19/05/2014

Tally
Financial accounting package.

Financial accounts

Manual accounts computerized accounts

1. Company creation
2. Primary ledgers
Day book Ledger 3. Voucher entry
a. Payment
b. Receipt
c. Contra

Credit  in
Debit out

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 21/05/2014

How to open Tally

Double click on tally icon on the desktop

Tally opening screen

How to shut existing company:

Alt +F1

Steps to create a company

Gateway of tally company info create company ( c ) enter company details -
save ( ctrl +A) quit ( ctrl+q)

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Company profile
Name: Mahesh computer education

Maintain: accounts only

Financial year: 1-4-2014

Books beginning 1-4-2014

State: AP

How to open existing company

F1

How to alter existing company:

Gateway of tally company information (Alt +F3) Alter ( A )  select company 
do alterations  save (Ctrl + A)  quit (ctrl + Q)

How to delete existing company

Gateway of tally company information) Alt+F3)  Alter (A) select company 
delete company (Alt +D) Y/N  Y Y/Ny

22/05/2014

Tally A/C Groups

28 groups

15 primary 13 secondary

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1. Capital account
2. Reserves and surplus
(Retained earnings)
3. Fixed assets
4. Current assets
5. Bank accounts
6. Cash-in-hand
7. Deposits (assets)
8. Loans and advances
9. Stock-in- hand
10. Sundry debtors
11. Current liabilities
12. Duties and taxes
13. Provisions
14. Sundry creditors
15. Loans(liability)]
16. Bank OD accounts
(bank occ a/c
17. Secured loans
18. Unsecured loans
19. Investments
20. Suspense account
21. Misc. expenses(assets)
22. Sales account
23. Purchase account
24. Direct income
25. Indirect income
26. Direct expenses
27. Indirect expenses
28. Branch/divisions

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Steps to create Ledger 23/05/2014

Gate way of Tally A/C infoLedgers ( L) create ( C )Enters ledgers one by

onesave (ctrl+A) quit (ctrl+Q)

List of ledgers:

Sno Ledger name Under Amount

1 Mahesh capital Capital A/c 1000000
2 Investment building advance Loans and advances 100000
3 Computers Fixed asset 800000
4 Furniture Fixed asset 70000
5 Sbi a/c Bank a/c 20000
6 Cash Cash in hand 10000

7. Admission fee  direct income

8. General expensesdirect expenses

Voucher entry
Gate way of Tally Transactions A/C vouchersV

Voucher types

Payment voucher F5 ---------> Amount giving

Receipt voucher F6 --------> Amount receiving

Contra voucher F4 ---------Bank -----cash

---------Cash ------Bank

---------Bank ------Bank

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Transaction1: Rs. 10000 / admission fee received from 10 students join to DCA
course.

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Transaction2: 2000/- expenses towards institute inauguration.

Transaction3: 8000/- deposited in sbi banka/c

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How to view balance sheet ( B)

Profit& Loss Ac (P)

Detailed: Alt + F1

How to change voucher date: F2

Transaction date: 02-04-2014

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Transaction 1: 30000 Rs admission fee received from through cheque BTTR
Railway employees join for office automation course .

Secondary ledger creation Alt + C

Transaction 2: electricity load deposit 10000

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Transaction 2: 2500/- system maintenance fee.

How to view day book:

Gate way of tally  Reports display-day book alt + F2  proceed

Tr1: 5000 paid for institute rent

Tr2: 6000 salary

Tr3: 750/- internet

Tr4: Telephone bill 250

Tr5: electricity bill 3500

Tr6: Stabilizer 3000

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 Finance company
Company profile:

Name: Mahesh finance company

Maintain: A/C Only

Primary Ledgers:

Sno Ledger Name Under Amount

1 Mahesh capital Capital ac 200000
2 Office advance Loans and advances 25000
3 Office furniture Fixed asset 25000
4 SBI Account Bank ac 600000
5 ICICI bank ac Bank ac 800000
6 Andhra Bank Od ac Bank ac 400000
7 Cash Cash in hand ------------

Mainly

Giver ----sundry creditor

Taker ---- sundry debitor

How to view list of details:

Gate way of tally Reports balance sheet ( B ) Alt + F1 ( detailed)

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Tr1 : 200000/- finance given to kandukuri textiles @Rs. 3db. Through SBI Bnak
account.

