acknowledging intent to| hire as well as proof of ownership from hiring company b) Road Marking Machine owned by| the contractor: 1 to 2 ©) Road Marking Machine owned by| the contractor: 3 and more = 5 Attach proof of ownership for owned. Plant 100 ‘Maximum possible score for quality (M.) Tender Part T1: Tendering procedures 12 Tender DataQuality shail be scored by not less than three persons satisfying the requirements of the Standard for Infrastructure Procurement and Delivery Management, Total score for Functionality = Total Score obtained by the Bidder X 100 480 (Maximum score) The minimum number of evaluation points for quality is 70% {bidder who scores below this minimum shall be disqualified and shall not be considered for further evaluation, NOTE: In order forthe bidder to claim points for experience under quality, the bidder must also attach a copy ‘of Completion / Final approval Cerificate for each of the completed projects to Form T2.1.2G: In the event the bidder was @ Subcontractor, the bidder must attach the following proof for each completed projects: + Copy of Completion / Final approval Certificate issued by the Main Contractor, and + Copy of Completion Corifcate of the Main Contractor forthe same project from the client 5.13 Administrative compliance Noncompliant to the following administrative requirements shall lead to disqualification tem Description. Yes_[_No~ of Power of allomey /authoriy for signatory (duly completed and signed) 02 “Joint Venture Agreément (duly completed and signed) 03 Form of Offer duly signed and completed 04. Pricefrates amendment without signature in the bil of quantity 05, 'Non-completion ofthe Bills of Quantifies in ful 06. Usage of correction fuid 07 Certificate of Non-Collusion duly signed and completed ns ‘Alterations to the bid document or submission of a copy of the original bid document S ‘Completion of the bid document (or returnable schedules) using penal All bidders are required to have registered with National Treasury's Central Supplier Database ‘The institution reserves the rights not to appoint the lowest bid nor award more than one bid Evaluation in terms of the 80/20 Preference Point System: Responsive tenders which have achieved the minimum qualification score for functionality will be evaluated further, using the 80/20 preference point system. Tender 7 m2 Part Tl: Tendering procedures 0009 — Tencer dataStep 4: Calculation of points for Pric: ‘The PPPFA prescribes that the lowest acceptable bid wil score 80 points for price. Bidders that quoted higher prices will score lower points for price on @ pro-rata basis. The formula to be used for calculating points scored for price is the following: Ps =80 ( Pa } Where Ps Points scored for price of tender under consideration Pt Price of tender under consideration and Pmin Price of lowest acceptable tender Points scored must be rounded off to the nearest 2 decimal places ‘Step 2: Calculation of points for B-BBEE: status level of contributor Points shall be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below B-BBEE Status Level of Number of poiats Contributor (Ghisbapace 1 20 2 18 3 “4 He Hear 2 5 8 6 6 ¥ 4 8 2 Non-compiant contributor ° Tender 8 12 Part T1: Tendering procedures 0 Tonder Data 010A bid shall not be disqualified from the bidding process if the bidder does not submit a certificate substantiating the B-BBEE status level of contribution nor Is @ non-compliant contributor. Such a bidder will score zero (0} out of a maximum of 10 points for B-BBEE, ‘The points scored for price shall be added to the points scored for B-BBEE status level of contribution to ‘obtain the bidder's total points scored out of 100. A tenderer may not be awarded points for B-BBEE status level of contributor Ifthe tender documents indicate that the tenderer intends subcontracting more than 25% of the value of the contract to any other person not ualifying for at least the points that the tenderer qualifies for, unless the intended subcontractor is an EME. that has the capability to execute the subcontract Award of contract to bids not scoring the highest number of points (a) A contract will be awarded to the bidder who scored the highest tolal number of points subject to sub regulation (8) and regulation 11 of the Act, (b) In exceptional circumstances a contract may, on reasonable and justifiable grounds, be awarded to a bidder that did not soore the highest number of points. The reasons for such a decision must be ‘approved and recorded for audit purposes and must be dofendable in @ court of lav. Evaluation of bids that scored equal points (2) In the event that two or more bids have scored equal total points, the successful bid must be the one that scored the highest points for B-BBEE, (b) If two or more bids have equal points, including equal preference points for B-BBEE, the successful bid ‘must be the one scoring the highest score for functionally. (©) In the event that two or more bids are equal in all respects, the award must be decided by the drawing of lots. 5.13 ‘Tender offers will only be accepted if ) the tenderer is registered on the Central Supplier Database (CSD) for the South African government ( see hitps:!/Secure,csd,oov.za/ ) unless itis a foreign supplier with no local registered entity b) the tenderer is in good standing with SARS according to the Central Supplier Database; ©) the tenderer is registered with the Construction Industry Development Board in’ an appropriate contractor grading designation; ©) the tenderer or any of its directors/shareholders Is not listed on the Register of Tender Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a porson prohibited from doing business with the public sector, ©) the tenderer has not: i) abused the Employer's Supply Chain Management System; or il) failed to perform on any previous contract and has been given a written notice to this effect; f)_ the tenderer has completed the Compulsory Declaration and there are no conflicts of interest which may Impact on the tenderer’s ability to perform the contract in the best interests of the employer or potentially compromise the tondor process; 9) the tenderer is registered and in good standing with the compensation fund or with a licensed ‘compensation insurer; fh) the employer is reasonably satisfied that the tenderer has in torms of the Construction Regulations, 2003, issued in terms of the Occupational Health and Safety Act, 1993, the necessary competencies and resources to carry out the work safely 5.17 _| The number of paper copies of the signed contract to be provided by the employer is one. Tender 1 Part Tt: Tendering procedures QOL4 Tender Data 1.2PUBLIC WORKS, ROADS AND INFRASTRUCTURE sy HzO FOG SPRAY AND ROAD MARKING SPROJECT IN WATERBERG DISTRICT MUNICIPALITY T.2.1 List of returnable documents 1. Note: 2 Documentation to demonstrate eligibility to have tenders evaluated ‘+ Organogram, qualifications & experience of the Bidder's proposed key personnel. re to provide these documents will result in the tender not being evaluated Returnable Schedules required for tender evaluation purposes The tenderer must complete the following returnable schedules as relevant: 3 ‘+ Record of Addenda to Tender Documents ‘+ Compulsory Declaration ‘+ Certificate of Authority for Joint Ventures, if applicable + Preferencing Schedule: Broad Based Black Economic Empowerment Status * Annual Financial Statements Dectaration + Schedule of the bidder's current projects ‘+ Schedule of the bidder's previous experience ‘+ Schedule of plant and equipment + Schedule of proposed subcontractors, + Project Programme and Method statement Other documents required for tender evaluation purposes The tenderer must provide the following returnable documents: Verification certificate from a verification agency accredited by SANAS and recognized as an Accredited B-BBEE Verification Agencies (see www.sanas.co.za/directoryibbee_default php) or a registered auditors approved by IRBA if preference points are claimed in respect of Broad-Based Black Economic Empowerment. ‘Svitable annual financial statements for the preceding financial year within 12 months of the financial year end ‘A letter of Good Standing from the Compensation Fund or a licensed insurer as contemplated in the ‘Compensation for Occupational Injuries and Diseases Act 1993 (Act No. 130 of 1993) 4 Other documents that will be incorporated into the contract * Project Programme and Method statement * Rates for special materials ‘* Schedule of estimated monthly expenditure Tender 10 TA Part T2: Roturnable documents 0.01.2. Lstotretumable documentsC11 Offer portion of Form of Offer and Acceptance 1.2. Contract Data (Part 2) 1.3. Agreement in terms of the Occupational Health and Safety Act 85 of 1993 and appointment as mine manager in terms of section 3(1)(a) of Mine Health and Safety Act 29 of 1996 C14 Abstracts of the Mine Health and Safety Act no. 29 of 1996 and amendment Act no. 72 of 1997 C1.5. Performance Guarantee C16 Price List Failure to sign the form of offer and acceptance will render the tender “non-responsive” The Tenderers attention Is drawn to Part 2 of the Contract Data which requires the Tenderer to tender staff rates. Failure to tender the staff rates will render the tender non-responsive. Failure to tender the staff rates in the prescribed manner may compromise the competitiveness of the tenderer. Compensation events which result in changes to the Prices are assessed on the basis of time charges (Le. the products of each of the staff rates multiplied by the total staff time appropriate to that rate properly spont on work in the contract) These staff rates are used when making changes to the Prices in terms of the Contract. Tenderers need to price these staff rates realistically as they will be taken into account when evaluating tender offers — see Tender Assessment ‘Schedule. ‘The Prices for Services Provided to Date and compensation events which result in changos to the Prices are assessed ‘on the basis of time charges (ic. the products of each of the staff rates multiplied by the total staff time appropriate to that rate properly spent on work in the contract) These staff rates are used when assessing the amount due and when ‘making changes to the Prices in terms of the Contract. Tendorers nood to price those staff rates realistically as thoy wil bee taken into account when evaluating tender offers — see Tender Assessment Schedule. The Tenderer's attention is drawn to Part 2 of the Contract Data which requires the Tenderer to tender a percentage for overheads and profit added to the Defined Cost. Failure to tender this percentage will render the tender non-responsive, Compensation events which result in changes to the Prices are assessed on the basis of Defined Cost (.e. the amount paid by the Supplier in providing the Goods and Services (excluding any tax which the Supplier can recover) for people, ‘equipment, plant and materials to be included in the goods, and transport whether the work is subcontracted or nat). This percentage for overheads and profit is applied to Defined Cost when making changes to the Prices in terms of the Contract. This percentage covers everything that is not included in Defined Cost. Tenderers need to price this Porcentago realistically as it will bo takon into account when evaluating tender offers - see Tender Assessment Schedule, ‘The Tenderer's attention is drawn to Part 2 of the Contract Data which requires the Tenderer to tender a direct fee percentage and a subcontracted fee percentage. Failure to tender these fee percentages will render the tender non-responsive. Compensation events which result in changes to the Prices are assessed on the basis of Defined Cost (|. the payments, by the Contractor in Providing the Services for people employed by the Contractor, Plant and Materials, work subcontracted by the Contractor and Equipment). These fee percentages are applied to components of Defined Cost ‘when making changes to the Prices in terms of the Contract and cover everything that is not included in Defined Cost. ‘Tenderers need to price these percentages realistically as thoy willbe taken into account when evaluating tander offers — soe Tendor Assessment Schodulo, ‘The Prices for Services Provided to Date and compensation events which result in changes to the Prices are assessed ‘on the basis of Defined Cost (ie. the payments by the Contractor in Providing the Services for people employed by the Contractor, Plant and Materials, work subcontracted by the Contractor and Equipment). These percentages are applied to components of Defined Cost when assessing the amounts due to the Contractor or making changes to the Prices in terms of the Contract and cover everything that is not included in Defined Cost. Tenderers need to price these percentages realistically as they will be taken into account when evaluating tender offers ~ see Tender Assessment Schedule Tender "1 124 Part T2: Returnable documents 49. List of returnable documents 0013“The Tenderer’s attention is drawn to Part 2 of the Contract Data which requires the Tenderer to tender a perceritage for overheads and profit added to the Defined Cost for people and a percentage for overheads and profit added to other Defined Cost. Failure to tender these percentages will render the tender non-responsive, Coinpensation events which result in changes to the Prices are assessed on the basis of Defined Cost (0, the ariount| paid by the Contractor in Providing the Services (excluding any tex which the Contractor can: recover) for people. ‘mployed :by tho Contractor, lant and materials, work ‘subcontracted ‘by tho Contractor. and equipment). Those percentages for overheads and profit are applied to components of Delined Cost when making changes to the Prices ih {ets of the Contract. These percentages cover everything that ot inckided in Defined Cost. Tenderers noed to price | those percontages realstaly as they wil be taken ino account when evaluating lent fers - see Tender Assessment Schedule. The Teiiderer’s attention is drawn to Part 2 of the Contract Data which requires the Tenderer to tender a percentage for overheads and profit added to the Defined Cost for people and @ percentage for overheads and profit added to other Defined Cost. allure to tender these percentages will render the tender non-responsive, ‘Compensation events which result in changes to the Prices are assessed on the basis of Defined Cost (6. the amount "paid by the Contractor in Providing the Works (excluding any tax which the Contractor ean recover) for people employed ‘by the Contractor, plant end materials, work subcontracted by the Contractor and equipment), These percentages for overheads and profit are applied to components of Defined Cost when makitg changes to the Prices in terms of the Contract. These percentages cover everything that is not included in ‘Defined Cost. Tenderers nieed to price these ercantages reaiistcally as thoy will be taken into’ account whon evaluating tondor offers - see Tender Assessment Schedule. ‘The Tenderer's attention is drawn to Part 2 of the Contract Data which requires the Tenderer to tender a direct 66 percentage, a subcontracted fee percentage and a number of other cost parameters. Failure to tender these percentages and cost parameters will render the tender non-responsive. CComiperisation events which result in changes tothe Pride are assessed fn the basis of Defined Cost (Le. the cost ofthe Components if the Shorter Schedule of Cost: Components vinetner work Is subcontracted or rol, as detived from the {endered cost paramators). Those fee percentages are applied to components of Defined Cost whan making éhangos to the Prices in terms of the Contract and cover everything that's not included In Defined Cost. Tenderers need to price ‘hese pereshtages dnd the eoS! paramplers associated wih the Schedule pl Cost Components tealitcally as thy Wal be taken Into account when evaluating tender offers ~ 998 Tender Assessment Scneckle ‘The Prices for Work Done to Date and compensation events which result In changes to tho Price afe assessed on the bbasis of Defined Cost (.e. the amount due to Subcontractors and the cost of the components in the Schedule of Cost ‘Comiparients or Shorter Schedule’ of Cost Components, as derived from the tendered cost parameters). These. fee orcontages are applied to components of Defined Cost when assessing the amounts duo to the Contractor or making ‘changes to the Prices in terms of the contract and cover everything that isnot included in Defined Cost. Tenderers need to price these percentages and the cost parameters associated with the Schedule of Cost Components or Shorter ‘Schedule of Cost Components realistically as they will be taken into account when evaluating tender offers — see. Tender | Assossmont Schedule | | The Tenderer’s attention is drawn (o Part 2 of the Contract Data which requires the Tenderer to tender a direct | fee percentage and a subcontracted fee percontage anda number of other cost parameters. Failure to tender those percentages and cost parameters will render the tender non-responsi ‘Tho Price for Work Done to Date and compensation events which result in changes to the Prices are assessed on the basis of Defined Cost (Le. the amouint due to’ Subcontractors and the prices for work done by the Contactor himself. These percentages aro applied to components of Defined Cost when making changes to the Prices in terms of the Contract and cover everything that is not included in Defined Cost. Tenderers need to price these percentages and the ‘cost parameters associated with the Schedule of cost Components realistically as they will be taken into account when ‘evaluating tender offers ~ s00 Tendor Assessment Schedule, Tender 2 24 Part T2: Returnable documents 0.014 List ofretumabie documents72.2 Returnable Schedules T2.2A. Record of Addenda to tender documents ‘We confirm thatthe following communications received from the Employer before the submission of this tender offer, amending the tender documents, have been taken into account n this tender offer: Date Title or Details 10. ‘Attach additional pages if more space is required. SIGNED ON BEHALF OF BIDDER: Tender 8 122 Part T2: Returnable documents 0015 Retumadie documentsAnnexure Proposed amendments and qualifications ‘The Tenderer should record any deviations or qualifications he may wish to make to the tender documents in this Retunable Schedule. Altematively, a tenderer may state such deviations and qualifications in @ covering leter to his tender and reference such letter in this schedule. ‘The Tenderers attention is drawn to clause 6.8 of SANS 10845-3 regarding the employer's handling of material deviations and qualifications, 2 Page Clause or item | Proposal Signed Date Name Position Tenderer Tender “4 Part T2: Returnable documents 0016 Returnable SchedulesAnnexure C: Preferencing schedule: Broad Based Black Economic Empowerment Status Preamble Section 10{b) of the Broad-Based Black Economic Empowerment Act of 2003 (Act No. 53 of 2003) states that "Every organ of ‘state and public entity must take Into account and. as for as is reasonably possible. apply any relevant code of good practice lssued in terms ofthis Actin developing and implementing a preferential procurement policy” ‘A number of codes of good practice have been issued in terms of Section 9(1) of the 8-BEE Act of 2003 including a generic code of good practice and various sector codes. The sector codes vary the metrics, weightings and targets used In the generic code of good practice to establish the overall performance of an entity and its B-BBBEE status. The B-SBEE status needs to be assessed in accordance with the applicable code. 1. Conditions associated with the granting of preferences Tenderers who claim a preference shall provide sufficient evidence of their B-BBEE Status in accordance with the requirements of section 2 in respect of the applicable code as al the closing time for submissions, falling which their claims for preferences will be rejected. 