Faculty: Mohammed Rashid Email: sap.rashid@yahoo.com Accounts Receivable Basic Settings: T.code 1. Define Account Groups with Screen Layout (Customers) - OBD2 2. Create Number Ranges for Customer Accounts ~ XDN1 3. Assign Number Ranges to Customer Account Groups - BAR 4. Creation of GL master - FSOO Create Sales Account -- 300000 Create Sundry Debtors A/c 200110 5. Create Customer Master Record - XD01 6. Define Number Range Interval for Number Range - OBA7 7. Posting of sales invoice - F-22 8 Check Customer Line Item Display - FBLSN 9. Display Customer Account Balance - FD10N 10. Display the GL Account balance in the sundry debtors account - FS10N 11.Posting of Incoming Payment - F-28 12, Check the customer line item display ~ FBLSN 1. Define Account Groups with Screen Layout (Customers) - TC - OBD2 IMG-->Financial Accounting-->Accounts Receivable and Accounts Payable-->Customer Accounts-->Master Data-->Preparations for Creating Customer Master Data-->Define Account Groups with Screen Layout (Customers) Click on “New entries” Account Group = Name = Fl Customers Double click on “Company Code Data”,Faculty: Mohammed Rashid Email: sap.rashid@yahoo.com double click “Account Management”, Select “reconciliation account” as required entry. Click on Save Select Create Request Button Short Description: AR Customization Press ENTER Press Enter To Save In Your Request Select Next Entry Button Account Group = Name = SD Customers Double Click on Company Code Data Double Click on Account Management Reconciliation Account Make It Required Entry Field Click on Save Create Number Ranges for Customer Accounts - TC -XDN1. Path: same as above Click on ‘change on intervals” icon, and then Click on “insert interval” button No From Number To Number Press Enter Click on “insert interval” button No From Number To Number Press EnterFaculty: Mohammed Rashid Email: sap.rashid@yahoo.com Click on Save 3. Assign Number Ranges To Customer Account Groups - TC- OBAR Path: same as above Click on “Position” button Account group = Press Enter Number range = Click on Save Press Enter To Save In Your Request Click on *Position” button Account group = Press Enter Number range Click on Save Transaction Data Number Ranges Define Number Range Interval for Number Range - TC - FBN1 IMG-->Financial Accounting-->Financial Accounting Global Settings-->Document-- >Document Number Ranges-->Define Document Number Ranges Customer Document Types: R—Means Invoice DR- Sales Invoice Number Range - 18 | 2~Means Payment DZ - Customer Payment Number Range-14 | KR~ Vendor Invoice k2—Vendor Payment DA - Customer Document Number Range - 16 Company code = Click on the “Change Intervals” Button Click on the “Insert Intervals” ButtonFaculty: Mohammed Rashid Email: sap.rashid@yahoo.com No Year From Number To Number 14 14000 14999 Press Enter Click on the “Insert Intervals” Button 16 16000 16999 Press Enter Click on the “Insert Intervals” Button 18 18000 18999 Press Enter Click on Save Press Enter End-User Activities 1. Creation Of GL Master - TC - FS00 Path: Accounting — Financial Accounting ~ General Ledger - Master Records — Individual processing - centrally Check the GL account groups to create GL Master — TC - OBD4 Create Sundry Debtors A/c -- 200110 GL A/c Number = 200111 Company Code - Click on “With template” GL A/c Number = 100503 Company Code = Press Enter Account Group = Current Asset , Loans&Advances Change Short Text / Long text = Sundry Debtors A/cFaculty: Mohammed Rashid Email: sap rashid@yahoo.com Go To Control Data Tab Reconciliation for A/c Type Customers Sort Key = Click on Save Create Sales GL Account - 300000 GL A/c Number = 300000 Company Code = Click on “With template” GL A/c Number = 300102 Company Code - Press Enter Change Account Group Change Short Text / Long text = Click on Create/Bank/Interest Tab Change Field Status Group = Click on Save 2. Create Customer Master Record - TC - XD01 Path: Accounting - Financial Accounting - A/Cs Receivable - Master