Tips on distribution

1. Make prior preparation.

 Sign post stands

Per the number of private facilities all stands should be ready at
area office or at a company to easily pick on spot.
 Sign post banners
o Ensure sign post banners are written per the facilities request.
o Recheck spellings, any errors (phone#), or any information on it.
o Make sure all facilities have two copies.
o Packing per cluster makes life easy.
 Box files (necessary material copies)
 If we haven’t avail box files and copies of documents/ unsure /of
their presence at facilities, It is a good opportunity to carry with.
 Please review TPM assessment tool (SDP sheet) which we have
already shared to you.
 Capacity assessment, monthly report, indicator definition, MOU, any
formal communication made, QoC assessment, AEERL polic, etc
 Renovation/refurbish/supplies
 Communicating in advance with partners needed to deliver and
proceed renovation /refurbish.
 If partner agreed to hire painter then necessary materials will be
prepared in our side & fix the date.
 If not, The Area office will hire someone per organizational policy
topaint. If it applies the hired person/company will take the
responsibility of all facilities.
 The purpose of outsource is to avoid delay in branding, that may
affect TPM evaluation.
 Picture before and after IP practice, renovation
 IP wall charts /IP stands
Ensure all categories of charts are received.
Recheck versus facility number.
Inform service providers and facility director
Post at service deliver unit
Branding of stands
2. Delivery plan
 It is better to have a clear movement plan to avoid back & forth travel to
facilities.
 Preparing brief check list consisting cluster name, facility name, item list,
and the like will be helpful
 3. Engaging Wereda / town health Offices (if They are busy ,may be
optional)

 It is important to engage government system in each our activity/support

we are providing.
For various of reasons; -
 Enhances partnership
 Organizational visibility
 A gate for future support
 Reduces repeated request (out of project scope)
 Justifies our presence.
 Evidence for donor

 Documentation of events like; -

 Taking pictures, briefing on the purpose/ intention of support, to
which facilities, service unit from our side& Encouraging government
representative to make key notes is valuable.
N.B
Please consult your respective Finance admin coordinators regrading delivering
voucher and whether IP and sign post stand need organizational tag or any
identification code.