Table of Contents

Effective VPMO For IMAP Systems Pre & Post COVID-19..............................................2

CASE STUDY SCENARIO....................................................................................................................................2

Productivity Tools For Effective VPMO.............................................................................3

1. Microsoft Office 365...................................................................................................3
Executive Management..........................................................................................................................................3
Communication And Collaboration.......................................................................................................................3
Remote Team Management....................................................................................................................................4

2. G-suite.......................................................................................................................5
Executive Management..........................................................................................................................................5
Communication And Collaboration.......................................................................................................................5
Remote Team Management....................................................................................................................................6
Effective VPMO For IMAP Systems Pre & Post COVID-19

Productivity Tools For Effective VPMO

1. Microsoft Office 365
More than 100 million active monthly users make Microsoft Office 365 one of the most
widely used web-based business applications that organizations rely on in their everyday
activities. For a project manager Microsoft office 365 is the best PMO tool. Microsoft Office
365 is a powerful online solution for Project Portfolio Management (PPM) , Project
Management Office and everyday work. This tool is described as, " it makes easy for your
team to create plans, organize and assign jobs, share files, chat about what everyone is
working on and get progress updates." Office 365 can help employees and teams to manage
their tasks and projects more effectively, in addition to collaboration.
Executive Management
Executive management and team heads get stuck in tactical issues as they have no
dashboard , no such tool available to view the portfolio , projects, Key tasks and operation
management. In such desperate situation where appropriate tools an technology is the
solution so that every member of the company can stay updated and notified on one platform.
Such platform was provided by Microsoft Office 365 that is effective , efficient and user
friendly enough for any beginner project manager or executive management to gain access to
all these key requirements set out by the company to perform better and have their task done ,
monitored and managed without any problems. Microsoft Office 365 is a powerful online
solution for Project Portfolio Management (PPM) , Project Management Office(PMO) and
everyday work. Office 365 collaborative tools that help management and companies
collaborate across departments and teams, and communicate with external users. Microsoft
office 365 is about structuring teamwork. You can set due dates, and use visual dashboards
and email notifications to keep in the loop. Office 365 . Groups allows individuals to easily
create public or private groups. It is a Work Management solution that helps teams of
Information workers better organize and manage teamwork visually and helps companies
manage a complex portfolio of projects and programs.
Communication And Collaboration
A uniform tool and technology should be considered for Project and Task management . Such
PMO is developed and designed, in order to create a synchronized and easy communication
and collaboration mechanism across executive management and group/team heads . A
synergy should be taken into account between management while considering tool for PMO.
With the rise of technology and cloud computing has transformed the way we work, making
collaboration not only easier, but also essential for the success of every organization. As a
result, collaboration tools and techniques are fueling the next phase of project management
evolution. Microsoft office 365 feature of Microsoft teams includes :
Provide a central location for team collaboration: With one location for project-related
information, team members can quickly review project status, access related artifacts, and
more effectively collaborate.
Package best-practice templates: Organizations gain efficiency through standardization and
by reusing project-related artifacts and processes that evolve out of best practices and lessons
learned.
Effectively manage a variety of content: In most organizations, information grows
exponentially. From faster access, enforced security, and improved control to reducing
manual processes. Enterprise content management helps organizations address all forms of
information needs.
Simplify and enhance team communication: With the growth of web capabilities and the
web’s intersection with social behavior, individuals and teams are looking for ways to
enhance and simplify team communication. Project teams can enhance communication using
blogs, wikis, discussion forums, and presence.
Remote Team Management
During current crises in COVID 19 the remote management should be considered and has
impacted people around the world, challenging us to adapt to travel restrictions, institute
closures, and the removal of barriers between work and life all at once. Managing a team
while juggling individual projects is a common challenge voiced by people in this role. In
times of change and uncertainty, these challenges appear to be magnified. As due to current
pandemic , managers found it more difficult to communicate with their teams remotely , for
this purpose Microsoft office 365 provides immense support to the companies/organizations
working to adapt themselves efficiently in the new changing dynamics the world is facing in
COVID-19. Microsoft office 365 provides services like Microsoft teams video conferences
and other collaboration services to collaborate with team efficiently . It can also monitor the
work of members using Net Monitor for Employees . With the utilization of Office 365
performance monitoring tool, get granular visibility into the health of every component of
your Office 365 infrastructure including license details, service health, endpoint status, etc.
Outlook, Word, Excel and PowerPoint desktop apps available for Windows and Mac
All mobile apps available for Android and iOS
Publisher and Access desktop apps available for Windows only

