a .=— i= ‘4 V ee i \YANGAN MODEL UNITE! | NATIONS 2 ' - i \ = f | . | 2 ¢ 7 CYC he: aTABLE OF CONTENTS Forewords Rundown Platform Event Details Dresscode Academics Guide Holy Zoom 101FOREWORDS Greetings, Delegates! Representing the Parahyangan MUN 2021 Secretariat | would like to offer our warmest welcome to alll of you and our deepest gratitude for joining us. It is my honor to serve as the secretary general of Parahyangan MUN 2021, which for the first time ever will be held online. Despite the current conditions that compels us to continue this chapter online, | believe we could provide a new yet enticing experience for all of you delegates to delve into current international issues and grow the awareness and solidarity to furthermore contribute in creating a synergic global society. This year’s grand theme, “Eradicating Barriers to Conform Global Peace” urges delegates to come together in the spirit of international cooperation with the goal to eliminate issues that have been undermining international peace. We believe that delegates could advance their diplomacy skills with their critical minds to pursue cooperation, and thus resolve these issues through participating in one of our curated councils and topics. We hope that through Parahyangan MUN, delegates can be made aware of and proactively contribute to these international issues including but not limited to economic development, security, and many more. It is our sincerest desire that delegates will have a fruitful learning experience at Parahyangan MUN, with space to grow and become the best version of themselves and of the countries they represent. Put your best foot forward, delegates, and good luck! Sincerely, Michelle Nagakanya Putrika Tandy Secretary General of Parahyangan MUN 2021RUNDOWN | 1024-1029 | opening by Mc En enna a Introduction to Parahyangan MUN 2021 MC Time Saturday, 20th ; February 2021 Question and Answer 12.00- 13.00 Lunch Break Preparation for MUN WorkshopRUNDOWN 13.45- 14.15 Delegates Registration 14.15- 14.40 Opening Ceremony al 14.55- 16.36 Friday, 26th February 2021 17.51- 19.21 Committee Session 10.00- 10. Preparation for . Committee Session Saturday, 27th February 2021 16.15- 18.00 p Break Preparation for 10.00- 10.15 Pea 16.15- 18.00 Sunday, 28th February 2021 18.15- 20.24 Closing Ceremony and AwardingPLATFORM Before you begin your Parahyangan MUN 2021 Event Series, please make sure to fill in the attendance form provided for your council in order to obtain your Zoom link! bit.ly/PMUN2021AttendanceForm_AU bit.ly/PMUN2021AttendanceForm_DISEC bit.ly/PMUN2021AttendanceForm_ILO bit.ly/PMUN2021AttendanceForm_ECOSOC bit.ly/PMUN2021AttendanceForm_IPI If you have any questions or inquiries, please feel free to ask your council's liaison officer! EVENT DETAILS ak MUN 101 MUN 101 will give you an explanation about Parahyangan MUN. In this session, the delegates will have an opportunity to ask any question regarding the Book of Protocol for the Committee Sessions and the questions will be answered by our Office of Protocol. Even MUN Workshop This year's MUN Workshop theme is Effective Negotiation as a Tool of Diplomacy in Global Cooperation. The workshop itself will consist of two sessions where participants will be facilitated a brief introduction to negotiation and diplomacy and then given a chance to put into practice what they have learned.Opening Ceremony In this opening session, we first welcome the delegates who will be participating in this year’s Parahyangan MUN through a welcoming speech from the committee. Afterwards, we relive the excitement and highlights of last year’s Parahyangan MUN in our flashback session. Webinar In this session, Parahyangan MUN has invited two guests as main speakers for the webinar, in which the speakers will share their experiences and give explanations regarding our grand theme of “Determining the Role of Government and Organizations in Forming Global Cooperation”. There will be a question and answer session where the delegates can ask questions about related topics. Be sure to attend this session to add further insight for the following committee sessions shortly after! MUN Clinic Following the committee sessions, delegates are given the opportunity to discuss and assess their performance with their respective chairs. Such sessions may discuss the delegate’s performance, or may be a chance for delegates to take some advice and improve their diplomacy skills on the following committee sessions, MUN Clinic may be done through a group discussion or a one on one session. Awarding This session is long