ERP iiSYSTEMS ii(S iiP) ii iiSSIGNMENT iiNO ii– ii02

1. N iime iiof iithe iiStudent Mr. iiPr iin iiv iiR iijesh iiS iiw iint

2. Roll iiNo MM2022254

3. Reg iiNo 23-1208

4. Speci iiliz iition Oper iitions ii& iiSupply iiCh iiin iiM iin
iigement

5. B iitch 2020-2022

6. Institute BIMM

7. Semester Ist

8. Subject iiN iime ERP iiSystems ii(S iiP)

9. iissignment iiNo. 2

10. Submission iiD iite 13/01/2021

11. Tot iil iinumber iiof iip iiges iiwritten 11

Q1). iiWh iit ii iire iidifferent iitypes iiof iipurch iising iiorg iinis iition iiin
iiprocurement? iiWh iit iiis iithe iineed iito iim iiint iiin iidifferent iipurch iising iiorg
iinis iition?

iins). iiThe iidifferent iitypes iiof iipurch iising iiorg iinis iition iiin iiprocurement ii iire ii iis
iifollows: ii-

1. Pl iint iispecific iipurch iise iiorg iiniz iition

Since iie iich iipl iint iimust iibe ii iissigned iito ii ii iicomp iiny iicode, iithe iicomp
iiny iicode iic iin iibe iidetermined iivi ii iithe iipl iint iiin iie iich iiprocurement iitr
iins iiction, iieven iiif iithe iiprocuring iipurch iising iiorg iiniz iition iiis iinot ii
iissigned iito ii ii iicomp iiny iicode. ii ii iipurch iising iiorg iiniz iition iimust iibe ii
iissigned iito iione iior iimore iipl iints. iiThis iiis iipl iint-specific iipurch iising.

2. Cross iipl iint iipurch iise iiorg iiniz iition

In iicross iipl iint iipurch iise iiorg iiniz iition, iicomp iiny iic iin iiprocure iim iiteri iil
iifor iimore iith iin iione iipl iint iito iiwhich iithey iih iive iibeen ii iissigned.

3. Cross iicomp iiny iicode iipurch iise iiorg iiniz iition

It iiis iinot iipossible iito ii iissign iione iipurch iise iiorg iiniz iition iito iimultiple
iicomp iiny iicodes, iibut iiit iiis iipossible iito ii iissign ii iind iiuse iione iipurch iise
iiorg iiniz iition iimultiple iipl iints iibelonging iito iidifferent iicomp iiny iicodes.
iiThis iicross-comp iiny iicode iipurch iise iiorg iiniz iition iiis iiuseful iifor iibetter
iinegoti iitions ii iit iicorpor iite iilevel.

4. Centr iil iipurch iise iiorg iiniz iition

Centr iil iipurch iising iiis ii ii iidep iirtment iiwithin ii ii iibusiness iior iiorg iiniz
iition iith iit iiis iiresponsible iifor iim iiking ii iill iinecess iiry iiprocurement. iiCentr
iil iipurch iising iiworks iiwith iiother iidep iirtments ii iind ii iigencies iito iiconsolid
iite iiorders iifor iiproducts iito iim iike iiuse iiof iieconomies iiof iisc iile iifor
iireceiving iiche iiper iiprices.

5. St iind iird iipurch iise iiorg iiniz iition

The iiSt iind iird iipurch iising iiorg iiniz iition iiis iiused iiby iithe iisystem iiwhile
iicre iiting ii iiutom iitic iipurch iise iiorders. iiIt iiis iipossible iito iidefine iiSt iind
 iird iiPurch iising iiorg iiniz iition iifor iithe iipipeline iiprocurement, iiStock iitr
iinsfer ii iind iiConsignment iiscen iirios.

6. Reference iiPurch iising iiOrg iiniz iition

Reference iipurch iising iiorg iiniz iition iiis iith iit iipurch iising iiorg iiniz iition
iiwhere iithe iiprocurement iidone iifor ii iill iithe iipl iint iiof iipurch iising iiorg iiniz
iitions. iiReference iipurch iising iiorg iiniz iition iiis iiused iiin iithe iic iise iiof iiglob
iil iicontr iict iiprep iir iition iiwhich iic iin iibe iireferenced iiby ii iiny iiloc iil iipurch
iising iiorg iiniz iition.

