Professional Documents
Culture Documents
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
May 2019
Table of Contents
9. Bid Security 13
21. Procuring Entity’s Right to accept any Bid and to reject any or all 17
Bids
Notice inviting online Bids for: Supply, Installation, Commissioning, Operation and Mainte-
nance of Reverse Vending Machines for a period of 5 (five) years at various locations in Amrit-
sar city
Amritsar Smart City Limited, Amritsar invites online unconditional bids through e-procurement portal
http://eproc.punjab.gov.in from eligible and interested parties (the “Bidder” or “Bidders”).
Note:
15) Amritsar Smart City Limited i.e. Procuring Entity reserves the sole right to cancel the bid pro-
cess and reject any or all of the Bids without assigning any reason.
16) Procurement Entity disclaims any factual/ or other errors in the Bid Document (the onus is
solely on the individual bidders to verify such information) and the information provided there-
in are intended only to help the Bidders to prepare a logical Bid/proposal.
A. INTRODUCTION
1.1.4. Procuring Entity will facilitate the electric connection but it will be Successful bidder who
shall be responsible for getting the electric connection and make payment of the electricity
bills for operation of these machines as per actuals. The space for installing of these machines
shall be provided by Municipal Corporation Amritsar (the “MCA”), Amritsar Improvement
Trust (AIT) and/ or Amritsar Development Authority (ADA) and may be against payment of
rent by the selected bidder. The Procuring Entity will help in getting the space but it will be
sole discretion of the concerned authority/ department to give the space for installation of ma-
chines. In case of default in payment electric bills, the same will be deducted from the opera-
tions and maintenance payments payable to the Implementing Agency.
1.1.5. The estimated cost of the Project is Rs.3,82,91,000.00/- (Rupees Three Crore Eighty-Two
Lakhs Ninety-One Thousand) as per the Bill of Quantities/ Price Schedule. The bidder shall
quote landed rates which shall be inclusive of taxes, GST, freight, insurance or any other stat-
utory levies applicable on the item(s) and any other expenses for delivery of item(s) at the
destination(s) and installation cost.
1.1.6. The selected agency shall be responsible to install, operate and maintain the RVMs as per the
Scope of Work (Section V). The applicable Technical Specifications and features for
RVMs for PET Bottles machine are given in Section VI. Further, the selected agency shall al-
so be responsible for coupons tie-ups with the concerned establishments/ firms/ companies,
etc.
1.2. Brief Description of Bidding Process
1.2.1. This Section i.e. Section II - “Instructions to Bidders” provide the relevant information as well
as instructions to assist the prospective Bidders in preparation and submission of Bids. It also
includes the mode and procedure to be adopted by the Procuring Entity for receipt and open-
ing as well as scrutiny and evaluation of Bids, declaration of the successful Bidder, issuance
of Letter of Acceptance and subsequent execution of Contract.
1.2.2. Procuring Entity has adopted online single stage two parts process involving Technical Bid
and Financial Bids for selection of the Bidder for award of the Project (collectively referred to
as the “Bidding Process”). The first part involves technical qualification and short listing of
the qualified Bidders who become eligible for opening of their Financial Bids. The Bids shall
be valid for a period of not less than 120 (one hundred and twenty) days from the date speci-
fied in Clause 1.3 for submission of Bids.
1.2.3. A Bidder is required to deposit payment of Bid Document Fee, Tender Processing Fee and
Bid Security online through Amritsar Smart City Limited, "Payment Gateway Service on E-
Procurement platform". The Bids not accompanied by any of the aforesaid payments and Bid
Security shall be summarily rejected.
1.2.4. Before formulating the Bid and submitting the same to Procuring Entity, the Bidder should
read and examine all the terms, conditions and instructions etc. contained in the Bid Docu-
ments. Failure to provide and/ or comply with the required information, instruction etc. incor-
porated in these Bid Documents may result in rejection of its Bid.
1.3. Schedule of Bidding Process
Procuring Entity shall endeavour to adhere to the following schedule:
EVENT DESCRIPTION DATE
Period of on-line availability of Bid Docu- Start Date: From: 27.05.2019 03:00 PM
ments (Start Date/ End Date) End Date: Till: 25.06.2019 03:00 PM
Date and time for Pre-bid Meeting Date/ Time: 04.06.2019 11:00 AM
Place: SCO – 21, II Floor, District Shop-
ping Centre, Block – B, Ranjit Avenue,
Amritsar, Punjab, 143001
Manner, Start Date for submission of Bids Manner: Online on e-Procurement web-
site http://eproc.punjab.gov.in
a material deviation, provided such waiver does not prejudice or affect the relative
ranking of any bidder.
• The Authorized Representative of the Bidder must sign the Bid duly stamped at ap-
propriate places and initial all the remaining pages of the Bid.
• A Bidder, who does not fulfill any of the above requirements and/or gives evasive in-
formation/reply against any such requirement, shall be liable to be ignored and reject-
ed.
• In case of two or more firms quoting the same rates, the bidders will have to furnish
their fresh quotes in sealed envelope on the spot and the quotes will be opened in
front of the bidders. The Bidder with lowest bid shall be the lowest bidder (L1).
• Bid sent by email/ fax or any other mode shall be ignored.
9. Bid Security
9.1. The Bidder shall deposit along with its Bid, Bid Security for amount as shown in the IFB in
Section I. The Bid Security shall be deposited online through the Procuring Entity eprocure-
ment payment portal.
9.2. The Bid Security shall be valid for a period of forty-five (45) days beyond the validity period
of the Bid.
9.3. Bids not accompanied with Bid Security shall not be accepted and shall be rejected by the
Procuring Entity as non-responsive.
9.4. In case of the Unsuccessful Bidders, the Bid Security will be returned to them without any
interest, after expiry of the Bid validity period, but not later than forty-five (45) days after
conclusion of the resultant contract. The Successful Bidder’s Bid Security will be returned
without any interest, after receipt of Performance Security from that Bidder.
