ARTICLE I-NAME

The name of this group shall be “Billboard Hot 100 Club.”

ARTICLE II-PURPOSE
The purpose of this club is to help prepare students who have goals of being creators and
artists in the popular commercial music industry, by focusing on all aspects of the creation of
popular music, including but not limited to arranging, production, songwriting, performance,
collaborating and internship opportunities. This shall be achieved through the advisement of
club members, faculty and guest speakers.

ARTICLE III-MEMBERSHIP

Section 1 : Active Members

Active membership shall consist of any student, alumni, faculty, or staff member who
has attended at least five meetings during the current semester.

Section 2: Voting Membership

Voting membership is limited to members of the board (officers).

Section 3: Critique board membership

Critique board membership is limited to members selected by the board (officers).

Section 4: Membership Rules of Order

Berklee College of Music Clubs shall not deny membership to any student on the
basis of race, age, color, religion, national origin, gender, disability, sexual
orientation, veteran status or disability.

-Come with an open heart and mind, we invite everyone to join and participate. We
require members not to be disruptive, disrespectful, or judgemental, at the discretion of
the members of the current board.

-Attending members should be respectful of the club’s intent, and they should be
passionate, determined and musically inclined.

-Members should keep discussions focused on popular music and writing hits
songs/singles; these meetings are a place to specifically focus on music that is charting
in the Hot 100. We respect all forms of music and expression, but at Billboard Hot 100
Club, we are focused specifically on studying, writing, producing, arranging, and
performing songs that chart at the top of the Hot 100 charts.

ARTICLE IV-OFFICERS

President:
The President organizes and runs club meetings, serves as the liaison between the club
and the Student Activities Office, represents the club at campus meetings, keeps the
club advisor informed of club activities, and has the authority to create committees to
carry out the club’s goal. It is the responsibility of the president to renew the club every
year (or semester) to keep it going, including reserving the weekly meeting room, and
filling out all applications and other necessary paperwork to insure that the club
continues to function and be recognized each year. If the President decides to step
down for any reason, the Vice President will take over his duties. If both members are
graduating, it is the responsibility of the current board to find replacement officers for the
following year, and to fill them in on their responsibilities. It is the President’s duty to
insure that faculty guest speakers are lined up for every semester. The President must
regularly attend meetings.

Vice President:
The Vice President will co-run meetings with the President, and take over the
President’s duties in the case that he/she is sick or unable to, due to an emergency. It is
also the Vice President’s duty to help recruit guest speakers for each semester, and to
help plan events that will benefit the group. The Vice President must regularly attend
meetings.

Secretary:
The Secretary is the custodian of all records of the club. It is his/her job to record
meeting proceedings and club activities, keeps a list of club members and addresses,
handles all correspondence, and keeps membership informed of club projects and
activities. It is also the secretary’s job to promote the club, designing posters and
helping to set them up with the help of the current board. The Secretary must regularly
attend club meetings.

Treasurer:
The Treasurer is responsible for all club finances. It is his/her job to formulate and
implement strategies to generate income, prepares funding allocations to be submitted
following Policies and Procedures Governing Student Organizations, and to prepare
financial statements at the end of each active semester. The Treasurer must regularly
attend club meetings.

Club officers Must obtain a 2.5 GPA Average to participate in leadership.

ARTICLE V - ELECTIONS
The current leaders (officers) are given the responsibility to elect members to become
leaders (officers) for the following year, or semester if they choose to step down.
Incumbent leaders will retain their roles, unless they choose to step down, or the board
elects to have the leader replaced, with the consultation and approval of the faculty
advisor. All leaders must be open and accountable to one another regarding the
members they would like to elect into leadership. ​For the election of new members,
consultation with the faculty advisor is mandatory and the faculty advisor’s
approval is strongly encouraged.

ARTICLE VI - MEETINGS
The group will meet ​at least once a week during the Fall and Spring semesters at the
same time/room each week. The secretary shall notify membership of all meetings.
Meetings will last 2 hours; current students should be surveyed to find a time that works
best for most people. All board members must be able to attend the full duration of the
meetings; if this is not possible, the meeting time must be altered to account for board
member’s Berklee class schedules (not for other activities).

ARTICLE VII - FINANCES

The group shall request funding or generate funds as needed following the Policy and
Procedures Governing Student Organizations at Berklee. This will be the responsibility
of the treasurer.

ARTICLE VIII - AMENDMENTS

The organization can only accept amendments if there has been previous notice of such
changes and quorum is present. Passage of amendments will be by a majority vote of
2/3 voting membership, and upon consultation with the faculty advisor, and approval
from the current student activities director (in effect starting September, 2017).

ARTICLE IX - RATIFICATION
The constitution shall be ratified with a quorum present and a majority vote of 2/3 voting
membership.