05 Monitoring-and-Evaluation

Monitoring and Evaluation
Ver 1.2 Enterprise Information Management System (EIMS) Training Manual 1111
Developed by: Tech Mahindra Ltd
TABLE OF CONTENTS
1 MODULE DESCRIPTION...................................................................................................................... 1115
2 BASIC DEFINITIONS ........................................................................................................................... 1115
3 MODULE FEATURES .......................................................................................................................... 1115
3.1 SEARCH ................................................................................................................................... 1115
3.2 EXPORT UTILITIES ..................................................................................................................... 1116
3.3 HINDI/E NGLISH S UPPORT .......................................................................................................... 1116
3.4 ROLES AND PERMISSIONS ......................................................................................................... 1116
4 HOW TO ACCESS MONITORING AND EVALUATION MODULE ............................................................... 1116
4.1 FROM EIMS HOME PAGE .......................................................................................................... 1116
4.2 USING A DIRECT LINK ................................................................................................................. 1117
4.3 ROLE BASED SCREEN ACCESS .................................................................................................. 1117
4.3.1 Monitoring Officer/User........................................................................................................................ 1118
4.3.1.1 Screen: Feasibility Status Monitoring Report .......................................................................................... 1118
4.3.1.2 Screen: Minor Scheme Monitoring Report.............................................................................................. 1119
4.3.1.3 Screen: Water Allocation Report ............................................................................................................ 1119
4.3.1.4 Screen: WUA Report .............................................................................................................................. 1120
4.3.1.5 Screen: CADA Monitoring Report ........................................................................................................... 1120
4.3.1.6 Screen: Contracts Monitoring Report ..................................................................................................... 1121
4.3.1.7 Screen: Reservoir Monitoring Report...................................................................................................... 1121
4.3.1.8 Screen: Dam Safety Inspection Report .................................................................................................... 1122
4.3.1.9 Screen: Non Agricultural Revenue Report ............................................................................................... 1122
4.3.1.10 Screen: Canal Water Depth Reports ................................................................................................... 1122
4.3.1.11 Screen: Crop Revenue Reports ........................................................................................................... 1123
4.3.1.12 Screen: Canal Offence Reports ........................................................................................................... 1123
4.3.1.13 Screen: Irrigation Monitoring Reports ................................................................................................ 1124
4.3.2 Supervisory Role .................................................................................................................................... 1124
4.3.3 Admin Role ............................................................................................................................................. 1124
5 CASE STUDY...................................................................................................................................... 1124
5.1 STEPS IN MONITORING AND EVALUATION .................................................................................... 1124
5.1.1 Feasibility Status Monitoring Report .................................................................................................... 1125
5.1.2 Minor Scheme Monitoring Report ....................................................................................................... 1127
5.1.3 Water Allocation Report ....................................................................................................................... 1129
5.1.4 WUA Report ........................................................................................................................................... 1130
5.1.5 CADA Monitoring Reports ..................................................................................................................... 1131
5.1.6 Contracts Monitoring Report ................................................................................................................ 1133
5.1.7 Reservoir Monitoring Reports .............................................................................................................. 1135
5.1.8 Dam Safety Inspection Reports............................................................................................................. 1137
5.1.9 Non Agricultural Revenue Report ......................................................................................................... 1138
5.1.10 Canal Water Depth Reports .................................................................................................................. 1140
5.1.11 Crop Revenue Reports ........................................................................................................................... 1141
5.1.12 Canal Offence Reports ........................................................................................................................... 1143
5.1.13 Irrigation Monitoring Reports ............................................................................................................... 1144
6 REFERENCES ..................................................................................................................................... 1145
1 Module Description
Monitoring and Evaluation module provides the systematic collection and analysis of information of all the
process areas of Water Resources Department.
2 Basic Definitions
Public Reports: All reports that are visible to public on EIMS portal are called as public reports
Private Reports: These reports are available in specific modules or pulled into the Evaluation monitoring
tab but only accessible by login and to a specific role.
3 Module Features
The key features of the modules are listed below:
3.1 Search
There are following search screen available in Monitoring and Evaluation:-
Feasibility Status Monitoring Report: User has facility to search the details of registered new
Schemes according to Office (Basin, Circle and Division), Scheme Name, Project Type and
Project Status.
Minor Scheme Monitoring Report: User has facility to search the Abstract Details (Total
Ongoing Schemes, Physical Abstract, Financial Abstract etc) of Minor Scheme records according
to scheme and funding head.
Water Users Association Report: User has facility to search the registered Water Users
Association on Schemes according to Basin, Sub-offices and Scheme Category.
CADA Monitoring Report: User has facility to search the records of CADA Work Details
according to Year, Activity and Scheme Category.
Contracts Monitoring Report: User has facility to search the total number of contracts with their
payment and agreement amount details according to financial year and Source of Fund.
Reservoir Monitoring Report: User has facility to search the total reservoir updated as on date.
Dam Safety Inspection Report: User has facility to search the inspected dam details of Pre-
Monsoon/Post-Monsoon/DSO.
Non Agricultural Revenue Report: User has facility to search the records of receivable revenue
of water supply from Industry/Consumers according to financial year.
Crop Revenue Report: User has facility to search the records of receivable revenues of water
supply from farmers according to financial year. These records are categorized by basin and sub-
offices.
Canal Offence Report: User has facility to search Canal Offence details according to district,
status, scheme name, FIR date.
Irrigation Monitoring Report: User has facility to search the Irrigation details of Category
(Major/Medium/Minor) according to Crop, year and funding head. These records are categorized
by Scheme Category (Major/Medium/Minor).
3.2 Export Utilities
EIMS provides facilities to export the records in xls and pdf format.
3.3 Hindi/English Support
The module has provision to switch between Hindi and English language. The form fields can toggle
between Hindi and English.
3.4 Roles and Permissions
Screens/Process Provisioned Role