2 Sufficient evidence of qualification 2.4 Exempted micro enterprises ‘Sufficient evidence of qualification as an Exempted Micro-Enterprise is @ 2) a registered auditor’ certificate or similar certificate issued by an accounting officer as contemplated in the Close Corporation Act of 1984 in respect of the entity's last financial year or a 12 month period which overaps with its current financial year; or a cerificate issued by a verification agency and which is valid as at the closing date for submissions; or. ) a sworn affidavit - B-BBEE Exempted Micro Enterprise (see www. thedti.gov.zalgazzettesiAffidavit EME,oct 2.2 Enterprises other than micro exempted enterprises Sufficient evidence of B-BBEE Status is: 2a) an original or cortiiod copy of the certificate issued by 2 verification agency accredited by the South African ‘National Accreditation System (SANAS) or registered auditors epproved by Independent Regulatory Board for Auditors (IRBA) and which is valid 2s ai the closing dat for submissions; or b) a swom affidavit - B-BBEE Qualifying Small Enterprise (see ‘wy. thedt.gov.zalgazzettesIBBEE QUALIFYING SMALL ENTERPRISE.pd!) 3 Tender preferences claimed ‘The scoring shall be as follows: B-BBEE status determined in accordance withthe preferencing schedule | % max points for preference for Broad-Based Black Economic Empowerment Form not completed or no-complaint contibutor ° Level Scontibuior 10 Level 7 contributor 20 Love 6 contibutor 30 Love 6 contibator 0 “Level 4 contibutor nae a | 60 ‘Level 3 contibutor 70 Level 2 or contributor 0 eae Levelt contributor 100 Tender 15 22 Part T2: Returnable documents OY Retumadle Schedules4 Declaration ‘Tho tondoror dociares that 2) the tendering entity is a level contributor as stated in the submitted evidence of qualification as at the closing date for submissions b) the tendering entity has been measured in terms of the following code (tick applicable box) 10 Genetic code of good practice 1 Other—specity ©) the contents of the declarations made in terms of a) and b) above are within my personal knowledge and are to the best of my belief both true and corract, ‘The undersigned, who warrants that he / she is duly authorised to do so on behalf of the tenderer confirms that he she understands the conditions under which such preferences are granted and confizms that the tenderer satisfies the coneitions pertaining to the granting of tender preferences. Signature Name Duly authorised to sign on behalf of: Telephone : . Fax: Date Name of witness Signature of witness Note: 1) Failure to complete the declaration wil lead to the rejection of a claim for a preference 2) Supporting documentation of the abovementioned claim for a preference must be submitted with the tender submission to be eligible for a preference Tender 16 22 Par: Retumable documents 0018 —_Retumabie scheduiee12.2D Compulsory Declaration The following particulars must be furished. In the case of a joint venture, separate declaration in respect, of each partner must be completed and submitted, Section 4: Enterprise Details Name of enterprise Contact person: Telephone: Celine Fax Physical address Postal address Section 2: Particulars of companies and close corporations ‘Company / Close Corporation registration number ‘Section 3: SARS Information ‘Tax reference number — | VAT registration number: ‘Siate Not Registered i not registered 1 VAT Section 4: CIDB registration number CIDE Registration number (anpcabie) Section 5: National Treasury Central Supplier Database ‘Supplier number Unique registration reference number ‘Section 6: Particulars of principals principal: means a natural person who is 2 partner in @ partnership, a soe proprietor, a 005058 61 7A 72 73 74 75 76 a 78 Tender Part €2; Training certificates, licences applicable for the type and weight classification of the vehicle being operated and Operator. MEDICAL CERTIFICATE OF FITNESS Every person working on the project will have a valid medical certificate of fitness (valid for a year) issued by an Occupational Medical Health Practitioner. The Principal Contractor has a service Provider who come to each project to conduct pre arranged Medicals and Contractors are ‘encouraged to utilise these opportunities. The cost for the Medicals shall be for the account of each contractor and it remains the contractor's responsibility to ensure all his / her employees are in Possession of valid certificates. ACCIDENT / INCIDENT PROCEDURES: ‘The Contractor and its contractors shall ensure that a sufficient number of trained first aiders are available on site for the duration of the Project. Its @ requirement to have at least one Level 2 trained First Aider for every 50 employees. The Contractor and its contractors shall ensure that suitable first aid facilities are provided for the work to be performed. The number of fist aid facilities and type of equioment will also be determined by the legislative and Project requirements. ‘Should the Contractor or its contractors utilise the Principal Contractors first aid facilities then this needs to be agreed upon in writing. Costs of first aid equipment will then be charged to the Contractor at the discretion of the Principal Contractor. The Contractor and its contractors shall ensure that a suitable Accident Procedure is drawn up for the duration of the Project. This Accident Procedure must be submitted to the Principal Contractor and must be in line with the Principal Contractor's procedure and contain the names of all emergency contact persons and contact numbers. The Contractor and its contractors shall ensure that all accidents, incidents, injuries and near misses are reported to the Principal Contractor at the soonest convenience as stipulated by the Principal Contractor. The Contractor will be responsible to inform the (relevant authorities i.e. Department of Labour, Department of Minerals and Energy, etc.) of any Serious or Reportable Incidents which may occur in terms of the applicable legislation. All correspondence to the (Relevant Authorities) regarding these incidents must be copied and submitted to the Principle Contractor. The Contractor shall ensure that a monthly report is submitted to the Principle Contractor and shall contain the following; a) Man-hours worked for the relevant month (including its contractors" hours) b) No. of work related injuries for the relevant month as well as the classification of the injuries, ©) Each accident / incident shall be investigated by the Contractor, root causes needs to be determined and the corrective / preventative measures shall be determined by the Root Causes 49 eosk ‘Scope of Work79 82 83 a4 85 ot O44 042 e414 92 9.24 Tendo identified. Corrective / preventative actions shall be formulated and send with the monthly report to the Principal Contractor. ‘The Client OHS Specification might have additional requirements which need to be complied with. HEALTH, SAFETY AND ENVIRONMENTAL REPRESENTATIVES ‘The Contractor and its contractors shall ensure that an adequate number of Health, Safety and Environmental representatives are appointed and trained, as per the requirements of the applicable legislation andjor Project OHS requirements. As a guideline one Health & Safety Representative should be appointed for every 50 employees. ‘The Contractor and its contractors shall ensure that regular internal OHS meetings are conducted and attended by the appointed Health & Safety Representative. The frequency of these meetings must be determined by the work activities performed along with the duration of the Project, however, at least once every three months. ‘The Contractor and its contractors shall keep records of these meetings in the OHS File along with the attendance records, ‘The Contractor Manager or his Health, Safety and Environmental Representatives shall attend the main Project OHS meetings. The Client OHS Specification might have additional requirements which need to be complied with GENERAL ADMINISTRATION / OHS FILE ADMINISTRATION ‘The Contractor shall ensure that it has an updated copy of the applicable legislation on the Project at all times and that this copy is accessible to all employees. ‘The Contractor and its contractors shall ensure that an OHS File is implemented and maintained for the duration of the Project. This file must contain all relevant documentation pertaining to OHS related issues such as, appointments, risk assessments, accident procedures, incident investigations, training records, registers, check lists, safety meeting minutes and other OHS related documentation ‘The Principal Contractor shall conduct a Compliance Audit to ensure Compliance with Legislation as well as Client Specifications and Contractor OHS Plan onve every 30 days. The results shall be distributed to the Contractor and the Contractor shall be responsible to issue a Corrective Action Plan to the Principal Contractor. Each Contractor shall ensure that a similar audit as described in 9.1.3 is conducted on all contractors who have been appointed by them at least once every 30 days. The results shall be distributed to the Contractor and the Contractor shall be responsible to issue a Corrective Action Plan to the Principal Contractor. MONTHLY PROJECT MAN-HOUR & INJURY REPORT The Contractor is required to submit a formal Monthly Report of Hours worked and Injuries sustained to the Principal Contractor's Project CHS Officer or Construction Manager. 50 ~. 0052 Part C2: Scope of Work93 SAFETY FILE 9.3.1 The Contractor will have and maintain an OHS file where all Administrative requirements will be kept. At the end of the Contractor's contract the Contractor will hand over his completed OHS file to the Principle Contractor who will submit all documentation to the Client at the end of the project 9.3.2 THE FOLLOWING SHOULD BE CONTAINED IN THE CONTRACTORS OHS FILE: 9.3.2.1 An updated copy of the applicable legislation 9.3.2.2 Updated valid Letter of Good Standing with WCA or FEM 9.3.2.3 Clients Safety Specification 9.3.2.4 Risk Assessments (quantified and qualified) approved by the Principal Contractor. 9.3.2.5 Fall Protection Plan in line with the Principal Contractor's Plan and approved by the Principal Contractor 8.3.2.6 OHS Management Plan approved by the Principal Contractor 9.3.3 RECORDS SPECIFIC TO THE PROJECT: 9.3.31 Issue Based Risk Assessments for all activities. 9.3.3.2 DSTI's ~ daily before any activities start 9.33.3 Toolbox Talks — weekly 9.3.3.4 Fall Protection Pian 9.3.3.5 Mandatory Agreement with Principal Contractor and with appointed Contractors 9.3.3.6 Safety Inductions of Employees and Contractor Employees 9.3.3.7 Training for Persons Working at Elevated Positions 9.33.8 _ Incident Recording & Investigation Procedures and Documents. 9.3.3.8 Incident Reports 9.3.3.10 Health and Safety Rep. Inspections 9.33.11 Issue of PPE free of charge to employees ~ Control Registers 9.33.12 Safely Meeting Minutes 9.3.3.13 Letter of Good Standing from COIDA 9:33.14 All Registers and Checklists as required by Legislation 9.3.4 APPOINTMENTS (as required by the applicable Legislation) 9.3.4.1 Appointment of Manager ! Director 9.3.4.2 Construction Manager 9.3.4.3 Assistant Construction Manager 93.4.4 Construction H&S Officer 9.3.4.5 Construction Supervisor 9.3.4.6 Assistant Construction Supervisor 9.3.4.7 Risk Assessor 9.348 Fall Protection Planner / Supervisor Tender 51 Part C2: Scope of Work9.3.49 First Aider 9.3.4.10 Incident Investigator 934.11 Health and Safety Representative 9.3.4.12 Temporary Electrical Installations & Machinery Inspector and Supervisor 9.3.4.13 Explosive Actuated Fastening Device Inspector and Operator 93.4.14 Explosive Actuated Fastening Device Storeman 9.3.4.15 Scaffold Supervisor 9.3.4.16 Temporary Works Designer 9.3.4.17 Temporary Works Supervisor 9.3.4.18 Temporary Works Erector 9.3.4.19 Temporary Works Equipment Inspector 9.3.4.20 Temporary Works Inspector 9.34.21 Fire Equipment Inspector 9.3.4.22 Construction Vehicle and Mobile Plant Operator / Inspector 9.3.4.23 Supervisor of Construction Vehicles and Mobile Plant 6.3.4.24 Subordinate Construction Vehicle and Mobile Plant Supervisor 9.3.4.25 Construction Site Stacking and Storage Supervisor 9.3.4.26 Lifting Tackle Inspector 9.3.4.27 Lifting Machine Operator 9.3.4.28 Lifting Machine Inspector 9.3.4.29 Excavation Supervisor and Inspector 9.3.4.30 Demolition Supervisor 9.3.5 9.3.6.1 9.3.5.2 9.3.5.3 9.3.6 9.3.6.1 Tender Part C2: APPOINTMENTS - SUPERVISORY All legal and client requirements regarding appointments will be adhered to on the project. In all cases the person being appointed will have the necessary training and or experience for the appointed position. ‘The Contractor will have an OHS Appointment Structure in place. The CEO will delegate certain responsibilities down to appointed employees; however he will remain ultimately responsible. Delegation of Duties ~ Section 16(2). The Contractor CEO will appoint his Managing Director and Contracts Director who will oversee that all legal, client and company OHS requirements are implemented, adhered to and enforced. CONSTRUCTION H&S OFFICER Appointment & Functions. The function of the Construction H&S is to assist advice and enforce all OHS issues related to the project. The duties of the Construction H&S Officer will include but will not be limited to stop any Contractor who in his/her opinion works unsafely or poses a threat to any other person, 52 ~ 0054 ‘Scope of Work9.3.6.2 9.3.7 937.4 93.7.2 93.7.3 93.8 9.3.8.1 93.8.2 93.83 Tender Part C2: Weekly OHS Inspection Report. The appointed Contractor Construction H&S Officer will be required to formally inspect the project on a weekly basis and all findings will be recorded and distributed to all appointed supervisors, Principal Contractor Site Manager. HEALTH, SAFETY AND ENVIRONMENTAL REPRESENTATIVES & COMMITTEE MEMBERS AAs per the legal requirement, the Contractor will appoint OHS Representatives & OHS Committee Members on the project. These persons will be nominated by the Contractor workforce and wil thus represent the workforce in all OHS related issues. All OHS Representatives will be members of the Project OHS. Committee and-will meet on a monthly basis with the project management to discuss OHS related issues. Appointments & Functions. The appointed OHS Representatives and Committee members shall be formally trained in their functions and responsibilities. These will also be clearly defined on their appointment forms. Monthly Inspection Report. Each OHS Representative is required to complete a formal monthly inspection report for their respective work areas. These reports are then tabled at the monthly safety meetings for review, however should the need arise an OHS Representative may at any time complete an inspection report and forward it directly onto the appointed Construction Manager. These monthly reports are kept in the Contractor Safety File and then archived after the completion of the project. REGISTERS & CHECKLISTS. In order to ensure that all plant, equipment, systems and procedures are maintained in accordance to Legislative requirements, formal inspection Registers and Checklists have to be compiled. These Registers and Checklists are then completed by the appointed persons, who are designated in writing. The completed forms are kept on the Contractors OHS file and then archived after project completion. The contractor shall provide the Principal Contractor with a list of all Equipment and Tools he / she intends to use on the project before the equipment / tools are brought onto the site. The Contractor shall make arrangements with the Principal Contractor, Project CHS Officer to inspect the equipment ‘tools identified on the asset register before the equipment /tools are brought onto the project. The following is a list of Registers and Checklist required to be completed for the applicable activities and at intervals as per the requirements of the Occupational Health and Safety Act 85 of 1993: a) Equipment / Too! Register - Before start of project and monthly b) Portable Electrical Equipment - Monthly ©) Hand Tools : Monthly 4) Scaffolding “ Daily fe) Temporary Works - Before, during and after a concrete pour 53 ‘Scope of Work9.3.9 93.9.1 93.92 9.3.10 f) Fire Extinguishers - Monthly 9) Construction Vehicles, Mobile Plant and Equipment - Daily h) Explosive Actuated Fastening Device - Monthly i) Hazardous Chemical Substances : Monthly i) Cranes - Daily k) Slings, Chains & Hooks (Lifting Tackle) - Monthly 1) Compressors - Monthly m) Ladders - Monthly n) Hoists: - Daily 0) Excavations - Daily p) Suspended Scaffolding - Daily ) Gas Welding / Flame Cutting - Monthly 1) Full Body Safety Harnesses - Monthly ) Distribution Boards : Monthly 1) First Aid Boxes - Weekly u) PPE - Monthly SAFETY INDUCTION AND IDENTIFICATION The Contractor shall ensure that all his employees and visitors will first go to the Principal Contractors CHS Officer or Construction Manager for a Site Safety Induction, before the persons will be allowed onto the construction site. The Contractor shall keep a copy of all the signed General OHS Induction forms on his OHS File. Fallure to comply will result in a fine imposed onto the Contractor. The Contractor shall ensure that his employees are issued with some sort of identification, i. Contractor name on Overalls, Hardhats or ID cards will be acceptable. RISK ASSESSMENTS AND SAFETY TALKS (TOOLBOX TALKS) 9.3.1.1 The Client shall provide @ Baseline Risk assessment for all activities associated with the project. The Contractor shall provide Issue based Risk Assessments for all relevant activities identified in the Baseline Risk Assessment. Safe methods of work documents shall be completed for all medium, high and extremely high risks identified. The Contractors shall maintain safe working conditions and a healthy work environment at all times. 