AP_01 - New supplier and supplier site creation

Responsibility Name: Hach TH AP Super User

Navigation: Suppliers -> Entry -> Suppliers

Note: Before creating supplier, please check if any existing supplier exists with the same name because
supplier name can be shared globally across all operating units whereas supplier sites are specific to one
operating unit only. This will avoid duplicate supplier creation.

If the supplier name already exists, please proceed with site creation for the same supplier and
remember to follow all capital letters while creating a new supplier or supplier site

For example: If there is a requirement to create a new supplier in Thailand and the supplier name is
“OTT Hydromet Gmbh”, Please follow the below steps before going for a new supplier creation

PART-1

Step1: Enter full or partial supplier name followed by % at the end so that the system will give all
available supplier names that matches to the name we want to query, click on ‘GO’.

It is always advisable to query with partial supplier name followed by “%” at the end which will give all
available names to have a detailed check to avoid duplicate supplier creation.
Or

Note: Same supplier queried with partial name. If in case we get multiple results with similar supplier
name click on update button on the record which matches exactly or please ignore all suppliers and
continue with new supplier creation in case nothing is matched to the name.
Please follow the below example for your reference which gave multiple suppliers when queried with a
partial supplier name.
Step2: Go to Address book and click on create

Step3: Enter address details by changing the country, if necessary.

Click on ‘continue’

Click on ‘Apply’ button.

Thailand site for the new supplier has been created. Please proceed with entering other details now.
Step4: Go to bank details tab to enter supplier bank details:

Step5: Select site and click on go, create/or add bank details here:
Click on ‘Apply’ button

Click on ‘Save’
Click on ‘Save’ again. Bank Account details added now.

Step6: Go to Accounting tab to enter/update accounting details:

Step7: Go to Tax and reporting tab to enter/update any tax related information:

Step8: Go to purchasing tab to enter/update any purchasing related stuff.

Step9: Go to receiving tab to enter/update any information related to Receiving.

Step10: Go to payment details tab to enter/update payment related info.

Step11: Go to invoice management tab to enter/update any setup information:

Save all your information and review/modify if any changes are required, with this a new supplier site is
ready to use in Thailand OU now.
PART-2

Please follow the below steps, If the supplier name does not exist in Payables.

Enter the Supplier name in Organization name column (in all capital letters), Alternate supplier name,
Tax country, Tax registration number and any other details if necessary. Please note that “ Ariba Vendor”
value can be given as ‘No’ as it is not maintained at Thailand OU which is a mandatory field.
Note: Please avoid using special characters at the end of supplier name while creating a new supplier
name in the system.

Please refer the below table for a better understanding.

Correct Method Wrong Method

JINDA SIAM PACKAGING CO. LTD JINDA SIAM PACKAGING CO. LTD.
JINDA SIAM PACKAGING LIMITED JINDA SIAM PACKAGING CO. LTD.
JINDA SIAM PACKAGING LTD JINDA SIAM PACKAGING LTD.,

New supplier name is created in system now, please follow the above sequence from step2 to step11 to
create a new site and other information.