9.5. Bid Security of a Bidder may be forfeited –
(a) if the Bidder withdraws or amends its Bid or impairs or derogates from the Bid in any
respect within the period of validity of its Bid without prejudice to other rights of Pro-
curing Entity; or
(b) In case of Successful Bidder, if the Bidder fails within the specified time limit to:
i) sign the Agreement; or
ii) furnish the required Performance Security.
chines do not match with the specifications, then the Procuring Entity may disqualify
the bidder and its financial bid will not be opened.
vii) Bidders who meet the requirements set forth in sub-clause (v) above shall be declared
as technically qualified Bidders who will become eligible for opening of their Finan-
cial Bid in the next round. The TEC/ Procuring Entity shall prepare and finalize the
list of such technically qualified Bidders.
viii) Evaluation of the Technical Bids with respect to qualification information and oth-
er information furnished in Part-I of the Bid in pursuance to Clause 6.5, shall be tak-
en up and completed and a list will be drawn up of the responsive bids whose Fi-
nancial Bids are eligible for consideration.
ix) Procuring Entity shall inform, by e-mail, the Bidders, whose Technical Bids are
found responsive i.e. Technically Qualified Bidders, date, time and place of online
opening of Part-II i.e. Financial Bid. In the event of the specified date being de-
clared a holiday for Procuring Entity, the Bids will be opened at the appointed time
and location on the next working day. The Bidders or their representative may at-
tend the opening of Financial Bids.
16.3. Opening & evaluation of Financial Bids: The Financial Bid of all the Technically Qualified
Bidders shall be opened and downloaded. At the time of opening of “Financial Bid”, the names
of the Bidders who were found responsive will be announced and the Bids of only these Bidders
will be opened. The responsive Bidders’ names, the Bid prices, the total amount of each Bid and
such other details as Procuring Entity may consider appropriate, will be announced by Procur-
ing Entity at the time of opening.
16.4. The Bidder whose Financial Bid is found responsive and has quoted the least rate, shall be de-
clared as the Successful Bidder.
G. AWARD OF CONTRACT
21. Procuring Entity’s Right to accept any Bid and to reject any or all Bids
Procuring Entity reserves the right to accept in part or in full any Bid or reject any or more
Bid(s) without assigning any reason or to cancel the Biding process and reject all Bids at any
time prior to award of contract, without incurring any liability, whatsoever to the affected
Bidder or Bidders.
uled Commercial bank in India and acceptable to the Procuring Entity and the same shall be
valid for 120 (One Hundred Twenty) days from the date of start of the Contract.
23.3. Failure of the successful Bidder to comply with the requirements of Sub-clause 23.1 shall
constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security.
Note: Bidders who meet all the requirements set forth above and provide the qualification documents
as specified, shall be considered further in the Bidding Process.
Scanned copies of Bidding Forms or Qualification document towards meeting the Minimum Eligibility
Criteria as detailed below, complete in all respects, should be submitted on-line as per the stipulations
of Clause 6 of ITB:
Notes:
1. If necessary, additional sheets can be added to the schedules. Such attachments should be
clearly marked as follows:
"Attachment 1 to Form (1), Attachment 2 to Form (2)‟ etc.
2. While submitting the Qualification Information duly filled in, Bidder shall enclose latest cop-
ies of brochures of their firms and technical documentation, if any, giving additional infor-
mation and proper reference to the brochures.
3. Each page of Qualification Information shall be duly signed by the Authorized Representative
of the Bidder.
4. The enclosed Forms should be filled in completely and all questions should be answered. If
any particular query is not relevant, it should be replied as "not applicable".
5. Financial data, Project/Work costs, value of works, etc. should be given in Indian Rupees only
except for Works carried out abroad for which figures may be furnished in United States Dol-
lars (USD).
6. If the bid is made by a firm in partnership, it shall be signed by all the partners of the firm
along with their full names and current addresses, or by a partner holding the power of attor-
ney for the firm for signing the Bid. In such a case a certified copy of the power of attorney
should accompany the Bid. A certified copy of the partnership deed, current address of the
firm and the full names and current addresses of all the partners of the firm shall also accom-
pany the Bid.
7. If the bid is made by a limited company or a corporation, it shall be signed by a duly author-
ized person holding the proper/legal and valid authorization for signing the application, in
which case a certified copy of the proper/legal and valid authorization should accompany the
application. Such limited company or corporation will be required to furnish satisfactory evi-
dence of its existence like copy of Certificate of Incorporation before the contract is awarded.
8. The information furnished must be sufficient for the satisfaction of the Procuring Entity to
show that the Bidder is capable in all respects to successfully complete the envisaged work.
9. Bidding Forms to be supported with scanned copies of all the documents as mentioned in
Clause 6.5.1 which are required to be annexed as part of Technical Bid.
To, Date:
(c) I/We offer to execute the works described above and remedy any defects therein during the
Warranty Period and Operation and Maintenance Period of 5 years in conformity with the
Conditions of Contract, Scope of Work, Technical Specifications, drawings, Bill of Quantities
and Addenda for the sum (s) a s quoted by me/ us in our Financial Bid.
(d) Our Bid shall be valid for a period of 120 (twenty-one) days from the date fixed for the bid
submission deadline in accordance with the Bidding Document, and it shall remain binding
upon us and may be accepted at any time before the expiration of that period;
(e) If our Bid is accepted, we commit to obtain a Performance Security in the amount of 5% (five
percent) percent of the Contract Price for the due performance of the Contract;
(f) Our firm, including the sub-contractor or suppliers for any part of the Contract, have/ shall be
from India;
(g) We are not participating, as Bidder, in more than one Bid in this bidding process, other than
alternative offers, if permitted, in the Bidding Document;
(h) Our firm/ Company/ any Director/ partner has not been debarred/ blacklisted by any State
Government / Central Government / PSU / ASCL for any reason and such blacklisting/ de-
barment does not subsist as on Bid Submission Date;
(i) We understand that this Bid, together with your written acceptance thereof included in your
notification of award, shall constitute a binding contract between us, until a formal Contract is
prepared and executed;
(j) We understand that you are not bound to accept the lowest evaluated bid or any other bid that
you may receive;
(k) We agree to permit Government of Punjab or ASCL or their representatives to inspect our
accounts and records and other documents relating to the bid submission and to have them
Duly authorised to sign the Bid for and on behalf of: ________________ _____
Stamp of the Bidder
Date: __________
Tel: ___________Fax: _________
E-mail: ______________
Email Address
7
PAN No.