Payment

A/C: SBI Bank AC

Particulars Amount
Kandukuri Textiles@3db 200000

Tr2: 300000/- finance given to swetha mobiles @2.5db through ICICI bank AC.

Payment

A/C: ICICI Bank AC

Particulars Amount
Swetha mobiles@2.5db 300000

Tr3: 100000/- finance given to babu ice creams @3db through cash

Payment

A/C: cash

Particulars Amount
Babu icecreams@3db 100000

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Tr4: 400000/- Finance given to vemuri furniture@4db through Andhra bank OD
AC.

Payment

A/C:Andhra Bank OD AC

Particulars Amount
Vemuri Furnitures@4db 400000

Tr5: 400000/- Finance given to vani bakery@3db through ICICI bank ac

Payment

A/C: ICICI Bank AC

Particulars Amount
Vani bakery@3db 400000

Tr6: 100000/- Finance given to Balu computers through ICICI Bank AC

Payment

A/C: ICICI Bank AC

Particulars Amount
Balu computers@2db 100000

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Tr7: Sri Rama electronics@3db through SBI bank AC

Payment

A/C:SBI AC

Particulars Amount
Sri Rama electronics@3db 400000

Tr8: 2000000/-finance taken from Padmavati finance for 1.25 interest and
distribute maximum 5 numbers.

Receipt F6

A/C:cash

Particulars Amount
Padmavati finance@1.25db 2000000

Tr9: 500000 cash transfer from cash ac to ICICI bank Account.

Contra F4

A/C:ICICI Bank ac

Particulars
Amount
Cash 500000

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Tr10: 1000000/- cash transfer from cash ac to SBI Ac.

Contra F4

A/C:SBI Bank ac

Particulars Amount
Cash 1000000

Tr11: 1000000/- finance given to Future consultancy through SBI Bnak AC.

Payment

A/C:SBI AC

Particulars Amount
Future consultancy @3db
1000000

Tr12: 500000/- finance given to kaveri fertilizers@3db through ICICI Bank.

Payment

A/C:ICICI bank AC

Particulars Amount
Kaveri fertilizers @3db 5000000

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Tr13: 500000/- finance given to kavya seeds@3db through cash.

Payment

A/C:cash

Particulars Amount
Kavya seeds @3db 500000

Tr14: withdraw 2000000/- from Andhra bank od ac and distribute that amount
minimum 5 members.

Contra F4

A/C:Cash

Particulars Amount
Andhra Bak OD ac 2000000

Tr15: 1000000/- deposited in SBI bank AC.

Contra F4

A/C:SBI Bank AC

Particulars Amount
Cash 1000000

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Tr16: 800000/- deposited in ICIC Bank AC.

Contra F4

A/C:BankAC

Particulars Amount
Cash 800000

Tr17: 700000/- Finance given to Ram & Shyam Co@3db

Payment

A/C:ICICI bank AC

Particulars Amount
Ram & Shyam Co. @3db 700000

Tr18: 600000/- Finance given to Nani mobiles @2.5db through SBI AC

Payment

A/C:SBI AC

Particulars Amount
Nani mobiles @2.5db 600000

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Tr19: 200000/- Finance given to BPS ice creams @5db through SBI AC.

Payment

A/C:SBI AC

Particulars Amount
BPS Ice creams @5db 200000

Tr20: 250000/- Finance given to Murali Krishna Hotels@3db through cash.

Payment

A/C:Cash

Particulars Amount
Murali Krishna Hotels @3db 250000

Tr21: 100000/- principle and 6000 interest received from kandukuri Textiles.

Receipt F6

A/C:cash

Particulars Amount
Kandukuri Textiles@3db 100000
Kandukuri Textiles Interest 6000

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Tr22: 3000 interest received from swetha mobiles@2.5db through SBI AC

Receipt

A/C:SBI AC

Particulars Amount
Swetha mobiles interest@2.5db 3000

Tr23: 2000/- interest received from swetha mobiles @2.5db through cash

Receipt

A/C:cash

Particulars Amount
Swetha mobiles interest@2.5db 2000

Tr24: 100000/- principle and 3000/- interest received from babu ice creams@3db.

