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Cost Allocation and Activity-Based Costing: Learning Objectives
Cost Allocation and Activity-Based Costing: Learning Objectives
LEARNING OBJECTIVES:
When your students have finished studying this chapter, they should be able to:
2. Allocate the variable and fixed costs of service departments to other organizational
units.
4. Use the direct and step-down methods to allocate service department costs to user
departments.
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CHAPTER 12: OVERVIEW
This chapter looks at cost allocation and activity-based costing.
Section One: Provides a general discussion of cost allocation as the linking of costs
with cost objectives. Also, the four major purposes and three types of
allocation are specified.
Section Two: Focuses on the allocation of service departments. General guidelines are
presented with variable costs and fixed costs treated separately. Potential
troubles with the use of lump sum allocations for fixed costs are examined
and some solutions mentioned. Also covered are allocations of central
costs and the use of budgeted sales for allocation purposes. Allocations of
reciprocal services using the direct and step-down methods are illustrated
and discussed. Finally, mention is made of what to do when a single cost
driver is not sufficient to explain the cause of a department's costs.
Section Three: Covers the allocation of costs to outputs. A general approach to allocating
costs to final products or services is provided.
Section Four: Looks at activity-based costing (ABC). The principles of ABC are
discussed, an example of its application provided, and data regarding the
effects on product costs of implementing ABC at one company are given.
Section Five: Examines the allocation of joint costs to joint products and the accounting
for by-products. Both the physical units and relative sales value methods
of allocating joint costs to joint products are presented and illustrated.
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CHAPTER 12: ASSIGNMENTS
EXERCISES
PROBLEMS
CASES
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CHAPTER 12: OUTLINE
I. Cost Allocation in General
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Allocating fixed costs usually causes the greatest problems. When all four
purposes cannot be attained simultaneously, the manager and the accountant
should start attacking a cost-allocation problem by trying to identify which of
the four purposes should dominate in the particular situation at hand. Often
inventory-costing purposes dominate by default.
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2. Allocate variable- and fixed-cost pools separately (sometimes called
the dual method of allocation). Note that one service department (e.g.,
a computer department) can contain multiple cost pools if more than
one cost driver causes the department's cost. At a minimum, there
should be a variable-cost pool and a fixed-cost pool.
B. Variable-Cost Pool
The use of budgeted cost rates rather than actual cost rates for allocating
variable costs of service departments protects the using departments from
intervening price fluctuations and inefficiencies in the service departments.
When an organization allocates actual total service department costs, it holds
user department managers responsible for costs beyond their control and
provides less incentive for service departments to be efficient.
C. Fixed-Cost Pool
The cost driver for the fixed-cost pool is the amount of capacity required
when the service department was instituted. Therefore, fixed costs should be
allocated as follows
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D. Troubles with Using Lump Sums
If fixed costs are allocated on the basis of long-range plans, there is a natural
tendency on the part of consumers to underestimate their planned usage and
thus obtain a smaller fraction of the cost allocation. Top management can
counteract these tendencies by monitoring predictions, and by following up
and using feedback to keep future predictions more honest. In addition,
rewards may be given for accurate predictions and penalties set (e.g., through
higher charges) for usage above that predicted.
If the costs of central services are to be allocated based on sales, even though
the costs do not vary in proportion to sales, the use of budgeted sales is
preferable to the use of actual sales. At least this method means that the
short-run costs of a given consuming department will not be affected by the
fortunes of other consuming departments.
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G. Reciprocal Services {L. O. 4}
Service departments often support other service departments in addition to
producing departments. See EXHIBIT 12-3 for relevant data in regard to an
example, which is used to demonstrate two popular methods for allocating
service department costs: the direct method and the step-down method.
1. Direct Method
2. Step-Down Method
See EXHIBIT 12-5 for a comparison of the costs ultimately allocated to the
producing departments. The method of allocation can greatly affect the
amounts distributed to different producing departments. If significant
differences are not generated, companies typically use the direct method is
usually used due to its simplicity.
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A third method, the Reciprocal Method, provides the most theoretical
accuracy because it fully realizes reciprocal services by service departments
to each other. With this method, simultaneous equations and linear algebra
are used to solve for the impact of mutually interacting services. Due to the
difficulty managers have in understanding the application of this method, it is
rarely used in practice. This method is not presented in the text. [See the
article by Brown and Killough in the recommended readings for a treatment
of this method using the matrix algebra function in computer spreadsheet
packages.]
The examples used in the text thus far have assumed that the costs in a given
service department were caused by a single cost driver. The costs were then
allocated using this single cost driver. If some costs in the service department
are not related to a single cost driver, three alternative methods of cost
allocation should be considered.
2. Divide the service department costs into two cost pools, one with
costs that vary in proportion to the cost driver (variable costs), and one
with costs not affected by the cost driver (fixed costs). Allocate the
former using the direct or step-down method, but do not allocate the
latter. Costs not allocated are period costs for the organization and are
not regarded as a cost of a particular production department.