10
Yours faithfully
Form Tech 3:
Form Tech 4:
DECLARATION FOR BLACKLISTING AND AUTHORIZATION
To, Date:
Subject: Bid Document dated: [●] for “Supply, Installation, Commissioning, Operation
and Maintenance of Reverse Vending Machines for a period of 5 (five) years at
various locations in Amritsar city under Amritsar Smart City Project”
Sir/ Madam,
I/ We have carefully gone through the Terms & Conditions mentioned in the referred Bid Doc-
ument. I/ We hereby declare that my company / firm/ any Director/ partner is not currently de-
barred/ blacklisted by any State Government / Central Government / PSU / Government Authori-
ty in India/ ASCL as on the Bid Submission Date.
Or
(NOTE: In case the company/ firm/ Director/ Partner was blacklisted/ debarred previously,
please provide the details regarding the Period for which the company / firm was blacklisted/
debarred and the reason/s for the same)
Yours faithfully
To, Date:
Subject: Bid Document dated: [●] for “Supply, Installation, Commissioning, Operation
and Maintenance of Reverse Vending Machines for a period of 5 (five) years at
various locations in Amritsar city under Amritsar Smart City Project”
Sir/ Madam,
I have carefully gone through the Terms & Conditions mentioned in the above referred Bid
Document. I declare that all the provisions of this Bid Document are acceptable to my compa-
ny/ firm who has submitted its Bid as the Bidder for this Project. I further certify that I am an Au-
thorized Representative of my company/ firm i.e. the Bidder and am therefore, competent to
make this declaration. I further undertake on behalf of my company/ firm that we shall abide by
the Bid including the Financial Bid submitted by my company/ firm.
Yours faithfully,
To, Date:
Sir/ Madam,
Brief particulars of the Reverse Vending Machines supplied to any Government Department/
Organization/ public or private Institution/ Agency or PSUs in last 5 years preceding Bid Submis-
sion Date. The copy of purchase order/work order and performance certificate in case of ongoing/
completed O&M for the cited experience is also enclosed with the form.
Note: 1. Copies of original work orders/ purchase orders along with recommendation letters
from clients towards proof of past similar work experience to be enclosed.
2. Fill up an additional form for detailing experience regarding Operation and Mainte-
nance of RVMs.
Yours faithfully,
To, Date:
Subject: Bid Document dated: ______ for “Supply, Installation, Commissioning, Operation
and Maintenance of Reverse Vending Machines for a period of 5 (five) years at various
locations in Amritsar city under Amritsar Smart City Project”
Sir/ Madam,
I hereby declare that our firm's Average Annual Turnover and Net Worth is as follows. The Statuto-
ry Auditor’s certificate is attached for your reference.
F. Y. 2016-17
F. Y. 2017-18
F. Y. 2018-19
Average
FY 2018-19
Note:
1. Net Worth should be in positive
2. In case of turnovers in foreign currency, the figures are to be given in relevant currency and figures in INR may be
worked out as per SBI Foreign Currency selling rates prevalent on 01.04.2019.
3. For FY 2018-19, provisional figures are also acceptable.
Yours faithfully,
28
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
To No. Dated:
The Chief Executive Officer,
Amritsar Smart City Limited,
Amritsar
Dear Sir:
b) M/s __________________ (Name and address of the Authorized Dealer/ Distributor) is our
accredited/authorized Dealer/ Distributor.
We hereby extend our full guarantee and warranty as per Clause 17 of the General Conditions of Con-
tract for the goods and services offered for supply by the above firm against this IFB.
Yours faithfully,
(Name of manufacturer)
Note: This letter of authority should be on the letterhead of the manufacturer and should be signed by
a person competent and having the power of attorney to legally bind the manufacturer. It should be
included by the Bidder in its bid.
29
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
b) Collection of scrap/ flakes at regular intervals generated from the RVMs for recycling;
and
2 Procurement schedule
(a) Initially, 20 Reverse Vending Machines will be procured to be installed and operated by the
Implementing Agency at identified locations.
(b) Further, procurement of machines shall be taken up in subsequent phase depending upon
proper evaluation of 20 machines to be conducted regularly, for 03 months from date of
commissioning, based on performance and utility of the machines.
(c) Procuring Entity and Municipal Corporation, Amritsar are not bound to procure all machines.
The figure of 40 machines is only indicative and number may increase or decrease depending
upon the assessment as indicated in sub-clause (b) above.
3 The sites for the RVMs shall be identified and proposed by the Implementing Agency within the
Municipal boundary of Amritsar City. The indicative list is also provided; however, it is the Im-
plementing Agency who has to propose a suitable location based on the footfalls, availability of
space, ease of operation, etc. The final locations shall be decided only after consultation with the
concerned department and Procuring Entity.
4 All the RVMs shall be maintained in usable condition through regular and periodical maintenance
by the agency throughout AMC period. In case of any breakage/ damage, the breakage/ damaged
equipment shall be repaired/ replaced within two days, at Implementing Agency’s own cost dur-
ing AMC period.
5 The Implementing Agency shall be responsible for Five years of Operation and Maintenance of
the Machines which will include preventive maintenance, replacement of damaged/ worn out
parts, accessories, monthly reports of performance of machines, deployment of adequate man-
power to create public awareness about RVMs, running of machines for minimum 10 hours per
day and proper disposal of waste to the recyclers and getting insurance . The scope of Operation
and Maintenance is only indicative and may be enhanced.