SDO EE SE CE E-In-C Administrator Public User
Permissions
Feasibility Status View View View View View View View
Monitoring Report
Minor Scheme View View View View View View View
Monitoring Report
Water Allocation View View View View View View View
Report
WUA Report View View View View View View View
CADA Monitoring View View View View View View View
Report
Contracts Monitoring View View View View View View View
Report
Reservoir Monitoring View View View View View View View
Report
Dam Safety Inspection View View View View View View View
Report
Non Agricultural View View View View View View View
Revenue Report
Canal Water Depth View View View View View View View
Reports
Crop Revenue Reports View View View View View View View
Canal Offence Reports View View View View View View View
Irrigation Monitoring View View View View View View View
Reports
4 How to Access Monitoring and Evaluation Module

4.1 From EIMS Home Page
Address box esa www.mpwrd.gov.in type djsa vkSj Enter button keyboard ij nck,aAsa (In the address bar type
www.mpwrd.gov.in then press enter button on keyboard to visit Water Resources Department's Web
Site).
Address Box
fuEukuqlkj Portal dk home page open gks tkrk gSA (Following home page of portal is shown.)
Click
Here
Reports
List
On mouse over Reports Tab, It displayed the list of available Monitoring and Evaluation reports.
4.2 Using a direct link
Click on this link to access module http://mpwrd.gov.in/home
4.3 Role Based Screen Access
There are customized reports which are available publicly (i.e. anybody can access it over internet).
The roles in EIMS can be any of the following:
Monitoring Role – Monitoring Officer view and generate the reports.

Supervisory Role – Supervisory view and generate the reports.
Admin Role - Admin authorize to view and generate the reports.
4.3.1 Monitoring Officer/User
There are several WRD Officers (Admin, E-In-C, OSD, PS, SE, CE, EE, SDO / AE) / User to access the
public reports.
4.3.1.1 Screen: Feasibility Status Monitoring Report
Role Monitoring Officer User