Need iito iim iiint iiin iidifferent iipurch iising iiorg iinis iition: ii-

Purch iising iiorg iiniz iition iiis ii iin iiindependent iiphysic iil iiorg iiniz iition iil iientity iiof
iim iiteri iil iim iin iigement iith iit iiresponsible iito iiprocure iim iiteri iils iior iiservices
iiwith iinegoti iition iiterms ii iind iiconditions iifrom iivendors iior iiintern iil iipl iint. iiIf
iithe iicomp iiny iiw iint iito iipurch iise iim iiteri iil iifor iimultiple iipl iints iith iin iithe
iicross-pl iint iipurch iise iiorg iiniz iition iiwill iibe iiinvolved. iiPurch iise iiorg iiniz iition
iiis ii iilso iiresponsible iifor iipurch iising iiprice ii iigreements iiwith iithe iiextern iil
iivendors. iiOne iipurch iise iiorg iiniz iition iic iin iibe ii iissigned iito iionly iione iicomp
iiny iicode. iiOne iicomp iiny iicode iic iin iih iive iione iior iimore iipurch iise iiorg iiniz
iitions ii iis iiper iirequirements iiof iiclient. iiIt iihelps iito iiperform iithe iit iisk iifor iipurch
iising iiprocess iiPurch iise iiorg iiniz iition iiis iithe iitop-level iiorg iiniz iition iil iielement
iiin iiS iiP iiMM.

Q2). iiIn iithe ii iibsence iiof iiERP iisystem, iiwh iit ii iire iithe iidifficulties ii iin iiorg
iiniz iition iim iiy iiencounter iiin iithe iiprocurement iiof iir iiw iim iiteri iil?

iins). iiIn iithe ii iibsence iiof iiERP iisystem, iithe iidifficulties ii iin iiorg iiniz iition iim iiy
iiencounter iiin iithe iiprocurement iiof iir iiw iim iiteri iil ii iire ii iis iifollows: ii-

1. H iindling iicomplex iiprocesses

Direct iiprocurement iite iims iih iive iito iim iin iige iim iiny iimulti-l iiyered
iiprocesses, ii iill iiof iiwhich iih iive ii ii iidirect iiimp iict iion iithe iifin iil iiproduct
iior iiservice iith iit iithe iibusiness iiis iiselling iito iiits iicustomers. iiFrom iim iin
iiging ii ii iiprecise ii iind iistre iimlined iiBill iiof iiM iiteri iils ii(BOM) ii– iithe
 iiproduct iiblueprint iiwith ii ii iispecified iilist iiof iir iiw iim iiteri iils, iisub-
components, iip iirts, ii iind iiqu iintities iiof iie iich iineeded iito iim iinuf iicture ii ii
iiproduct ii– iito iitr iicking iidem iind ii iind ii iin iilysing iidem iind iip iitterns, iim
iiint iiining iivisibility iiof iiinventory iifor iisufficient iibut iinot iisurplus iistock, ii
iind iitr iicking ii iind iifulfilling iis iiles iiorders, iidirect iispend iite iims iih iive iito
iikeep iitight iirein iion ii ii iilot iiof iicomplex iiprocesses. iiThese iiprocesses ii iire
iihe iivily iidependent iion ii iiv iiil iibility ii iind ii iiccur iicy iiof iiinform iition, ii
iiccess iito iiintelligent iitechnologies, ii iind iithe iiinvolvement iiof iithe iite iim iif
iir iibeyond iisourcing, iiwhich iiis iinot iinecess iirily iiwh iit iih iippens iiin iim iiny
iicomp iinies.