9.3.10.2 A daily Safety Task Instruction (DSTI) shall be completed as part of the Risk Assessment Process Tender Part C2: land the daily conditions shall be taken into consideration when these are conducted by the supervisor / foreman on site. a ~ 0056 ‘Scope of Work93.103 93.104 93.105 9.3.10.6 93.107 9.3.10.8 9.3.10.9 (2) the Al Risk assessments shall be communicated to the employees of the contractor by the contractor before work starts. When activities change the contractor will be required to revise the risk assessment to suit the ‘changed conditions and re communicate the revised risk assessment with the employees. Copies of all risk assessments will be issued to the Principal Contractor Project CHS Officer or Construction Manager for review and these wil include copies where the Contractor's employees have signed confirmation of receiving the risk assessment information It is a requirement by law that all issue based Risk Assessments is revised monthly, The Contractor shall demonstrate to the Principal Contractor that this is done monthly. ‘The Contractor is required to have @ Weekly Safety Talk (Toolbox Talk) with his employees to Inform them of safety issues related to their scope of work. The employees of the Contractor will sign acknowledgement of receiving the training and copies of the documents shall be kept on the Contractor OHS file and copies will be issued to the Principal Contractor Project CHS Officer or Construction Manager. Risk Assessor Appointment & Functions. The risk assessment process will be co-ordinated by @ Contractor Appointed Risk Assessor. This person will oversee all risk assessments which will Include the approval by the Principal Contractor. Further to the above, the Risk Assessor will ensure that all Appointed Contractor Supervisors convey the information on the risk assessments to the respective work crews and the Contractor employees sign an Attendance Register. The contractor must, before the commencement of any construction work and during such Construction work, have risk assessments performed by a competent person appointed in writ which risk assessments form part of the health and safety plan to be applied on the site, and must Include— Identification of the risks and hazards to which persons may be exposed to; (b) an analysis and evaluation of the risks and hazards identified based on a documented method; (c) _@ documented plan and applicable safe work procedures to mitigate, reduce or control the risks and hazards that have been identified; (d)_a monitoring plan; and (e) areview plan. 93.40.10 93.10.11 93.10.12 Tender The contractor must ensure that as far as is reasonably practicable, ergonomic related hazards are analyzed, evaluated and addressed in a risk assessment, The contractor must ensure that all employees under his or her control are informed, instructed and trained by @ competent person regarding any hazard and the related work procedures and or control measures before any work commences, and thereafter at the times determined in the risk assessment monitoring and review plan of the relevant site. The principal contractor must ensure that all his/her contractors are informed regarding any hazard that is stipulated in the risk assessment before any work commences, and thereafter at 55 e a Part C2: Scope of Workthe times that may be determined in the risk assessment monitoring and review plan of the relevant site. 93.10.13 The contractor must consult with the health and safety committee or, if no health and safety committee exists, with a representative trade union or representative group of employees, on the monitoring and review of the risk assessments of the relevant site. 93.10.14 The contractor must ensure that copies of the risk assessments of the relevant site are available ‘on site for inspection by an inspector, the client, the client's agent, any contractor, any employee, ‘representative trade union, a health and safety representative or any member of the health and safety committee. 9.3.10.15 The contractor must review the relevant risk assessment— {a) where changes are effected to the design and or construction that result in @ change to the risk profile; or (b)__ when an incident has occurred. 9.3.11 OHS MEETINGS 9.3.1.1 Monthly OHS meetings with all OHS Representatives and other committee members will be ‘conducted for the contract. Depending on the scope of work, monthly OHS Contractor meetings will also be conducted to discuss OHS related matters. 9.3.11.2 The project OHS meetings are formalised with a standard agenda, however each project may adapt the standard agenda to meet either client requirements or joint venture requirements Minutes must be kept for each meeting and distributed to each member. As with all OHS documentation these are filed on the Contractor Safety files for viewing by either the Principal Contractor or Client or Officials from the Dept of Labour. 9.3.11.3 All persons attending OHS meetings are required to sign a standard attendance register as proof of attendance. 9.3.11.4 Contractor Supervisor Meetings. It might be required by the Principal Contractor to have safety meeting with the supervisors of the Contractors when the need arise or if the Principle contractor see it fit to have meetings, 9.3.12 ACCIDENT PROCEDURES 9.3.12.1 Standard Accident Procedure. Fully equipped first aid boxes along with applicable signage must be placed in prominent areas on the project. All incident investigations will be conducted by either the Contractor Construction Health and Safety Officer, appointed investigator or appointed Contractor OHS Representative. 9.3.12.2 First Aider Appointment & Functions. Each trained First Aider must be appointed in writing and responsibilties should be in writing on the appointment form. 9312.3 Name List of First Aiders. To promote the awareness of the trained First Aiders, their names ‘and work areas shall be displayed in all prominent areas, 9.3124 Emergency Evacuation Procedure. A Standard Emergency Evacuation Procedure must be developed by the Contractor in accordance with the Emergency Evacuation Procedure of the Tender 56 5 Part C2: Scope of Work > 0056Principal Contractor. A Clients specific Evacuation Procedure will take preference over the standard evacuation procedure. Details of the Emergency Evacuation Procedure will be displayed in all prominent work areas. 9.3.12.6 The Contractor shall demonstrate to the Principal Contractor that at least two Emergency Evacuation Drills has been conducted during a year and shall also keep record of these drills with the short comings and remedial actions taken. 9.3.12.6 To promote the awareness of the emergency numbers the lists will also be displayed in all prominent areas, 9.3.12.7 Employers Report of Accident Forms. In the unfortunate case of a person being injured and requiring medical attention, then the standard “Employers Report of Accident” form will be completed accordingly. Sufficient blank copies will be kept at the Contractors offices. As per the accident procedure copies will be sent to the medical practitioner and relevant company Head Office. A copy will also be kept on the Contractor Safety file. 9.3.12.8 Investigation Form (Annexure 1). Each incident involving medical attention from either a doctor (or hospital will be fully investigated on an Annexure 1 form. This form entails input from all Parties namely the investigator, OHS Committee and project management. Each investigation will be reviewed at the monthly OHS meeting. Once actioned the Annexure 1 form will be kept on the Contractor OHS File. If required the client will be notified immediately and a copy handed over. 9.3.12.9 Serious & Reportable Incidents. The Contractor will immediately Inform the Principal 10. 104 10.1.4 10.2 10.2.1 10.2.2 Tender Part C2: Contractor of any serious or fatal accident which occur. In the case of a Fatality the Contractor will also inform the Authorities (Department of Labour or the Department of Minerals and Energy in RSA) for their investigation. CONSTRUCTION ACTIVITIES PORTABLE ELECTRIC TOOLS No Contractor will allow any employee to work with unsafe or damaged portable electric tools. All tools will be inspected before it is issued to employees. Any contractor who does not conform to this requirement will be fined and the tool confiscated unti it is made safe to use by the contractor. All rotating parts will be sufficiently guarded to protect employees. Tools may only be used by competent/trained persons. ‘SCAFFOLDING ‘No contractor will allow any employee to work on unsafe or damaged scaffolding. Scaffolding will be inspected daily and after inclement weather by a competent appointed person. No work will be allowed on scaffolds during inclement weather conditions. Scaffolds will be fitted with a sign at the access to the Scaffold to indicate if itis safe or unsafe to use. Scaffolds will be constructed to SANS 10085 standards and OHS Act 85 of 1993 regulations. The contractor must appoint a competent person in writing who must ensure that all scaffolding work operations are carried out under his or her supervision and that all scaffold erectors, tear leaders and inspectors are competent to carry out their work. 57 Scope of Work10.3 10.3.1 10.4 10.4.1 105 10.5.4 10.5.2 10.5.3 10.5.4 Tendor Part C2: LADDERS No contractor will allow any employee to work on unsafe or damaged ladders. No person will be allowed to stand and work on the last 2 Rungs of any ladder. When the ladder is longer than 3m then another person will hold the ladder in place at the bottom and the ladder will also be tied to a solid structure at the top where possible. Ladders will be inspected visually before shift starts and monthly on a register. Ladders are access equipment and not working platforms. PPE (Personal Protective Equipment) Compulsory PPE are Hardhats, Safety boots and overalls. Any other PPE required will be determined by the Risk Assessment. PPE will be issued to employees free of charge and a signed register will be kept by the contractor to proof that PPE has been issued to the employee. Only full body, double lanyard safety hamesses will be allowed to be used by employees who are working on any unprotected heights. These harnesses must carry the SABS stamp of approval. PPE will comply with relevant SABS and OHS Act 85 of 1993 regulations. PUBLIC WORKS, ROADS & INFRASTRUCTURE has request the Contractors who need to purchase new hamesses to purchase harnesses which has a foot strap as part of the harness and to phase out hamesses which are not fitted with foot straps. FALL PROTECTION ‘A detailed fail protection plan will be submitted by the contractor to Principal Contractor for approval. ‘A competent person will be appointed in writing to control and oversee all work being conducted by the contractor. Contractors working on heights will take precautions to prevent tools, equipment and employees from accidentally falling from heights. Where it can be prevented no person will work above other employees unless there is sufficient guarding protecting the employees below. The contractor must— (2) designate a competent person to be responsible for the preparation of a fall protection plan; () ensure that the fall prote n plan contemplated in paragraph (10.5.1) is. implemented, amended where and when necessary and maintained as required; and (©) take steps to ensure continued adherence to the fall protection plan. ‘Afall protection plan must include— (2) a risk assessment of all work carried out from a fall risk position and the procedures and methods used to address all the risks identified per location; () the processes for the evaluation of the employees’ medical fitness necessary to work at a fall risk position and the records thereof; (c) _@ programme for the training of employees working from a fall risk position and the records thereof; bd > 0060 ‘Scope of Work@) (e) the procedure addressing the inspection, testing and maintenance of all fall protection equipment; and a rescue plan detailing the necessary procedure, personnel and suitable equipment required to affect a rescue of a person in the event of a fall incident to ensure that the rescue procedure is implemented immediately following the incident. 10.5.5 The contractor must ensure that a construction manager appointed under regulation 8(1) is in possession of the most recently updated version of the fall protection plan. 10.5.6 The contractor must ensure that— (a) (b) ©) (@) all unprotected openings in floors, edges, slabs, hatchways and stairways are adequately ‘guarded, fenced or barricaded or that similar means are used to safeguard any person from falling through such openings; no person is required to work in a fall risk position, unless such work is performed safely fall prevention and fall arrest equipment are— () approved as suitable and of sufficient strength for the purpose for which they are being used, having regard to the work being carried out and the load, including any person, they are intended to bear; and (ii) securely attached to a structure or plant, and the structure or plant and the means of attachment thereto are suitable and of sufficient strength and stability for the purpose of safely supporting the equipment and any person who could fall; and fall arrest equipment is used only where it is not reasonably practicable to use fall prevention equipment. 10.5.7 Where roof work is performed, the contractor must ensure that, (a) ©) © ) © 0 the roof work has been properly planned; the roof erectors are competent to carry out the work; ‘no employee is permitted to work on roofs during inclement weather conditions or if any conditions are hazardous to the health and safety of the employee; all covers to openings and fragile material are of sufficient strength to withstand any imposed loads: Suitable and sufficient platforms, coverings or other similar means of support have been provided to be used in such a way that the weight of any person passing across or working on oF from fragile material is supported; and. suitable and sufficient guard-rails, barriers and toe-boards or other similar means of protection prevent, as far as is reasonably practicable, the fall of any person, material or equipment 10.6 HOUSEKEEPING AND GENERAL SAFEGUARDING ON CONSTRUCTION SITES. Tender 50. O06: Part C2: Scope of Work10.6.1 10.6.2 10.6.3 10.6.4 10.6.5 10.7 10.7.1 Tender Part C2: Housekeeping of the contractors work area will be the responsibility of the contractor. Housekeeping will be done throughout the day to prevent any material or tools obstructing the walkways of the ‘employees. Daily cleaning of the work area will be done near the end of the shift. Further to this the following must be addressed; ) adequate care is taken to ensure correct storage and stacking of articles and material b) regular refuge removal is maintained. c) the working area around machinery is clean and demarcated 4) noarticles or material are disposed from any height without the necessary precautions taken. ) _spillages of hazardous chemicals are left unattended, ‘The Principal Contractor reserves the right to clean up after any Contractor who fails to adhere to these requirements and to charge the Contractor accordingly. The Client OHS Specification might have additional requirements which need to be complied with The contractor must, in addition to compliance with the Environmental Regulations, ensure that suitable housekeeping is continuously implemented on each construction site, including— (a) _ the proper storage of materials and equipment; (b) the removal of scrap, waste and debris at appropriate intervals; (©) _ ensuring that materials required for use, are not placed on the site so as to obstruct means of ‘access to and egress from workplaces and passageways; (@) ensuring that materials which are no longer required for use, do not accumulate on and are removed from the site at appropriate intervals; (©) ensuring that waste and debris are not disposed of from a high place with a chute, unless the ‘chute complies with the requirements set out in the Environmental Legislation applicable to country; (f) ensuring that construction sites in built-up areas adjacent to a public way are suitably and sufficiently fenced off and provided with controlled access points to prevent the entry of unauthorized persons; and (g) ensuring that a catch platform or net is erected above an entrance or passageway or above a place where persons work or pass under, or fencing off the danger area if work is being performed above such entrance, passageway, or place so 2s to ensure that all persons are kept safe in the case of danger or possibilty of persons being struck by falling objects. MACHINERY ‘The Contractor and its contractors shall ensure that all the plant, machinery or equipment they wish to utilise on the Project is of sound order and fit for the purpose for which it is intended and that it complies with all applicable legistative requirements 60 0062 ‘Scope of Work10.7.2, 10.7.3 10.7.4, 1078, 10.7.6, 10.77, 10.7.8, 10.8 108.4 10.8.2 10.9 Tender Part C2: ‘The Contractor and its contractors shall ensure that all plant, machinery or equipment is suitably guarded by means of insulation, fencing, screening, or guarding. Further to this, all safety equipment in relation to the plant, machinery or equipment is in a suitable and working condition, ‘The Contractor and its contractors shall ensure that all employees operating or utilising such plant, machinery or equipment are suitable trained, experienced and are aware of the dangers involved. The Contractor and its contractors shall not permit uncertified employees from working on moving or electrically alive machinery. Isolation Procedures shall be adhered to by all Devices to start and stop machinery must be clearly labelled and in working order on all plant, machinery and equipment. Warning signs of relevant dangers must also be clearly visible. ‘The Contractor shall comply with the PUBLIC WORKS, ROADS & INFRASTRUCTURE FRS (Fatal Risk Standards) The Client OHS Specification might have additional requirements which need to be complied with, No plant and equipment shall be allowed on site without being checked and approved by the Principal Contractor. ‘STRUCTURES The contractor must ensure that— (a) all reasonably practicable steps are taken to prevent the uncontrolled collapse of any new or existing structure or any part thereof, which may become unstable or is in a temporary state of ‘weakness or instability due to the carrying out of construction work; (b) no structure or part of a structure is loaded in @ manner which would render it unsafe; and (c) all drawings pertaining to the design of the relevant structure are kept on site and are available ‘on request to an Inspector, Principal Contractor, other Contractors, the Client and the Client's Agent or Employee, ‘An owner of a structure must ensure that— (a) inspections of that structure are carried out periodically by competent persons in order to render the structure safe for continued use; (b) that the inspections contemplated in paragraph (a) are carried out at least once every six months for the first two years and thereafter yearly; () the structure is maintained in such a manner that it