THURSDAY, 5 NOVEMBER 2020

4.00 PM

LATEST ANNOUNCEMENT

1. ADMISSION OF STUDENTS INTO THE CAMPUS EVERY ALTERNATE WEEK

(THREE DAYS) BEGINNING 11 NOVEMBER 2020

As stated in the official announcement dated 7 October 2020, Universiti Sains

Malaysia has urged all new and senior students to register online and postpone their
travel to the campus until the end of the mid-semester break, which is on 7 December
2020 (subject to current developments regarding cases of Covid-19).

Nevertheless, USM is also cognizant of the needs of the students to return to the
campus due to various compelling reasons. Therefore, the University, through the
Nerve Centre has decided to allow the admission of students in stages as stated in
the table below:

DATE TO RETURN TO THE CAMPUS TIME

Main Campus:
11, 12 and 13 November 2020 8.00 am to 9.00 pm
(Wednesday, Thursday, Friday) Engineering Campus:
8.00 am to 5.00 pm
Main Campus:
24, 25 and 26 November 2020 8.00 am to 9.00 pm
(Tuesday, Wednesday, Thursday) Engineering Campus:
8.00 am to 5.00 pm

In spite of that, students are still subject to certain Standard Operating Procedures
(SOP) to ensure that the safety and wellbeing of the campus community will be given
priority, among them:

 Permission to enter is still subject to the current SOP which is to obtain special
permission using ‘Borang A (Dean/Director’s Consent)’ and to fill in the COVID-
19 risk screening declaration form via Campus Online, three days prior to
entering the campus.
 Permission to enter is also subject to the quota of 50 students per day.
 Students coming from the RED ZONES are not allowed to return to the
campus.
  Students are advised to return to the campus in their own vehicles (if returning
by using a public transport, students will be initially placed at the quarantine
block).
 Upon returning to the campus, students are highly discouraged from repeatedly
entering-exiting unless there is an urgency.

The process of returning is shown in the flowchart below:

2. STUDENTS GOING HOME FOR DEEPAVALI CELEBRATIONS

With regard to the Deepavali celebration, students who are already on campus
are ALLOWED to go home, providing that:

 Special permission has been obtained from the Deputy Vice-Chancellor

(Student Development Affairs and Alumni), and notification has been made to
the USM Nerve Centre authorities.
 Keys to their rooms have been returned to the Desasiswa office prior to going
home.
 In order to return to the campus, the process to enter will be similar to those in
the current SOP including:

 Applying again and obtaining permission from the Dean by using

the ‘Borang Kebenaran Khas - Borang A’.
 Fixing a date to return to the campus and filling a COVID-19 risk
screening declaration form via Campus Online, three days prior
to returning to the campus.
 Upon returning to the campus, students are required to go directly
to the health facility on campus (Pusat Sejahtera Main Campus
and the Health Unit of the Engineering Campus) to undergo
COVID-19 screening before being allowed to enter the
Desasiswa.

 Students are advised to return to the campus in their own vehicles (if returning
by using a public transport, students will be initially placed at the quarantine
block.)
 Students from the RED ZONES are NOT ALLOWED to return to the campus
until the situation at the zone has returned to normal.

This announcement is applicable only to communities of the USM Main Campus

and Engineering Campus.
3. USE OF THE SPECIAL FORMS FOR PERMISSION TO ENTER-EXIT INTO THE
CAMPUS AS ANNOUNCED ON 9 OCTOBER 2020 IS STILL EFFECTIVE UNTIL A
DATE TO BE ANNOUNCED LATER.

4. ANNOUNCEMENT FOR STAFF: WORK FROM HOME INITIATIVE

Following the announcement from the Registry Department dated 5 November 2020,
USM will continue the Work From Home (WFH) initiative effective 6 November 2020
until 20 November 2020. Nevertheless, the work from home initiative also takes into
account matters which need to be considered by all USM staff, among them:

 The WFH initiative is applicable to all staff. HOWEVER, those who are serving
as frontliners or having critical duties are required to come to work as usual in
order to facilitate work-related matters at the office. With regard to that, with the
prerogative of the Head of Department, frontliners and other staff who are
required to attend physically may be assigned their duties on a rotational basis.
 For all staff who reside in areas under the Conditional Movement Control Order
(CMCO), a special permission letter from the Head of Department needs to be
available to come to the office.
 Every department (PTJ) is required to continue operations as usual with a
minimal number of staff physically attending office.

5. REMINDER

Throughout the duration of the Recovery Movement Control Order (CMCO), all
students are urged to practice self-monitoring including physical distancing, wearing a
face mask, frequent washing of hands with soap and water or applying hand sanitizer
in addition to taking care of their health as preventive measures against being
infected.

If there are symptoms of COVID-19, a student needs to seek treatment at the nearest
medical facility. Early treatment can reduce the risk of the illness from becoming more
critical.

For further information, please contact the USM hotline numbers listed below:

1) Main Campus :- 04-6532267 /04-6536124 (Nerve Centre)

2) Health Campus :- 09-7671310
3) Engineering Campus :- 04-5995530/5531/5532/5533
4) Advanced Medical and Dental Institute (IPPT) :- 04-5622999

Email :- nerve_centre_usm@usm.my

PROFESSOR DR. MD ROSLAN HASHIM

Chairperson, USM COVID-19 Nerve Centre
and
Deputy Vice-Chancellor (Sustainability and Institutional Development)
Universiti Sains Malaysia

5 November 2020