2. Supply iich iiin iirisk iim iin iigement

M iiint iiining iisufficient iistock ii iind iiproduct iiqu iility ii iire iicruci iil iifor
iidirect iispend iite iims ii iis iithey iiimp iict iicustomer iis iitisf iiction, iibusiness
iireput iition ii iind iicredibility. iiWhile iiglob iiliz iition iigives iibusinesses iimore
iichoices ii iind iibetter iir iites iiwhen iiit iicomes iito iigoods ii iind iim iiteri iils, iiit
iih iis iicomplic iited iithe iiprocurement iiprocess iiby iiheightening iipotenti iil
iirisks ii iind iilimiting iithe iite iim’s iicontrol. iiNow, iite iims iih iive iito iim iin iige
ii ii iidiverse, iiextensive iisupply iich iiin iith iit iioper iites ii iicross iim iiny iin iition
iil iiborders. iiThe iimore iicomplex ii iind iispre iid iiout iithe iisupply iich iiin
iinetwork iidesign, iithe iihigher iithe iirisks. iiNew ii iire iis iime iin iinew iileg iil ii
iind iitr iide iirequirements; iimore iicoordin iition iiwith iisuppliers ii iind iieven
iigovernments; ii iind ii iill iithe iicomplic iitions iiof iishipping iiorders ii iicross
iiborders, iisuch ii iis iidocument iition, iicustoms iicle iir iince, iietc. iiDirect
iiprocurement iite iims iimust iithink iion iitheir iifeet, iibuild iiin iibuffers ii iind iih
iive iicontingency iipl iins iito iih iindle iithe iiglob iil iisupply iich iiin iiwhile iim
iiint iiining iicompetitiveness.

3. Supplier-rel iited iiissues

Cost iioptimiz iition, iion-time iidelivery, iiconsistent iiqu iility, iiright iiqu iintity,
iicontinuity iiof iisupply, iisufficient iiinventory ii– ii iill iiof iithese ii iire iilinked iito
iisuppliers. iiThe iiless iireli iible iithe iisupply iich iiin, iithe iihigher iithe iirisks
 iiinvolved, iiso iisupplier iiperform iince iim iin iigement iiis ii ii iihuge ii iind iicritic
iil iit iisk. iiWhile iim iin iiging iiprocesses iiinvolving iisuppliers iiis iiimport iint,
iidirect iiprocurement iimust ii iilso iibuild iistr iitegic, iicoll iibor iitive iip
iirtnerships iiwith iithem iito iifoster iiloy iilty ii iind iiencour iige iiinnov iition,
iiwhich iipl iiy ii ii iistrong iirole iiin iiboth iifin iinci iil ii iind iibusiness iigrowth.
iiOne iiof iithe iimost iiimport iint iif iictors iith iit ii iiffects iisupply iiis iithe
iivendors’ iifin iinci iil iihe iilth, iiso iibusinesses iimust iiconduct iisupplier iirisk ii
iissessment iiregul iirly. iiThey ii iilso iic iinnot ii iifford iito iilose iisight iiof iitheir
iisuppliers’ iiindustry iist iitus ii iind iis iifety iipr iictices ii iis iithese iic iin ii iiffect
iitheir iicomp iiny’s iireput iition.

4. Inform iition iibottleneck

iiccur iite ii iind iire iil-time iid iit ii iifrom iiv iirious iiintern iil iibusiness iifunctions
iiis iiessenti iil iifor iismooth iisupply iich iiin iim iin iigement. iiBut iifor ii ii iiv
iiriety iiof iire iisons ii– iisecurity iiissues, iil iick iiof iicooper iition, iil iick iiof iid iit
ii iitr iicking ii– iiinform iition iiis iinot ii iilw iiys iie iisy iito iicome iiby.
iiProfession iils iim iin iiging iithe iidirect iiprocurement iiprocess iishould iite iim
iiup iiwith iikey iiintern iil iidep iirtments iiso iithere iiis iibetter iiunderst iinding iiof
iithe iiprocess, iimore iitr iinsp iirency ii iind iie iisy ii iiccess iito iirelev iint iiinform
iition.

5. Technologic iil iib iirriers

Often, iithe iisupply iich iiin iiis iilittered iiwith iidifferent iitypes iiof iiprocurement
iisoftw iire ii iind ii iipplic iitions. iiThere iim iiy iibe iimodern iicloud-b iised
iisystems iiincorpor iiting iim iichine iile iirning, ii iirtifici iil iiintelligence ii iind
iiblockch iiin; iithere iiwill iibe iithe iiold, iicumbersome iiERP iisystems; ii iind
iithere iim iiy iibe iionly iiem iiil ii iind iispre iidsheets. iiM iiking iidivergent iipl
iitforms iicomp iitible iiis ii ii iibig iich iillenge, iiespeci iilly iiwhen iithere ii iire ii ii
iihuge iinumber iiof iisuppliers ii iind iino iigeogr iiphic iibound iiries. iiFor iidirect
iiprocurement, iithe iich iillenge iiis iinot iijust iitheir iiown iibusiness ii iidopting
iibest iipr iictices ii iind ii iiutom iition, iibut ii iilso iithe iisuppliers’ iic iip iibility ii
iind iiwillingness iito iido iiso.

