Professional Documents
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Words Short Cut Key
Words Short Cut Key
Contents
2 Function keys
Extend a selection: F8
Run GOTO Button or MACRO Button from the field that displays the field results: ALT+SHIFT+F9
Review text formatting: SHIFT+F1 (then click the text whose formatting you want to review)
Move text or graphics: F2 (then move the insertion point and press ENTER)
Copy the header or footer used in the previous section of the document: ALT+SHIFT+R
A field: CONTROL+F9
An AutoText entry: ENTER (after typing the first few characters of the AutoText entry name and when
the ScreenTip appears)
An ellipsis: ALT+CONTROL+PERIOD
Holding down SHIFT and pressing the key that moves the insertion point.
To a vertical block of text: CONTROL+SHIFT+F8, and then use the arrow keys; press ESCAPE to cancel
selection mode
To a specific location in a document: F8+ARROW keys; press ESCAPE to cancel selection mode
Extend a selection to adjacent cells: Hold down SHIFT and press an arrow key repeatedly
Select a column: Highlight the column's top or bottom cell. Hold down SHIFT and press the UP ARROW
or DOWN ARROW key repeatedly
Extend a selection (or block): CONTROL+SHIFT+F8, and then use the arrow keys; press ESCAPE to cancel
selection mode
Select the nearest character: F8, and then press LEFT ARROW or RIGHT ARROW
Increase the size of a selection: F8 (press once to select a word, twice to select a sentence, and so forth)
To the location of the insertion point when the document was last closed: SHIFT+F5
Create a new document of the same type as the current or most recent document: CONTROL+N
Go back to a page, bookmark, footnote, table, comment, graphic, or other location: ALT+CONTROL+Z
9 Keys for reviewing documents
11 Keys for working with a document outline (in outline view only)
Expand or collapse all text or headings: ALT+SHIFT+A or the asterisk (*) key on the numeric keypad
Hide or display character formatting: The slash (/) key on the numeric keypad
Show the first line of body text or all body text: ALT+SHIFT+L
To use these keystrokes, you must first set up a main document for a mail merge.
Refresh: F9
To perform most of the following actions, the Office Assistant must be turned on and visible. How to
show the Office Assistant.
Select a Help topic from the list the Assistant displays.: ALT+number (ALT+1 is the first topic, ALT+2 is the
second, and so on)
to select Microsoft Word Help then the SPACEBAR to show the Assistant or turn off Help with the
wizard, Show the Assistant in a wizard, or turn off Help with the wizard.: TAB (if a wizard is showing)
Restore the size of the active document window after you've maximized the window: CONTROL+F5
Carry out the Move command when the document window isn't maximized (document icon menu,
menu bar): CONTROL+F7, press arrow keys, and then press ENTER
Carry out the Size command when the document window isn't maximized (document icon menu, menu
bar): CONTROL+F8, press arrow keys, and then press ENTER
Maximize the document window or restore the window to its previous size and location: CONTROL+F10
Move between options in the selected list or between some options in a group of options: Arrow keys
Perform the action assigned to the selected button; select or clear the check box: SPACEBAR
In the selected list, move to the next option that starts with the letter you type: Letter key
Select the option or select or clear the check box next to the letter underlined in the option name:
ALT+letter key
Open the selected list: ALT+DOWN ARROW (when a list is selected)
Perform the action assigned to the default button in the dialog box: ENTER
Move one character to the left or right: LEFT ARROW or RIGHT ARROW
Move one word to the left or right: CONTROL+LEFT ARROW or CONTROL+RIGHT ARROW
Select from the insertion point to the beginning of the line: SHIFT+HOME
Select from the insertion point to the end of the line: SHIFT+END
Select or cancel the selection of one character to the left: SHIFT+LEFT ARROW
Select or cancel the selection of one character to the right: SHIFT+RIGHT ARROW
Select or cancel the selection of one word to the left: CONTROL+SHIFT+LEFT ARROW
Select or cancel the selection of one word to the right: CONTROL+SHIFT+RIGHT ARROW
16 Keys for working with the Open and Save As dialog boxes
Open the folder up one level from the open folder (Up One Level button): ALT+2
Closes the dialog box and opens your World Wide Web search page (Search the Web button): ALT+3
Create a new subfolder in the open folder (Create New Folder button): ALT+5
Switch between List, Details, Properties, and Preview views (click the arrow next to Views): ALT+6
Update the files visible in the Open or Save As dialog box (File menu): F5
Select the next or previous button or menu on the toolbar: TAB or SHIFT+TAB (when a toolbar is active)
Enter text in a text box: ENTER (when the text box is selected)
Select the option you want: ENTER (when a drop-down list box is selected)
Check the names on the To, Cc and Bcc lines against the Address Book: ALT+K
Open the Microsoft Outlook Message Options dialog box (in a message, View menu, Options command):
ALT+P
Select the next box in the e-mail header or the body of the document or message when the last box in
the e-mail header is active: TAB
Action Menu
Ctrl+A Select All None
Ctrl+B Bold FormatCellsFontFont StyleBold
Ctrl+C Copy EditCopy
Ctrl+D Fill Down EditFillDown
Ctrl+F Find EditFind
Ctrl+G Goto EditGoto
Ctrl+H Replace EditReplace
Ctrl+I Italic FormatCellsFontFont StyleItalic
Ctrl+K Insert Hyperlink InsertHyperlink
Ctrl+N New Workbook FileNew
Ctrl+O Open FileOpen
Action Menu
Ctrl+P Print FilePrint
Ctrl+R Fill Right EditFill Right
Ctrl+S Save FileSave
Ctrl+U Underline FormatCellsFontUnderlineSingle
Ctrl+V Paste EditPaste
Ctrl W Close FileClose
Ctrl+X Cut EditCut
Ctrl+Y Repeat EditRepeat
Ctrl+Z Undo EditUndo
F1 Help HelpContents and Index
F2 Edit None
F3 Paste Name InsertNamePaste
F4 Repeat last action EditRepeat. Works while not in
Edit mode.