Records - Maintain Centrally - Create Account group = Company code - Press Enter Title = Name = Country - Click on “Company Code Data” button Reconciliation accaunt iFaculty: Mohammed Rashid Email: sap rashid@yahoo.com Sort key = Click on “Payment Transactions Tab” Terms of payment Click on Save Note Down the CustomerNo = Other Relevant Transaction Codes for Customer Master Records Customer Vendor 1. Change Customer Master Record xD02—-XK02 2. Display Customer Master Record xD03 XK03 3. Display changes to Customer Master Record XD04 xKO4 4, Block/unblock Customer Master Record xD05 XKO5 5. Flag Customer Master Record for Deletion xD06 XK06 Scenario: Full Payment Clearing Business Transaction ‘Amount Customer Invoice 1000 Customer Payment 1 1000 Balance Receivable 0Faculty: Mohammed Rashid Email: sap.rashid@yahoo.com en Fi Customer Invoice al oa FB70 Sl We have to enter Debit / xj Transact Seneted Sereens, No need to Enter Creat Bostng Rey = None 1. Posting Of Sales Invoice -TC- F-22 Path: accounting — financial accounting ~ accounts receivable — document entry ~ invoice general Document Date = Type = ‘Company code = Posting Date Currency = Posting key =01 Customer Account = Press Enter Amount = 1000 Business area = Text - Posting key = 50 Account = Press Enter Amount = Business area = Text =+ Click on “overview” icon and SAVE to post itFaculty: Mohammed Rashid Email: sap.rashid@yahoo.com D/C PK Amount Customer A/c Dr 01 1000 Sales A/c Cr 50 1000 2. Check Customer Line Item Display - TC - FBL5N Path: Accounting — Financial Accounting - Accounts Receivable - Account - Display/Change Line items FBLIN - Vendor Customer account = FBL3N - GL Company code - FBLSN - Customer Select O open items Open at key date - Lay out =1SAP (STANDARD) Click on “execute” button and observe the document status. 3. Display Customer Account Balance - TC - FD10N Path: Accounting - Financial Accounting - Accounts Receivable - Account - Display Balance FKION - Vendor Customer = Rated: Company Code = FDION - Customer Fiscal Year “ Click on “execute” button and observe the document status.Faculty: Mohammed Rashid Email: sap.rashid@yahoo.com 4. Display The GL Account Balance In The Sundry Debtors Account - FS10N GL Account = Company Code Fiscal Year = Click on “execute” 5. Posting of Incoming Payment - TC - F-28 Its same like F-53 — Vendor Payment Path : Accounting- Financial Accounting - Accounts Receivable - Document Entry - Incoming payments Document date = Type = Company Code= Posting date = Currency = Bank data: Account = Business area= Amount = Text - Open item selection: Account = (customer account number) Click on “process open items” button Observe amount entered, amount assigned and not assigned. Ensure “Not Assigned” field becomes ZERO Click on Document - > Simulate and Save to post the document. Check the Posted Document Click on Document- Display Click on General Ledger View and ObserveFaculty: Mohammed Rashid Email: sap.rashid@yahoo.com 6. Check The Customer Line Item Display - TC - FBL5N Customer Account no = Company code = Select 0 open items Open atkeydate = Lay out =1SAP (standard) Click on “execute” icon and observe the document status Select Cleared Items Radio Button and Execute PART PAYMENTS There are two methods to deal with the part payments in SAP. They are 1. Partial Payment Method 2. Residual Payment Method Partial Payment Scenario: Under this method the system displays both the amount of the invoice and part payments received as open items. When the total of the part payments received is equal to the amount of the invoice, the part payments are cleared against the invoice amount. Business Transaction Amount Customer Invoice 1000 Customer Payment 1 400 Customer Payment 2 600 Balance Receivable 0Faculty: Mohammed Rashid Email: sap.rashid@yahoo.com 1g Steps: T. Code 1. Posting Of The Sales Invoice - TC -FB70 2. Posting of Part Payment Received - TC - F-28 3. Display The Line Items Of Customer — TC- FBLSN 4. Post