ADVANCED COLLEGE

OF

ENGINEERING AND MANAGEMENT

(Affiliated to Tribhuvan University)

MINOR PROJECT

PROPOSAL

ON

“ONLINE ADMISSION FORM SUBMISSION”

SUBMITTED TO:

DEPARTMENT OF ELECTRONICS AND COMPUTER ENGINEERING

SUBMITTED BY:

AMIT KARN (2008/BCT/506)

BINAY SHAKYA (2008/BCT/511)

SUNITA SINGH YADAV (2008/BCT/547)

KATHMANDU, NEPAL

7th JULY, 2011

ABSTRACT

This project proposal deals with the Online Admission Form Submission System.
This project completely deals with the system that is to be built to fulfill the importance of
the project work. This project would be developed with the complete approach of the
software engineering from start to end. The project is all about making use of computers for
the admission of the students rather than doing it manually. This system provides the way to
get admission easily and efficiently. In short, it reduces the paper work and also keeps the
records of information of the students. Different tools will be incorporated during the
accomplishment of this project which is the essential part. The estimated cost in this project
would be approximately One Lakh Twenty Thousand.

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ACKNOWLEDGEMENT

We would like to express our deep sense of gratitude to the Advanced College of
Engineering and Management, Computer Department for providing us with the package of
programming tool like java. Also we are grateful to our Head of Department Er. Pranita
Upadhyaya for her support.

We would like to thank our project supervisor Er.Badri Adhikari. His genuine moral
support has helped a lot to boost up our confidence level. We are also equally thankful to the
staff of exam section Mr. Ram Chandra Pandit for providing us the sample admission form
of the college.

Last but not the least, we would like to acknowledge our friends for their moral
support.

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 TABLE OF CONTENTS
ABSTRACT .................................................................................................................................. ii
ACKNOWLEDGEMENT ............................................................................................................ iii
LIST OF FIGURES……………………………………………………………………….................v
LIST OF TABLES…………………………………………………………………………………..vi

1. INTRODUCTION………… ...................................................................................................... 1
1.1Project Background ................................................................................................................. 1
1.2Objectives ............................................................................................................................... 2
1.3Literature Review ................................................................................................................... 3
1.3.1 Existing System............................................................................................................... 4
1.4Proposed System ..................................................................................................................... 5
2. FEASIBILITY ANALYSIS ....................................................................................................... 5
2.1 Technical feasibility ............................................................................................................... 6
2.2Economic Feasibility............................................................................................................... 6
2.3Operational Feasibility ............................................................................................................ 6
3. METHODOLOGY AND DATA................................................................................................ 7
3.1 Use Case Diagram.................................................................................................................. 8
3.2 Access Control List ................................................................................................................ 9
4. TIME SCHEDULE .................................................................................................................. 10
5. COST ESTIMATION .............................................................................................................. 11
6. CONCLUSION ....................................................................................................................... 12
7. REFERENCES ........................................................................................................................ 13

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LIST OF FIGURES

Figure 1: Sample of the admission form………………………………………………...…...3

Figure 2: Model of the system……………………………...……………………….……….5

Figure 3: Use case diagram………………………………………………………….…….....8

Figure 4: Gantt chart………………………………………………………………….…......10

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LIST OF TABLES

Table 1: Access Control List……………………………………………………...……….9

Table 2: Cost Estimation………………………………………………………….……….11

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1. INTRODUCTION

1.1 PROJECT BACKGROUND

As with most real world activities, there are numerous benefits to using a software
system for college admissions. The most apparent to this project is the unification of the
entire process.

Another aspect of a software system is the use of a central database. This database is
the basis for all actions in the system and can be trivially updated and used to aid in all of the
system’s processes, meaning all of the required information is stored in one central location
and thus is easily accessible. This is a far more reasonable storage method than a paper-based
file system, where the time of traveling to and physically searching the records for the
required information could be a burden. Human error could also be a factor in that mistakes
could be made in the filing process which would not occur in a well written database system
and mistakes or changes on physical records can be messy to correct.

The main objective of this system is to make the performance of certain tasks much
faster than the humans. This also means that these tasks can be done solely by the system,
freeing up those involved to perform more important tasks. The simplicity of this project
insures the effectiveness of the system.

Including that the system will enable the user to edit the data online before the last
date of submission of application, as the user’s status is being changed by admission staff i.e.
selected and not selected. At the same time this system will also facilitate the admission staff
to view the user profile and so on. The admission staff can view the user profile, can change
the status of user i.e. selected or not selected, can change the last of application for admission,
can modify the last of admission and finally can switch them self from the system.

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1.2 OBJECTIVES

The aim of the proposed system is to address the limitations of the current system.
Following are the objectives of the proposed system:

 To develop a web application.

 To create online form submitting system.
 To store the information of the students and manage them.
 To retrieve the information when required.
 To make the user interface more appealing.

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1.3 LITERATURE REVIEW

Information about some of the existing forms has been collected. We have attached
here a sample of the form that is currently being used in Advanced College of Engineering
and Management. This is only the view of front page of the form where the students have to
fill their names, address, contact details, scores etc. The form also consists of other contents
like rules of the college, requirements for the admission and other details of the students etc.