2. G-suite
The G suite of tools is an affordable and secure consolidated cloud-based software solution
that enables secure, remote and effective team collaboration. Google's G Suite includes
Gmail, Google Drive, Google Docs, Sheets, Slides, Calendar, Keep, Hangouts, and other
Google
apps that you probably already use and love. Google suite is a simple yet powerful online
project management tool that enables you and your team to plan, track, monitor and report on
your projects in real-time. It’s the connected with the Gmail and love designed for business,
with admin controls and no ads. Your project team can take advantage of these powerful
applications to communicate, meet deadlines, update shared documents, create a project
website, and hold video conferences from home or while travelling.
Executive Management
Executive management and team heads get stuck in tactical issues as they have no
dashboard , no such tool available to view the portfolio , projects, Key tasks and operation
management. In such desperate situation where appropriate tools an technology is the
solution so that every member of the company can stay updated and notified on one platform.
Such platform was provided by G-suite that is efficiently effective enough specially its lovely
design and user friendly enough for any beginner project manager or executive management
to gain access to all these key requirements set out by the company to perform better and
have their task done , monitored and managed without any problems. It easily add users,
manage devices, and configure security and settings so your data stays safe. Administration
shouldn't be in need a manual work anymore. G Suite is much recommended for email
hosting for the business executives. It has like all other productivity tools provide basic,
business , enterprise plans for the users, it contains ad-free version. It is highly recommended
to management for many purposes such as planning , scheduling , collaborating , notifying
employees , remote working , monitoring of employee productivity and so much more. One
of the important perspective it states is the security it provides to block any outsider access .
It features online Gantt and a customizable visual dashboard, that project manager and
executive can work and collaborate when needed with the members and always know the
most up-to-date status of your project anywhere, anytime. It provides one touch dashboard
feature for the management to have store, notified, monitor , plan, manage work as
effectively as possible. The simplest part is that everything, including individual access and
permissions, is often managed via the administrator panel.
Communication And Collaboration
The Google Suite (G Suite) includes team communication and productivity, cloud computing,
and storage services. It involves creating meeting agendas, project proposals, executive
reports, and more in Docs when comes to written communication feature. Google also uses
Google Chat for messaging platform for teams along with embedded security . Google
Hangouts is the best feature that google could come up with as it helps in real time
communication using video chats , as it is one click join for sessions. G Suite comprises of G
Suite and G Suite Business for small business or solopreneur G Suite is best option for
efficient communication and collaboration between project team members and management ,
but when it comes to bigger businesses G Suite Business is the better option as provide more
communication sources to collaborate with members with extra amount of storage capacity
and more security features . Use G Suite to enhance communication, collaborate on ideas and
projects, share information and documents, streamline processes, and increase your team’s
productivity. The global scheduling features, instant updates, and synchronization and
sharing of knowledge allow everyone to access documents and collaborate as if they were
within the same office and zone.
Remote Team Management
In the current global pandemic situation If you work on a team that's spread across the globe.
Google Meet lets you stay connected from anywhere in the world, at any time all from a
computer or mobile device. Join a video meeting to brainstorm ideas, work on team projects,
hold virtual events, and more. Now, everyone can stay in touch without the need for travel
and still get the benefit of face-to-face contact. When you can't meet in person, use Google
Meet to present Slides, Docs, and other files in a video meeting. You can even record video
meetings so people in other time zones can watch them later, and turn on captioning to let
people watch without sound. Working remotely with video meetings, group chat, and
document collaboration apps make it easy to work from home and telecommute from
anywhere across the region and can perform productively without any barrier or hurdle.
All mobile apps available for Android and iOS.
CASE STUDY SCENARIO
Starting off as a Multimedia Development outfit in 1997 as Softlink, we were amongst the
very first to explore the technology. With several smaller projects to keep the machine oiled,
we focused on an in–house product in the sector of Indian Tourism. The CD–ROM +
Software covered popular and lesser known Indian destinations and could help plan a trip –
starting from choosing a destination to booking tickets and accommodation and charting out
the itinerary of the holiday! Sensing the pulse of changing Indian mindsets and lifestyles, we
launched the development of another in-house product – an online portal called The Future
Of Design – www.tfod.in! The Future Of Design (TFOD) is a virtual platform for the art,
architecture and design fraternity to connect and reach out to the world beyond! This vision
of a GLOBAL DESIGN COMMUNITY stems from the apparently evolved design awareness
and new–age needs⁄demands; as well as easy access to technology and materials! Our Core
Team comes with tremendous experience and the diversity of their individual passions and
skills gives us an edge. Understanding the role of internal and external stake–holders in any
project remains our greatest strength; allowing us to customize solutions that satisfy and
surpass client expectations. To ensure timely delivery and effective project management, we
have tie–ups with various freelancers to provide their expertise for specific client needs; to
augment the in–house team of Technologists, Designers, Writers, Editors, Marketing &
Media Managers, SMO⁄SEO Executives and Software Programmers. This structure enables
the company to stay lean and yet have a diaspora of assorted skills at its command. AD
IDEAS – a Content Development, Marketing & Publishing agency helps our clients work out
an AMP (Assisted Media Plan)∗ and a CMP (Content Management Program)∗ – with path–
breaking ideas, innovative marketing strategies and out–of–the–box services!
Which one is better productivity tool among Microsoft Office 365 & G
Suite?
The productivity tool selected among Microsoft Office 365 & Google Suite Business
.selected one is Microsoft office based on the diagram and features offered by both tools. As
of executive management , communication & collaboration and remote working environment
, Microsoft office 365 provides best services to the company/ organization to have sort out all
the project dashboard , planning , monitoring , collaboration , scheduling and other key
aspects required for effective and productive outcome.