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III. Allocation of Costs to Final Cost Objects {L. O. 5}
So far the chapter has discussed allocations of costs to departments or segments of an
organization. Cost allocation is often carried one step further, to the outputs (e.g.,
products, parts, services) of these departments. Cost Application (or cost
attribution) - the allocation of total departmental costs to the revenue-producing
products or services.
A. Traditional Approach
In the past, companies used direct-labor hours to apply the costs of departments to
units of product. However, direct-labor hours are not a very good measure of the
cause of costs in modern, highly automated departments. As a result, companies are
implementing activity-based costing (ABC) to develop measures that better reflect
the consumption of resources and related costs in their environment by accumulating
costs into key activities.
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Both direct-labor hours and machine hours are volume measures. If many costs are
caused by non-volume-based cost drivers, ABC should be considered. As Chapter
4 states, ABC is a system that first accumulates the costs of each activity of an
organization and then applies the costs of activities to the products, services, or other
cost objects using appropriate cost drivers. The ABC system takes one large
overhead cost pool and breaks it down into several pools, each associated with a key
activity.
The goal of activity-based costing is to trace the costs to products or services instead
of arbitrarily allocating them. While it is relatively easy to trace direct material and
labor to products using physical measures, advocates of ABC maintain that, by using
appropriate cost drivers, many manufacturing overhead costs can also be physically
traced to products or services.
Data from the Schrader Bellows company are presented in EXHIBIT 12-10,
which shows that products with the highest sales volume and fewer setups per
unit showed slight decreases in costs when comparing the activity-based costs
to those generated under the old system.
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V. Allocation of Joint Costs and By-Product Costs {L. O. 7}
A. Joint Costs
Two conventional ways of allocating joint costs to products are widely used:
physical units and relative sales values. They allocate the joint costs to the
joint products in proportion to their number of physical units or sales dollars
generated by the joint products. A twist on the relative-sales-value method is
necessary when a joint product cannot be sold at the split-off point.
Therefore, the sales value is approximated using
B. By-Product Costs
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CHAPTER 12: TRANSPARENCY MASTERS
The following exhibits are reproduced as transparency masters at the end of this manual:
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CHAPTER 12: Quiz/Demonstration Exercises
Learning Objective 1
Learning Objective 2
The city of Clare leases a photocopy machine, which it uses in its Copy Services
Department for $2,500 per month plus 4¢ per copy made. In addition to the lease
costs, operating costs for toner, paper, operator salaries, and so on are variable at
7¢/copy. All departments of the city combined estimated that they would make a
total of 70,000 copies per month. The Parks and Recreation Department estimated
that they would make 10,000 copies per month on average. In June, the Parks and
Recreation Department made 12,000 copies and the total number of copies made by
Copy Services for the month were 58,000.
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4. Following the guidelines of allocating variable- and fixed-costs of service
departments separately, the fixed costs of the Copy Services Department that should
be allocated to the Parks and Recreation Department in June are
Learning Objective 3
a. public relations
b. legal services
c. accounting
d. advertising
e. all of the above
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Learning Objective 4
The St. Edmond Corporation operates two service and two producing departments in
its production of golf clubs. The budgeted direct costs and other pertinent data for an
upcoming month follow.
Personnel costs are allocated based on the number of employees and maintenance
costs are allocated based on machine hours.
7. The amount of maintenance costs allocated to the Assembly Department using the
direct method of cost allocation would be
8. The amount of maintenance costs (to the nearest dollar) allocated to the Fabrication
Department using the step-down method would be
Learning Objective 5
9. The traditional approach to allocation of costs to the final cost objects focuses on:
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10. The general approach to cost allocation:
Learning Objective 6
Cruise Industries has four categories of overhead. The four categories and expected
overhead costs for each category for next year are:
Inspection $ 30,000
Maintenance 60,000
Materials Handling 9,000
Setups 8,000
In the past, full manufacturing cost has been calculated by allocating overhead using
a volume-based cost driver, direct labor hours. Expected activity for the four
activity-based cost drivers that would be used are:
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11. If direct labor hours are used as the cost driver, the total cost of the proposed job
would be
12. If the activity-based cost drivers are used to assign overhead, the total cost of the
proposed job would be
Learning Objective 7
S&J produces two products through a single manufacturing process. Each batch of
product results in 400 pounds of product S and 600 pounds of product J. The
process requires materials, labor, and manufacturing overhead costing $50,000 per
batch. S sells for $30 per pound, while J sells for $20 per pound.
13. Using the physical units method of allocating joint production costs would result in
an allocation to product S of
14. Using the relative sales value approach of allocating joint production costs would
result in an allocation to product S of
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CHAPTER 12: Solutions to Quiz/Demonstration Exercises
1. [e] 2. [b]
3. [d] The allocation of variable costs: the variable portion of the lease of 4¢
per copy and the Copying Services variable operating costs of 7¢ per copy.
The actual number of copies made (12,000) is multiplied by the variable cost
of 11¢ per copy to give $1,320 allocated.
4. [c] For fixed costs, the $1,000 monthly lease cost on the copier should be
allocated in proportion to the expected usage. 10,000/50,000 gives 20%,
times $1,000 to give $200 allocated.