remains safe for continued use; (@) the records of inspections and maintenance are kept and made available on request to an inspector. TEMPORARY WORKS 6 0063 : Scope of Work10.9.4 10.9.2 10.9.3 Tender Part C2: The contractor must appoint a temporary works designer in writing to design, inspect and approve the erected temporary works on site before use, The contractor must ensure that all temporary works operations are carried out under the supervision of a competent person who has been appointed in writing for that purpose. The contractor must ensure that— (2) all temporary works structures are adequately erected, supported, braced and maintained by @ competent person so that they are capable of supporting all anticipated vertical and lateral loads that may be applied to them, and that no loads are imposed onto the structure that the structure is not designed to withstand; (b) all temporary works structures are done with close reference to the structural design drawings, and where any uncertainty exists the structural designer should be consulted; (c) detailed activity specific drawings pertaining to the design of temporary works structures are kept on the site and are available on request to an inspector, other contractors, the client, the client's agent or any employee; (4) all persons required to erect, move or dismantle temporary works structures are provided with adequate training and instruction to perform those operations safely; (@) all equipment used in temporary works structure are carefully examined and checked for suitability by @ competent person, before being used; (all temporary works structures are inspected by a competent person immediately before, during and after the placement of concrete, after inclement weather or any other imposed load and at least on a daily basis until the temporery works structure has been removed and the results have been recorded in a register and made available on site; (a) no person may cast conorete, until authorization in writing has been given by the competent person contemplated in paragraph (a); (h) if, after erection, any temporary works structure is found to be damaged or weakened to such a degree that its integrity is affected, itis safely removed or reinforced immediately; () adequate precautionary measures are taken in order to— () secure any deck panels against displacement; and (ii) prevent any person from slipping on temporary works due to the application of release agents; () 2s far as is reasonably practicable, the health of any person is not affected through the use of solvents or oils or any other similar substances; (kK) upon casting concrete, the temporary works structure is left in place until the concrete has acquired sufficient strength to safely support its own weight and any imposed load, and is not we ~ 0064 ‘Scope of Work10.9.4 10.10 removed until authorization in writing has been given by the competent person contemplated in paragraph (a); (0. the foundation conditions are suitable to withstand the loads caused by the temporary works structure and any imposed load in accordance with the temporary works design (m) provision is made for safe access by means of secured ladders or staircases for all work to be carried out above the foundation bearing level; (0) a temporary works drawing or any other relevant document includes construction sequences and methods statements; (0) the temporary works designer has been issued with the latest revision of any relevant structural design drawing; (0) a temporary works design and drawing is used only for its intended purpose and for a specific portion of @ construction site; and (@) the temporary works drawings are approved by the temporary works designer before the erection of any temporary works. No contractor may use a temporary works design and drawings for any work other than its intended purpose. EXCAVATIONS, 10.10.1 Excavations will be barricaded with solid barricading ie. pipes and orange snow netting. Excavations will be barricaded in such a way that it will prevent any person from falling into the excavations (at least 1m from the edge). There will be safe access into the excavation via a ladder which will protrude 1m above ground level. These ladders will be placed at intervals not exceeding 6m from ‘any worker inside the excavation. All excavations will be shored or battered to prevent accidental collapse of ground, All excavated material will be placed at least 1,5m away from the sides of the excavation. Where there is vehicles travelling in the area a burm will be placed around the edges at 1,5m away from the excavation to prevent vehicles accidentally driving too close to the excavation. Al excavations will be inspected daily by a competent, appointed person and findings will be recorded on an appropriate register / checklist. No contractor will allow his employees to work inside any excavation while a TLB or Excavator is busy excavating the same excavation, Excavations wil be kept free of any toxic or explosive gases. Excavations will be kept well ventilated at all times. 10.10.2 The contractor must— (a) ensure that all excavation work is carried out under the supervision of a competent person who has been appointed in writing for that purpose; and (b) evaluate, as far as is reasonably practicable, the stability of the ground before excavation work begins. 10.10.3 The contractor who performs excavation work— Tender 6 0083 Part C2: Scope of WorkTender a) must take reasonable and sufficient steps in order to prevent, as far as is reasonably practicable, any person from being buried or trapped by a fall or dislodgement of material in an excavation; b) may not require or permit any person to work in an excavation which has not been adequately shored or braced: Provided that shoring and bracing may not be necessary where— 0 the sides of the excavation are sloped to at least the maximum angle of repose measured relative to the horizontal plane; or (i) such an excavation is in stable material: Provided that— (ea) permission has been given in writing by the appointed competent person contemplated in sub regulation (1) upon evaluation by him or her of the site conditions; and (bb) where any uncertainty pertaining to the stability of the soll still exists, the decision from a professional engineer or a professional technologist competent in excavations is decisive and such a decision must be noted in writing and signed by both the competent person contemplated in sub regulation (1) and the professional engineer or technologist, as the case may be; ©) must take steps to ensure that the shoring or bracing contemplated in paragraph (b) is Gesigned and constructed in a manner that renders it strong enough to support the sides of the excavation in question; ) must ensure that no load, material, plant or equipment is placed or moved near the edge of any excavation where it may cause its collapse and consequently endangers the safety of ‘any person, unless precautions such as the provision of sufficient and suitable shoring or bracing are taken to prevent the sides from collapsing: ) must ensure that where the stability of an adjoining building, structure or road is likely to be affected by the making of an excavation, steps are taken to ensure the stability of such building, structure or road and the safety of persons; f) must cause convenient and safe means of access to be provided to every excavation in which persons are required to work, and such access may not be further than six meters from the point where any worker within the excavation is working; @) must ascertain, as far as is reasonably practicable, the location and nature of electricity, water, gas or other similar services which may in any way be affected by the work to be performed, and must before the commencement of excavation work that may affect any such service, take the steps that are necessary to render the circumstances safe for all persons involved: h) must ensure that every excavation, including all bracing and shoring, is inspected— “ > 0066 Part C2: Scope of Worki) daily, prior to the commencement of each shift; li) after every blasting operation; li) after an unexpected fall of ground; Iv) after damage to supports; and v) after rain, by the competent person contemplated in sub regulation (1), in order to ensure the safety of the excavation and_of persons, and those results must be recorded in.a register kept on site and made available on request to an inspector, the client, the lient’s agent, any other contractor or any employee; i) must cause every excavation which is accessible to the public or which is adjacent to public roads or thoroughfares, or whereby the safety of persons may be endangered, to be— i) adequately protected by a barrier or fence of at least one metre in height and as close to the excavation as is practicable; and ii) provided with warning illuminates or any other clearly visible boundary indicators at night or when visibility is poor, ‘or have resort to any other suitable and sufficient precautionary measure where subparagraphs (i) and (ii) are not practicable; |) must ensure that all precautionary measures stipulated for confined spaces as determined in the Legislation are complied with by any person entering any excavation; k) must, where the excavation work involves the use of explosives, appoint a competent person in the use of explosives for excavation, and must ensure that a method statement is, developed by that person in accordance with the applicable explosives legislation; and 1) must cause warning signs to be positioned next to an excavation within which or where persons are working or carrying out inspections or tests. 10.11 DEMOLITION WORK 10.11.1 The contractor must appoint @ competent person in writing to supervise and contro} all demolition work on site, 10.11.2 The contractor must ensure that before any demolition work is carried out, and in order to ascertain the method of demolition to be used, a detailed structural engineering survey of the structure to be demolished is carried out by a competent person and that a method statement on the procedure to be followed in demolishing the structure is developed by that person. 10.11.3 During a demolition, the competent person contemplated in sub regulation (10.11.1) must check the structural integrity of the structure at intervals determined in the method statement contemplated in sub regulation (10.11.2), in order to avoid any premature collapses. Tender 65 Go 87 Part 2: Scope of Work10.11.4 The contractor who performs demolition work must— (a) (b) (©) @ © 0 @ (hy 0 with regard to a structure being demolished, take steps to ensure that— (i) no floor, roof or other part of the structure is overloaded with debris or material in a ‘manner which would render it unsafe; (ii) all reasonably practicable precautions are taken to avoid the danger of the structure collapsing when any part of the framing of a framed or partly framed building is removed, or when reinforced concrete is cut; and (ii) precautions are taken in the form of adequate shoring or other means that may be necessary to prevent the accidental collapse of any part of the structure or adjoining structure; ‘ensure that no person works under overhanging material or a structure which has not been adequately supported, shored or braced; ensure that any support, shoring or bracing contemplated in paragraph (b), is designed and constructed so that itis strong enough to support the overhanging materiel; where the stability of an adjoining building, structure or road is likely to be affected by demolition work on a structure, take steps to ensure the stability of such structure or road and the safety of persons ascertain as far as is reasonably practicable the location and nature of electricity, water, gas or h may in any way be affected by the work to be performed, and must other similar services wi before the commencement of demolition work that may affect any such service, take the steps that are necessary to render circumstances safe for all persons involved; ‘cause every stairwell used and every floor where work is being performed in a building being demolished, to be adequately illuminated by either natural or artificial means; cause convenient and safe means of access to be provided to every part of the demolition site in which persons are required to work; and erect a catch platform or net above an entrance or passageway or above a place where Persons work or pass under, or fence off the danger area if work is being performed above such entrance, passageway, or place so as to ensure that all persons are kept safe where there is a danger or possibility of persons being struck by falling objects. The demolition area shall be well barricaded with relevant warning signs displayed on the barricading to prevent any unauthorised person to enter the demolition area 10.11.5 The contractor must ensure that no material is dropped to any point, which falls outside the exterior walls of the structure, unless the area is effectively protected, 10.11.6 No person may dispose of waste and debris from a high place by a chute unless the chute— a) Tender is adequately constructed and rigidly fastened; 6 . 0068 Part C2: Scope of Workb) if inclined at an angle of more than 45 degrees to the horizontal, is enclosed on its four sides; ©) if of the open type, is inclined at an angle of less than 45 degrees to the horizontal; 1d) where necessary, is fitted with @ gate at the bottom end to control the flow of material; and ) discharges into a container or an enclosed area surrounded by barriers, 10.11.7 The contractor must ensure that every chute used to dispose of rubble is designed in such a manner that rubble does not free-fall and that the chute is strong enough to withstand the force of the debris travelling along the chute. 10.11.8 The contractor must ensure that no equipment is used on floors or working surfaces, unless such floors or surfaces are of sufficient strength to support the imposed loads. 10.1.9 Where a risk assessment indicates the presence of asbestos, the contractor must ensure that all asbestos related work is conducted in accordance with the applicable Legislation. 10.11.10 Where a risk assessment indicates the presence of lead, the contractor must ensure that all lead related work is conducted in accordance with the applicable Legislation. 10.11.11 Where the demolition work involves the use of explosives, a method statement must be developed in eecordance with the applicable explosives legislation, by an appointed person who is competent in the use of explosives for demolition work and all persons involved in the demolition works must adhere to demolition procedures issued by the appointed person. 10.11.12 The contractor must ensure that all waste and debris are as soon as reasonably practicable removed and disposed of from the site in accordance with the applicable legislation 10.11.13 Demolition work will be done under supervision of a competent person, 10.11.14 Dust will be minimised to an acoeptable standard. When working with Compressors and Jack hammers, the contractor will ensure that all couplings are safeguarded with safety chains over the couplings. 10.11.15 All service lines will be detected before the work starts and all service lines will be secured by ‘competent persons before work commence. 10.12 TUNNELING 10.12.1 No person may enter a tunnel, which has a height dimension of less than 800 milimetres. 10.13 SUSPENDED PLATFORMS 10.13.1 The contractor must appoint @ competent person in writing who must ensure that all suspended platforms work operations are carried out under his or her supervision and that all suspended platform erectors, operators and inspectors are competent to carry out their work 10.13.2 No contractor may use or permit the use of a suspended platform, unless— Tender 67 0069 Part C2: Scope of Worka) the design, stability and construction thereof comply with the safety standards incorporated for this purpose into the applicable Legislation b) he or she is in possession of a cerlificate of system design issued by a professional engineer, certificated engineer or a professional technologist for the use of the suspended platform system; and ©) he or she is, before the commencement of the work, in possession of an operational compliance plan developed by a competent person based on the certificate of system design contemplated in subparagraph (b} and applicable to the environment in which the system is being used, which operational compliance plan must include proof of the— |. appointment of the competent person contemplated in sub regulation (10.13.1); ji. competency of erectors, operators and inspectors; ii, operational design calculations, which must comply with the requirements of the system design certificate; iv. performance test results; V. sketches indicating the completed system with the operational loading capacity of the platform; Vi. procedures for and records of inspections having been carried out; and vii procedures for and records of maintenance work having been carried out. 10.13.3 The contractor making use of a suspended platform system must submit a copy of the certificate of system design contemplated in sub regulation (10.19.2) (b), including a copy of the operational design calculations contemplated in sub regulation 10.13.2(c) (i, sketches and test results, to the provincial director before commencement of the use of the system and must further indicate the intended type of work that the system will be used for. 10.13.4 The contractor must submit a copy of the certificate of system design in the manner contemplated in subregulation (10.13.3) for every new project. 10.13.5 The contractor must ensure that the outriggers of each suspended platform— a) are constructed of material of adequate strength and have a safety factor of at least four in relation to the load Its to carry; and b) have suspension points provided with stop devices or other effective devices at the outer ends to prevent the displacement of ropes. 10.13.6 The contractor must ensure that— a) the parts of the building or structure on which the outriggers of a suspended platform are supported, are checked by means of calculations to ensure that the required safety factor is adhered to without risk of damage to the building or structure; b) the suspension wire rope and the safety wire rope are separately connected to the outrigger; Tender 68 Part C2: Scope of Work .. 0070©) each person on a suspended platform is provided with and wears a body hamess as a fall prevention device, which must at all times be attached to the suspended platform; 4) the hand or power driven machinery to be used for the lifting or lowering of the working platform of a suspended platform is constructed and maintained in such a manner that an uncontrolled ‘movement of the working platform cannot occur; ©) the machinery referred to in paragraph (d) is so situated that it is easily accessible for inspection; )the rope connections to the outriggers are vertically above the connections to the working platform; and 9) when the working platform is suspended by two ropes only, the connections of the ropes to the working platform are of a height above the level of the working platform to ensure the stability of the working platform. 