Access Permission View View
4.3.1.2 Screen: Minor Scheme Monitoring Report
4.3.1.3 Screen: Water Allocation Report
4.3.1.4 Screen: WUA Report
4.3.1.5 Screen: CADA Monitoring Report
4.3.1.6 Screen: Contracts Monitoring Report
4.3.1.7 Screen: Reservoir Monitoring Report
4.3.1.8 Screen: Dam Safety Inspection Report
4.3.1.9 Screen: Non Agricultural Revenue Report
4.3.1.10 Screen: Canal Water Depth Reports
4.3.1.11 Screen: Crop Revenue Reports
4.3.1.12 Screen: Canal Offence Reports
4.3.1.13 Screen: Irrigation Monitoring Reports
4.3.2 Supervisory Role
There are customized reports which are available publicly, refer the process of Monitoring Role from
section 4.3.1.1 to 4.3.1.13.
4.3.3 Admin Role
There are customized reports which are available publicly, refer the process of Monitoring Role from
section 4.3.1.1 to 4.3.1.13.
5 Case Study
5.1 Steps in Monitoring and Evaluation
Following are the steps to capture in Monitoring and Evaluation.
1. Feasibility Status Monitoring Report

2. Minor Scheme Monitoring Report
3. Water Allocation Report
4. WUA Report
5. CADA Monitoring Report
6. Contracts Monitoring Report
7. Reservoir Monitoring Report
8. Dam Safety Inspection Report
9. Non Agricultural Revenue Report
10. Canal Water Depth Reports
11. Crop Revenue Reports
12. Canal Offence Reports
13. Irrigation Monitoring Reports
5.1.1 Feasibility Status Monitoring Report
Primary Role: Monitoring Officer/User
Operations:
1. Open mpwrd.gov.in
2. Click on “Report” Tab and select FSM Report.
3. It displays the “New Scheme (Form-5) Report”. User can search the Scheme Details according to
Basin, Circle, Division, Project Type etc.
Click here to
generate Excel
To generate report in xls format, User press the “Genarate Excel” button on screen. See the following
generated xls sheet.
Doing the same approach, User can access/view the Old Surveyed Scheme Report, RRR Scheme,
NVDA Schemes Report.
5.1.2 Minor Scheme Monitoring Report

Operations:
2. Click on “Report” Tab and select Minor Scheme Monitoring Report.
3. It displays the “Minor Schemes Abstract Report (CE wise)”. User can search the Minor Scheme
Monitoring Details according to Funding Head and Monitoring Schemes.
On click Office Name, User can monitor the data of Sub-Offices.
To generate report in pdf format, User press the pdf icon button on screen. See the following generated
pdf sheet.
5.1.3 Water Allocation Report

Operations:
2. Click on “Report” Tab and select Water Allocation Report.
3. It displays the “Abstract Report (Basin wise)”. It displays the Basin Wise Abstract Report of
Water Allocation.
Click here to
generate PDF
On click of Number of Allocations, user gets to know about the water allocation to the consumer of related
Division Name.
To generate report in pdf Format, User press the pdf icon button on screen.
5.1.4 WUA Report

Operations:
2. Click on “Report” Tab and select WUA Report.
3. It displays the Circle Wise Water Users Association Report.
On click of office name, user gets the information of Water Users Association details of their Sub-Offices.
See the detailed view of above report.
On click of “No of WUA”, it displays the details of WUA. Click here to

generate Excel
To generate report in xls format, User press the xls icon on screen.
5.1.5 CADA Monitoring Reports

Operations:
2. Click on “Report” Tab and select CADA Monitoring Reports.
3. It displays the Circle Wise Command Area Development Authority (CADA) Monitoring Report.
On click of Office Name, it displays the Sub Office CADA Monitoring Details.
On click of No of Works digit, it displays the CADA Work List details.
On click “View Record Progress” button, it displays the complete details of CADA work progress.
5.1.6 Contracts Monitoring Report

Operations:
2. Click on “Report” Tab and select Contracts Monitoring Reports.
3. It displays the payment details (Agreement Amount) of the contracts.
Above report shows the all contract details according to Basin Name, by providing the search Source of
Fund and Year.
On click Basin Name, User gets contract details of selected Circle Name.
On click „No of Contracts‟, it displays the Detailed Records of the Circle.
Doing the same approach, User categroies the contracts detail on clicking “On-Goin Contracts”,
”Completed Contracts”, ”Terminated Contracts”, “Work-Stopped Contracts” buttons.
5.1.7 Reservoir Monitoring Reports