awaited by most delegates. As the awarding session gives recognition to those who have proven and succeeded in their efforts to be the best delegation throughout the 3 days of Parahyangan MUN. May the odds be ever in your favor.DRESSCODE Opening Batik Committee Session Business Casual Attire/Formal ShirtCommittee Session Business Casual Attire/ Formal Shirt Closing Formal Black Themed OutfitPMUN ACADEMICS GUIDE COMMITTEE SESSIONS Roll Call During the Roll Call, the delegate will only open their microphone to state whether they are ‘Present’ or ‘Present and Voting’ upon attendance. Delegates should not turn on their microphone when they are not allowed to speak during committee sessions. All delegates are advised to turn on their camera during committee sessions at all times. Any problems regarding this should be reported to the rapporteur. General Speakers’ List and Motions During the General Speakers’ List, delegates will use the raise hand feature in the nonverbal feedback to be added to the General Speakers’ List. This also applies when proposing a motion. During the General Speakers’ List, delegates will have 90 seconds or less to state their stance. Delegates will only start speaking after the Chair has allowed them to speak. Points Delegates who wish to propose points should write either ‘Points of Parliamentary Inquiry’, ‘Points of Personal Privileges’, or ‘Points of Order’ in the chatroom and should wait for the Chair to recognize the delegate before speaking. . Voting Delegates will vote upon a motion by using the yes or no feature in the nonverbal feedback. Each country will only represent one legitimate vote. Noting Delegates may use the private chat feature to send a note to another delegate or to the Chair. Delegates are advised to use English when sending a noting.6. Screen Sharing * Delegates are not allowed to present any content through screen sharing during the committee session without the permission of the Chair and the committee. * Screen sharing will only be conducted by the rapporteur. 7. Unmoderated Caucus * There will be several breakout rooms provided for delegates to discuss during the unmoderated caucus. * Delegates are allowed to mobilize freely in the available breakout rooms. * The rapporteur will remind the delegates when there are 5 minutes and 1 minute left before the end of the unmoderated caucus. General Reminder Delegates are advised to use the most updated version of Zoom. Delegates are advised to turn on their camera during conferences. Delegates are advised to use the provided virtual background during the committee sessions. Delegate should format display names as ‘[Name of Council]_[Name of Country]_[Name of Delegate] during committee sessions.HOW TO USE NONVERBAL FEEDBACK FEATURE How to Raise hand a) Click “Reactions” on your meeting toolbar b) There will be a popped up tab, then click “Raise hand” ¢) The raise hand icon can be viewed through the participant list by clicking “Participants” in the meeting toolbar d) The Raise hand icon will appear on the right side of your name in the participant list or in the corner of your video i) Participant list, Participants (2) IP|_Indonesia_Del ILO_Japarii) Participant's video er e) To make the icon disappear, click “Lower Hand” or wait until the host clears it How to vote Yes or No a) Click “Reactions” on your meeting toolbar b) There will be a popped up tab, then click “Yes” or “No” SSC 11 c) The "Yes" or “No” icon will appear on the right side of your name in the participant list or in the corner of your video. Then, it'll disappear after 10 secondsi) Participants list Participants (2) ii) Participant's videoHOW TO USE BREAKOUT ROOM How to join Breakout room and choose a room a) Click “Breakout Rooms” on your meeting toolbar b) There will be a popped up tab that shows a list of rooms © Breakout Rooms - In Progress (00:21:12) + Room 1 ¢) Choose the room you want, then click “Join” on the right side of the room name (© Breakout Rooms - In Progress (0021:12) + Room 1How to move to another Breakout Room a) Click “Breakout Rooms" on your meeting toolbar b) Click “Choose Breakout Room” ¢) Choose the room you want, then click “Join” on the right side of the room name (© Breakout Rooms In Progress 0025:8) = + Room Ee } [3] EI] d) Click “Yes” to join the Breakout Room + Room 4 © WO Japan stiven © bret + Room 1 Joined © 1LOJapan_stiven + Room? Join Join + Room3 How to exit Breakout Room a) Click “Leave room” on your meeting toolbar 146 =ob) Click “Leave Breakout Room” eo cur) eee eerie) c) You will be returned to the main room Returning to Main Session. How to Turn On and Turn Off the Audio a) To turn on: look at the "microphone" icon in the lower left corner then click the icon and the red line will disappear 1. Before b) To turn off: click the “microphone” icon at the bottom left corner of the toolbar until there is a red line striking through the icon 15 coi2. After How to turn your camera on/off a) Turning the camera on: to activate the camera, click the ‘start video’ icon at the bottom left corner of the toolbar. 