6 The Implementing Agency should ensure that collection and disposal of scrap is in accordance
to the highest level of contemporary rules and guidelines including Plastic Waste Management
Rules (as amended up to date) and also as per State Pollution Control Board norms. If due to fail-
ure of the Implementing Agency to follow the pollution norms, the Procuring Entity is faced with
legal action then Implementing Agency shall indemnify the Procuring Entity, contest such action
and shall be liable for all penal actions.
7 The Implementing Agency shall have right to sell the scrap/ flakes generated from the machines
which shall also be considered by the Bidder which quoting the price.
30
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
8 The Implementing Agency shall be responsible for getting the Electricity Connection and pay-
ment of Electricity bills. Procuring Entity will not be responsible for getting the Electricity con-
nection, however, wherever required will facilitate the connection.
9 The Implementing Agency shall be responsible for tie-ups with eateries, restaurants, malls, com-
mercial spaces, etc. for reward coupons to the machine users. The purpose of coupons is to en-
courage the people to use the machines, therefore, the Implementing Agency shall ensure that an
attractive system of reward coupons is there. There shall not be limit on number of coupons a sin-
gle individual can collect.
10 The Implementing Agency shall assess the city potential and relevant policy/laws applicable.
11 Time for Machine Service in case of any faults should be not more than 72 hours.
12 The implementing Agency shall keep the machines insured against all kind of losses including
theft, damage, fire, private/ public property damage, human injury, operator safety. The cost of in-
surance shall be borne by the Implementing Agency. The Insurance shall be in the name of Im-
plementing Agency, Procuring Entity and Municipal Corporation, Amritsar.
13 The Implementing Agency may also design something to protect the machine from rain, heat, etc.
The cost of such shelter, canopy shall be borne by the Implementing Agency and shall be included
in the bid prices.
14 The Implementing Agency shall design stickers to be pasted on machines in such a manner that it
clearly reflects the purpose of the machines. The stickers shall be bold and prominent. They shall
be in Punjabi, English and Hindi. The design must firstly be approved from Procuring Entity. Dur-
ing the Contract Period, the design of stickers may be revised depending on the theme e.g. during
Diwali, it may be revised or additional stickers may be pasted. No additional expenses shall be
payable.
15 The Implementing Agency shall conduct promotion/ awareness campaigns after getting approval
from Procuring Entity so that there are maximum users for the machines. Such campaigns may be
coincided with prominent events occurring in the City. Atleast four such campaigns in each cal-
endar year shall be conducted in the City.
31
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
c) Volume reduction of more than 65% of the PET Bottles/ Aluminum Cans;
e) Electric powered Machines which when fed PET Bottles, will give discount/ reward coupons
which can be used at various shopping outlets, restaurants etc.
f) Machine should be user friendly and must ensure safe & secure operations and should be of
front feeding type.
g) Machine shall issue a coupon against each PET bottle inserted corresponding to the size of the
bottle.
i) Machine should have features like low noise, automatic operation, alarm signal for full waste
bin and auto cut feature.
j) Machine should be capable to shred the bottle in small flakes or compress the bottles.
k) Machine should be capable to shred/compress the bottle cap also. However, prominent dis-
play may be given on machine to remove the cap so that empty bottles are put for shredding/
compressing. Machine should be capable to shred/compress the empty bottles with caps.
l) Interactive Response System for sending a message on the mobile or issue a coupon against
each item inserted.
m) Provision of Real time remote tracking should be there;
p) If other than PET bottles/ Aluminum Cans are fed, the RVM should show product mis-
match/wrong feed.
q) There will be Monitoring Systems to be incorporated at each location which can be tracked
from Control Command Centre.
32
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
33
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
2. MARKET B-BLOCK 1
3. MARKET C-BLOCK 1
4. MARKET D-BLOCK 1
5. KAIRON MARKET 1
6. HALL GATE 2
7. AIRPORT 1
TOTAL NOS. 8
The aforesaid list of locations is indicative. The final list of locations shall be finalized after
a joint survey & approval from MCA. The responsibility to co-ordinate the survey will be of
the Implementing Agency.
35
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
Sr. Particulars of machine Qty Rate for Rate (in words) Amount (in Rs.)
No. one unit for one unit
A B C D E=B x C
Supply, Installation and commis- 40
1 sioning of Reverse Vending Ma-
chine/ PET Bottle compacting ma-
chine (as per Section V and VI of
the bid document)
Sr. Name of Item Qty Cost of O&M for one Cost of O&M for
No. month per machine loca- five year of all
tion wise (in Rs.) in Fig- Machines (in Rs.)
ures
F B G H=B x G x 60
Monthly operation and maintenance 40
1 cost for a period of five years of Re-
verse Vending Machine/ PET Bottle
compacting machine (as per Section
V and VI of the bid document)
Total (E + H)
Note:
1. The above prices quoted are inclusive of all taxes, transportation, duties, installation cost and
warranty.
2. Operation and Maintenance price are inclusive of taxes, insurance, labour, manpower, elec-
tricity, replacement of parts and machine.
3. If there is a discrepancy between the unit price and total price, the unit PRICE shall prevail.
4. This format is to be filled online only. Uploading of the scanned version of the hard copy of
the Financial Bid shall lead to rejection of the Bid.
5. Total price shall only be considered for determining the L1 Bidder.
Date: _______________________
36
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
37
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
Other terms appearing in capitals but not defined in the Conditions of Contract shall bear the
same meaning as ascribed to them in the ITB.