The Remaining Incoming Part Payment - TC -F-28 5. Display customer line items - TC -FBLSN 6. Clearing of Part Payments against the Invoice - TC - F-32 7. Customer line item Display - TC - FBL5N 1. Posting Of The Sales Invoice -TC -FB70 Edit -> Company Code = Press Enters Customer Invoice Date = Posting date = Amount Currency Text Press Enter Items: G/L Account Amount = Text + Busin.Area Press Enter Click on simulate button and Save to Post 2. Posting of Part Payment Received - TC - F-28 Document date = Type = Company Code =Faculty: Mohammed Rashid Email: sap.rashid@yahoo.com Posting date = Currency= Bank Data: Account = Business Area= Amount = Text = Open Item Selection: Account = (Customer Account Number) Click on “Process Open items” button Click on “partial payment” tab; double click on “net amount” column and “payment amount” column against the invoice document number Click on “save” 3. Display the line items of Customer - TC- FBL5N Customer Account - Company Code = Select 0 Open Items Open at key date Layout = 1SAP (Standard) Click on “Execute” Icon and observe the Document Status Observe that both the amount of the invoice and part payments received are shown as open items 4, Post The Remaining Incoming Part Payment -TC -F-28 Document date = Type = Company Code = Posting date = + Currency=Faculty: Mohammed Rashid Email: sap rashid@yahoo.com Bank Data: Account Business Area= Amount Text - Open Item Selection: Account == (Customer Account Number) Click on “Process Open items" button Click on “partial payment” tab; double click on *net amount” column and “payment amount” column against the invoice document number Click on “save” 5. Display Customer Line Items -TC- FBL5N Customer Account = Company Code 7 Select 0 Open Items Open at key date = Layout SAP (Standard) Click on “Execute” Icon and observe the Document Status Observe that both the amount of the invoice and part payments received are shown as open items 6. Clearing Of Part Payments Against The Invoice -TC - F-32 Path - Accounting - Financial Accounting - Accounts Receivable - Accounts - ClearFaculty: Mohammed Rashid Email: sap.rashid@yahoo.com Account = Clearing date = period = Company code = currency = Click on “process open items” Double click on all the line items. 7. Customer li item Display -TC - FBL5N Vendor Account a Company Code - Select 0 Open Items Open at key date Layout = 1SAP (Standard) Click on “Execute” Icon and observe the Document Status Residual Payment Scenario: Under this method only the remaining amount is shown as open item. For this, the system clears the total amount of invoice (customer is credited with the total amount of the invoice) and the system creates another line item for the remaining amount (customer is again debited with the remaining amount of the invoice). Testing Step: 1. Post the sales invoice in - TC -FB70 2. Post the part payment in = TC - F-28 3. Display customer line items ~ TC -FBL5NFaculty: Mohammed Rashid Email: sap.rashid@yahoo.com 1. Posting Of The Sales Invoice -TC -FB70 Edit -> Company Code = Press Enters Customer = Invoice Date Posting date = Amount Currency = Text Press Enter Items: Amount = = G/L Account Text Busin.Area = Press Enter Click on simulate button and Save to Post 2. Post The Part Payment In - TC - F-28 Document date = Type Company Code = Posting date Currency= Bank Data: Account = Business Area= ‘Amount Text a Open Item Selection: Account = (Customer Account Number) Click on “Process Open items” button Click on “Residual items” buttonFaculty: Mohammed Rashid Email: sap.rashid@yahoo.com Double click on “Net Amount” column and “Residual Items” column against the invoice document number. Click on “save” Double click on the blue line item Text = Click on “save” 3. Display Customer Line Items - TC -FBL5N Customer Account - Company Code = Select O Open Items Open at key date Layout = 1SAP (Standard) Click on “Execute” Icon and observe that only the remaining amount is shown as open items