1. Before 2. After b) Turning the camera off: to turn off the camera, click the ‘stop video’ icon at the bottom left corner of the toolbar until there is a red line striking through the icon. 1. BeforeHow To Use Virtual Background a) Look at the ‘start video’ button, and click the expand icon ‘a’ next to the ‘camera’ icon. b) When the window shows up, click on the add ‘+’ button. O we @ © seescon Om c) Choose the image that you want to use as a virtual background. After that, click the ‘open’ button.d) And the Virtual Background will appear automatically. How To Join The Meeting Join the Meeting via Link a) Click on the zoom link. Join Zoom Meeting ttps://zoom-us/i/2627282021 b) You will be directed to the web browser. Then, you should click on the ‘Open Zoom Meetings’ button. zoom, ° c) After that, you must type the password of the meeting. Then click on the join meeting’ button.Enter meeting passcode Join the Meeting via Meeting ID a) Open the Zoom app, then click on the ‘join’ button. b) Type the Meeting ID and rename your name according to the name format (Council_Country_Name). After that, click on the ‘Join’ button. Join Meeting 2627282021 IPLIndonesia Delvin Haidar Do not connect to audio 19 1B tester20 c) Type the meeting password. Then, click on the ‘Join Meeting’ button. [© exter Enter meeting passcode How to send chat messages to everyone or specific participants Send Chat Messages to Everyone: a) To open the chat window: click the ‘chat’ icon located at the center of the toolbar. b) Upon clicking the ‘chat’ icon, a chat window will open either in the form of a tab or a pop-up window. 1. Tab2. Pop-up c) At the bottom of the chat window, participants have the option to choose who the messages will be directed towards. To send messages to everyone in the meeting, choose “To: Everyone” 1. Tab 2. Pop-upd) After participants are done using chat, the chat window can be closed by: 1. Tab: Click the ‘expand [vJ' icon at the top left corner of the chat tab and choose ‘close’ 2. Pop-up: click either ‘close’ or ‘minimize’ at the top right corner of the pop-up window Send Private Chat Messages: a) To open the chat window: click the ‘chat’ icon located at the center of the toolbar. 22b) Upon clicking the ‘chat’ icon, a chat window will open either in the form of a tab or a pop-up window. 1. Tab c) At the bottom of the chat window, participants have the option to choose who the messages will be directed towards. To send private messages to specific participants in the meeting, choose “To: (username of designated participant)” 231. Tab 2. Pop-up d) After participants are done using chat, the chat window can be closed by: 1. Tab: Click the ‘expand [vJ' icon at the top left corner of the chat tab and choose ‘close’ 242. Pop-up: click either ‘close’ or ‘minimize’ at the top right corner of the pop-up window How to Change Display Name a) click the "participant" icon on your meeting toolbar 25 b) point the cursor to your display namec) click ‘more’ . Participants (2) AFRICAN UNION_Zimbabwe_G... KDB d) click’ rename’ . Edit Profile Picture AFRICAN UNION_zimbabwe_g. e) change your name based on the format ordered Enter a new screen name: DISEC_Spain_ Cheesy Luxmundy DD (cree) How to Update Zoom a) Click your “Profile Badge” (make sure that you are not attending any meetings)LICENSED @ | Add a Personal Note © settings © avaliable © Anay © Do not disturb My Profile ‘Try Top Features Help > Switch to Portrait View ‘switch Account Sign Out c) Click “Update” [G Zoom Update Update Available! New version 54.6 (592951207 avalable. You have 543 (8081.1119, Release notes of 5.46 (59296.1207), Changes to exiting features change to detaut behavior of desitop notifications for upcoming meetings General features “Partly encrypted meeting warning “Additional MS/GPO option about disable video fiers Meeting features “Enhanced co-host prileges over Sreakout Rooms “Move participants fo main sesion rom breakout room Phone features “Enhanced notfcaion for unknown emergency address Resolved issues “Resolved issue for subset of users regarding local chat transcripts saving in the