Budgeting Model

SYNOPSIS
If you are a department head or a finance professional, budget creation can be a
complex and time-consuming task. This Budgeting Model template aims to simplify
the budgeting process for an organization and its various departments. The
template has 4 budgets (Sales, Marketing, HR, and IT departments), with
consolidated budget, headcount data, and charts. Use this model to create a quick
and powerful budget based on a set of simple assumptions.
Errors and omissions liability (E&O): You Exec LLC makes no guarantee that the formulas, models, analysis, financial projections, estimates,
graphs, reports, numbers, and any derivatives sourcing from this model are free of errors and omissions. Our financial modelers have audited this
model to the best of their capabilities, yet You Exec LLC assumes no liability for erroneous outcomes derived from this financial model.

Copyright © You Exec LLC. All rights reserved.

TABLE OF CONTENT

Sheet 1 Synopsis

Sheet 2 Table of Content

Sheet 3 Revenue

Sheet 4 Sales Budget

Sheet 5 Marketing Budget

Sheet 6 IT Budget

Sheet 7 HR Budget

Sheet 8 Headcount

Sheet 9 Consolidated Budget

Sheet 10 Graphs
COLOR KEY
Types Example
User inputs $3,400
Calculations $3,400
Results $3,400
Good results $3,400
Bad results $3,400
References $3,400 `

Headers Example
Header SOME TITLE
Sub-header SOME TITLE
Title Title
Sub-title Some sub-title

Styles
Grid not shown
Content

g Budget

ated Budget
Description
Enter your values where you see blue fields
Calculations from existing sheet
Analysis and results of calculations
Favorable outcomes
Unfavorable outcomes
References to other sheets
Revenue
Assumptions - Revenue
Average Revenue per Client $ Monthly
Large Corporate $25,000
Medium Corporate $15,000
SMEs $5,000
Individual $1,000
Other $1,000
Client growth (month-to-month) 3%

Clients by Segment Start Jan-20

Large Corporate 100 103
Medium Corporate 100 103
SMEs 200 206
Individual 50 52
Other 50 52
Total Clients 500 515

Revenue by Segment
Revenue by Segment Start Jan-20
Large Corporate $2,500,000 $2,575,000
Medium Corporate $1,500,000 $1,545,000
SMEs $1,000,000 $1,030,000
Individual $50,000 $51,500
Other $50,000 $51,500
Total Revenue $5,100,000 $5,253,000

New Client Revenue Jan-20

Large Corporate $75,000
Medium Corporate $45,000
SMEs $30,000
Individual $1,500
Other $1,500
Total New Client Revenue $153,000
 3% 3% 3% 3% 3%

Feb-20 Mar-20 Apr-20 May-20 Jun-20

106 109 113 116 119
106 109 113 116 119
212 219 225 232 239
53 55 56 58 60
53 55 56 58 60
530 546 563 580 597

Feb-20 Mar-20 Apr-20 May-20 Jun-20

$2,652,250 $2,731,818 $2,813,772 $2,898,185 $2,985,131
$1,591,350 $1,639,091 $1,688,263 $1,738,911 $1,791,078
$1,060,900 $1,092,727 $1,125,509 $1,159,274 $1,194,052
$53,045 $54,636 $56,275 $57,964 $59,703
$53,045 $54,636 $56,275 $57,964 $59,703
$5,410,590 $5,572,908 $5,740,095 $5,912,298 $6,089,667

Feb-20 Mar-20 Apr-20 May-20 Jun-20

$77,250 $79,568 $81,955 $84,413 $86,946
$46,350 $47,741 $49,173 $50,648 $52,167
$30,900 $31,827 $32,782 $33,765 $34,778
$1,545 $1,591 $1,639 $1,688 $1,739
$1,545 $1,591 $1,639 $1,688 $1,739
$157,590 $162,318 $167,187 $172,203 $177,369
 3% 3% 3% 3% 3%

