hess SSPEED POST Government of Odisha Information & Public Relations Department pres No-RTI-\tu[la - \AD [ora : Date “Z-1-'1B From - Shri P.K. Jena, IAS Commissioner-cum-Secretary to Government & Nodal Officer, RTI, Ocisha To All Principal Secretaries/ Commissioner-cum- Secretaries/Special Secretaries of Govt. Departments Sub:- Issue of guidelines for APIOs designated under RTI Act, 2005- Decision of Odisha Information Commission passed in SA No.375/09 thereto. Madam/Sir, sma While disposing off the Second Appeal No. 375/09, the Odisha Information Commission have indicated to issue appropriate guideline/instruction for the functioning of Assistant Public Information Officers designated under Section-5 of the RTI Act, 2005 and Rules framed there under. 2. Accordingly, a guideline has been formulated and enclosed for the smooth functioning of the APIOs of different public authorities in order to remove any functional difficulties faced during the process of implementation of the aforementioned act. 3. You are, therefore, requested to kindly circulate the guideline among all public authorities under your administrative control and related competent authorities. Yours “a (PK Jena) Commissioner-cum-Secretary to Government & Nodal Officer, RTI, Odisha Enclosed as above.MemoNo_\%A4 —Date__"# = 1 Copy along with enclosure forwarded to Member, Board of Revenue, Cuttack/all RDCs/All HoDs/All District Magistrate and Collectors for kind Director? Sf) 2 Memo No__ |9.S" Date__ “Fol. information and similar action. Copy along with enclosure forwarded to the Registrar, Odisha Information Commission, B-1, Toshali Bhawan, Satya Nagar, Bhubaneswar for kind information of the State Commission with reference to their order passed in the 2 Appeal No. 375/2009. oo DrecoP pe / / MemoNo___ LAS Date__F +} 1B Copy along with enciosure forwarded to Rabindra Kumar Das, C/o- Udayanath Mishra (Advocate), At-Sastri Nagar, Nayagarh,-752069 for kind information w.r.t. 2" Appeal No. 375/2009. Copy along with enclosure forwarded to CSP to RTI Portal, N-6/373, Directoi MemoNo__[Q# _— Date_"F#-+/ +13 SADHANA, Nayapalli, Jaydev Vihar, Bhubaneswar for information with a request to publish the guideline prominently in the TTPO rece H/ bMemoNo_ 14 Date_"F 1-13 Copy along with enclosure forwarded to Member, Board of Revenue, Cuttack/all RDCs/All HoDs/Alll District Magistrate and Collectors for kind Director? 6) 2 Memo No__|9.5" Date “#-l 12 information and similar action. Copy along with enclosure forwarded to the Registrar, Odisha Information Commission, B-1, Toshali Bhawan, Satya Nagar, Bhubaneswar for kind information of the State Commission with reference to their order passed in the 2 Appeal No. 375/2009. o Directo’ PPR / 3 MemoNo___ LAS Date__“F +} 1B Copy along with enclosure forwarded to Rabindra Kumar Das, C/o- Udayanath Mishra (Advocate), At-Sastri Nagar, Nayagarh,-752069 for kind information w.r.t. 2"! Appeal No. 375/2009. Copy along with enclosure forwarded to CSP to RTI Portal, N-6/373, Directoi Memo No___[9# Date_“#+)+/3 SADHANA, Nayapalli, Jaydev Vihar, Bhubaneswar for information with a request to publish the guideline prominently in the TTPO thea H/ bGUIDELINES FOR ASSISTANT PUBLIC INFORMATION OFFICER (APIO) DESIGNATED UNDER THE RTI ACT, 2005 @. The Assistant Public Information Officer (APIO) shall receivé all RTI requests/applications from persons seeking information and forward the _ same application to the appropriate. Public Information Officer (PIO) by recorded mail (such as Registered Post or Speed Post) within Sdays of the receipt the application as envisaged in the Section-5 of the RTI Act, 2005. b. The APIO shall receive all 1 /2" appeals from the appellants and forward the same appeal to the First Appellate Authority (FAA)/Odisha Information Commission as the case may be within Sdays of the receipt the appeal by recorded mail (such as Registered Post or Speed Post). c. APIO should render all assistance to the PIO, referred PIO and FAA while disposing RTI applications and first appeals respectively. @ APIO should maintain a Register containing the details of RTI Applications/Appeals received and forwarded to appropriate quarters with date & time and mode of transmission. e. APIO should render all assistance to the RTI applicant during the inspection of records. £ APIO should render al! «assistance to PIO during compilation of annual report under section-25 of the act. g. APIO should render all assistance to the PIO while updating the proactive disclosure (17 manuals) and e-filing of applications at RTI Portal (www.rtiodisha. gov.in) in regular interval. h. APIO should render all assistance to the PIO while maintaining RTI registers, files, Cash Book, records etc. and any other matters relating to the implementation of RTI Act, 2005.