10.13.7 The contractor must ensure that a suspended platform— @) is suspended as near as possible to the structure to which work is being done to prevent as far as is reasonably practicable horizontal movement away from the face of the structure; b) is fitted with anchorage points to which workers must attach the lanyard of the safely hamess worn and used by the worker, and such anchorage connections must have sufficient strength to withstand any potential load applied to it; and ©) Is fitted with a conspicuous notice easily understandable by all workers working with the suspended piatform, showing— (0. the maximum mass load; (i), the maximum number of persons; and (ii). the maximum total mass load, including load and persons, which the suspended platform can carry, 10.13.8 The contractor must cause— Tender Part C2: a) the whole installation and all working parts of a suspended platform to be thoroughly examined by a competent person in accordance with the manufacturer's specification; b) the whole installation to be subjected to a performance test as determined by the standard to which the suspended platform was manufactured; ) the performance test contemplated in paragraph (b) to be done by a competent person appointed in writing, with the knowledge and experience of erection and maintenance of suspended platforms or similar machinery, and who must determine the serviceability of the structures, ropes, machinery and safety devices before they are used, every time suspended platforms are erected; and a cov! ‘Scope of Work4) the performance test contemplated in paragraph (b) of the whole installation of the suspended platform to be subjected to a load equal to that prescribed by the manufacturer or, in the absence of such load, to a load of 110 per cent of the rated mass load, at intervals not exceeding 12 months and in such @ manner that every part of the installation is stressed accordingly 10.13.9 The contractor must cause every hoisting rope, hook or other load-attaching device which forms part of the suspended platform to be thoroughly examined in accordance with the manufacturer's specification by the competent person before they are used every time they are assembled, and, in cases of continuous use, at intervals not exceeding three months, 10.13.10 The contractor must ensure that the Suspended Platform Supervisor or the Suspended Platform Inspector carries out a daily inspection of all the equipment prior to use, including establishing whether— a) all connection bolts are secure; b) all safety devices are functioning; ) _all safety devices are not tampered with or vandalized; 4d) _ the total maximum mass load of the platform is not exceeded; ) the occupants in the suspended platform are using body hamesses which have been properly attached; ) there are no visible signs of damage to the equipment; and 9) all reported operating problems have been attended to. 10.13.11 The contractor must ensure that all inspection and performance test records are kept on the construction site at all times and made available to an inspector, the client, the client's agent or any employee upon request. 10.13.12 The contractor must ensure that all employees required to work or to be supported on a suspended platform are— a) medically fit to work safely in a fall risk position or such similar environment by being in possession of a medical certificate of fitness: b) competent in conducting work related to suspended platforms safely; ©) trained or received training, which includes at least— (). howto access and egress the suspended platform safely; (i), how to correctly operate the controls and safety devices of the equipment; (ii). information on the dangers related to the misuse of safety devices; and (iv). information on the procedures to be followed in the case of— (W). an emergency, Tender 70 - 0072 Part C2: Scope of Work(vi). the malfunctioning of equipment; and (vil). the discovery of a suspected defect in the equipment; and (vii). instructions on the proper use of body harnesses. 10.13.13 The contractor must ensure that where the outriggers of a suspended platform ere to be moved, ‘only persons trained and under the supervision of the competent person effect such move, within the limitation stipulated in the operational compliance pian and that the supervisor must carry out an inspection and record the result thereof prior to re-use of the suspended platform. 10.13.14 The contractor must ensure that the suspended platform is properly isolated after use at the end of each working day in such a manner that no part of the suspended platform presents a danger to any person thereafter. 10.14 ROPE ACCESS WORK 10.14.41 The contractor must— a) appoint a competent person in writing as a rope access supervisor with the duty of supervising all rope access work on the site, including the duty of ensuring occupational health and safety com; iance in relation to rope access work: Provided that the appointment of any such person does not relieve the construction manager of any personal accountability for falling in his management duties in terms of this regulation; b) ensure that all rope access work on the construction site is carried out under the supervision of a competent person; and ©) ensure that all rope access operators are competent and licensed to carry out their work 10.14.2. No contractor may use or allow the use of rope access work unless— (a) the design, selection and use of the equipment and anchors comply with the relevant safety standards (b) he or she is in possession of a site specific fall protection plan developed by @ competent person applicable to the specific work and environment prior to the commencement of the work, including records of maintenance and inspections of all the equipment used for the work operations. 10.14.3 The contractor must ensure that adequate measures are in place to allow rescue procedures to commence immediately in the event of a fal incident taking place. 10.15 MATERIAL HOISTS 10.15.1 The contractor must ensure that every material hoist and its tower have been constructed in accordance with the generally accepted technical standards and are strong enough and free from defects. 10.15.2 The contractor must ensure that the tower of every material hoist is— Tender n Part C2: Scope of Work10.153 10.154 10.155 10.156 10.18.7 10.158 Tender Part C2: (a) erected on firm foundations and secured to the structure or braced by steel wire guy ropes, and extends to a distance above the highest landing to allow a clear and unobstructed space of at least 900 millimetres for over travel; (0) enclosed on all sides at the bottom, and at all floors where persons are at risk of being struck by moving parts of the hoist, except on the side or sides giving access to the material hoist, with walls or other effective means to a height of at least 2100 milimetres from the ground or floor level; and (c)-_provided with a door or gate at least 2100 millimetres in height at each landing, and that door or gate must be kept closed except when the platform is at rest at such a landing The contractor must cause— (@) the platform of every material hoist to be designed in @ manner that it safely contains the loads being conveyed and that the combined mass of the platform and the load does not exceed the designed lifting capacity of the hoist; (0) the hoisting rope of every material hoist which has a remote winch to be effectively protected from damage by any external cause to the portion of the hoisting rope between the winch and the tower of the hoist; and (0) every material hoist to be provided with an efficient brake capable of holding the platform with its maximum load in any position when power is not being supplied to the hoisting machinery. No contractor may require or permit trucks, barrows or material to be conveyed on the platform of a material hoist and no person may so convey trucks, barrows or material unless those articles are secured or contained in a manner that displacement thereof cannot take place during movement. The contractor must cause @ notice, indicating the maximum mass load which may be carried at any one time and the prohibition of persons from riding on the platform of the material hoist, to be affixed around the base of the tower and at each landing. The contractor of a material hoist may not require or permit any person to operate a hoist, unless the person is competent in the operation of that hoist. No contractor may require or permit any person to ride on a material hoist. The contractor must ensure that every material hoist— (a) is inspected on dally basis by a competent person appointed in writing by the contractor and such competent person must have the experience pertaining to the erection and maintenance of material hoists or similar machinery; (b) inspection contemplated in paragraph (a), includes the determination of the serviceability of the entire material hoist, including guides, ropes and their connections, drums, sheaves or pulleys and all safety devices; (c) inspection results are entered and signed in a record book by a competent person, which book must be kept on the premises for that purpose; (6). fs properly maintained and the maintenance records in this regard are kept on site 2. 0074 ‘Scope of Work10.16 BULK MIXING PLANT 40.161 The contractor must ensure that the operation of a bulk mixing plant is supervised by @ competent person who has been appointed in writing and is— (a) aware ofall the dangers involved in the operation thereof; and (0) conversant with the precautionary measures to be taken in the interest of health and safety. 10.16.2 No person supervising or operating a bulk mixing plant may authorize any other person to operate the plant, unless that person is competent fo operate a bulk mixing plant. 10.163 The contractor must ensure that the placement and erection of @ bulk mixing plant complies with the requirements set out by the manufacturer and that such plant is erected as designed. 10.164 The contractor must ensure that all devices to start and stop a bulk mixing plant are provided and that those devices are— (a) placed in an easily accessible position; and (b) constructed in a manner to prevent accidental starting. 10.165 The contractor must ensure that the machinery and plant selected is suitable for the mixing task and that all dangerous moving parts of a mixer are placed beyond the reach of persons by means of doors, covers or other similar means. 10.16.66 No person may remove or modify any guard or safety equipment relating to a bulk mixing plant, Unless authorized to do so by the appointed person contemplated in subregulation (1) 10.16.7 The contractor must ensure that all precautionary measures stipulated for confined spaces as determined in the General Safety Regulations, 2003, are complied with when entering any silo, 10.168 The contractor must ensure that a record is kept ofall repairs or maintenance to a bulk mixing plant and that the record is available on site to an inspector, the client, the client's agent or any employee. 10.17 EXPLOSIVE ACTUATED FASTENING DEVICE 10.17.1 No contractor may use or permit any person to use an explosive actuated fastening device, unless— (2) the user is provided with and uses suitable protective equipment; (b) the user is trained in the operation, maintenance and use of such a device; (©) the explosive actuated fastening device is provided with a protective guard around the muzzle end, which effectively confines any flying fragments or particles; and (@) the fing mechanism ts so designed thal the explosive actuated fastening device, will not function unless— (i) itis held against the surface with a force of at least twice its weight; and Tender 3 GoTs Part C2: Scope of Work(ii) the angle of inclination of the barrel to the work surface is not more than 15 degrees from a right angle. 10.17.2 The contractor must ensure that— 10.18 (a) only cartridges suited for the relevant explosive actuated fastening device, and the work to be performed, are used; (b) an explosive actuated fastening device is cleaned and examined daily before use and as often ‘as may be necessary for its safe operation by a competent person who has been appointed for that purpose; (0) the safety devices of an explosive actuated fastening device are in good working order prior to use; (@) when not in use, an explosive actuated fastening device and its cartridges are locked up ina safe place, which is inaccessible to unauthorized persons; (0) an explosive actuated fastening device is not stored in a loaded condition; (a warning notice is displayed in a conspicuous manner in the immediate vicinity wherever an explosive actuated fastening device is used; and (a) the issuing and collection of cartridges and nails or studs of an explosive actuated fastening device are— (controlled and done in writing by a person having been appointed in writing for that purpose; and (li) recorded in a register by a competent person and that the recipient has accordingly signed for the receipt thereof as well as the returning of any spent and unspent cartridges. CRANES 10.18.1 The contractor must, in addition to compliance with the applicable standards and legislation ensure Tendor Part C2: that where tower cranes are used— (a) they are designed and erected under the supervision of a competent person; (b)_@ relevant risk assessment and method statement are developed and applied; (0) the effects of wind forces on the crane are taken into consideration and that @ wind speed device is fitted that provides the operator with an audible warning when the wind speed exceeds the design engineer's specification, (@) the bases for the tower cranes and tracks for rail-mounted tower cranes are firm, level and secured (e) the tower crane operators are competent to carry out the work safely; and (®) the tower crane operators have a medical certificate of fitness to work in such an environment, Issued by an occupational health practitioner in the form of Annexure 3. i 0076 ‘Scope of Work140.19 CONSTRUCTION VEHICLES AND MOBILE PLANT 10.19.1 The contractor must ensure that all construction vehicles and mobile plant— (a) () © @ e) a @ (n) 0 0 w) are of an acceptable design and construction; are maintained in @ good working order; are used in accordance with their design and the intention for which they were designed, having due regard to safety and health; are operated by a person who— (i) has received appropriate training, is certified competent and in possession of proof of competency and is authorised in writing to operate those construction vehicles and mobile plant; (ii) has a medical certificate of fitness to operate those construction vehicles and mobile Plant, issued by an occupational health practitioner; have safe and suitable means of access and egress; are properly organized and controlled in any work situation by providing adequate signalling or other control arrangements to guard against the dangers relating to the movement of vehicles and piant, in order to ensure their continued safe operation; are prevented from falling into excavations, water or any other area lower than the working surface by installing adequate edge protection, which may include guardrails and crash barriers; are fitted with structures designed to protect the operator from falling material or from being crushed should the vehicle or mobile plant overturn; ‘are equipped with an acoustic warning device which can be activated by the operator, are equipped with an automatic acoustic reversing alarm; and are inspected by the authorised operator or driver on a daily basis using a relevant checklist prior to use and that the findings of such inspection are recorded in a register kept in the construction vehicle or mobile plant. 10.19.2 The contractor must ensure that— Tender (2) no person rides or is required or permitted to ride on @ construction vehicle or mobile plant otherwise than in a safe place provided thereon for that purpose; (b) every construction site is organized in such a way that, as fer as is reasonably practicable, pedestrians and vehicles can move safely and without risks to health; (c) the traffic routes are suitable for the persons, construction vehicles or mobile plant using them, are sufficient in number, in suitable positions and of sufficient size; (d) every traffic route is, where necessary, indicated by suitable signs: 7 0077 Part C2: Scope of Work() all construction vehicles and mobile plant left unattended at night, adjacent to a public road in normal use or adjacent to construction areas where work is in progress, have appropriate lights or reflectors, or barricades equipped with appropriate lights or reflectors, in order to identify the location of the vehicles or plant; (all construction vehicles or mobile plant when not in use, have buckets, booms or similar appendages, fully lowered or blocked, controls in a neutral position, motors stopped, wheels chocked, brakes set and ignition secured; (a) whenever visibility conditions warrant additionel lighting, all mobile plant are equipped with at least two headlights and two taillights when in operation; (h) tools, material and equipment are secured and separated by means of a physical barrier in order to prevent movement when transported in the same compartment with employees; ()__ vehicles used to transport employees have seats firmly secured and adequate for the number of employees to be carried; and () all construction vehicles or mobile plant travelling, working or operating on public roads comply with the requirements of the National Road Traffic Act, 1996. 