6. Keeping iicosts iilow ii iind iis iivings iihigh

 iis iis iivings iih iive ii ii iidirect iiimp iict iion iithe iiorg iiniz iition’s iibottom iiline,
iiit’s ii iilw iiys iiin iifocus. iiBut iiwhen iithe iisupply iich iiin iipl iinning iiis ii iilre
iidy iiefficient ii iind iidirect iim iiteri iils ii iire iibeing iisourced iicompetitively, iithe
iieffort iito iideliver iihigher iicost iis iivings iiis ii ii iich iillenge. iiInevit iibly, iir
iites iitend iito iigr iidu iilly iirise ii iis iisuppliers iiincur iihigher iicosts iion iitheir
iiend. iiThe iisolution iic iinnot ii iilw iiys iibe iito iiswitch iito ii ii iilow-cost
iisupplier ii iis iithis iicomes iiwith iiits iish iire iiof iirisks, iibesides iid iim iiging
iithe iirel iitionship iiwith ii ii iireli iible, iitrusted iivendor. iiM iiny iicomp iinies
iinow iispecific iilly iime iisure iicost ii iivoid iince ii iis iidirect iiprocurement iidedic
iites ii ii iif iiir ii iimount iiof iitime ii iind iieffort iito iiit.

Q3). iiWh iit ii iire iithe iiv iirious iibusiness iioper iitions iith iit iic iin iibe iisupported
iiby iiERP? iiExpl iiin iithe iiProcurement iito iiP iiy iicycle.

iins). ii iin iiERP iisystem iiis iim iide iiup iiof ii iipplic iitions ii iind iitools iith iit iihelp ii
iill ii iire iis iiof iiyour iibusiness iicommunic iite iiwith iie iich iiother iimore iieffectively.
iiERP iisystems iiintegr iite ii iill iif iicets iiof ii iin iienterprise iiinto iione iicomprehensive
iiinform iition iisystem. iiEmployees iiin iipl iinning ii iind iischeduling, iifor iiex iimple, iih
iive ii iiccess iito iithe iis iime iid iit ii ii iis iithe iist iiff iiin iifin iinci iil iim iin iigement iifor
iitheir iispecific iineeds. ii iill iid iit ii iiis ii iiv iiil iible iiin iire iil-time, iiwhich iien iibles
iiemployees iito iim iike iif iister, iimore iiinformed iibusiness iidecisions. iiWith iiERP
iisystems, ii iill iivit iil iibusiness iifunctions—estim iiting, iiproduction, iifin iince, iihum iin
iiresources, iim iirketing, iis iiles, iipurch iising—sh iire ii ii iicentr iil iisource iiof iiup-to-
the-minute iiinform iition. iiEnterprise iiresource iipl iinning iisystems iistre iimline iithe
iicollection, iistor iige ii iind iiuse iiof iiyour iiorg iiniz iition’s iid iit ii. iiThe iiright iiERP
iisystem iic iin iihelp iito iicollect ii iind iistore iid iit ii iiinto iione iicentr iilized iipl iice
iifrom ii iire iis iisuch ii iis: ii-

1. Fin iince ii& ii iiccounting

2. Hum iin iiResources
3. Customer iiRel iitionship iiM iin iigement
4. Production iiM iin iigement
5. Business iiIntelligence
6. W iirehouse iiM iin iigement
 7. Inventory iiM iin iigement
8. Supply iiCh iiin iiM iin iigement
9. Point-of-S iile ii(POS)
10. ECommerce

The iiProcurement iito iiP iiy iicycle: ii-

S iiP iiProcure iito iiP iiy iiprocess iiis iirequired iiwhen iiwe iineed iito iipurch iise iim iiteri
iils/services iifrom ii iin iiextern iil iivendor iifor iiour iicomp iiny. iiThis iiprocess iiincludes
ii iill iithe iibusiness iit iisks iist iirting iifrom ii ii iipurch iise iirequisition ii(PR) ii iind
iifinishing iiwith iip iiyment iito iithe iivendor. iiThe iievents iith iit iidetermine iithe iist iirt
iiof iithis iiprocess ii iire iirel iited iito:

 M iiteri iil iirequirement iipl iinning ii(MRP) iifrom iiW iirehouse iiM iin iigement
iito iiensure iiminimum iim iiteri iil iistock ii iind iitools iiqu iintities iiin iithe iiw
iirehouse.
 Pl iint iiM iiinten iince iim iiteri iils, iitools, iiextern iil iiresources, iiservices iipl iin
iito iiprocure ii iill iithe iiresources iineeded iito iim iin iige iiPl iint iiM iiinten iince
iiin ii ii iiproper iiw iiy.
 Other iiprocurement iineeds iicoming iifrom iidep iirtments iiof ii ii iicomp iiny.