Jul-20 Aug-20 Sep-20 Oct-20 Nov-20

123 127 130 134 138
123 127 130 134 138
246 253 261 269 277
61 63 65 67 69
61 63 65 67 69
615 633 652 672 692

Jul-20 Aug-20 Sep-20 Oct-20 Nov-20

$3,074,685 $3,166,925 $3,261,933 $3,359,791 $3,460,585
$1,844,811 $1,900,155 $1,957,160 $2,015,875 $2,076,351
$1,229,874 $1,266,770 $1,304,773 $1,343,916 $1,384,234
$61,494 $63,339 $65,239 $67,196 $69,212
$61,494 $63,339 $65,239 $67,196 $69,212
$6,272,357 $6,460,527 $6,654,343 $6,853,974 $7,059,593

Jul-20 Aug-20 Sep-20 Oct-20 Nov-20

$89,554 $92,241 $95,008 $97,858 $100,794
$53,732 $55,344 $57,005 $58,715 $60,476
$35,822 $36,896 $38,003 $39,143 $40,317
$1,791 $1,845 $1,900 $1,957 $2,016
$1,791 $1,845 $1,900 $1,957 $2,016
$182,690 $188,171 $193,816 $199,630 $205,619
 3%

Dec-20 Year
143 43
143 43
285 85
71 21
71 21
713 213

Dec-20 Year
$3,564,402 $36,544,476
$2,138,641 $21,926,686
$1,425,761 $14,617,790
$71,288 $730,890
$71,288 $730,890
$7,271,381 $74,550,731

Dec-20 Total
$103,818 $1,064,402
$62,291 $638,641
$41,527 $425,761
$2,076 $21,288
$2,076 $21,288
$211,788 $2,171,381
Sales
Assumptions - Cost
Headcount Starting Jan-20
Vice President 1 1
Sales Representative 21 21
Account Representative 22 22
Administrative 3 3
Total Headcount 47 47
New Hires 0

Personnel Salary Bonus

Vice President $150,000 50%
Sales Representative $50,000
Account Representative $40,000
Administrative $30,000 5%

Annual to Monthly Factor 8%

Budget
Payroll Driver Jan-20
Base Salary headcount $180,833
Bonus annual $79,500
Comission % of new revenue $22,950
Employment Tax 12% $33,994
Total Payroll $317,277

Benefits & Perks Annual

Health Insurance Premium $15,000 $705,000
401K Contribution 5% $13,314
Trainings / Conferences $2,000 $7,833
Total Benefits & Perks $726,148

Travel & Lodging Annual

Airfare $500 $1,958
Accomodation $500 $1,958
Meals & Entertainment $300 $1,175
Total Travel & Lodging $5,092

Fixed Cost Category Annual

[Cost Category 1] $0 $0
 [Cost Category 2] $0 $0
[Cost Category 3] $0 $0
[Cost Category 4] $0 $0
[Cost Category 5] $0 $0
Total Fixed Cost Category $0

Fixed Cost Category Annual

[Cost Category 1] $0 $0
[Cost Category 2] $0 $0
[Cost Category 3] $0 $0
[Cost Category 4] $0 $0
[Cost Category 5] $0 $0
Total Fixed Cost Category $0

Total Fixed Costs $1,048,517

Variable Costs
[Variable Cost 1] add here >>>
[Variable Cost 2] add here >>>
[Variable Cost 3] add here >>>
[Variable Cost 4] add here >>>
[Variable Cost 5] add here >>>
Total Variable Costs $0

Total Costs $1,048,517

% of Revenue 20.0%
 Feb-20 Mar-20 Apr-20 May-20 Jun-20
1 1 1 1 1
22 22 23 23 24
23 23 24 24 25
3 3 3 3 3
49 49 51 51 53
2 0 2 0 2

Comission

15%

Feb-20 Mar-20 Apr-20 May-20 Jun-20

$188,333 $188,333 $195,833 $195,833 $203,333
$0 $0 $0 $0 $0
$23,639 $24,348 $25,078 $25,830 $26,605
$25,437 $25,522 $26,509 $26,600 $27,593
$237,408 $238,203 $247,421 $248,263 $257,531