1.2 Interpretation
1.2.1. In interpreting these Conditions of Contract, singular also means plural, male also means fe-
male or neuter and the other way around. Headings have no significance. The marginal words
and other headings shall not be taken into consideration in the interpretation of these Condi-
tions. In this Contract, except where the context requires otherwise:
a) words have their normal meaning under the language of the Contract unless specifically de-
fined. The Authorized Representative of the Procuring Entity will provide instructions clarify-
ing queries about the Conditions of the Contract;
b) words indicating the singular also include the plural and words indicating the plural also in-
clude the singular;
c) provisions including the word “agree”, “agreed” or “agreement” require the agreement to be
recorded in writing;
d) “written” or “in writing” means hand-written, type-written, printed or electronically made, and
resulting in a permanent record;
e) time shall be of the essence in the performance of the Parties’ respective obligations. If any
time period specified herein is extended, such extended time shall also be of the essence.
1.3 The damages payable by the Implementing Agency, as set forth in the Conditions of Contract,
whether liquidated or not/ whether on per diem basis or otherwise, are mutually agreed genuine
pre-estimated loss and damage likely to be suffered and incurred by the Procuring Entity enti-
tled to receive the same and are not by way of penalty (the “Damages”).
1.4 The rule of construction, if any, that a contract should be interpreted against the parties respon-
sible for the drafting and preparation thereof, shall not apply.
1.5 Any word or expression used in this Agreement shall, unless otherwise defined or construed in
this Agreement, bear its ordinary English meaning and, for these purposes, the General Clauses
Act 1897 shall not apply.
1.6 The documents forming the Contract shall be interpreted in the following order of priority:
a) Contract
b) Letter of Acceptance
c) Special Conditions of Contract including Scope of Work & Technical Specifications
d) General Conditions of Contract
e) Bill of Quantities
f) Implementing Agency’s Bid.
If there are varying or conflicting provisions in the documents forming part of the contract, the Pro-
curing Entity to approve the tender shall be the final deciding authority with regard to the intention of
the document.
The Language of the Contract shall be English and the law governing the contract shall be Law of
Union of India.
38
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
2. Authorized Representative
2.1. The Procuring Entity shall have appointed its authorized representative who shall be responsi-
ble for supervising the implementation of the Project, inspection of Goods (accompanied by
such other officials of the Procuring Entity or MCA) administering the Contract, certifying
payments due to the Implementing Agency, issuing and valuing Variations to the Contract and
getting the contract executed on behalf of the Procuring Entity.
2.2. Immediately upon execution of the Contract, the Implementing Agency shall have deployed a
representative on its behalf to be the Project manager/ Incharge who have full authority to act
on behalf of the Implementing Agency for all matters relating to this Contract and shall be an
overall in-charge to ensure implementation of the Project in accordance with the provisions
hereof.
3. Access of the Project Site
The Procuring Entity shall facilitate in handing over or access of the specific sites/ locations
mentioned in the SCC, to the Implementing Agency from the MCA, AIT or ADA, as per the
work schedule of the Implementing Agency commensurate with the Project Milestones in
Clause 10 approved by the Procuring Entity. If access of a part of the site required as per the
work schedule is not given by the date when it is actually required for carrying out the work,
the Implementing agency shall be entitled to corresponding extension in time.
4. Eligible Goods and Related Services
4.1 For purposes of this Contract, the term goods include commodities, raw material, machinery,
equipment, and industrial plants; and related services, such as insurance, transportation, supply,
installation, integration, testing, commissioning, operation and maintenance.
5. Scope of Work
5.1 The broad scope of work of the Implementing Agency includes Supply, Installation, Commis-
sioning, Operation and Maintenance of Reverse Vending Machines (RVMs). The detailed
Scope of Work of the Implementing Agency is contained in Section V & VI of the Bid Docu-
ment.
5.2 The Implementing Agency shall achieve installation of all RVMs as per the Project Milestones
set forth in Clause 10 of these Conditions of Contract.
5.3 The Operations & Maintenance Period shall be of 5 (five) years starting from the date of suc-
cessful installation of each RVM as certified by the Procuring Agency or its representative.
During the Operations & Maintenance Period, the Implementing Agency shall be solely respon-
sible for undertaking operation, maintenance including undertaking minor/ major repairs/ re-
placement of machines that may be required from time to time and remedying/ repairing, restor-
ing to the original condition any apparent, virtual or observed defects, deficiencies, faults in the
RVMs, to the satisfaction of the Procuring Entity/ MCA. All software updates etc. should be
provided free of cost during Operations & Maintenance Period.
5.4 During the Contract Period inclusive of implementation period & operation and maintenance
period, the Implementing Agency shall employ trained personnel to ensure proper implementa-
tion, operation and maintenance of RVMs.
5.5 While carrying out the Scope of Work under the Contract, the Implementing Agency shall
comply and abide with all applicable laws, orders of Courts of Record or tribunal, any policy,
rules and regulations of Government of India or State Government of Punjab. It shall be en-
sured by the Implementing Agency that collection and disposal of scrap is in accordance to the
highest level of contemporary rules and guidelines including Plastic Waste Management Rules
(as amended up to date) and also as per State Pollution Control Board norms.
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BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
6. Country of Origin
6.1 The Implementing Agency shall ensure that the Goods to be supplied in pursuance of the Con-
tract are produced, processed or sourced/ originated from India in accordance with the
“Make in India” policy issued by the Government of India and the orders made there under
governing the procurement of goods and services to use the local content sourced and origi-
nated in India.
7. Technical Specifications and Standards
7.1 The Goods & Services to be provided by the Implementing Agency under this Contract shall
conform to the Technical Specifications mentioned in Section V & VI.
8. Advertisement Rights on the RVMs
8.1. Advertisement rights, if any, shall vest with the Implementing Agency. However, such rights
shall only be exercisable in consonance with the Policy prevalent during the period of Contract
and subject to relevant approvals from the concerned department. 15% (Fifteen percent) of
payment received from the revenue generated from the Advertisements/ rights shall be shared
with Procuring Entity. Two sides of the machine and canopy (if installed) may be used as Ad-
vertisement space by Implementing Agency subject to prevalent Advertisement Policy and ap-
provals. If no permissions or approvals are granted then no advertisements shall be displayed.