To iist iirt iithe iiprocess, iiit iiis iinecess iiry iito iicre iite ii ii iiPurch iise iiRequisition
ii(PR), ii ii iidocument iith iit ii iillows iipeople iiworking iiin iiv iirious iidep iirtments iiof ii
ii iicomp iiny iito iispecify iithe iigoods iior iiresources iith iit iih iive iito iibe iipurch iised.
iiThe iiprocess iiends iiwhen iithe iip iiyment iito iithe iivendor iiis iibooked.

S iiP iiprocure iito iip iiy iiprocess iiutilizes iithe iifollowing iitr iins iictions ii iind
iidocuments iiin iiS iiP iiERP: ii-

1. Purch iise iiRequisition

Purch iise iirequisition iiis ii iin iiintern iil iidocument iiwhich iiis iiissued/cre iited
iiwhenever iithe iigoods ii(stock/non-stock) ii iind/or iiservices ii iire iirequired.
iiSever iil iitypes iiof iidocument iiwill iibe ii iiv iiil iible iito iibe iiused. iiS iiP
iisystem iichecks ii iiutom iitic iilly iiv iirious iip iir iimeters iilike iibudget ii iiv iiil
iibility ii iind iirequires ii iin ii iipprov iil iiworkflow iifor iithe iirequisition iim iiinly
iib iised iion iiits iiv iilue ii iind iiintern iil iideleg iition iiof ii iiuthorities, ii iis iiwell
 ii iis iiother iitechnic iil iip iir iimeters ii(like iiitem iic iitegory iior iipurch iising
iigroup). iiThe iirequisition iicre iited iiin iithe iisystem iic iin ii iilso iibe iirevised iiif
iineeded.

2. Request iifor iiQuot iition ii(RFQ)

RFQ iiis iirequired iiwhen iiyou iidon’t iiknow iiyour iivendor ii iind iineed iiquot
iitions iifrom iisever iil iivendors iifor ii ii iim iiteri iil/service. iiIt iiis iithe iicomplete
iiset iiof iiprocess iith iit iiis iitriggered iionce ii ii iipurch iise iirequisition iih iis
iibeen iireceived. iiRequisition iiline iiitems iic iin iibe iigrouped iitogether iiin iithe
iis iime iiRFQ iiprocess. iiOnce iithe iiquot iitions ii iire iireceived iifrom iiyour
iivendors, iiyou iim iiint iiin iithe iirecords iiin iiS iiP iisystem iithus iich iinging iithe
iiRFQ iidocument iito ii ii iiQuot iition.

3. Open iiContr iict

Open iicontr iict iiis ii ii iigener iil ii iigreement iiwith iithe iivendor iifor ii ii iigiven
iiperiod iiof iiv iilidity iiwith ii iigreed iiprice iilist. iiWith iireference iito iithe iis
iime iicontr iict iimultiple iiContr iict iiRele iise iiOrders iic iin iibe iigener iited
iiuntil iiit iiis iiexpired iior iioutst iinding iiv iilue iiis ii iiv iiil iible.

4. Purch iise iiOrder

Purch iise iiorder iiis ii iin ii iigreed iiupon iioffici iil iidocument iifrom iithe
iicustomer iito iivendor iifor iicustomer’s iiintent iito iibuy iior iireceive
iione/multiple iim iiteri iils iiwith ii iigreed iiprices, iile iid iitimes/delivery iid iites,
iiqu iintities ii iind iispecific iitions. iiThe iibudget iicommitment iiis ii iiutom iitic
iilly iicre iited. iiToler iinces iifor iigoods ii iind iiunpl iinned iiservices iic iin iibe
iiforeseen.