$30,000 $0 $30,000 $0 $30,000

$9,963 $9,996 $10,383 $10,418 $10,807
$8,167 $8,167 $8,500 $8,500 $8,833
$48,129 $18,163 $48,883 $18,918 $49,640

$2,042 $2,042 $2,125 $2,125 $2,208

$2,042 $2,042 $2,125 $2,125 $2,208
$1,225 $1,225 $1,275 $1,275 $1,325
$5,308 $5,308 $5,525 $5,525 $5,742

$0 $0 $0 $0 $0
 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0

$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0

$290,846 $261,674 $301,829 $272,707 $312,913

$0 $0 $0 $0 $0

$290,846 $261,674 $301,829 $272,707 $312,913

5.4% 4.7% 5.3% 4.6% 5.1%
 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20
1 1 1 1 1
24 25 25 26 26
25 26 26 27 27
3 3 3 3 3
53 55 55 57 57
0 2 0 2 0

Jul-20 Aug-20 Sep-20 Oct-20 Nov-20

$203,333 $210,833 $210,833 $218,333 $218,333
$0 $0 $0 $0 $0
$27,404 $28,226 $29,072 $29,945 $30,843
$27,688 $28,687 $28,789 $29,793 $29,901
$258,425 $267,746 $268,694 $278,071 $279,077

$0 $30,000 $0 $30,000 $0
$10,845 $11,236 $11,276 $11,669 $11,711
$8,833 $9,167 $9,167 $9,500 $9,500
$19,678 $50,402 $20,442 $51,169 $21,211

$2,208 $2,292 $2,292 $2,375 $2,375

$2,208 $2,292 $2,292 $2,375 $2,375
$1,325 $1,375 $1,375 $1,425 $1,425
$5,742 $5,958 $5,958 $6,175 $6,175

$0 $0 $0 $0 $0
 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0

$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0

$283,845 $324,107 $295,095 $335,415 $306,464

$0 $0 $0 $0 $0

$283,845 $324,107 $295,095 $335,415 $306,464

4.5% 5.0% 4.4% 4.9% 4.3%
 Dec-20 Change
1 0
27 6
28 6
3 0
59 12
2

Dec-20 Change
$225,833 $2,440,000
$0 $79,500
$31,768 $325,707
$30,912 $341,425
$288,514 $3,186,632

$30,000 $885,000
$12,107 $133,725
$9,833 $106,000
$51,941 $1,124,725

$2,458 $26,500
$2,458 $26,500
$1,475 $15,900
$6,392 $68,900

$0 $0
 $0 $0
$0 $0
$0 $0
$0 $0
$0 $0

$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0

$346,846 $4,380,257

$0
$0
$0
$0
$0
$0 $0

$346,846 $4,380,257
4.8% 5.9%
Marketing
Assumptions - Cost
Headcount Starting Jan-20
Vice-President 5 5
Manager 15 15
Supervisor 20 20
Analyst 30 30
Admin. / Support 7 7
Outside Contractors 5 5
Total Headcount 82 82
New Hires 0
Annual Annual
Personnel Salary Bonus
Vice-President $200,000 25%
Manager $75,000 20%
Supervisor $50,000 20%
Analyst $40,000 10%
Admin. / Support $30,000 5%
Outside Contractors $45,000 0%

Advertising Cost % Growth Other Channel Cost

Display 3% Free Product
Search 3% Brand Awareness
Social Media 1% Consultants
Sponsorships 1% Market Research
[Cost Category 5] 1% Projects / Experiments

Budget
Payroll Driver Jan-20
Base Salary headcount $396,667
Bonuses annual $805,500
Comission
Employment Tax 12% $144,260
Total Payroll $1,346,427

Benefits & Perks Annual

Health Insurance $15,000 $1,230,000
401K Contribution 5% $56,502
Trainings / Conferences $1,500 $10,250
Total Benefits & Perks $1,296,752
Travel & Lodging Annual
Airfare $500 $3,417
Accomodation $500 $3,417
Meals & Entertainment $300 $2,050
Total Travel & Lodging $1,300 $8,883