9. Contract Prices
9.1. The Contract Price shall be paid as specified in the contract subject to any additions and ad-
justments thereto, or deductions there from, as may be made pursuant to the Contract. Prices
charged by the Implementing Agency for the Goods delivered and the Related Services per-
formed under the Contract shall not vary from the prices quoted by the Implementing Agency
in its bid, with the exception of any price adjustments authorized in the Special Conditions of
Contract.
10. Project Milestones and Payment Terms
10.1. Project Milestones
The RVMs should be transported, installed and commissioned at various locations within a pe-
riod of three (03) months as per the milestones given by the Implementing Agency along with
the signing of the Contract. The Contract Period shall commence from the date of the Contract.
10.2. Payment Terms
10.2.1. Payment shall be made to the Implementing Agency at the accepted rates in the following
stages:
a) 50% payment of machine cost shall be released after the receipt of requisite machines
(with complete mechanical/electrical components) in good & sound condition along-with
Testing, Warranty certificates at site and the machines shall be duly checked and inspect-
ed by the official of MCA/ ASCL.
b) Next 20% of machine cost shall be released after the installation & commissioning of the
machines at site.
c) Next 30% of machine cost shall be released in 05 (five) years on pro rata basis after expi-
ry of every 06 (six) months of Operation and Maintenance Period from the date of com-
missioning of all the machines. This payment shall also be subject to GCC Clause 11
Performance Security).
d) Operation & Maintenance cost will be paid to the Implementing Agency at the end of
each quarter of successful operations in equivalent proportions.
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BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
inspection, transportation shall be borne by the Implementing Agency. Such expenses will also
include travelling, boarding and lodging expenses of the inspecting members of the Implement-
ing Agency. If Implementing Agency refuses to bear the expenses then such expenses will be
deducted from the payments to be made to the Implementing Agency.
14. Rejection
14.1. Goods/ components not approved during inspection or testing shall be rejected and will have to
be replaced by the Implementing Agency at his own cost within the time fixed by the Procuring
Entity. The rejected articles/ components/ Goods shall be removed and replaced by the Imple-
menting Agency within 15 days of intimation of rejection or within such longer period as per-
mitted by the Procuring Entity. In the event the Implementing Agency fails to remove or re-
place the rejected articles/ components/ Goods within the aforesaid period, the Implementing
Agency shall be liable to pay liquidated damages at the rate of 0.07% of the Contract Price for
each day of delay subject to maximum of 7.5% of the Contract Price, after which it shall tanta-
mount to default on the part of the Implementing Agency and the Procuring Entity shall be enti-
tled to terminate the Contract.
15. Transportation
15.1. The Implementing Agency shall be responsible for the proper packing to avoid damage under
normal conditions of any mode of transportation and delivery of the material in the good con-
dition to the locations in Amritsar city. In the event of any loss, damage, breakage or leakage
or any shortage the Implementing Agency shall be liable to make good such loss and shortage
found at the checking/ inspection of the material by the consignee. No extra cost on such ac-
count shall be admissible.
16. Insurance
16.1. Unless otherwise instructed, the Implementing Agency shall make arrangements for insuring
the goods against loss or damage incidental to manufacture or acquisition, transportation, stor-
age, installation, commissioning, operation and maintenance.
16.2. Wherever necessary, the Goods and Service supplied under the Contract shall be fully insured.
If considered necessary, the insurance may be done for coverage on “all risks” basis including
vandalism, rioting, war risks, strike clauses, public liability, public injury. The amount to be
covered under insurance should be sufficient to take care of the overall expenditure, which
may be incurred due to any such damage, loss etc. The Implementing Agency shall keep the
Procuring Entity indemnified for any kind of loss occurring to any property or injury or death
caused because of the operation of machines.
17. Warranty
17.1. The Implementing Agency warrants comprehensively that the Goods/ RVMs including their
components, etc., supplied under the Contract are new, genuine, unused and meets the Tech-
nical Specifications set forth in Section V & VI. The Implementing Agency further warrants
that the Goods/ RVMs supplied under the Contract shall have no defect arising from design,
materials or workmanship or from any act or omission of the Implementing Agency that may
develop under normal use of the supplied Goods under the conditions prevailing in India.
17.2. This warranty shall remain valid for atleast 12 months from the date of installation of machine
at site during which the Implementing Agency shall, promptly repair or replace the defective
components or parts thereof, free of cost.
17.3. If the Implementing Agency, having been notified, fails to rectify/replace the defect(s)
promptly, the Procuring Entity may proceed to take such remedial action(s) as deemed fit by
the Procuring Entity, at the risk and expense of the Implementing Agency and without preju-
dice to other contractual rights and remedies, which the Procuring Entity may have against the
Implementing Agency.
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BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
17.4. Implementing Agency shall carry sufficient inventories to assure ex-stock supply of consuma-
ble/ spares for the Goods so that the same are readily available during the Contract Period.
17.5. In the event of any loss to the Goods/ RVMs due to any theft, vandalism or rioting, the cost on
account of replacement or repairing of Goods or any part thereof shall be borne by the Imple-
menting Agency.
18. Patent Rights
18.1. The Implementing Agency shall indemnify the Procuring Entity against all third-party claims of
infringement of patent, trademark or industrial design rights arising from use of the Goods or
any part thereof in India.
19. Sub-contracting
The Implementing Agency shall not sub-contract the installation works but may sub-contract
the operation and maintenance of the RVMs, with the approval of the Procuring Entity. Such
sub-contracting does not alter the Implementing Agency’s obligations and responsibilities un-
der the Contract.
20. Labour & Compliance with Labour Regulations
20.1 The Implementing Agency shall make his own arrangements for the engagement of all staff and
labour, local or otherwise, and for their payment, housing, feeding and transport.