5. Contr iict iiRele iise iiOrder

Contr iict iiRele iise iiOrder iiis ii iin ii iigreed iiupon ii iin iioffici iil iidocument
iifrom iithe iicustomer iito iithe iivendor iireg iirding iithe iicustomer’s iiintent iito
iibuy iior iireceive iione/multiple iim iiteri iils iiwith ii iigreed iiprices, iile iid
iitimes/delivery iid iites, iiqu iintities ii iind iispecific iitions ii iind iiit iiis iicre iited
iiwith iireference iito ii iin iiOpen iiContr iict. iiThe iibudget iicommitment iiis ii
 iiutom iitic iilly iicre iited. iiToler iinces iifor iigoods ii iind iiunpl iinned iiservices iic
iin iibe iiforeseen.

6. Goods iiReceipt
Goods iiReceipt iiis iithe iistep iiin iithe iiprocurement iicycle iiwhere iithe ii iictu iil
iigoods iiordered iivi ii ii ii iiPurch iise iiOrder/Contr iict iiRele iise iiOrder ii iire
iireceived iiby iithe iicomp iiny ii iind iiit iiis iichecked iifor iithe iirequired iiqu iility
ii/ iiqu iintity. iiIf iithe iigoods iiqu iility iimeets iithe iirequired iicriteri ii, ii ii
iiGoods iiReceipt iitr iins iiction iiis iiposted iiin iithe iiS iiP iisystem iiwith
iireference iito iithe iiPurch iise iiOrder ii/ iiContr iict iiRele iise iiOrder. iiThis iitr
iins iiction iih iis iidu iil iieffect iiof iich iinging iithe iistock iiqu iintity ii(for
iientered iim iiteri iils) ii iind ii iit iithe iis iime iitime iientry iiin iithe iifin iinci iils
iimodule iiis ii iilso iip iissed iifor iithe iidebiting iithe iistock ii iig iiinst iithe iip iiy
iibles iito iithe iivendor.

7. Service iiEntry
Service iientry iicertifies iith iit iithe iirequested iiservices iifrom iithe iiPurch iise
iiOrder/Contr iict iiRele iise iiOrder iih iive iibeen ii iictu iilly iidelivered/rendered. ii
ii iiconfirm iition iiwith iithe iirequired iip iir iimeters iiis iientered iion iithe iiservice
iientry iisheet iiwhich iiis iithen iirouted iivi ii ii ii iiworkflow iito iithe iirequired
iilevels iifor iiconfirm iition ii iind iithe iifin iil ii iipprov iil.

8. Invoice iiH iindling

The iiprocess iiis iitriggered iiwhenever ii ii iivendor iiinvoice iireceived iifor iithe
iipurch iises iiis iito iibe iientered iiin iithe iiS iiP iisystem. iiThe iiinvoice iic iin iibe
iiput iion ii ii iist iitus iiof iiblock iifor iip iiyment. iiOnce iithe iiinvoice iiis ii
iipproved iivi ii iithe iidefined iiworkflow iiin iithe iiS iiP iisystem, iithe iiinvoice iic
iin iibe ii iictu iilly iiposted. iiIt iiis iiusu iilly iidone iiby iithe iiresponsible iiperson
iiin iithe ii iiccounts iiP iiy iibles iidep iirtment iiof ii ii iicomp iiny. iiThe iiprocess
iiusu iilly iioverl iips iijoint iifunction iility iiin iithe iiMM ii iind iiFI iimodules.

9. P iiyment
If iithe iiinvoice iiis ii iipproved iivi ii iiworkflow, iithe iil iist iistep iiin iithe iicycle
iiof iipurch iising iiis iithe iip iiyment iito iithe iivendor. iiThis iiis iidone iiby
 iientering ii ii iitr iins iiction iiin iithe iiS iiP iisystem iic iilled iithe ii“ iiutom iitic iiP
iiyment iiRun”, iiwhich iiis iiusu iilly iitriggered iiperiodic iilly iib iised iion iithe iip
iiyment iiterms ii/ iidue iid iites ii iis iimentioned iiin iithe iipurch iise iiorder. iiThe
iiresult iiof iithe iip iiyment iirun iic iin iibe ii ii iicheck iiprinted iivi ii iiS iiP iifor
iithe iiintended iivendors iior iithe iiresults iiof iithe iip iiyment iirun iic iin iibe
iiexported iito iiextern iil iisystems iifor iionline iib iinking iiport iil iivi ii iiwhich
iithe iivendor iip iiyments ii iire iitr iinsferred iielectronic iilly.