Advertising Prev. Year

Display $2,000,000 $171,667
Search $2,000,000 $171,667
Social Media $500,000 $42,083
Sponsorships $1,000,000 $84,167
[Cost Category 5] $0 $0
Total Advertising $5,500,000 $469,583

Other Channel Prev. Year

Free Product $100,000 $8,333
Brand Awareness $500,000 $41,667
Consultants $250,000 $21,458
Market Research $100,000 $8,583
Projects / Experiments $200,000 $17,500
Total Other Channel $1,150,000 $97,542

Total Fixed Costs $3,219,187

Variable Costs Jan-20

[Variable Cost 1] add here >>>
[Variable Cost 2] add here >>>
[Variable Cost 3] add here >>>
[Variable Cost 4] add here >>>
[Variable Cost 5] add here >>>
Total Variable Costs $0

Total Costs $3,219,187

% of Revenue 61.3%
 Feb-20 Mar-20 Apr-20 May-20 Jun-20
5 5 5 5 5
15 15 15 15 15
20 20 20 20 20
30 30 30 30 30
7 7 7 7 7
5 5 5 5 5
82 82 82 82 82
0 0 0 0 0

Channel Cost % Growth

0%
Awareness 0%
3%
t Research 3%
ts / Experiments 5%

Feb-20 Mar-20 Apr-20 May-20 Jun-20

$396,667 $396,667 $396,667 $396,667 $396,667
$0 $0 $0 $0 $0

$47,600 $47,600 $47,600 $47,600 $47,600

$444,267 $444,267 $444,267 $444,267 $444,267

$0 $0 $0 $0 $0
$18,643 $18,643 $18,643 $18,643 $18,643
$10,250 $10,250 $10,250 $10,250 $10,250
$28,893 $28,893 $28,893 $28,893 $28,893
 $3,417 $3,417 $3,417 $3,417 $3,417
$3,417 $3,417 $3,417 $3,417 $3,417
$2,050 $2,050 $2,050 $2,050 $2,050
$8,883 $8,883 $8,883 $8,883 $8,883

$171,667 $171,667 $171,667 $171,667 $171,667

$171,667 $171,667 $171,667 $171,667 $171,667
$42,083 $42,083 $42,083 $42,083 $42,083
$84,167 $84,167 $84,167 $84,167 $84,167
$0 $0 $0 $0 $0
$469,583 $469,583 $469,583 $469,583 $469,583

$8,333 $8,333 $8,333 $8,333 $8,333

$41,667 $41,667 $41,667 $41,667 $41,667
$21,458 $21,458 $21,458 $21,458 $21,458
$8,583 $8,583 $8,583 $8,583 $8,583
$17,500 $17,500 $17,500 $17,500 $17,500
$97,542 $97,542 $97,542 $97,542 $97,542

$1,049,168 $1,049,168 $1,049,168 $1,049,168 $1,049,168

Feb-20 Mar-20 Apr-20 May-20 Jun-20

$0 $0 $0 $0 $0

$1,049,168 $1,049,168 $1,049,168 $1,049,168 $1,049,168

19.4% 18.8% 18.3% 17.7% 17.2%
 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20
5 5 5 5 5
15 15 15 15 15
20 20 20 20 20
30 30 30 30 30
7 7 7 7 7
5 5 5 5 5
82 82 82 82 82
0 0 0 0 0

Jul-20 Aug-20 Sep-20 Oct-20 Nov-20

$396,667 $396,667 $396,667 $396,667 $396,667
$0 $0 $0 $0 $0

$47,600 $47,600 $47,600 $47,600 $47,600

$444,267 $444,267 $444,267 $444,267 $444,267

$0 $0 $0 $0 $0
$18,643 $18,643 $18,643 $18,643 $18,643
$10,250 $10,250 $10,250 $10,250 $10,250
$28,893 $28,893 $28,893 $28,893 $28,893
 $3,417 $3,417 $3,417 $3,417 $3,417
$3,417 $3,417 $3,417 $3,417 $3,417
$2,050 $2,050 $2,050 $2,050 $2,050
$8,883 $8,883 $8,883 $8,883 $8,883