20.2 During continuance of the Contract, the Implementing Agency and his sub-Implementing
Agency shall abide at all times by all existing labour enactments and rules made there under,
regulations, notifications and bye laws of the State or Central Government or local authority
and any other labour law (including rules), regulations, bye laws that may be passed or notifica-
tion that may be issued under any labour law in future either by the State or the Central Gov-
ernment or the local authority. The Implementing Agency shall keep the Procuring Entity in-
demnified in case any action is taken against the Procuring Entity by the competent authority on
account of contravention of any of the provisions of any act or rules made there under, regula-
tions, or notifications including amendments.
21. Change in Laws and Regulations
Unless otherwise specified in the Contract, if after the date of the Invitation for Bids, any law,
regulation, ordinance, order or bylaw having the force of law is enacted, promulgated, abrogat-
ed, or changed that subsequently affects the Contract Price, then the Contract Price shall be cor-
respondingly increased or decreased, to the extent that the Implementing Agency has there by
been affected in the performance of any of its obligations under the Contract.
22. Extensions of Time
22.1 If at any time during performance of the Contract, the Implementing Agency should encounter
conditions impeding timely delivery of the Services, the Implementing Agency shall promptly
notify Procuring Entity in writing of the delay, it’s likely duration, and its cause. As soon as
practicable after receipt of the Implementing Agency notice, Procuring Entity shall evaluate the
situation and may at its discretion extend the Implementing Agency time for performance in
writing.
22.2 Subject to the provision of Force Majeure under GCC Clause 24, any delay by the Implement-
ing Agency in the performance of its obligations under the Conditions of Contract shall render
the Implementing Agency liable for any or all of the following sanctions:
I. Imposition of Liquidated Damages;
II. Forfeiture of its Performance Security; and
III. Termination of the Contract for default.
43
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
44
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
25.2 The Goods and services which are complete and ready in terms of the Contract for delivery and
performance within 30 (thirty) days after the Implementing Agency’s receipt of the notice of
termination shall be accepted by the Procuring Entity following the Contract terms, conditions
and prices. For the remaining Goods and services, the Procuring Entity may decide:
a. to get any portion of the balance work completed and delivered at the contract terms,
conditions and prices; and / or
b. to cancel the remaining portion of the Goods and services and compensate the Imple-
menting Agency by paying a mutually agreed amount for the cost incurred by the Im-
plementing Agency towards the remaining portion of the Goods.
26. Termination for default
26.1 Procuring Entity, without prejudice to any other contractual rights and remedies available to it
(Procuring Entity), may, by written notice of default sent to the Implementing Agency, terminate
the Contract in whole or in part, if the Implementing Agency (including its employees/ agents/
sub-contractor) fails to deliver any or all of the Goods or fails to perform any other contractual
obligation(s) within the time period specified in the Contract or in the notice.
26.2 In the event of any breach of the said terms and conditions of the Contract, the Procuring Entity
shall be entitled to forfeit the whole or the part of the Performance Guarantee besides terminat-
ing or revoking the contract.
26.3 Unless otherwise instructed by the Procuring Entity, the Implementing Agency shall continue to
perform the Contract to the extent not terminated.
27. Termination for insolvency
If the Implementing Agency becomes bankrupt or otherwise insolvent, the Procuring Entity re-
serves the right to terminate the Contract at any time, by serving written notice to the Imple-
menting Agency without any compensation, whatsoever, to the Implementing Agency, subject
to further condition that such termination will not prejudice or affect the rights and remedies
which have accrued and / or will accrue thereafter to the Procuring Entity.
28. Withholding and lien in respect of sums claimed
Whenever any claim or claims for payment of a sum of money arises out of or under the Con-
tract against the Implementing Agency, the Procuring Entity shall be entitled to withhold and
also have a lien to retain such sum or sums in whole or in part from the security, if any, de-
posited by the Implementing Agency and for the purpose aforesaid, the Procuring Entity
shall be entitled to withhold the said cash security deposit or the security, if any, furnished as
the case may be and also have a lien over the same pending finalization or adjudication of
any such claim. In the event of the security being insufficient to cover the claimed amount or
amounts or if no security has been taken from the Implementing Agency, the Procuring En-
tity shall be entitled to withhold and have lien to retain to the extent of the such claimed
amount or amounts referred to supra, from any sum or sums found payable or which at any
time thereafter may become payable to the Implementing Agency under the same contract or
any other contract with the Procuring Entity or the MCA, pending finalization or adjudica-
tion of any such claim and that the Implementing Agency shall have no claim for interest or
damages whatsoever on this account or on any other ground in respect of any sum of money
withheld or retained under this Clause and duly notified as such to the Implementing Agency.
29. Instructions
The Implementing Agency shall carry out all the instructions of the Authorized Repre-
sentative of the Procuring Entity pertaining to the Project and works being carried out in
relation thereto which comply with the applicable laws where the site is located.
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BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
30.13. Arbitrator shall be deemed to have entered into the reference on the day, notice is issued
to the parties fixing the first date of hearing. The Arbitrator may, from time to time, with
the consent of the parties enlarge the initial time for making and publishing the award.
However, the Arbitrator shall make all out efforts to decide each claim within a period of
six (6) months from the date of initiation.
30.14. The expiry to the contractual time limit, whether originally fixed or extended, shall not
invalidate the provisions of this clause.
31. Variation/ Procurement schedule
a) Initially, 20 Reverse Vending Machines will be procured to be installed, operated and
maintained by the Implementing Agency at identified locations.
b) Further, procurement of machines shall be taken up in subsequent phase depending
upon proper evaluation of 20 machines to be conducted regularly, for 03 months from
date of commissioning, based on performance and utility of the machines.
c) Procuring Entity and Municipal Corporation, Amritsar are not bound to procure all
machines. The figure of 40 machines is only indicative and number may increase or
decrease depending upon the assessment as indicated in sub-clause (b) above.
.