Receipt

A/C:cash

Particulars Amount
Babu ice creams 100000
Babu ice creams Interest 3000

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Tr25: 300000/- cash received from vemuri furnitures@4db and 16000 interest
received.

Receipt

A/C:cash

Particulars Amount
Vemuri Furnitures: @4db 300000
Vemuri furnitures Interest 16000

Tr26:400000/- cash and 12000/- interest received from vani bakery

Receipt

A/C:SBI AC

Particulars Amount
Vani Bakery 400000
Vani Bakery interest@4db 12000

Tr27: 100000/- principle and 2000/- interest received from balu computers@2db.

Receipt

A/C:SBI AC

Particulars Amount
Balu computers 100000
Balu computers interest 2000

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Tr28: 400000/- principle and 12000 interest received from Sri Rama electronics.

Receipt

A/CCash

Particulars Amount
Sri Rama electronics 400000
Sri ram electronics interest 1 2000

Tr29: 500000/- principle and 30000/- interest received from Future consultancy.

Receipt

A/C:SBI AC

Particulars Amount
Future consultancy 500000
Future consultancy interest 30000

Tr30: 500000/- principle and 15000/- interest received from kaveri

fertilizers@3db.

Receipt

A/C:cash

Particulars Amount
Kaveri fertilizers 500000
Kaveri Fertilizers interest 15000

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Tr31: 500000/- principle and 15000 interest received from kaya seeds @3db

Receipt

A/C:SBI AC

Particulars Amount
Kavya seeds 500000
Kavya seeds interest 2000

Tr32: 500000/- principle and 21000/- interest received from ram & Shyam Co.

Receipt

A/C:SBI AC

Particulars Amount
Ram & Shyam Co. 500000
Ram & Shyam Co. interest 21000

Tr33: 600000 principle and 15000/- interest received from Nani mobiles @2.5db

Receipt

A/C:Cash AC

Particulars Amount
Nani Mobiles. 600000
Nani mobiles interest 15000

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Tr34: 200000/- principle and 10000/- interest received from BPS ice creams.

Receipt

A/C:Cash AC

Particulars Amount
BPS ice creams. 200000
BPS ice creams interest 21000

Tr35: 250000/- principle and 7500/- interest received from Murali Krishna
hotels@3db

Receipt

A/C:cash AC

Particulars Amount
Murali Krishna hotels@3db 250000
Murali Krishna hotel interest 7500

Tr36: 25000/-interest paid to padmavati finance.

Payment

A/C:cash AC

Particulars Amount
Padmavati finance interest@1.25cr 25000

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Tr37: 2500/- Andhra bank od charges added.

Payment

A/C:Andhra bank OD AC

Particulars Amount
Ndhra bank OD charges 2500

Tr38: 100000/- principle received from kandukuri textiles.

Receipt

A/C:Andhra bank OD ac

Particulars Amount
Kandukuri textiles @3db 100000

Tr39: 300000/- principle received from swetha mobiles@2.5db

Receipt

A/C:Andhra bank OD

Particulars Amount
Swetha mobiles @2.5db 300000

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Tr40: 1500000/- paid to padmavati finance .

payment

A/C: cash

Particulars Amount
Padmavati finance@3db 1500000

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 Inventory Accounts
Company profile:

Name: Mahesh computer sales

Maintain: accounts with inventory

Financial year: 1-04-2014

Books beginning from : 1-04-2014

A/C information

List of ledgers:

No Ledger Name Under Amount

1 Mahesh capital Capital AC 2000000
2 Shop advance Loans& advances 100000
3 Shop furniture Fixed asset 100000
4 SBI Bank AC Bank AC 800000
5 ICICI bank AC Bank AC 800000
6 Cash Cash in hand 200000
7 Purchase items Purchase ac
8 Purchase returns Purchase returns AC
9 Sales items Sales ac
10 Sales returns Sales AC
11 Discount given Direct expenses
12 Discount received Direct income