$171,667 $171,667 $171,667 $171,667 $171,667

$171,667 $171,667 $171,667 $171,667 $171,667
$42,083 $42,083 $42,083 $42,083 $42,083
$84,167 $84,167 $84,167 $84,167 $84,167
$0 $0 $0 $0 $0
$469,583 $469,583 $469,583 $469,583 $469,583

$8,333 $8,333 $8,333 $8,333 $8,333

$41,667 $41,667 $41,667 $41,667 $41,667
$21,458 $21,458 $21,458 $21,458 $21,458
$8,583 $8,583 $8,583 $8,583 $8,583
$17,500 $17,500 $17,500 $17,500 $17,500
$97,542 $97,542 $97,542 $97,542 $97,542

$1,049,168 $1,049,168 $1,049,168 $1,049,168 $1,049,168

Jul-20 Aug-20 Sep-20 Oct-20 Nov-20

$0 $0 $0 $0 $0

$1,049,168 $1,049,168 $1,049,168 $1,049,168 $1,049,168

16.7% 16.2% 15.8% 15.3% 14.9%
 Dec-20
5
15
20
30
7
5
82
0

Dec-20 Total
$396,667 $4,760,000
$0 $805,500
$0
$47,600 $667,860
$444,267 $6,233,360

$0 $1,230,000
$18,643 $261,579
$10,250 $123,000
$28,893 $1,614,579
 $3,417 $41,000
$3,417 $41,000
$2,050 $24,600
$8,883 $106,600

$171,667 $2,060,000
$171,667 $2,060,000
$42,083 $505,000
$84,167 $1,010,000
$0 $0
$469,583 $5,635,000

$8,333 $100,000
$41,667 $500,000
$21,458 $257,500
$8,583 $103,000
$17,500 $210,000
$97,542 $1,170,500

$1,049,168 $14,760,039

Dec-20 Total
$0
$0
$0
$0
$0
$0 $0

$1,049,168 $14,760,039
14.4% 19.8%
IT
Assumptions - Cost
Headcount Starting Jan-20
Vice-President 1 1
Manager 5 5
Supervisor 4 4
Analyst 7 7
Admin. / Support 2 2
Outside Contractors 2 2
Total 21 21
Total (excluding contractors) 19 19
New Hires (excluding contractors) 0
Annual Annual
Personnel Salary Bonus
Vice-President $100,000 25%
Manager $60,000 20%
Supervisor $40,000 20%
Analyst $30,000 10%
Admin. / Support $20,000 5%
Outside Contractors $35,000 0%

Budget
Payroll Driver Jan-20
Base Salary headcount $73,333
Bonuses annual $140,000
Comission
Employment Tax 12% $25,600
Total Payroll $238,933

Benefits & Perks Annual

Health Insurance $15,000 $285,000
401K Contribution 5% $10,027
Trainings / Conferences $1,000 $1,583
Total Benefits & Perks $296,610

Travel & Lodging Annual

Airfare $500 $792
Accomodation $500 $792
Meals & Entertainment $300 $475
Total Travel & Lodging $1,300 $2,058
Hardware Annual
Servers $500,000 $41,667
Network Infrastructure $250,000 $20,833
Client Computing Resources $2,000 #REF!
Mobile Technology $1,200 #REF!
Cloud $200 #REF!
Total Hardware #REF!

Software Annual
Licenses $300 #REF!
Subscriptions $200 #REF!
Upgrades $200 #REF!
Support / Maintenance $500 #REF!
[Cost Category 5] $0 #REF!
Total Software $1,200 #REF!

Total Fixed Costs #REF!