32. Taking Over Certificate
The Implementing Agency shall request the Procuring Entity to issue a Taking over Certificate
of the completed Project and the Procuring Entity along with other concerned experts and con-
cerned Engineers from Municipal Corporation Amritsar, within thirty (30) days of the receipt of
such request, shall inspect the Work. If there is no defect in the RVMs (usual wear and tear ex-
cepted), the Procuring Entity shall furnish the Implementing Agency with such a certificate of
Project completion. If the date of handing over of all RVMs does not coincide, then the Imple-
menting Agency may similarly apply for a Taking-Over Certificate for each RVM or some
RVMs collectively. During the aforesaid period, the Implementing Agency shall be responsible
to impart appropriate training to the personnel of the MCA/ any agency hired by MCA, to oper-
ate the RVMs. In the event, some defects or shortcoming or non-compliance is noticed by the
inspection team/ Procuring Entity, the Implementing Agency shall be liable to repair such de-
fects and remove the deficiencies pointed out within the period specified. In the event, the Im-
plementing Agency fails to do so, the Implementing Agency shall be liable to pay Damages @
0.07% of the Contract Price for each day of delay until the work is done. Before, applying for
Taking Over Certificate, the Implementing agency will provide No Objection Certificate from
Electricity Department, MCA and other concerned departments.
47
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
48
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
49
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
LETTER OF ACCEPTANCE
No. . . . . . .. Dated . . . . . ..
Subject: Notification of Award for the Supply, Installation, Commissioning, Operation and
Maintenance of Reverse Vending Machines for a period of 5 (five) years at various locations in
Amritsar City
This is to notify you that your Bid dated . . .. [date] . . .. for Supply, Installation, Commissioning,
Operation and Maintenance of Reverse Vending Machines for a period of 5 (five) years at vari-
ous locations in Amritsar City vide Bid Reference No. 01/ASCL/2019-20, for the Accepted Contract
Amount of the equivalent of ................................ [amount in numbers and words and name of cur-
rency] .................................., as corrected and modified in negotiations and in accordance with the
Instructions to Bidders has been accepted by Chief Executive Officer, Amritsar Smart City Limited.
The date of commencement and completion of the Works shall be:
…………………………………………………………………………………………
Performance Security shall be as per GCC clause 11 (Performance Security).
Designation: .......................................................................................................
50
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
BETWEEN
The Chief Executive officer, Amritsar Smart City Limited, SCO-21, Second Floor, B-Block, District
Shopping Complex, Ranjit Avenue, Amritsar, Punjab-143001 )hereinafter the “Procuring Entity”(,
of the one part
AND
WHEREAS the Procuring Entity desires that the Project known as “Supply, Installation, Commis-
sioning, Operation and Maintenance of Reverse Vending Machines for a period of 5 (five) years
at various locations in Amritsar city under Amritsar Smart City Project” should be executed by
the Implementing Agency, and has accepted a Bid by the Implementing Agency for the execution and
completion of the works comprised in the Project; operation, maintenance and remedying of any de-
fects therein during the Operation and Maintenance Period for 5 (five) years in conformity with the
provisions of the contract in all respect and for which the Implementing Agency has submitted Per-
formance Security for Rupees -------------------------- in the form of unconditional and irrevocable
Bank Guarantee in favour of Amritsar Smart City Limited and 30% (Thirty percent) of the approved
invoice amount for the installation period (i.e. period other than Operation and Maintenance Peri-
od) shall be retained by Procuring Entity as Performance Security for Operation and Maintenance Pe-
riod.
The Procuring Entity and the Implementing Agency agree as follows:
1. In this Contract Agreement words and expressions shall have the same meanings as are respec-
tively assigned to them in the Contract documents referred to.
2. The following documents shall be deemed to form and be read and construed as part of this
Contract Agreement. This Contract Agreement shall prevail over all other Contract documents.
3. In addition to this Contract Agreement, the following documents etc, shall also be deemed to
form and be read and construed as integral part of this contract:
a) Contract
51
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
b) Letter of Acceptance
c) Special Conditions of Contract including Scope of Project & Technical Specifications
d) General Conditions of Contract
e) Bill of Quantities
f) Implementing Agency’s Bid.
5. The Procuring Entity hereby covenants to pay the Implementing Agency in consideration of
the execution and completion of the Works and the remedying of defects therein, the Contract
Price or such other sum as may become payable under the provisions of the Contract at the
times and in the manner prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance
with the laws of India on the day, month and year indicated above.
Signature, name, seal and address of Procur- Signature, name, seal and address of Imple-
ing Entity’s authorized official menting Agency’s authorized official
Date: _____________
Place: _____________
52
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
53
BIDDING DOCUMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, OPERATION AND MAINTENANCE OF RE-
VERSE VENDING MACHINES FOR A PERIOD OF 5 (FIVE) YEARS AT VARIOUS LOCATIONS IN AMRITSAR CITY
variations in the terms and conditions of the Agreement or other documents by Procuring En-
tity or by the extension of time for performance granted to the Implementing Agency or any
postponement for any time of the power exercisable by Procuring Entity against the Imple-
menting Agency or forebear or enforce any of the terms and conditions of the Agreement,
and we shall not be relieved from our obligations under this Guarantee on account of any such
variation, extension, forbearance or omission on the part of Procuring Entity or any indulgence
by Procuring Entity to the Implementing Agency to give such matter or thing, whatsoever,
which under the law relating to sureties would but for this provision have effect of so relieving
us.
6. This Guarantee shall be irrevocable and shall remain in full force and effect until all our ob-
ligations under this guarantee are duly discharged.
7. The Guarantor has power to issue this guarantee and the undersigned is duly authorized to ex-
ecute this Guarantee pursuant to the power granted under .
In witness, whereof the Guarantor has set its hands hereunto on the day, month and year first here-in
above written.
Signed and Delivered by Bank by the hand of _ its and au-
thorized office.
54