Inventory Information

Groups Stock items Units of measure

a) Hard ware a)p4 computers a)NOS
b) Software b)I3 computers b)Pack
c) Stationary c)I5 computers c)Reem
d)MS office
e)windows8
f)A4 paper
g) Legal paper

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 Inventory related vouchers

Purchase voucher ………………………………….. F9

Sales voucher ………………………………………. F8

Purchases

Tr1: 500000/- worth of Hardware item purchased from supreme computers and
paid amount through SBI bank AC

Purchase F9
Ref:
Party’s AC Name: Supreme computers( Seller)
Purchase Ledger: purchase items
Name of item Quantity Rate per Amount
P4 computer 10 Nos 10000 100000
I3 computers 10Nos 15000 150000
I5 computers 10NOS 20000 200000
HP printers 10NOS 5000 50000

Buyer …………………………. S. debitor

Seller …………………………… S. creditor

Payment F5

A/C:SBI AC
Particulars Amount
Supreme computer s 500000

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Tr2: 200000/- worth of software item purchased from latha software and paid
amount through ICICI Bank AC.

Purchase F9
Ref:
Party’s AC Name: Latha software( Seller)
Purchase Ledger: purchase items
Name of item Quantity Rate per Amount
MS office 10 Pack 10000 100000
Tally 9 10Pack 15000 100000

Payment F5

A/C:ICICI Bank AC
Particulars Amount
Latha software 200000

Tr3: 100000/- worth of stationary purchased from vamsi stationary and paid
amount through cash

Purchase F9
Ref:
Party’s AC Name: Vamsi Stationary( Seller)
Purchase Ledger: purchase items
Name of item Quantity Rate per Amount
A4 paper 200 Reem 300 60000
Legal Paper 200 Reem 200 40000

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 Payment F5

A/C:Cash
Particulars Amount
Vamsi Software 100000

How to View Stock Summary:

Reports --------> S ------> Detailed ( Alt + F1)

Tr4: 300000/- worth of hardware item purchased from Meghana computers and
paid amount through SBI bank AC.

Purchase F9
Ref:
Party’s AC Name: Meghana computers( Seller)
Purchase Ledger: purchase items
Name of item Quantity Rate per Amount
P4 computer 10 Nos 10000 100000
I5 computers 10NOS 20000 200000

Payment F5

A/C:SBI AC
Particulars Amount
Meghana computer s 300000

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Tr5: 600000/- worth of software items purchased from Tech software and paid
amount through ICICI bank AC.

Purchase F9
Ref:
Party’s AC Name: Tech software( Seller)
Purchase Ledger: purchase items
Name of item Quantity Rate per Amount
Photoshop 10 pack 10000 100000
Java 10 Pack 25000 250000
Tally 9 10Pack 25000 250000

Payment F5
A/C:ICICI Bank AC
Particulars Amount
Tech software 600000

Tr6: 100000/- worth of stationary purchased from padma books & stationary and
paid amount through cash.

Purchase F9
Ref:
Party’s AC Name: Meghana computers( Seller)
Purchase Ledger: purchase items
Name of item Quantity Rate per Amount
A4 Paper 200 Reem 300 60000
Legal Paper 200 Reem 200 40000

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 Payment F5

A/C:Cash
Particulars Amount
Padma books and stationary 100000

Sales
Tr1: 200000/- worth of hardware item sold to VITS college and received amount
by cash

Sales F8
Ref:
Party’s AC Name: VITS College ( Buyer)
Purchase Ledger: Sales items items
Name of item Quantity Rate per Amount
P4 computers 10 NOS 20000 200000

Receipt F6
A/C:Cash
Particulars Amount
VITS College 200000

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Tr2: 100000/- worth of hardware & software sold to Sai college and received
amount through SBI bank cheque NO: 1287.