Q4). iiDr iiw ii iind iiexpl iiin iiwith iiex iimple iihow iiS iiP-Purch iise iicycle ii iind iiS
iiP-S iiles iiCycle ii iire iiintegr iited.

iins). ii
Suppliers (MM Module)

Customer (S jles & Distribution) Request for Quot

jtion

S jles Quot jtion Purch jse

Requisitions

S jles Order Purch jse Order

Shipment
M jteri jl Receipt Inventory

Customer Invoice
Supplier Invoice
 P jyment P jyment

Integr iition iibetween iiS iiP-Purch iise iiCycle ii iind iiS iiP-S iiles iiCycle: ii-

1. When iiyou iicre iite iis iiles iiorder iiin iiSD, ii iill iithe iidet iiils iiof iithe iiitems ii
iire iicopied iifrom iiM iiteri iil iim iister iiof iiMM.
2. MRP ii iind ii iiv iiil iibility iicheck iirel iited iid iit ii iiis ii iilso iit iiken iifrom iiMM
ii iilthough iiyou iicontrol iithis iid iit ii iiin iiSD ii iilso.
3. While iiyou iicre iite iiinbound/outbound iidelivery iiwith iireference iito ii ii iis iiles
iiorder, iithe iishipping iipoint iidetermin iition iit iikes iipl iice iiwith iithe iihelp iiof
iithe iilo iiding iigroup, iipl iint iid iit ii, iishipping iiconditions iietc. iiThis ii iilso
iirefers iito iiM iiteri iil iiM iister.
4. The iim iiteri iil iiwhich iiyou ii iire iientering iiin ii ii iis iiles iiorder iimust iibe
iiextended iito iithe iis iiles ii iire ii iiof iiyour iis iiles iiorder/customer iiotherwise
iiyou iic iinnot iitr iins iict iiwith iithis iim iiteri iil.

Q5). iiTop ii5 iife iitures iiyou iithink iishould iibe iibuilt iiin iithe iiERP iisystem iiso
iith iit iiit iiwill iihelp iiorg iinis iition iito iiperform iibetter. iiHighlight iithe iiproblem
iie iich iife iiture iiwill iisolve iior iithe iiv iilue- iidd iiit iiis iigoing iito iioffer. ii

iins). iiTop iifive iife iitures iiwhich iic iin iibe iibuilt iiin iithe iiERP iisystem iiso iith iit iiit
iiwill iihelp iithe iiorg iiniz iition ii iire: ii-

1. Integr iition
This iiERP iifunction iility iiis ii ii iim iijor iip iirt iiof iiwh iit iim iikes iithis
iisolution iidifferent iifrom iiother iitypes iiof iisoftw iire. iiWhile iim iiny iist iind
iilone iisolutions iibo iist iitheir ii iibility iito iiintegr iite iiwith iiother iisystems,
iithere’s iinothing iilike ii ii iisuite iiof ii iipplic iitions iibuilt iito iiwork iitogether.
iiIntegr iition iiensures iithe iinumerous iic iip iibilities iioffered iiby iiERP iisystems
 iiwork iitogether iih iirmoniously. iiERP iiprovides ii ii iifully-integr iited, iiintuitive
iipl iitform iithrough iiwhich iiyou iic iin ii iin iilyse, iimonitor ii iind iiconduct iithe
iim iijority iiof iid iit ii-driven iit iisks. iiThrough ii ii iisingle iid iit iib iise, iiERP
iicollects, iistores ii iind ii iin iilyses iid iit ii ii iicross ii iill iidep iirtments. iiThis
iiensures iise iimless iicommunic iition iiwithin iiyour iiorg iiniz iition. iiComp iinies
iitod iiy iino iilonger iih iive iito iiwork iiin iisilos, iith iinks iito iiERP. iiWorking
iifrom ii ii iisingle iisource iiof iiinform iition iireduces iithe iidiscrep iincies
iibetween iiyour iite iims ii iilong iiwith iithe ii iissoci iited iierrors ii iind iicosts.