F4 While typing a formulaswitch None
between absolute/relative refs
F5 Goto EditGoto
F6 Next Pane None
F7 Spell check ToolsSpelling
F8 Extend mode None
F9 Recalculate all workbooks ToolsOptionsCalculationCalc,Now
F10 Activate Menubar N/A
F11 New Chart InsertChart
F12 Save As FileSave As
Ctrl+: Insert Current Time None
Ctrl+; Insert Current Date None
Ctrl+" Copy Value from Cell Above EditPaste SpecialValue
Ctrl+' Copy Fromula from Cell Above EditCopy
Shift Hold down shift for additional none
functions in Excel's menu
Shift+F1 What's This? HelpWhat's This?
Shift+F2 Edit cell comment InsertEdit Comments
Shift+F3 Paste function into formula InsertFunction
Shift+F4 Find Next EditFindFind Next
Shift+F5 Find EditFindFind Next
Shift+F6 Previous Pane None
Shift+F8 Add to selection None
Shift+F9 Calculate active worksheet Calc Sheet
Shift+F10 Display shortcut menu None
Shift+F11 New worksheet InsertWorksheet
Shift+F12 Save FileSave
Action Menu
Ctrl+F3 Define name InsertNamesDefine
Ctrl+F4 Close FileClose
Ctrl+F5 XLRestore window size Restore
Ctrl+F6 Next workbook window Window...
Shift+Ctrl+F6 Previous workbook window Window...
Ctrl+F7 Move window XLMove
Ctrl+F8 Resize window XLSize
Ctrl+F9 Minimize workbook XLMinimize
Ctrl+F10 Maximize or restore window XLMaximize
Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In versions prior
to 97 - InsertMacro4.0 Macro
Ctrl+F12 File Open FileOpen
Alt+F1 Insert Chart InsertChart...
Alt+F2 Save As FileSave As
Alt+F4 Exit FileExit
Alt+F8 Macro dialog box ToolsMacroMacros in Excel 97
ToolsMacros - in earlier versions
Alt+F11 Visual Basic Editor ToolsMacroVisual Basic Editor
Ctrl+Shift+F3 Create name by using names of InsertNameCreate
row and column labels
Ctrl+Shift+F6 Previous Window Window...
Ctrl+Shift+F12 Print FilePrint
Alt+Shift+F1 New worksheet InsertWorksheet
Alt+Shift+F2 Save FileSave
Alt+= AutoSum No direct equivalent
Ctrl+` Toggle Value/Formula display ToolsOptionsViewFormulas
Ctrl+Shift+A Insert argument names into No direct equivalent
formula
Alt+Down Display AutoComplete list None
arrow
Alt+' Format Style dialog box FormatStyle
Ctrl+Shift+~ General format FormatCellsNumberCategoryGene
ral
Ctrl+Shift+! Comma format FormatCellsNumberCategoryNumb
er
Ctrl+Shift+@ Time format FormatCellsNumberCategoryTime
Ctrl+Shift+# Date format FormatCellsNumberCategoryDate
Ctrl+Shift+$ Currency format FormatCellsNumberCategoryCurre
ncy
Ctrl+Shift+% Percent format FormatCellsNumberCategoryPerce
ntage
Action Menu
Ctrl+Shift+^ Exponential format FormatCellsNumberCategory,
Ctrl+Shift+& Place outline border around FormatCellsBorder
selected cells
Ctrl+Shift+_ Remove outline border FormatCellsBorder
Ctrl+Shift+* Select current region EditGotoSpecialCurrent Region
Ctrl++ Insert Insert(Rows, Columns, or Cells)
Depends on selection
Ctrl+- Delete Delete(Rows, Columns, or Cells)
Depends on selection
Ctrl+1 Format cells dialog box FormatCells
Ctrl+2 Bold FormatCellsFontFont StyleBold
Ctrl+3 Italic FormatCellsFontFont StyleItalic
Ctrl+4 Underline FormatCellsFontFont
StyleUnderline
Ctrl+5 Strikethrough FormatCellsFontEffectsStrikethrou
gh
Ctrl+6 Show/Hide objects ToolsOptionsViewObjectsShow
All/Hide
Ctrl+7 Show/Hide Standard toolbar ViewToolbarsStardard
Ctrl+8 Toggle Outline symbols None
Ctrl+9 Hide rows FormatRowHide
Ctrl+0 Hide columns FormatColumnHide
Ctrl+Shift+( Unhide rows FormatRowUnhide
Ctrl+Shift+) Unhide columns FormatColumnUnhide
Alt or F10 Activate the menu None
Ctrl+Tab In toolbar: next toolbar None
Ctrl+Tab In a workbook: activate next None
workbook
Shift+Ctrl+Tab In toolbar: previous toolbar None
Shift+Ctrl+Tab In a workbook: activate previous None
workbook
Tab Next tool None
Shift+Tab Previous tool None
Enter Do the command None
Shift+Ctrl+F Font Drop Down List FormatCellsFont
Shift+Ctrl+F+ Font tab of Format Cell Dialog box FormatCellsFont
F
Shift+Ctrl+P Point size Drop Down List FormatCellsFont