Sales F8
Ref:
Party’s AC Name: Sai College ( Buyer)
Purchase Ledger: Sales items items
Name of item Quantity Rate per Amount
I3 computers 3 NOS 25000 75000
MS office 2 Pack 12500 25000

Receipt F6

A/C:SBI Bank AC
Particulars Amount
Sai College 100000

Tr3: 40000/- worth of stationary sold to priya nurshing home and received amount
through cash.

Sales F8
Ref:
Party’s AC Name: Priya nurshing home ( Buyer)
Purchase Ledger: Sales items items
Name of item Quantity Rate per Amount
A4 paper 100Reem 400 40000

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 Receipt F6

A/C:Cash
Particulars Amount
Priya Nurshing Home 40000

Godowns
Activating Godown feature:

Gateway Of Tally Inventory Info ( I) Features (F11) Maintain Multiple

godownsYes –Y-- Save (Ctrl+ A).

Steps to create Godowns:

Gate way of Tally Inventory info (I) Godowns.--> Create (C )  Godown 1,

Godown 2.

Stock Transfer:

Inventory voucher: ( I)

Source Destination
P4 computers 8NOS main location P4 computers 4NOS Godown 1
I3 computers 10NOS P4 computers 4NOS Godown 2
I3 computers 5NOS godown1
I3 computers 5NOS godown1
I3 computers 5NOS godown2

Stock summary Godown wise:

Gate way of Tally  Reports -Stock summary  Alt + F1 (detailed) F5 item

wise.

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 Purchase/ Sales Returns

Adjustments

Journal voucher ( F7)

Debit Note Credit Note

Purchase returns Ctrl+F9 Sales Returns Ctrl+F8

Activating Debit/ Credit Note:

Voucher entry ( V)  Features ( F11)  A/C featuresActive debit/credit Note (

Yes)

Steps for purchase returns on Credit:

Tr1: 200000/- worth of 8 LG laptops each 25000/- purchase from supreme

computers.

Purchase F9
Ref:
Party’s AC Name: Supreme computer( Seller)
Purchase Ledger: purchase items
Name of item Quantity Rate per Amount
LG laptops 8 Nos 25000 200000

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Tr2: 2 LG laptops return to supreme computers and make adjustment 50000/- in
credit balance.

Purchase returns Ctrl+F9

Ref:
Debit note 1
Name of item Debit Credit
By : Supreme computers 50000
To: purchase returns 50000

Tr3: 150000/- paid to supreme computers

Payment F5
A/C:SBI AC
Particulars Amount
Supreme computers 150000

Tr4: 1 LG laptop return to supreme computers and receive cash 25000/-

Purchase returns Ctrl+F9

Ref:
Debit note 2
Name of item Debit Credit
By : Supreme computers 25000
To: purchase returns 25000

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 Receipt F6

A/C: Cash
Particulars Amount
Supreme computers 25000

Sales Returns
Tr1: 5 LG Laptops each 30000/- sold to VITS college on credit.

Sales F8
Ref:
Party’s AC Name: VITS College( Buyer)
sales Ledger: Sales items
Name of item Quantity Rate per Amount
LG laptops 5 Nos 30000 150000

Tr2: 1 LG laptop return from VITS college and make 30000/- adjustment in credit
balance.

Sales returns Ctrl+F8

Ref:
Credit note 2
Name of item Debit Credit
To : VITS College 30000
By: Sales returns 30000

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Tr3: 120000/- receive d from VITS College.

Receipt F6

A/C: Cash
Particulars Amount
VITS College 120000

Tr4: 1 LG Laptop return from VITS College and paid 30000/- cash.

Sales returns Ctrl+F8

Ref:
Credit note 2
Name of item Debit Credit
To : VITS College 30000
By: Sales returns 30000

Payment F5
A/C: Cash
Particulars Amount
VITS College 30000

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 Journal Voucher F7

Discount

Discount receive Discount Given

Direct income Direct expenses

Tr1: 100000/- worth of HP Palmtops purchased from supreme computers each

10000/- on credit.

Purchase F9
Ref:
Party’s AC Name: Supreme computer( Seller)
Purchase Ledger: purchase items
Name of item Quantity Rate per Amount
HP Palmtops 10 Nos 10000 100000

Tr2: Pay 50000/- to supreme computers.