Operations:
2. Click on “Report” Tab and select Contracts Monitoring Reports.
3. It displays the registered Reservoirs and updated Reservoirs of current date.
On click „Expand All‟, see the following.
Get the details of Reservoir Name with their Live Capacity, Time and other details.
Doing the same approach, user can access the “Reservoir Water Level Details”, “Gate Opening Details”,
“Position of Reservoir Gates”, “River Gauge Water Level Report”.
5.1.8 Dam Safety Inspection Reports

Operations:
2. Click on „Report‟ Tab and select „Dam Safety Inspection Reports‟.
3. It displays the inspection details divided as Monsoon type then sub-divided as Inspected and
Reviewed.
On click Basin Name, it displays the records according to Sub Offices.
On click Inspected/Reviewed number, it displays the complete Inspection Details.
To generate report in xls Format, User press the “Print Excel” button on screen.
Doing same approach, User access “State Dam Health Status Report”, “Dam Inspecetion Report”, “Dam
Inspection Chart Report”, “Report of Dam Category”, “National Importance Dam”, “State Importance
Dam”.
5.1.9 Non Agricultural Revenue Report

Operations:
2. Click on “Report” Tab and select Non Agricultural Revenue Report.
3. It displays the information about the revenue collected from industries and consumers.
On click Revenue Head, it is categorized according to Water Usage Type.
On click Domestic Water Usage Type, it displays the Consumer Type records of current Financial Year.
On click “No of Allocation”, it displays the detailed records of offices and sub-offices of current financial
year.
Doing same approach, User access “Abstract Report”, “Summary Report”, “Consumer Registered List”,
“Water Usages Rates”.
5.1.10 Canal Water Depth Reports

Operations:
2. Click on “Report” Tab and select Canal Water Depth Reports.
3. It displays details of Canal like length, measurement point, distributory off-take point.
On click “Diagram Section Name”, It displays the line diagram of Canal like as Distributory Name, RD
points and Depth of Water.
On click “View Diagrams”, it displays the graph of Distributory Offtake Point and Main Canal Monitoring
Point graphs of the selected canal.
5.1.11 Crop Revenue Reports
Operations:
2. Click on “Report” Tab and select Crop Revenue Reports.
3. It displays the record of received revenue for water supply from farmers of current financial year.
On click of Office Name, it displays the record of Offices and Sub-Offices.
To generate report in pdf Format, User press the “Print” button on screen.
Doing same approach, User access “Farmers Details”, “Water Usage Rates Details”, “Water Usages
Association Details”, “Revenue Details”.
5.1.12 Canal Offence Reports

Operations:
2. Click on “Report” Tab and select Canal Offence Reports.
3. It displays the registered Scheme Name and their FIR details according to District.
On click FIR No., user see the Offence Details related to Office Details, Scheme Details, FIR Details as
well as Action List.
To generate report in pdf Format, User press the “Print” button on screen.
5.1.13 Irrigation Monitoring Reports

Operations:
2. Click on “Report” Tab and select Irrigation Monitoring Details.
3. It displays the registered Reservoirs and updated Reservoirs of current date.
On click “Scheme Category”, User displays Irrigation Monitoring of current financial year.
On click “No. of Schemes”, user sees fortnightly Irrigation Report of current month.
To generate report in xls Format, User press the “Irrigation Potential Creation & Utilization” button on
screen.
To generate report in pdf Format, press the pdf icon button on screen.
6 References
S. No. Reference Document

1 EIMS Task 1 – 4 Reports, TechM
2 MTR I – III, DHV
3 A Compilation of Technical Circulars for Irrigation Works in Madhya Pradesh, B.R. Banga.
4 Department Structure, Proposal Documents provided by WRD
5 Discussions and Minutes of Meetings from various discussions and suggestions.
6 Feedback received from online Track <www.mpwrd.gov.in/itmgmt>
7 SRS and Design Documents of the module.