5. [a] 6. [e]
8. [d] With the step-down method, Personnel costs are allocated first with
$8,888.88 [$80,000 x (20/(20 + 60 + 100))] allocated to the Maintenance
department. Then, of the $152,888,88 now in Maintenance, $91,733.33
[$152,888.88 x (30,000/(30,000 + 20,000))] would be allocated to the
Fabrication Department.
11. [c] The total cost consists of direct material ($2,000), direct labor ($4,000), and
applied overhead. The overhead rate is $5.35 per labor hour [($30,000 +
$60,000 + $9,000 + $8,000)/20,000 direct labor hours]. Applying the $5.35
rate to 400 direct labor hours for the job gives $2,140 of overhead applied to
this job. Adding this to the $2,000 direct materials and $4,000 direct labor
gives $8,140 total cost.
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12. [b] Rates are $12/machine hour for maintenance [$60,000/5,000], $15/move for
materials handling [$9,000/600], $40/setup [$8,000/200], and $30/inspection
[$30,000/1,000]:
Maintenance (40 machine hours @ $12) $480
Materials handling (10 moves @ $15) 150
Setups (5 setups @ $40) 200
Inspections (2 @ $30) 60
Total overhead costs applied $890
Adding this to the $6,000 of materials and labor costs gives $6,890.
13. [b] Based on physical units, S would be allocated 40% [400 pounds/(400 pounds
+ 600 pounds)] of the $50,000 of joint processing costs, or $20,000.
14. [b] Each product can be sold for $12,000. Product S has 400 pounds at $30 per
pound, and product J has 600 pounds at $20 per pound. Thus, the total sales
value of the two products is $12,000, and each product would be allocated
$25,000 [50% x $50,000 joint production costs].
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CHAPTER 12: SUGGESTED READINGS
Adams, S. J. “Quality Dairy Case,” Issues in Accounting Education, Fall 1997, 385-398.
Brewer, P., Campbell, R. and R. McClure. "Wilson Electronics (A) and (B): An ABC
Capstone Experience", Issues in Accounting Education, August 2000, v.15 i.3,
p.413.
Carter, T. L., A. M. Sedaghat and T. D. Williams. “How ABC Changed the Post
Office,” Management Accounting, February 1998, 28-37.
249
Cooper, R. "The Rise Of Activity-Based Costing: How Many Cost Drivers Do You
Need And How Do You Select Them?" Journal of Cost Management, Winter
1988, 34-45.
Dilley, S. C., F. H. Jacobs and R. M. Marshall. “The Tax Benefits of ABC,” Journal of
Accountancy, March 1997, 34-38.
Gosselin, M. “The Effect of Strategy and Organizational Structure on the Adoption and
Implementation of Activity-Based Costing,” Accounting, Organizations and
Society, Vol. 22 No. 2, 1997, 105-122.
Hyde, A. C. and H. U. Yi. "Everything You ever Really Needed to Know about ABC …
Is on the Web", Public Manager, Spring 1998, v.27 i.1, p.60.
Ingram, R. W., W. C. Parsons and W. A. Robbins. “Instructional Case: Oak City’s Cost
Allocation and Determination,” Issues in Accounting Education, February 1998,
157-171.
Krumwiede, K. R. “ABC: Why It’s Tried and How It Works,” Management Accounting,
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April 1998, 32-38.
Landry, S. P., L. M. Wood and T. M. Lindquist. “Can ABC Bring Mixed Results?”
Management Accounting, March 1997, 28-33.
Lee, J. Y., R. Jacob and M. Ulinski. "Activity-Based Costing and Japanese Cost
Management Techniques: A Comparison," Advances in Management Accounting,
1994, v3(1), 179-196.
Palmer, R. and L. Green. "ITT Automotive North America: A Case Study Requiring Use
of Benchmarking, Activity/Process Analysis", Issues in Accounting Education,
August 1999, v.14 i.3, p.465.
Platt, D. and K. Towry. "Pecos Products: A Project Introducing Complexity into the
Study of Activity-Based Costing", Issues in Accounting Education, February
2001, v.16 i.1, p.99.
Player, R. S. and D. E. Keys. “Lessons from the ABM Battlefield: Getting Off to the
Right Start,” Journal of Cost Management, Spring 1995, 26-38.
Player, R. S. and D. E. Keys. “Lessons from the ABM Battlefield: Developing the
Pilot,” Journal of Cost Management, Summer 1995, 20-35.
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Player, R. S. and D. E. Keys. “Lessons from the ABM Battlefield: Moving from Pilot to
Mainstream”, Journal of Cost Management, Fall 1995, 31-41.
Radhakrishnan, S. and B. Srinidhi. “Avoiding the Death Spiral: A Case for Activity-
Based Costing,” Journal of Cost Management, Winter 1997, 19-24.
Roberts, M. W. and K. J. Silvester. “Why ABC Failed and How It May Yet Succeed,”
Journal of Cost Management, Winter 1996, 23-35.
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