10.20 ELECTRICAL INSTALLATIONS AND MACHINERY ON CONSTRUCTION SITES 10.20.1 The contractor must, in addition to compliance with the applicable legislation ensure that— (a) before construction commences and during the progress thereof, adequate steps are taken to ascertain the presence of and guard against danger to workers from any electrical cable or apparatus which is under, over or on the site; (o) all parts of electrical installations and machinery are of adequate strength to withstand the working conditions on construction sites; (c)_ the control of all temporary electrical installations on the construction site is designated to a competent person who has been appointed in writing for that purpose; (@) all temporary electrical installations used by the contractor are inspected at least once a week by @ competent person and the inspection findings are recorded in a register kept on the construction site; and (e) all electrical machinery is inspected by the authorized operator or user on a daily basis using a relevant checklist prior to use and the inspection findings are recorded in a register kept on the construction site. 10.21 USE AND TEMPORARY STORAGE OF FLAMMABLE LIQUIDS ON CONSTRUCTION SITES 10.21.1 The contactor must, in addition to compliance with the provisions for the use and storage of flammable liquids in the applicable legislation, ensure that— Tender 76 - 0078 Part C2: Scope of Work(@) where flammable liquids are being used, applied or stored at the workplace concerned, it is done in @ manner that does not cause @ fire or explosion hazard, and that the workplace is effectively ventilated; (b) no person smokes in any place in which flammable liquid is used or stored, and the contractor must affix a suitable and conspicuous notice at all entrances to any such areas prohibiting such smoking; (c] an adequate amount of efficient fire-fighting equipment is installed in suitable locations around the flammable liquids store with the recognized symbolic signs; {@) only the quantity of flammable liquid needed for work on one day is taken out of the store for use; (e) all containers holding flammable liquids are kept tightly closed when not in actual use and, after their contents have been used up, are removed from the construction site and safely disposed off (where fiammable liquids are decanted, the metal containers are bonded and earthed; and (g) no flammable material, including cotton waste, paper, cleaning rags or similar material is stored together with flammable liquids. 10.22 WATER ENVIRONMENTS 10.2.1 The contractor must ensure that where construction work is done over or in close proximity to water, provision is made for— (@) preventing persons from falling into water; and (b) the rescuing of persons in danger of drowning. 10.22.2 The contractor must ensure that where a person is exposed to the risk of drowning by falling into the water, the person is provided with and wears a lifejacket. 10.23 STACKING AND STORAGE ON CONSTRUCTION SITES 10.23.1 The contractor must, in addition to compliance with the provisions for the stacking of arlicles ensure that— (2) a competent person is appointed in writing with the duty of supervising all stacking and storage ‘on a construction site; (b) adequate storage areas are provided: (©) there are demarcated storage areas; and (@)_ storage areas are kept neat and under control. Tender 7 07S Part C2: Scope of Work10.23.2 10.23.3, 10.23.4 10.235 10.24 10.241 Tender Part C2: Lay down areas will be kept neat and tidy. Areas will be barricaded and all equipment, material or tools will be stored neatly inside this area. Stacking of equipment or material will be done on level solid surfaces. Overhanging of material will not be allowed Flammable liquids will be stored in @ well ventilated store room with a Fire extinguisher placed on the outside of the store. Gas Cylinders will be secured in a trolley while work is being done on site and will remain upright at all times. Gas oylinders will be stored upright inside a well ventilated area, empty and full eylinders will be stored apart from another. The Torch, pipes and regulators will be stored detached from the cylinders and will be kept in a storage box. FIRE PRECAUTIONS ON CONSTRUCTION SITES The contractor must ensure that— (a) all appropriate measures are taken to avoid the risk of fire; (b) sufficient and suitable storage is provided for flammable liquids, solids and gases; (c) smoking is prohibited and notices in this regard are prominently displayed in all places containing readily combustible or flammable materials; (@) in confined spaces and other places in which flammable gases, vapours or dust can cause danger— ()) only suitably protected electrical installations and equipment, including portable lights, are used; (i) there are no flames or similar means of ignition; (ii) there are conspicuous notices prohibiting smoking; (iv) _ oily rags, waste and other substances liable to ignite are without delay removed to a safe place; and (v) adequate ventilation is provided: (e) combustible materials do not accumulate on the construction site; (welding, flame cutting and other hot work are done only after appropriate precautions have been taken to reduce the risk of fire; (@) suitable and sufficient fire-extinguishing equipment is placed at strategic locations or as may be recommended by the Fire Chief or local authority concerned, and that such equipment is maintained in 2 good working order; (b) the fire equipment contemplated in paragraph (g) is inspected by a competent person, who has been appointed in writing for that purpose, in the manner indicated by the manufacturer thereof (a sufficient number of workers are trained in the use of fire- extinguishing equipment ™ - 0080 ‘Scope of Work() where appropriate, suitable visual signs are provided to clearly indicate the escape routes in the case of a fire; (&)_ the means of escape is kept clear at all times; (0) there is an effective evacuation pian providing for all— (i) persons to be evacuated speedily without panic; (ii) persons to be accounted for; and (ii) plant and processes to be shut down; and (m) a siren is installed and sounded in the event of a fire. 10.25. CONSTRUCTION EMPLOYEES’ FACILITIES. 10.26.1 The contractor must, in addition to the construction site provisions in the applicable legislation provide at or within reasonable access of every construction site, the following clean, hygienic and maintained facilities: (2) Shower facilities after consultation with the employees or employees representatives, or at least ‘one shower facility for every 15 persons; (0) atleast one sanitary facility for each sex and for every 30 workers; (©) changing facilities for each sex; and (@) sheltered eating areas. 10.25.2 The contractor must provide reasonable and suitable living accommodation for the workers at construction sites who are far removed from their homes and where adequate transportation between the site and their homes, or other suitable living accommodation, is not available 10.26. OPERATORS OF MACHINERY 10.261 Operators of machinery will be required to complete a daily pre-start checklist before work commences. Operators must be in possession of a valid Medical Certificate issued by an Occupational Health Practitioner and the operator will be in possession of a Competency Certificate for the Machine he/she operates. Drivers of trucks or any other Vehicle or Plant travelling on Public Roads must also be in possession of a valid POP licence. It will remain the responsibilty of the Operator of a Vehicle/ Plant / Machine to report all oil leaks to the supervisor and to have the Vehicle / Plant / Machine fixed as soon as possible. Where there are Life Threatening Faults the Vehicle / Plant / Machine will not be used until it has been jently repaired. 10.27 CRANES AND LIFTING EQUIPMENT 10.271 Cranes and Lifting equipment will comply with OHS Act 85 of 1993, Driven Machinery Regulations (OMR) 18. Operators of mobile cranes must be in possession of valid PDP license, medical 003k Tender 79 Part C2: Scope of Workcertificate and training certificate. Mobile cranes must have a valid load test certificate and must be inspected monthly by a competent person on a register. All lifting equipmentitackle must have a valid load test certificate and will be inspected monthly by a competent person on a register. At no stage will gas cylinders be lifted by a crane unless the cylinders are in a cradle designed to cary ‘equipment. Cranes will be directed by a Banks man / Supervisor with sufficient communication with the crane. It will remain the respor ‘over other employees and that the mobile crane slaw area is barricaded with tape while the crane is in operation. Where there are Life Threatening Faults the Grane Operations will not start until lity of the operator to ensure that the loads are not slewed the faults have been sufficiently repaired and the Crane was Issued with a certificate to Prove the crane has been fixed and where applicable, a new load test was conducted, 10.28 FLAME CUTTING AND WELDING 10.28.41 10.2.2 10.283 Gas Cylinders will be in a trolley while work is being done on site and will remain upright at all times. Gas oylinders will be stored upright inside a well ventilated area, empty and full cylinders will be stored apart from another. The Torch, pipes and regulators will be stored detached from the cylinders and will be kept in a storage box. Electric welders will have insulated electrical cables, electrodes and an effective earth system. Areas where welding is taking place must be barricaded with welding screens and sufficient ‘warning signs have to be erected to protect other employees from the glare and sparks. Operator will be trained and experienced in welding. ‘Afully functional and inspected Fire extinguisher will be available at the area of work where any ‘spark producing activity takes place. 10.29. FORM- & SUPPORT WORK 10.29.41 Work will be done under supervision of a competent supervisor who has been appointed in writing. Before work commences drawings will be issued to the Principal Contractor. Decks will be erected in a systematic way and will at no time endanger any persons working on the deck. Handrails will be placed around the edges of the temporary or permanent decks. Safe access will be provided and fall protection will be used as per the Contractor's Risk assessment / Fall protection plan. No material or rubble will be thrown from any height. Access control will be done by the contractor responsible for the formwork and support work and while decking is in progress no access to or by ‘other contractors shall be allowed, 10.30, STEEL ASSEMBLING & PLACING 10.30.41 10.30.2 Tender ‘Area where assembly takes place must be demarcated. When working at heights employees must be issued with safety hamesses and other PPE required as per the risk assessment. The correct tools must be used for the work to be done. When handling steel, beware of the cutting edges of the stee! and be aware of other people. Stee! must be well balanced before lifting with a crane. o082 20 Part C2: Scope of Work10.31. GENERAL OHS REQUIREMENTS 10.31.1. The Contractor and its contractors shall ensure that; a) All employees are issued with the appropriate PPE and that they are trained in the correct use thereof. b) Employees are medically certified to work on heights and to operate Plant and Machinery. ©) All security measures implemented on the Project are adhered to and that random searching maybe carried out. 4) Allsigns and notices implemented on the Project are adhered to and not damaged in any way. ) Suitable fire fighting equipment is made available and employees are trained in the safe use thereof. 1) No large volumes of flammable substances are stored and suitable precautions are taken to store those that are, 9) Suitable measures are in place with regards to sanitation, changing facilities, eating facilities, and drinking water. h) Measures are taken to reduce any environmental impairment with regards to noise, ground, and air and water pollution i) Suitable lighting is provided in all darkened working areas. J) No employees are permitted to enter / work on the Project while under the influence of any intoxicating substance. k) No machinery, article, substance, plant, or PPE belonging to the Principal Contractor is used without permission. 1) Noillegal immigrants are employed by the Contractor or Contractor while on the Project. m) No employee shall be exposed to unprotected heights, n) Only double lanyard, with a shock absorber safety harnesses with a foot strap shall be used on projects. 0) Allemployees shall be properly trained in the use of all issued PPE. p) Records shall be maintained regarding issue of PPE to employees. 10.31.2 Without derogating from the generality of the above requirements and notwithstanding the Tender applicable legislation the Contractor and its contractors shall ensure the following; a) The provision of a safe and healthy working environment, b) The provision of safe and healthy systems of work, plant and machinery, ©) The identification of the prevalent hazards to health and safety and the precautionary measures tobe taken, at Goss Part C2: Scope of Work4) The provision of the necessary information, instructions and training, e) The enforcement of the established precautionary measures, f) _ Informing employees on their scope of authority, 9) Making employees conversant with the identified hazards and precautionary measures, h) Ensuring that no employee is victimized as a result of adhering to these requirements, 10.32. NON CONFORMANCES. 10.321 Any contractor employee who is found not adhering to the PUBLIC WORKS, ROADS & INFRASTRUCTURE OHS procedures, Contractor OHS Plan, applicable legislations or who is observed doing unsafe acts or contributing to creating unsafe conditions will be issued with 2 Non Conformance Report and the relevant Contracting Firm will then be stopped and fined according to the scale as stipulated below. 10.32.2 Contractor employees will also be reprimanded as per the Company HR Procedures; a first transgression constitutes @ verbal warning, a second transgression a written warning and a third transgression a full disciplinary hearing as per the Company HR Procedures. Any Life threatening unsafe act or condition must be treated as a Gross Neglect of Company Safety Rules and Procedures and a Disciplinary Hearing shall be conducted to determine the root cause of the incident and the appropriate action which must be taken to rectify the unsafe situation or prevent future incidents from occurring, 10.2.3 Copies of the Non Conformance Report and disciplinary procedures must be kept on record. Minor Transgression Not wearing PPE, e.g. Hardhats, earplugs when required, etc. A Fine up to R 500-00 will be issued to the Contractor. ‘Medium Transgression Not contributing to good housekeepi ‘Supervision for activities, not doing Risk Assessments, Toolbox Talks not conducted, No safe ‘working procedures in place, not issuing PPE to their Employees, etc. AFine up to R 2500-00 will be issued to the Contractor. 19 standards, proper stacking and storage standards, no Major Transgression Any Life threatening activity, act or contribution by an employee in creating an unsafe environment for his own employees or other Persons, Not wearing or using critical PPE e.g. Eye protection, Safety Harness or Respiratory equipments as stipulated / required in the task risk assessment. A fine up to R 6000-00 must be issued to the Contracting Firm. Tender 82 > 0084 Part C2: Scope of WorkTender Part C2: ‘Any Contractor who receives more than 3 Mejor transgressions for the same unsafe act or condition must be called in for a disciplinary hearing and if another incident of the same nature ocours then the contractor may be put off site and black listed with the Tendering Department of PUBLIC WORKS, ROADS & INFRASTRUCTURE. Copies of all Non Conformance Reports must be kept in the project OHS File for references. Fines instituted against any Contractor shall be refundable when the Contractor has demonstrated compliance to the applicable Legislation / or Principle Contractors Safety Requirements and the Principle Contractor has been satisfied that the Contractor has indeed addressed the issue which led to the fine imposed. The Principal Contractor reserves the right to request immediate corrective action from any contractor of any non-compliance identified in terms of this agreement by the Contractor and its contractors during the performance of the work on the Project. The Principal Contractor further reserves the right to stop any work that does not comply with the OHS standards and without any cost to the Principal Contractor. This agreement places the onus on the Contractor to contact the Principal Contractor in the event of the inability to perform as per this agreement. 83 gE5 ‘Scope of WorkTender Part C2: Scope of Work 2. Simple OHS Organogram Contractor CEO Section 16(1) Contractor MD Section 16(2) Delegation of Duties Contractor F Directors: Section16(2) Delegation of Duties Contracto r= CRAM) Construction Manager Contractor - CR 8(2) Assistant Constr ruction Manager Contractor r= CR BIB) Construction Health & Safety Officer Contractor - CR 8(7) & CR 8(8) Construction Supervisor 86 ~ 0086ANNEXURE 1 - GENERAL OHS INDUCTION 1. Each employee remains responsible for his own Health and Safety and for those around him. 2. Acopy of all applicable legislation along with the company’s procedures is available to all employees at the Project OHS officer or Site Agent. 3. Cell Phones are only allowed to be used by Supervisory Staff in a safe area, other Cell Phones and |- pods are prohibited from PUBLIC WORKS, ROADS & INFRASTRUCTURE projects. 4, Always follow instructions from your Supervisor ~ DO NOT TAKE CHANCES. 5. Always report unsafe acts or conditions to your Supervisor. 6. Always use the Protective equipment and clothing issued to you. Report all injuries or incidents to your Supervisor before the end of shift, no matter how minor they may be. 8. Do not fool around while working ~ Practical jokes can be dangerous. 9. Do not use alcohol or drugs at work and do not report for work intoxicated, 10. Knifes and Fire arms are not allowed in any work area, 11. No Physical assault or fighting is allowed in any work area 12. Do not use Piant or Machinery if you are not authorised or trained to do so, 13. Do not walk underneath any suspended loads and stay out of the way of Piant and Machinery items. 14, Always look around you when you walk on site and make sure you do not fall over equipment, material oF into holes. 15. Do not enter a barricaded area, unless you are working in the area. 16. Do not climb onto high structures, including scaffolds unless you are working on the structure and you are wearing your safety harness. 17. Your safety hamess must always be secured to a solid structure when working at unsafe heights. 18. Report all defects on tools, equipment and machinery to your supervisor. 19. Never take shortcuts ~ always use the access provided and hold onto the handrails provided at the stairs, 20. Obey all safety signs and notices, 24. Return all safety equipment back to the person who issued it to you. 22, Please keep your area clean and tidy ~ a tidy project is a safe project. 23. Never misuse, abuse or alter safety devices on plant, machinery or equipment and do net ride on Plant, machinery with no seats for passengers. 24. Never sit on an open vehicle when there are loose material / tools / equipment in the back. Tender 85 Q08 Part C2: Scope of Work26. 27. 28. 29, 30, 31 32. 33, Never lft heavy objects alone ~ rather ask someone for help or utilise a crane. Keep electrical tools and equipment away from water. Do not throw materials / tools / equipment from any height. Al crop off edges and openings must be barricaded — do not tamper with the barricading Only authorised persons willbe allowed in the work areas. Do not pollute or damage the environment — use the facilities provided for you. Stay alert, follow the rules and protect yourself and other workers from accidents. Be aware of any visitors on the site and if you see any person on site who does not belong on site, remove him from site or report to your supervisor. Ifyou are unsure about safety then ask your supervisor or Safety Representative. Tender te . 