Figure 1: Sample Admission Form

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1.3.1 EXISTING SYSTEM

In the current environment several universities are using semi-automatic system for
admission, which covers manual form filling by collecting admission form from the college.
It creates the problem for students to fill the form under manual environment. In that stage
there is a need of such system which helps the students to work more comfortably. The online
web-based admission system will facilitate the user to fill the form online from the web and
submit before due date.

The present system for the admission of students in Advanced College is a traditional
approach which does not have plenty of features. All the students and college are not getting
maximum benefits from such system. The forms filled out by the students have to be typed
again to enter onto computer. This gives unnecessary burden to the staffs. The computers in
different departments are not connected so the same records have to be re-entered.

Traditional systems do not have the facility to connect to internet. Because of this the
students have to go to college to know the result or to get the information.

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1.4 PROPOSED SYSTEM

The proposed system aims to automate the admission form submission system, pre-
checking the inclusion of all required material and automatically ranking each student’s
application based on a number of criteria. These criteria include the ranking of entrance exam
score, their scores in intermediate level etc. The data used by the system is stored in a
database that will be the centre of all information held about students and the base for the
remainder of the process after the initial application has been made. This enables things to be
simplified and considerably quickened, making the jobs of the people involved easier. It
supports the current process but centralizes it and makes it possible for decisions to be made
earlier and easier way.

A simple block diagram has been presented here which gives some insight into the
structure of the system. This block diagram is for illustration purpose. All the components of
the system will be elaborated in final block diagram.

Figure 2: Model of the System

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2. FEASIBILITY ANALYSIS
For the system that is to be developed must satisfy all the feasible strategy. This step deals
with the various types of the feasibilities that are needed to be considered during the system
development. Mainly there are different types of feasibility that are needed to be considered
and they are:

2.1 Technical feasibility

The necessary technology to develop our project online admission form submission exists.
Software like SQL, MY SQL, ORACLE, can be used to develop the back end which contains
the actual database in which various records are stored which can be manipulated or retrieved
as per the requirement. Dreamweaver can be used to develop a user friendly interface to be
used by the system user. Therefore the project team feels it is capable of making use of the
available technology to build online admission form submission system’. Hence the system is
technically feasible.

2.2 Economic Feasibility

Cost of developing/purchasing application is equal to the sum of the cost of computer
on which the application id develop, the cost of software required to develop
application and wages of project team.
Cost of personal computer and software on which to run the application.
More efficient management of admission.
Greater applicant satisfaction

2.3 Operational Feasibility

Since online form system is intended to be user friendly application with no formal
computer training required for the system user and also the application will make
his/her work easier and the working environment more satisfactory it is assumed that
there will be no difficulty in bringing the system into operation in an actual work
environment as long as user’s requirement are met.

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3. METHODOLOGY AND DATA

Each member will be assigned several tasks of this project on the basis of their
interest in particular portion of system development. Weekly meeting will be held to assess
the status of

Each member and propose restructuring of plans when required. Regular discussion
with the project mentor will be held to gather suggestions related to the Project. It will also
provide us chance to update our mentor about the progress of the project.

We will use java at the front end as a development tool and Microsoft sql 2005 at the
back end for database.java have powerful library to interface with database, networking and
web development.

For the development of web pages Dreamweaver CS4, XHTML, etc would be used.

Software tools to be used for the development of the system:

a) Microsoft SQL
b) Microsoft office word
c) Adobe Dreamweaver cs4
d) Netbeans 7.0

User Interface mock:

The detailed interface of the online admission form is placed along with this proposal.

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3.1 USECASE DIAGRAM

Figure 3: Use Case Diagram

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3.2 ACCESS CONTROL LIST

Features Administrator Active user Inactive User

View Login page Yes Yes Yes

Edit and Delete Yes No No

Records

View Filled Form Yes Yes No

Send Conformation Yes No No

Letter

Fill New Form No No Yes

Table 1: Access Control list

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4. TIME SCHEDULE

Figure 4: Gantt chart

OFF DAYS:
Exam Time: (27 Days)
Dashain Holidays: (7 Days)
Tihar Holidays: (4 Days)

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5. COST ESTIMATION

PARTICULARS COST

Computers 80,000/-

Salary 30,000/-

Electricity 5,000/-

Software tools 5,000/-

Total 1,20,000/-

Table 2: Cost Estimation

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6. CONCLUSION

Web technology is the most evolving and growing technology in the world today. The
world has been narrowed day by day due to development in the web technology. Internet is
the widely used web technology today.

We get to know from news and other sectors that world has grown up with its new
lookup of web in each and every field. Keeping in mind this fact we attempted to build this
project which is beneficial in every aspect mostly in today’s context. This project will prove
to be beneficial to both the students and college in a sense that it would provide a platform for
both of them to work easily as this project provide the feature of submitting forms online,
managing large records of students and their details, etc. It would be really a great experience
to work on this project.

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7. REFERENCES

1. Roger s. Pressman, “Software Engineering – A Practitioner’s Approach”, Fifth

Edition, McGraw-Hill Higher Education 2001.
2. http://www.scribd.com/mobile/documents
3. www.uioe.sf.net
4. www.acemprojects.sf.net
5. http://www.bewebmaster.com/204.php
6. http://talk.collegeconfidential.com/register.php
7. http://www.w3schools.com/

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