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Monitoring and Evaluation

Monitoring and Evaluation

Monitoring and Evaluation

Developed by: Tech Mahindra Ltd

2 BASIC DEFINITIONS ........................................................................................................................... 1115

3 MODULE FEATURES .......................................................................................................................... 1115

3.1 SEARCH ................................................................................................................................... 1115

3.2 EXPORT UTILITIES ..................................................................................................................... 1116

3.3 HINDI/E NGLISH S UPPORT .......................................................................................................... 1116

3.4 ROLES AND PERMISSIONS ......................................................................................................... 1116

4 HOW TO ACCESS MONITORING AND EVALUATION MODULE ............................................................... 1116

4.1 FROM EIMS HOME PAGE .......................................................................................................... 1116

4.2 USING A DIRECT LINK ................................................................................................................. 1117

4.3 ROLE BASED SCREEN ACCESS .................................................................................................. 1117

4.3.1 Monitoring Officer/User........................................................................................................................ 1118

4.3.1.1 Screen: Feasibility Status Monitoring Report .......................................................................................... 1118

4.3.1.2 Screen: Minor Scheme Monitoring Report.............................................................................................. 1119

4.3.1.3 Screen: Water Allocation Report ............................................................................................................ 1119

4.3.1.4 Screen: WUA Report .............................................................................................................................. 1120

4.3.1.5 Screen: CADA Monitoring Report ........................................................................................................... 1120

4.3.1.6 Screen: Contracts Monitoring Report ..................................................................................................... 1121

4.3.1.7 Screen: Reservoir Monitoring Report...................................................................................................... 1121

4.3.1.8 Screen: Dam Safety Inspection Report .................................................................................................... 1122

4.3.1.9 Screen: Non Agricultural Revenue Report ............................................................................................... 1122

4.3.1.10 Screen: Canal Water Depth Reports ................................................................................................... 1122

4.3.1.11 Screen: Crop Revenue Reports ........................................................................................................... 1123

4.3.1.12 Screen: Canal Offence Reports ........................................................................................................... 1123

4.3.1.13 Screen: Irrigation Monitoring Reports ................................................................................................ 1124

4.3.2 Supervisory Role .................................................................................................................................... 1124

4.3.3 Admin Role ............................................................................................................................................. 1124

5 CASE STUDY...................................................................................................................................... 1124

5.1 STEPS IN MONITORING AND EVALUATION .................................................................................... 1124

5.1.1 Feasibility Status Monitoring Report .................................................................................................... 1125

5.1.2 Minor Scheme Monitoring Report ....................................................................................................... 1127

5.1.3 Water Allocation Report ....................................................................................................................... 1129

5.1.4 WUA Report ........................................................................................................................................... 1130

5.1.5 CADA Monitoring Reports ..................................................................................................................... 1131

5.1.6 Contracts Monitoring Report ................................................................................................................ 1133

5.1.7 Reservoir Monitoring Reports .............................................................................................................. 1135

5.1.8 Dam Safety Inspection Reports............................................................................................................. 1137

5.1.9 Non Agricultural Revenue Report ......................................................................................................... 1138

5.1.10 Canal Water Depth Reports .................................................................................................................. 1140

5.1.11 Crop Revenue Reports ........................................................................................................................... 1141

5.1.12 Canal Offence Reports ........................................................................................................................... 1143

5.1.13 Irrigation Monitoring Reports ............................................................................................................... 1144

6 REFERENCES ..................................................................................................................................... 1145

The key features of the modules are listed below:

There are following search screen available in Monitoring and Evaluation:-

3.2 Export Utilities

3.3 Hindi/English Support

3.4 Roles and Permissions

Screens/Process Provisioned Role

4 How to Access Monitoring and Evaluation Module

4.2 Using a direct link

Click on this link to access module http://mpwrd.gov.in/home

4.3 Role Based Screen Access

The roles in EIMS can be any of the following:

Monitoring Role – Monitoring Officer view and generate the reports.

Admin Role - Admin authorize to view and generate the reports.

4.3.1 Monitoring Officer/User

4.3.1.1 Screen: Feasibility Status Monitoring Report

Role Monitoring Officer User

4.3.1.2 Screen: Minor Scheme Monitoring Report

4.3.1.3 Screen: Water Allocation Report