EMERGENCY RESPONSE PLAN

HSEQ/ERP/001 Issue 1 Rev. 0 Issue Date: 15/01/2020

1.0 EMERGENCY MANAGEMENT TEAM

The following personnel comprise the Emergency Management Team and contact details are
maintained in Emergency Contact list.
General Manager:
Responsibilities:
 Operations
 Security
 Telecommunications
 Data Processing, Operations Functions

HSEQ:
Responsibilities:
 Intimate the concerned Authorities
 Intimation to the concerned end user (If Required)

Human Resource - Assistant General Manager:

Responsibilities:
 Personnel
 Insurance
 Accounting
 Data Processing, Administrative Functions
Sector General Manager
Responsibilities:
 Operations
 Client

Operation Manager (with respect to each site)

Responsibilities:
 Utilities

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 EMERGENCY RESPONSE PLAN
HSEQ/ERP/001 Issue 1 Rev. 0 Issue Date: 15/01/2020

2.0 EMERGENCY CONTACT INFORMATION

 Site/Local fire department
 Local Government Fire Brigade
 Food Control Authority
 Local police
 Site Physician / Doctor
 Hospital
 Environmental Authority

3.0 NOTIFICATION AND RESPONSE

3.1 General
Upon notification of an emergency, the Emergency Management Team Administrative or his/her
designee shall authorize the notification and immediate response of appropriate personnel. This
notification shall be made by phone or in person, and according to one of the three levels of threat
as follows:
3.2 ALERT 3: STAND-BY:
Appropriate personnel are to be notified of the emergency and placed on stand-by status, and
shall remain available for emergency assignment, either by phone or by other means as
necessary. If the emergency occurs during business hours:
 All personnel are placed on alert
 Critical processes and or equipment are prepared for emergency operation and shutdown as
defined in the Emergency Response Plan.
 All appropriate records, equipment and documents are prepared for transfer to secure areas
or facilities.
 All operations may resume routine functions.
3.3 ALERT 2: MINIMUM RESPONSE:
Only selected personnel will be called to respond immediately, and all other personnel will remain
on stand-by status. If the emergency occurs during working hours:
 All personnel are to remain at current locations, until instructed to leave.
 All appropriate records, equipment and documents are transferred to secure areas or
facilities; and business operations involving customers are discontinued, and internal tasks,
functions and assignments continue until further instructions are received.
3.4 ALERT 1: MAXIMUM RESPONSE:
All designated personnel shall respond
The site or any of its facilities may be closed immediately, and all personnel not responsible for
dealing with the emergency remain at their current locations or are evacuated as defined in the
Emergency Response Plan.
 All appropriate records, equipment and documents are secured

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 EMERGENCY RESPONSE PLAN
HSEQ/ERP/001 Issue 1 Rev. 0 Issue Date: 15/01/2020

 All business operations are discontinued. Employees and other personnel remain at identified
locations until escorted from those locations by management or emergency services
personnel.
3.5 In considering the appropriate response, the Emergency Management Team shall consider which
stage(s) of emergency is present:
 Detection
 Reaction
 Assessment
 Notification
 Mobilization
 Recovery
 Resumption

4.0 EMERGENCY WARNINGS

5.0 EMERGENCY DRILLS

6.0 ERP Manual

7.0 EMERGENCY TRAINING RECORDS