90s Part C2: Scope of Work ausANNEXURE 2 TIMPOPO OCCUPATIONALH&S | Gy, | Section Rousse MANAGEMENT SYSTEM 4AM ANB CONTRACTOR — | REV | 6.3 | 13/05/74 | CONSTRUCTION REGULATIONS 7(1)0)(v) | PAGE| 87 of 3 APPOINTMENT LETTER Record Keeping Project OHS File, Employes File, Archive OCCUPATIONAL HEALTH & SAFETY ACT No. 85 of 1993 CONSTRUCTION REGULATIONS 2014, 7(1)(c)(v) Ff, representing in my capacity as the Contracts Manager Assigned person hereby assign (Name of Person) Representing _ {Name of Contractor Company) in the capacity of (Designation) and vested with the duty of ensuring the employer complies with the provisions of “the Act’ subject to my control and directions in respect of all projects and areas under his contro, to perform part of the construction work, or work in the following area/s of the. (Name of Project), situated in (Name of Suburb/ Town) as per the attached annexure until further notice. Having read both this page and the annexure attached to this page, | accept that my company and I, representing my company are both fully responsible for any acts or omissions in terms of the Act by any of| our employees and any mandatory, Principal Contractor Assigned Responsible Person Initials and Surmame Designation Tender a7 oes Part C2: Scope of WorkACCEPTANCE OF APPOINTMENT \, (Designated Responsible Person) of (Name of Company) hereby accept this assignation and confirm that | am conversant with the requirements as stipulated on this annexure and agree to carry out the duties as set out to the principal contractor in the Occupational Health & Safety Act No. 85 of 1993, particularly emphasized by the Construction Regulations 2014, which, is ‘cascading down to us. | further ensure you that | will adhere to all other applicable Municipality Regulations and By-laws, Contractor Initials and Surname Designation ANNEXURE CONSTRUCTION REGULATIONS 2014, 7(1)()(v) DUTIES OF PRINCIPAL CONTRACTOR AND CONTRACTOR 1) Aprineipal contractor must— provide and demonstrate to the client a suitable, sufficiently documented and coherent site specific health and safety plan, based on the client's documented health and safety specifications contemplated in regulation §(1)(b), which plan must be applied from the date of commencement of and for the duration of the construction work and which must be reviewed and updated by the principal contractor as work progresses; ‘open and keep on site a health and safety file, which must include all documentation required in terms. of the Act and these Regulations, which must be made available on request to an inspector, the client, the client's agent or a contractor; and ‘on appointing any other contractor, in order to ensure compliance with the provisions of the Act— (i) provide contractors who are tendering to perform construction work for the principal contractor, with the relevant sections of the health and safety specifications contemplated in regulation 5(1)(b) pertaining to the construction work which has to be performed; ‘ensure that potential contractors submitting tenders have made sufficient provision for health and safety measures during the construction process; ensure that no contractor is appointed to perform construction work unless the principal contractor is reasonably satisfied that the contractor that he or she intends to appoint, has the necessary competencies and resources to perform the construction work safely; ensure prior to work commencing on the site that every contractor is registered and in good standing with the compensation fund or with a licensed compensation insurer as contemplated Tender 88 0056 Part C2: Scope of Workd) 2 fy 9) a) a Tender 89 (2) A contractor must prior to performing any construction work— Tn the Compensation for Occupational Injuries and Diseases Act, 1993, (v) appoint each contractor in writing for the part of the project on the construction site; (vl) take reasonable steps to ensure that each contractor's health and safety plan contemplated in sub regulation (2)(a) is implemented and maintained on the construction site; (vii) ensure that the periodic site audits and document verification are conducted at intervals mutually agreed upon between the principal contractor and any contractor, but at least once every 30 days; (vi) stop any contractor from executing construction work which is not in accordance with the client's health and safety specifications and the principal contractor's health and safety plan for the site or which poses a threat to the health and safety of persons; (ix) where changes are brought about to the design and construction, make avaliable sufficient health and safety information and appropriate resources to the contractor to execute the work safely; and (x) discuss and negotiate with the contractor the contents of the health and safety plan contemplated in sub regulation (2a), and must thereafter finally approve that plan for implementation; ‘ensure that a copy of his or her health and safety plan contemplated in paragraph (a), as well as the contractor's health and safety plan contemplated in sub regulation (2)(a), is available on request to an ‘employee, an inspector, a contractor, the client or the client's agent; hand over a consolidated health and safely file to the olient upon completion of the construction work and must, in addition to the documentation referrad to in sub regulation (2)(b), include a record of all drawings, designs, materials used and other similar information concerning the completed structure; in addition to the documentation required in the health and safety file in terms of paragraph (c(v) and sub regulation (2)(b), include and make available a comprehensive and updated list of all the contractors on site accountable to the principal contractor, the agreements between the parties and the type of work being done; and ensure that all his or her employees have a valid medical certificate of fitness specific to the construction work to be performed and issued by an occupational health practitioner in the form of Annexure 3 of the Construction Regulation. provide and demonstrate to the principal contractor a suitable and sufficiently documented health and safety plan, based on the relevant sections of the client's health and safety specification contemplated in regulation (1)(b) and provided by the principal contractor in terms of sub regulation (1)(a), which pian must be applied from the date of commencement of and for the duration of the construction work and which must be reviewed and updated by the contractor as work progresses; ‘open and keep on site a health and safety file, which must include all documentation required in terms of the Act and these Regulations, and which must be made available on request to an inspector, the client, the client's agent or the principal contractor; before appointing another contractor to perform construction work be reasonably satisfied that the contractor that he or she intends to appoint has the necessary competencies and resources to perform the construction work safely; co-operate with the principal contractor as far as is necessary to enable each of them to comply with the provisions of the Act; and coogi Part C2: Scope of Work'@) a5 far as is reasonably practicable, promptly provide the principal contractor with any Information which might affect the health and safety of any person at work carrying out construction work on the site, any person who might be affected by the work of such a person at work, or which might justify @ review of the health and safety plan (3) Where a contractor appoints another contractor to perform construction work, the duties determined in ‘sub regulation (1}(b) fo (g) that apply to the principal contractor apply to the contractor as if he or she were the principal contractor. (4) A contractor must take reasonable steps to ensure co-operation between all contractors appointed by the principel contractor to enable each of those contractors to comply with these Regulations. (5) No contractor may allow or permit any employee or person to enter any site, unless that employee or person has undergone health and safety induction training pertaining to the hazards prevalent on the site at the time of entry. (6)A contractor must ensure that all visitors to a construction site undergo health and safety induction Pertaining to the hazards prevalent on the site and must ensure that such visitors have the necessary Personal protective equipment. ()A contractor must at all times keep on his or her construction site records of the health and safety induction training contemplated in sub regulation (6) and such records must be made available on request to an inspector, the client, the client's agent or the principal contractor; (8) A contractor must ensure that all his or her employees have a valid medical certificate of fitness specific to the construction work to be performed and issued by an occupational health practitioner in the form of Annexure 3 of the Construction Regulations. Contractor Initials and Surname Designation Tender 90 0092 Part C2: Scope of WorkANNEXURE 3 @ Bee OCCUPATIONAL H & S MANAGEMENT SYSTEM Section SE ASSISTANT CONSTRUCTION SUPERVISOR 44.41.18 iene ‘OHS Act 85 of 1993 CR 8(6) 6.3 | 13/05/14 ‘APPOINTMENT LETTER 1 off Record Keeping Project OHS File, Employee File, Archive representing PUBLIC LINER WORKS, ROADS & hereby appoint, RASTRUCTURE on the with follows; tho duty of Assistant Construction Supervisor, CR 8(8) and your area of responsibility Is as Your duties will include but not limited to; Tender Take over the duties of the Construction Work Supervisor in his absence. Ensuring that all company safety, health and environmental procedures along with any specific client requirements are implemented and adhered to. Ensuring that all applicable legislative requirements are implemented and complied with: Ensuring that only authorised persons gain access to the construction premises and associated areas. Ensuring that all persons are made aware of the hazards associated with their work and that all reasonable measures are implemented to reduce these risks. Ensuring that all construction activities are carried out under the control and supervision of competent supervisors. Ensuring that all plant and machinery is in a safe working condition and that only trained and authorised persons utilize such items. Ensuring that all construction equipment is in a safe working condition and that only trained and authorised persons utilize such items. Ensuring that the necessary personal protective equipment is made available and used by the appropriate persons. Ensuring that all contractors adhere to the health and safely requirements of the contract. Ensuring that all injuries and incidents are reported and investigated in the appropriate manner and that suitable measures are implemented to prevent re-oocurrences, Ensuring thet all reasonable steps are taken to ensure the health and safely of all persons employed on the contract and of those who are affected by the construction operations. Assist the appointed Construction Work Supervisor in ensuring that all applicable safety requirements are adhered to on the project. 1 Go Part C4: Site InformationYou are to take all reasonable steps to ensure the health and safely of all persons associated with this designation. This appointment also entrusts you to assist and advise all employees in ensuring adherence to company and statutory health and safety requirements. Please familiarise yourself with these requirements and report all deviations and areas of non-compliance, which you cannot rectify to the appointed Construction Work Supervisor or to me directly Competency? | YIN | Expiry Date Remarks Initial License ‘Competency Certificate ‘General Induction ‘Medical Competen SIGNATURE DESIGNATION ‘ACCEPTANCE OF DESIGNATION | accept the assignment as set out above and confirm my understanding of the duties involved SIGNATURE DESIGNATION Tender 92 ~ 0094 Part C2: Scope of Work.WORKING AT HEIGHT EVALUATION 4. ARE YOU AFRAID OF HEIGHTS? YES [NO 2. HAVE YOU PREVIOUSLY WORKED ON HEIGHTS? Yes | NO 3. ARE YOU ON ANY MEDICATION WHICH CAN MAKE YOU DROWSY? YES | NO Please tick (W) the appropriate box for the answer to the questions above, PLAY IT SAFE ‘Acknowledged By Presented by Name Name Coy no # Coy No Signature Signature Date Date Contract Contractor to utilise the Principal Contractors First Aid facilities (yes. 4 Ino) Total number of Contractor employees expected on the Project. | Emergency Contact Person of Contractor Emergency Contact No. Compensation Commissioners Fund No. MANDATORY AGREEMENT ACCEPTANCE BY THE CONTRACTOR NAME ‘SIGNATURE DESIGNATION DATE ACKNOWLEGED BY THE PRINCIPAL CONTRACTOR 4 NAME ‘SIGNATURE DESIGNATION DATE Tender 93 0085 Part C2: Scope of WorkPART C2: PRICING DATA C122 Variations to the General Con ions of Contract The following amendments of the General Conditions of Contract 2015 apply to this contract, The headings in these Special Conditions of Contract shall not be deemed to be part thereof nor be taken into Consideration in the interpretation or construction thereof or of the Contract. 4, CONTRACTOR'S GENERAL OBLIGATIONS 4.1 EXTENT OF OBLIGATIONS AND LIABILITY Change the number of clauses 4.1.1 to 4.1.2 toread 4.1.2 and 4.1.3. ‘Add the following new clause 4.1.1: “4.1.1 Contractor deemed to have inspected the Site The Contractor shall be deemed to have inspected and examined the Site and its surroundings and information available in connection therewith and to have Satisfied himself before submitting his tender (as far as practicable) as to (a) the form and nature of the Site and its surroundings, including subsurface conditions, (b) the hydrological and climatic conditions, (c) the extent and nature of work and materials necessary for the execution and completion of the ‘Works, (d) the means of access to the Site and the Accommodation he may require and, in general, shall be deemed to have obtained all information (as far as is practicable) as to risks, contingencies and all other circumstances which may influence or affect his tender. ‘No subsequent claims by the Contractor arising from his lack of knowledge of perceptible conditions on the site or its surroundings or of information available in connection therewith shall be entertained.” 4.1.2 Extent of Contractor’ obligations Add the following to this sub-clause: ‘The Contractor shall, save in so far as itis legally or physically impossible, (@) design (to the extent provided in the Contract), execute and complete the Works and remedy any defects therein in accordance with the provisions of the Contract, and provide all superintendence, labour, materials, Construction Equipment, Temporary Works, including the design thereof, all requisite transport and all other things, whether of a temporary or permanent nature, required in and for such design, execution and completion of the Works and for the remedying of any defects, so far as the necessity for providing the same is specified in or reasonably to be inferred from the Contract. (0) After award of the Contract, the Contractor shall be obligated to ensure that at least the Construction Equipment stated on the prescribed form in the Tender Documents, or Construction Equipment ‘equivalent thereto, are on the site when required.” (o) 4.3 LEGAL PROVISIONS ‘Add the following sub-sub clauses: 4.3.1.4 Mine Health and Safety Act, number 29 of 1996 The Employer shall obtain the Mining Authorisation for all sites where mining activities, as defined in the Mine Health and Safety Act, number 29 of 1996 as amended, are to be conducted. 4.3.1.2 Mineral Resources Petroleum Development Act, number 28 of 2002 The Contractor shall assume responsibilty for the Environmental Management Programme (EMPR) in respect ofthe sites and shall ensure that the sites are rehabilitated at the conclusion of the contract.” Tender 94 - 9096 Part C4: Site Information4.4, SUBCONTRACTING ‘Add the following subclauses: “4.4.7 Continuing obligation extending beyond date of completion of the work In the event of a Selected Subcontractor having undertaken to the Contractor, in respect of work executed or goods or materials supplied by such Selected Subcontractor, any continuing obligation extending beyond the date of completion of the work or the end of the Defects Liability Period, and Latent Defect Liability Period as the case may be, the Contractor shall at any time after such date cede to the Employer, at the Employer's request and cost, the benefit of such obligation for the unexpired duration thereof, whereupon the Employer shall have no further claim against the Contractor in respect of the said continuing obligation 448 Convert the subcontract = If the contract shall have been cancelled in terms of clause 9.2, the Employer shall have the right, by written notice given to any Selected Subcontractor not later than 28 days after the said cancellation, to convert the subcontract concerned to a direct contract between the Employer and the Subcontractor. Provided that (a) the terms of the sald direct contract shall mutatis mutandis be those of the subcontract concerned, and (b) the Employer shall have the said right, notwithstanding any breach of the subcontract by the Contractor, subject to his forthwith paying to the Subcontractor all amounts then owing to the Subcontractor by the Contractor and perform any obligation which the Contractor has failed to perform.” 4,9 CONSTRUCTION EQUIPMENT ‘Add the following: sub clauses: “4.9.2 Preclude seizure of construction equipment In order to preclude seizure by the owner of any constructional plant being held by the Contractor on a hire of hire-purchase agreement for the purposes of the contract, the Employer shall be entitled to pay any such owner the amount of any outstanding instalment or other sum owing under any hire or hire- purchase agreement and in the event of his doing so, any amount thus paid by him shall be a debt payable to the Employer by the Contractor and may be deducted by the Employer from any moneys ‘owing or that may become owing to the Contractor in terms of the contract, or be recovered at law from the Contractor by the Employer. 4.9.3 Constructional plant brought to the site by the subcontractor When entering into any subcontract agreement for the execution of any part of the works, the Contractor shall incorporate in such subcontract agreement, by reference or otherwise, the provisions of this clause in respect of construction equipment brought to the site by the subcontractor.” 5, TIME AND RELATED MATTERS. 5.4 ACCESS TO THE SITE ‘Add the following subslause: 5.4.4 “If the site is insufficient for the needs and requirements of the work, the Contractor shall arrange with the owners or tenants for the additional land required and pay all rent and costs in connection therewith. The Contractor shall be responsible for all damage to such land and property, and he shall indemnify the Employer and hold him harmless in respect of all claims, demands proceedings, damages, costs, including altorneys and client costs, charges and expenses arising in respect thereof.” 