Payment F5
A/C: Cash
Particulars Amount
Supreme computers 50000

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Tr3: pay 45000/- to supreme computers.

Payment F5

A/C: Cash
Particulars Amount
Supreme computers 45000

Tr4: 5000/- credit balance adjust towards discount receive.

Journal F7
Particulars Debit Credit
By supreme computers 5000

To discount receive 5000

Tr1: 10 HP Palmtops sold to VITS college each 15000/- on credit.

Sales F8
Ref:
Party’s AC Name: VITS college ( Buyer)
sales Ledger: sales items
Name of item Quantity Rate per Amount
HP Palmtops 10 Nos 15000 150000

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Tr2: Receive 100000/- from VITS college.

Receipt F6

A/C: Cash
Particulars Amount
VITS College 100000

Tr3: Receive 48000/- from VITS college.

Receipt F6
A/C: Cash
Particulars Amount
VITS College 48000

Tr4: 2000/- adjust towards discount hgiven.

Journal F7
Particulars Debit Credit
By Discount given 2000

To VITS college 5000

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 Sales tax
10+2=>12

15+3 =>18

Ledger

Sales tax

[Duties and taxes]

Fix with 5% (On total sales)

10000/- worth of hardware item sold to VITS college with 5% sale tax and receive
cash.

Sales F8
Ref:
Party’s AC Name: VITS college ( Buyer)
sales Ledger: sales items
Name of item Quantity Rate per Amount
I5 computers 4 Nos 25000 100000
Sale tax 5% 5000

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Tr2: 105000/- cash received from VITS college.

Receipt F6

A/C: Cash
Particulars Amount
VITS College 105000

Tr3: 5000/- sale tax paid to government.

Payment F5
A/C: SBI bank AC
Particulars Amount
Sale tax 5000/-

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 VAT
Company creation

Name : Mahesh vat

Maintain : A/C with inventory

Financial year : 1-4-2014

Books beginning from : 1-4-2014

Step II

Features F11

Statutory and Taxation  Enable value added tax (VAT)  yes

Set/ alter vat details  yes

VAT details

State : Andhra Pradesh

Type of dealer : Regular

Regular VAT applicable from :1-04-2014

Save Ctrl + A

Step 3 : Ledgers

SNO Name Under Amount

1 Mahesh capital Capital AC 1000000
2 Shop advance Loans and advances 100000
3 Shop furniture Fixed asset 100000
4 SBI AC Bank ac 700000
5 Cash Cash in hand 100000

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6. purchase@4% Vat Purchase ac vat feature enable yes

7. sales@4% vat sales ac

8. input vat @4% Duties and taxes ( input vat@4%)

9. output vat@4% Duties and taxes ( Output vat@4%)

Step4 : Inventory info

Inventory info

Stock groups Units of measure Stock items

Pr1: 400000/- worth of hardware item purchase from supreme computers with 4%
input vat and pay amount through SBI bank ac.

Purchase F9
Ref:
Party’s AC Name: Supreme computer( Seller)
Purchase Ledger: purchase @ 4% vat
Name of item Quantity Rate per Amount
I3 computers 20 Nos 20000 400000
Input vat@ 4% 4% 16000

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 Payment F5

A/C: SBI bank AC

Particulars Amount
Supreme computers 416000/-

Sl1: 200000/- worth of hardware item sold to VITS college with output vat 4%

Sales F8
Ref:
Party’s AC Name: VITS college ( Buyer)
sales Ledger: sales@4% vat
Name of item Quantity Rate per Amount
I3 computers 8 Nos 25000 200000
Output vat@4% 4% 8000

Receipt F6

A/C: Cash
Particulars Amount
VITS College 208000

45
 Sales F8
Ref:
Party’s AC Name: VITS college ( Buyer)
sales Ledger: sales@4% vat
Name of item Quantity Rate per Amount
I3 computers 10Nos 25000 250000
Output vat 4% 10000

Gate way of tally  Reports Display  Statutory reports VAT reports

VAT Computation  Vat payable

Payment F5

A/C: SBI bank AC

Particulars Amount
Output vat 2000/-

46