Variable Costs Annual Jan-20

Emergency Hardware Replacement $500,000 $41,667
[Variable Cost 2] $0 $0
[Variable Cost 3] $0 $0
[Variable Cost 4] $0 $0
[Variable Cost 5] $0 $0
Total Variable Costs $41,667

Total Costs #REF!

% of Revenue #REF!
Feb-20 Mar-20 Apr-20 May-20 Jun-20
1 1 1 1 1
5 5 5 5 5
4 4 4 5 5
7 7 7 7 7
2 2 2 2 2
2 2 2 2 2
21 21 21 22 22
19 19 19 20 20
0 0 0 1 0

Feb-20 Mar-20 Apr-20 May-20 Jun-20

$73,333 $73,333 $73,333 $76,667 $76,667
$0 $0 $0 $0 $0

$8,800 $8,800 $8,800 $9,200 $9,200

$82,133 $82,133 $82,133 $85,867 $85,867

$0 $0 $0 $15,000 $0
$3,447 $3,447 $3,447 $3,603 $3,603
$1,583 $1,583 $1,583 $1,667 $1,667
$5,030 $5,030 $5,030 $20,270 $5,270

$792 $792 $792 $833 $833

$792 $792 $792 $833 $833
$475 $475 $475 $500 $500
$2,058 $2,058 $2,058 $2,167 $2,167
$41,667 $41,667 $41,667 $41,667 $41,667
$20,833 $20,833 $20,833 $20,833 $20,833
#REF! #REF! #REF! #REF! #REF!
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Feb-20 Mar-20 Apr-20 May-20 Jun-20

$41,667 $41,667 $41,667 $41,667 $41,667
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$41,667 $41,667 $41,667 $41,667 $41,667

#REF! #REF! #REF! #REF! #REF!

#REF! #REF! #REF! #REF! #REF!
Jul-20 Aug-20 Sep-20 Oct-20 Nov-20
1 1 1 1 1
5 5 5 5 6
5 5 5 6 6
8 8 8 8 8
2 2 2 2 2
2 2 2 2 2
23 23 23 24 25
21 21 21 22 23
1 0 0 1 1

Jul-20 Aug-20 Sep-20 Oct-20 Nov-20

$79,167 $79,167 $79,167 $82,500 $87,500
$0 $0 $0 $0 $0

$9,500 $9,500 $9,500 $9,900 $10,500

$88,667 $88,667 $88,667 $92,400 $98,000

$15,000 $0 $0 $15,000 $15,000

$3,721 $3,721 $3,721 $3,878 $4,113
$1,750 $1,750 $1,750 $1,833 $1,917
$20,471 $5,471 $5,471 $20,711 $21,029

$875 $875 $875 $917 $958

$875 $875 $875 $917 $958
$525 $525 $525 $550 $575
$2,275 $2,275 $2,275 $2,383 $2,492
$41,667 $41,667 $41,667 $41,667 $41,667
$20,833 $20,833 $20,833 $20,833 $20,833
#REF! #REF! #REF! #REF! #REF!
#REF! #REF! #REF! #REF! #REF!
#REF! #REF! #REF! #REF! #REF!
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#REF! #REF! #REF! #REF! #REF!

#REF! #REF! #REF! #REF! #REF!

Jul-20 Aug-20 Sep-20 Oct-20 Nov-20

$41,667 $41,667 $41,667 $41,667 $41,667
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$0 $0 $0 $0 $0
$41,667 $41,667 $41,667 $41,667 $41,667

#REF! #REF! #REF! #REF! #REF!

#REF! #REF! #REF! #REF! #REF!
Dec-20
1
6
6
8
2
2
25
23
0

Dec-20 Year
$87,500 $941,667
$0 $140,000
$0
$10,500 $129,800
$98,000 $1,211,467

$0 $345,000
$4,113 $50,838
$1,917 $20,583
$6,029 $416,422

$958 $10,292
$958 $10,292
$575 $6,175
$2,492 $26,758
$41,667 $500,000
$20,833 $250,000
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Dec-20 Total
$41,667 $500,000
$0 $0
$0 $0
$0 $0
$0 $0
$41,667 $500,000

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