5.14 COMPLETION Delete the following a 0097 Tender Part C2: Scope of Work"5.14.6.3 The retention shall be reduced to half in terms of Clause 6.10.5" 5.16 APPROVAL 5.16.1 Final Approval Certificate Delete the last sentence of this clause and replace with ‘The payment of the retention money or the release of the retention money guarantee shall only be Permitted after the Employer's Agent has issued the Final Approval Certificate. 6. PAYMENT AND RELATED MATTERS 6.6 PROVISIONAL SUMS AND PRIME COST SUMS, 6.6.1.2.1 In the first line after the word "sums" insert “excluding VAT" 6.6.1.22 In the fourth line after the word "amount" insert “excluding VAT" 6.10.5 Payment of retention money Delete the first four lines where reference is made to the first half of retention. The paragraph should read:" "Retention money shall become due when the Engineer shall have certified payment thereof within 14 days after the expiration of the Defects Liability Period, extended if necessary in terms of Clauses 5.14.4 r 7.8.1. No retention, or part thereof, will hence be payable upon the issue of a Certificate of Completion as indicated in Clause 5.4.5.3 611 VARIATIONS EXCEEDING 15 PER CENT 6.11.1 Second paragraph: Change "15%" to "20%". ‘Add the following subciause: “6.11.2 Variations exceeding 20% per cont ‘Where the decrease or increase in the quantity of work has not resulted from a written variation order (or an additional agreement) in terms of clause .11 but from the fact that the quantities are less or more than those given in the bill of quantities, the tendered rates or sums shall still apply, except in the case of ‘a sub-item (or an item not subdivided into sub-items) in the bill of quantities, which covers work the value of which during the tender stage exceeds 7,5% of the value of the tender sum, and where the quantity of such sub-item or item, upon completion of the contract, deviates by more than 20% from the quantity given in the bill of quantities so that the scale of activities or the method of construction consequently changes to such an extent that the tendered rate or sum no longer applies. In such case the Employers’ Agent, should he deem it to be in the interest of the Employer or should the Contractor enter a claim, shall, considering the extent by which the deviation in respect of the quantity of the sub-item or item concerned exceeds 20%, determine a sum which will be equitable in the circumstances, and shall certify that such sum shall be deducted from or added to the sums owing to the Contractor.” Tender 96 ~ 0098 Part C2: Scope of Work10 Tender Part C2: C24 PRICING INSTRUCTIONS For the purposes of this bill of quantities, the following words shall have the meanings hereby assigned to them: Unit: The unit of measurement for each item of work as defined in the standard specffications or the project specifications. Quantity; The number of units of work for each item. Rate: The payment per unit of work for which the Bidder tenders to do the work. ‘Amount: The product of the quantity and the rate tendered for an item, Lump Sum: An amount tendered for an item, the extent of which is described in the bill of quantities, the specifications or elsewhere, but of which the quantity of work is not measured in units: = “This bill of quantities forms part of the contract documents and must be read in conjunction with all the other documents comprising the contract documents, ‘The quantities set out in the bill of quantities are only approximate quantities. The quantities of work finally accepted and certified for payment, and not the quantities given in the bill of quantities, will be used to determine payments to the contractor. ‘The validity of the contract shall in no way be affected by differences between the quantities in the bill of quantities and the quantities finally certified for payment. Work is valued at the rates or lump sums tendered, subject only to the provisions of sub-clause M0208 (a) of the standard specifications. Rates and lump sums shall include full compensation for overheads, profits, incidentals, tax (other than VAT), etc, and for the completed items of work as specified, all in accordance with sub-clause M0208 (0) of the standard specifications. Full compensation for completing and maintaining, during the defects liability period, all the work shown on the drawings and specified in the standard specifications and project specifications and for ail the risks, obligations and responsibilities specified in the general conditions of contract, special conditions of contract, standard specifications and project spectfcations shall be considered as provided for collectively inthe items of payment given in the bill of quantities, except in so far as the quantities given in the bill of quantities are only approximate. The Bidder shall fil in a rate or a lump sum for each iter where provision is made for it even where no quantities are given. Items against which no rate or lump sum has been entered in the tender wil hot be paid for when the work is executed, as payment for such work will be regarded as being covered by other rates or lump sums in the bill of quantities. The Bidder shall fil in a rate against all items where the words “rate only” appear in the amount column. Although no work is foreseen under such item and no quantities are consequently given in the quantity column, the tendered rate shall apply should work under this item actually be required Tenders should note the provisions of paragraph 12 of this preamble. If the tender should group a number of items together and tender one lump sum for each group of items, this single tendered lump sum shall apply to that group of items and not to each individual item, or should he indicate that full compensation for any item has been included in the rate for another item, the rate for the item included in another item shall be deemed to be nil. The tendered lump sums and rates shall be valid irrespective of any change in the quantities during the execution of the contract. The works executed are measured for payment in accordance with the methods described in the contract documents under the various payment items, notwithstanding any custom to the contrary. The amount of work or the quantities of material stated in the bill of quantities shall not be considered as restricting or extending the amount of work to be done or quantity of material to be supplied by the contractor. The statement of quantities of material or the amount of work in the bill of quantities shall not be regarded as authorisation for the contractor to order material or to execute work. The contractor shall obtain the engineer's detailed instructions for all work before ordering any materials or executing work or making arrangements in this regard The short descriptions of the payment items in the bill of quantities are only given to identify the items and to provide specific details. Reference shall, inter alia, be made to the drawings, standard specifications, project specifications, general conditions of contract and special conditions of contract, for more detailed information regarding the extent of work entalled under each item. ‘The provisions of clause 6.6 of the general conditions of contract shall apply to provisional sums and prime cost sums. 97 ‘Scope of Work e Ss S11 Where the Bidder elect to confirm the tender offer as tendered, correct the errors as follows: If bills of quantities or pricing schedules apply and there is an error in the line item total resulting from the product of the unit rate and the quantity, the line item total shall govern and the rate shall be corrected. Where there is an obviously gross misplacement of the decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate shall be corrected, Where there is an error in the total of the prices either as a result of the other corrections required by this checking process or in the Bidders addition of prices, the total of the prices shall govern and the Bidder will be asked to revise selected item prices (and their rates if bill of quantities apply) to achieve the tendered total of the prices. 12 A tender may be rejected if the unit rates or lump sums for some of the items in the bill of quantities are, in the opinion of the employer, unreasonable or out of proportion, and if the Bidder fails, within a period of seven (7) days of having been notified in writing by the employer to adjust the unit rates or lump sums for such items, to make such adjustments 13. The units of measurement indicated in the bill of quantities are metric units The following abbreviations are used in the bill of quantities: mm millimetre m = metre im kilometre km-pass kilometre-pass m? = square metre m*-pass square metre pass ha hectare m cubic metre mk cubic metre kilometre ' litre ki kiloltre kg kilogram t ton (1000 kg) No number mn meganewton mn-m meganewton-metre % Per cent ew kilowatt Kn kilonewton PC sum prime cost sum Prov sum provisional sum 14 All rates and sums of money quoted in the bill of quantities shall be in rands and whole cents. Fractions of a cent shall be discarded 15 The item numbers appearing in the bill of quantities refer to the corresponding item numbers in the standard specifications. Item numbers prefixed by the letter M refer to payment items desorbed under part M of the project specifications, those with B to payment items described under part B, and so on for further parts of the project specifications. 16. Labour intensive items are highlighted in the bills of quantities for the payment items relating to labour intensive works. 16.1 Those parts of the contract to be constructed using labour intensive methods have been marked in the bills of quantties with the letters LI against every item so designated. The works or parts of the works so designated are to be constructed using labour intensive methods only. The use of plant to provide such works, other than plant specifically provided for in the scope of work, is a variation to the contract. The letters marked with LI are not necessarily an exhaustive list of all items which must be done by hand, and this clause does not override any of the requirements in the generic labour intensive specification in the Scope of Works. 16.2 Payment for items which are designated to be constructed using labour intensively in the ‘schedule of quantities will not be made unless they are constructed using labour intensive methods. ‘Any unauthorised use of plant to carry out work which was to be done labour intensively will not be condone and any work so constructed will not be certified for payment. If a contractor, through innovation on other activities, achieved the Local labour content target, but he did not perform all Ll- marked activities through labour, he will not be penalized. However. if a contractor did not achieve the Local labour content target and constructed a Ll-marked activity through other means, he will not be paid for that activity. Any non-payment for such works shall not relieve the Contractor in any way from his obligations either in contract or in delict: Tender 98 zen Part C2: Scope of Work > O16o17. All cost for formal training to the targeted workforce (amongst others: allowances, wages, administration, transport, etc) shall be deemed to be included in the rates for Labour Intensive items. Tender 88 o101 Part C2: Scope of WorkC2.2 BILL OF QUANTITIES SCHEDULE A: ROADWORKS 81300“ CONTRACTOR'S ESTABLISHMENT ON SITE AND GENERAL OBLIGATIONS. 101-1 B1500 ACCOMMODATION OF TRAFFIC ensuite 101-2 moo PAVEMENT MAINTENANCE... 101-3 M1200 REPAIR OF POTHOLES, EDGE BREAKS AND SURFACE FAILURES. O14 M1300 CRACK SEALING EE Serer earn 101-5 85700 ROAD MARKINGS. ‘SUMMARY OF SCHEDULE A... ne a A017 ‘SCHEDULE B: OCCUPATIONAL HEALTH AND SAFETY ACT OBLIGATIONS 7 101-8 ‘SCHEDULE C: ENVIRONMENTAL MANAGEMENT PLAN. 101-10 CALCULATION OF TENDER PRICE. sscsnsent ne O12 Tender 100 Part C2: Scope of WorkCONTRACT NO:LDPWRI-ROADS/20011B FOG SPRAY AND ROAD MARKINGS WATERBERG DISTRICT MUNICIPALITY ITEM NO DESCRIPTION unit | QUANTITY (CONTRACTOR'S ESTABLISHMENT ON P1300 |SITE AND GENERAL OBLIGATIONS 13.01 | The Contracto's general obligations: Lump (a) Site Establishment Sum 4,00 Lump 13.02 |Project information board (see annexure 1_|Sum | 1,00 aa a {for details) NOTE: Ib1300 {TOTAL CARRIED FORWARD TO SUMMARY 0103 loll0194CONTRACT NO:LDPWRI-ROADS/20011B i. LIMPOPO FOG SPRAY AND ROAD MARKINGS = WATERBERG DISTRICT MUNICIPALITY aon ITEM NO DESCRIPTION unit | QUANTITY| — RATE AMOUNT 1B1500 |ACCOMMODATION OF TRAFFIC Imainteining temporary deviations (including provision of all relevent 115.01 L1 temporary signs) km 4,00 Provision of safety equipment for use 15.15 by Engineer (a) Safety Jacket number] 1 (0) Rotating lights number] 1 Traffic safety officer registered with 15.16 ISACPCMP ‘month 1 [1500 [TOTAL CARRIED TO SUMMARY 101-2CONTRACT NO:LDPWRI-ROADS/200118 LIMPOPO FOG SPRAY AND ROAD MARKINGS. ee WATERBERG DISTRICT MUNICIPALITY a our om Roos PAVEMENT MAINTENANCE. [Application of fog spray: (2) 60% Spray-grade emulsion (>) 30% Spray-grade emulsion TOTAL CARRIED FORWARD TO SUMMARY ~ 0106 101-3CONTRACT NO:LDPWRI-ROADS/200118 FOG SPRAY AND ROAD MARKINGS WATERBERG DISTRICT MUNICIPALITY ITEM NO DESCRIPTION ‘awzoro eau | or ae RATE | AMOUNT 1200 REPAIR OF POTHOLES, EDGE BREAKS AND [SURFACE FAILURES h120.01 LI M1210 Pothole repair (<0.5m2) using hot mix continuously loracied asphalt REPAIR OF EDGE BREAKS h121.01 LI Im1220 Repair of edge breaks using hot mix continuously loraded asphalt REPAIR OF SURFACE FAILURES h122.01 LI 1200 Repair of surface failures (>0.5m2) hot mix lcontinuousty graded asphalt TOTAL CARRIED TO SUMMARY 101-4 0107CONTRACT NO:LDPWRI-ROADS/20011B FOG SPRAY AND ROAD MARKINGS: WATERBERG DISTRICT MUNICIPALITY ITEM NO DESCRIPTION 1300 SEALING OF ACTIVE CRACKS [Cleaning of active cracks with hot lcompressed air and 130.01 LI |sealing cracks as specified (a) Stabilisation cracks (Without bandage {200mm id (4) Longitudinal cracks (With bandage ("Sealmac 150" or similar) M1320 |CRACKSEALING PER INDIVIDUAL ITEM 132.01 LI |Cracksealing per individual item (c) Sealant (hot applied sealant) (b) Priming of cracks (MSP1 or similar) UNIT litre lite QUANTITY 4,00 1,00 4,00 4,00 4,00 1300 TOTAL CARRIED TO SUMMARY lois 0198 es AMOUNT 4,00CONTRACT NO:LDPWRI-ROADS/200118 FOG SPRAY AND ROAD MARKINGS WATERBERG DISTRICT MUNICIPALITY IB5700 | TOTAL CARRIED FORWARD TO SUMMARY ITEM No DESCRIPTION UNIT [55700 __ [ROAD MARKING 1857.02 |Retro-reflective road-marking paint: (a) White lines (broken or unbroken) i) 100mm wide km i) 150mm wide km |b) Yellow lines (broken or unbroken) (i) 100mm wide km (i) 450mm wide km (d) White lettering and symbols mi? (¢) Yellow lettering and symbols mi 1857.04 _| Variations in rate of application (a) white paint ite (0) Yellow paint lite (c) Retro-refiective beads ka Roadstuds (plastic according to SABS Bs7.05 |e No, [Setting out and premarking the lines 1857.06 —_|(excluding traffc-island markings, letering and symbols) km Removal of existing, temporary or 1257-06 J oermanent road markings by: (a) Sandblasting mi? \(b) Overpainting as temporary measure m 1B57.06 | Removal of existing roadstuds no oy age ec oe 80s QUANTITY RATE | AMOUNT 1,00 1,00 4,00 1,00 4,00 4,00 1,00 4,00 4,00 4,00 4,00 1,00 1,00 1,00 101-6 0105‘CONTRACT No:LDPWRL-ROADS!200116 FOG SPRAY AND ROAD MARKINGS LIMPOPO SECTION DESCRIPTION ‘AMOUNT lsts00__|_ CONTRACTOR'S ESTABLISHMENT ON SITE AND GENERAL OBLIGATIONS ls1s00__| ACCOMMODATION OF TRAFFIC ji0o__|_ PAVEMENT MAINTENANCE jwiz00 | REPAIR OF POTHOLES, EDGE BREAKS AND SURFACE FAILURES tc — a of ‘SEALING OF ACTIVE CRACKS. 70 ROAD MARKING. ‘TOTAL SCHEDULE A: ROAD MAINTENANCE‘CONTRACT NO:LDPWRI-ROADS/20011 FOG SPRAY AND ROAD MARKINGS WATERBERG DISTRICT MUNICIPALITY TEM No| DESCRIPTION (BT00 [OCCUPATIONAL HEALTH AND SAFETY ACT UNIT 8100.01 |Contractor's initial obligations in respect, of the Occupational Health and Safety ‘Act and Construction regulations 8100.03 |Submission of the Health and Safety File 8100.05 |Medical Surveillance Program for all lemployees, Entry, Exit and Annual Medicals (@) Contractor's handling costs, profit and all other charges in respect of subitem 100.05 above 1100.06 |Communication Per Month per Safety Officer Cell Phones for Safety Personnel Land line for Safety Personnel Officer Radio Communication for Safety Personnel E-mail for Safety Personnel Fax Line for Safety Personnel |8100.07 |PPE for al beneficiaries (2). Reflective worksuit (all sizes) (0) Sun Hats l(c) Safety Grasses |). Steet Toe Tip Boots |(e) Face cloth Mask Sply layer self made mask |) Inftared Thermometer |g) Hand washing facilities (n) 25. Hand Washing Soap \() 251 Hand Senitiser- 70% Alcohol i) Black refuse bags 750 x 940mm - 40 microns [B100_ [TOTAL CARRIED FORWARD TO SUMMARY Lump Sum Lump Sum No, Mont No No No No No No No ‘month ‘month ‘month wos TaMMzgEO vom nas ‘Quantity RATE AMOUNTOlleCONTRACT NO:LDPWR!-ROADSI200115 1 zane FOG SPRAY aND ROAD MARKINGS _ eee WATERBERG DISTRICT MUNICIPALITY “pum wom, ROADS ree ren wo} DESCRIPTION unt Jouanmiy] RATE | AMOUNT fs [bRovGHT FORWARD [Bio — [OCCUPATIONAL HEALTHC AND SAFETY RCT lo Paper Towss wont | in) Dsiocton ose cites wre | b100.06 [sere sons a) ste Notce Boars wo | (2) Sta ofa deco sgn w fo fe) Mo smekig one w fos (4) ~COVID-19 information signs and posters and) No 1 ‘coe 5100.09 [sete Equipment fo) Fre Exsngushes Ok wo | [5100 TOTAL CARRIED FORWARD 019 O113O114CONTRACT NO:LDPWRI-ROADS/20011B ry LIMPOPO FOG SPRAY AND ROAD MARKINGS oie WATERBERG DISTRICT MUNICIPALITY snus ons TTEM No ec ENVIRONMENTAL MANAGEMENT PLAN DESCRIPTION unit] quantity | RATE AMOUNT 1100.01 |Pernalty for unnecessary removal or |damage to trees for the following alameter sizes: (a) 2 600mm git or less No. 5000.00] Rate Only (b) Greater than 2 600mm, but less than | No ~10000,00] Rate Only 8 180mm gith (c) Greater than 6 180mm ith No. -30000,00] Rate Only 1c100.02 |Penaity for serious violations (a) Hazardous chemicaloll spill andlor No. -10000,00) Rate Only dumping in non-approved sites (b) General damage to sensitive No. 600,00] Rate Only environments (c) Damage to cultural and historical sites | No. -5000,00) Rate Only (a) Pollution of water sources No. -10000,00 Rate Only |e) Unauthorised blasting activities No, -5000,00] Rate Only |?) Uncontrollediunmanaged erosion No. -5000,00} Rate Only per incident, depending on environment impacts, plus rehabilitation at contractor's cost) 1c100.03 |Penalty for less serious violations ta) Littering onsite No. 4000,00] Rate Oniy (b) Lighting of ilega reson ste No. 1000.00] Rate Oniy (c) Persistent or unrepaired fuel and oil leaky No 1000.00] Rate Only (d) Excess dust or excess noise emanating | No ~1000,00] Rate Only from sto at ic100 TOTAL CARRIED FORWARD eerie GL1s 101-10