2. iiutom iition
ERP iic iip iibility ii iiutom iites iicommon iitedious iit iisks iiincluding iiorder
iientry, iip iiyroll, ii iiccounting, iiinvoicing, iireporting ii iind iimore. ii iiutom iition
iicuts iidown iithe iim iiny iihours iiyour iist iiff iiwould iitypic iilly iispend iion
iithese iiprocesses, ii iillowing iithem iito iifocus iion iimore iiimport iint ii
iissignments. iiOptimizing iiyour iiemployees’ iitime iiensures iimore iieffective
iiworkd iiys. ii iiutom iiting iiyour iiprocesses iic iin ii iilso iireduce iihum iin iierror.
iiWhen iiyour iiemployees ii iire iispending iithe iim iijority iiof iitheir iid iiy iirepe
iiting iithe iis iime iit iisk iiover ii iind iiover, iithey’re iibound iito iim iike ii ii iimist
iike iior iitwo. ii iiutom iition ii iillows iid iit ii iito iibe iisent iifrom iione iip iirt iiof
iithe iisystem iito ii iinother, iiwithout ii iiny iich iince iiof iierror.
3. D iit ii ii iin iilysis
Since ii iin iiERP iiis ii iilre iidy iicollecting ii iind iiprocessing iid iit ii iifrom ii iill
iiyour iibusiness iifunctions, iiit iim iikes iisense iito iic iipit iilize iion iith iit iiinform
iition iithrough ii iin iilysis. iiPut iisimply, iithis iiERP iifunction iifinds iitrends ii
iind iip iitterns iiin iiyour iiprocesses. iiThis iien iibles iiusers iito iireflect iion iithe
iieffectiveness iiof iicert iiin iit iisks, iiin ii iiddition iito iiproviding iiforec iists iifor
iifuture iibusiness iidecisions. iiERP ii iin iilyses iid iit ii iirel iiting iito ii iill
iibusiness iioper iitions, iiincluding iiclient iid iit ii, iiproduction iist iitistics, iis iiles
iid iit ii ii iind iimuch iimore. iiFor iiinst iince, ii iin iiERP iic iin iihelp iiyou iipredict
iidem iind, iicre iite ii ii iibudget ii iind ii iin iilyse iiyour iiHR iifunctions. iiD iit ii ii
iin iilysis iioffers iie iisy ii iiccess iito iivit iil iibusiness iid iit ii ii iind iigives iiyou
iithe iitools iiyou iineed iito iitr iick iiorg iiniz iition iil iiproductivity ii iind
iiefficiency.
4. Reporting
M iiny iipeople iiuse iithe iiterms ii“reporting” ii iind ii“ iin iilysis” iisynonymously
iiwhen iit iilking ii iibout iiERP. iiWhile iithis iiisn’t iitypic iilly ii iin iiissue, iiit’s
iistill iiv iilu iible iito iidistinguish iibetween iithe iitwo. iiYou iic iin iithink iiof
iiERP iireporting iic iip iibility ii iis iithe iitools iineeded iito iiconvey ii iin iilysis iito
ii iin iiend iiuser. iiThese iitools iioften iiinclude iicustomiz iible iid iishbo iirds, iiG
iintt iich iirts, iipie iich iirts, iib iir iigr iiphs ii iind iiother iivisu iil iirepresent iitions.
iiM iiny iisystems ii iilso ii iillow iiusers iito iirestrict ii iiccess iito iireports,
iiprotecting iiv iilu iible iicomp iiny iiinform iition.

5. Customer iiRel iitionship iiM iin iigement

Customer iirel iitionship iim iin iigement ii(CRM) iisoftw iire iiis iibenefici iil iifor ii
ii iicouple iire iisons. iiFirst, ii ii iiCRM iiis ii ii iigre iit iioption iifor iicomp iinies
iiwhose iicustomer iib iise iih iis iibecome iitoo iil iirge iifor iispre iidsheets. iiSpre
iidsheets iiwork iiwell iiuntil iiyou iifind iiyourself iispending iimore iitime iiupd
iiting iiit iith iin ii iictu iilly iiusing iiit iito iifind iiinform iition. iiSecond, iiCRMs
iiwithin ii iin iiERP iicentr iilize iicustomer iiinform iition, ii iillowing iifor iiquick ii
iiccess iiwhen iiworking iiwith iiother iip iirts iiof iithe iisystem. iiFor iiinst iince, ii
iin iiintegr iited iiCRM iien iibles iiusers iito ii iiccess iibilling iiinform iition ii iind
iicustomer ii iiddresses iiwhen iiprocessing iishipments.