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Code of Practice On: Ehs Incident Reporting & Investigation Zonescorp Cop Ehs05
Code of Practice On: Ehs Incident Reporting & Investigation Zonescorp Cop Ehs05
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CODE OF PRACTICE ON
EHS INCIDENT REPORTING & INVESTIGATION
ZonesCorp CoP - EHS05
REVISION HISTORY
0 New Document
Copyright
The copyright and all other rights of a like nature in this document are vested in Higher Corporation for
Specialized Economic Zones (ZonesCorp), Abu Dhabi, United Arab Emirates. This document is
issued as part of the Industrial Sector EHS Regulatory Framework and as guidance to Industrial
Sector within the Abu Dhabi Emirates. Any party within Industrial Sector may give copies of the entire
EHS Documents or selected parts thereof to their contractors/consultants for implementation of EHS
Management Standards. Such copies should carry a statement that they are reproduced by
permission of ZonesCorp and an explanatory note on the manner in which the document is to be
used.
Disclaimer
No liability whatsoever in contract, tort or otherwise is accepted by ZonesCorp or any party whether or
not involved in the preparation of the EHS Management System Documents for any consequences
whatsoever resulting directly or indirectly from reliance on or from the use of the ZonesCorp EHS
Documents or for any error or omission therein even if such error or omission is caused by a failure to
exercise reasonable care.
All administrative queries should be directed to the ZonesCorp EHSMS Administrator – HSE Division
TABLE OF CONTENTS
1 Purpose 4
2 Scope 5
3 Definitions 5
5 Responsibilities 13
6 Requirements 15
7 References 30
1. PURPOSE
2. SCOPE
This document is applicable to the all the Entities within Industrial Sector in
Abu Dhabi Emirate.
The Industrial Sector includes but is not limited to Entities in Abu Dhabi
Industrial Cities (ICADs), Al-Ain Industrial Cities (AAICs), Western Region
Industrial Complex, Mussafah Industrial Area and Workers’ Facilities (Labour
Camps) for Industrial Sector within Abu Dhabi Emirate.
This document applies to all work related EHS Incidents (including incidents
related to visitors and contractors) occurring at the facilities within Industrial
Sector in Abu Dhabi Emirate, including injuries related to work assigned
outside the facilities to the direct / contractor employees.
Wherever possible, and rather than providing detail within this document,
reference is made to other, more detailed documents that have been provided
in the ZonesCorp EHS Management System.
3. DEFINITIONS
3.8 Days Lost: All calendar days (including the scheduled days off such as
weekends, company holidays, vacation days or others off, etc.) on which an
employee is unable to work as a result of Lost Workday Injury (LWI) / Illness.
This does not include day of the injury / illness.
3.9 Direct Cause: The main cause that resulted in the incident/accident. The
event, situation or condition that resulted in the incident/accident.
3.10 EAD: Environmental Agency Abu Dhabi
3.11 EHS: Environment Health & Safety
3.12 EHSMS: EHS Management System
3.13 Entity: Facilities within Industrial Sector including Industrial, Commercial,
Residential and Welfare.
3.14 Entity Employee: All Personnel who are on the payroll of the concerned Entity
3.15 Entity’s Premises: The whole area for the core business (operating plants
and off-site facilities supporting plant operations) of the Entity that may or may
not be fenced, including the Administration and other buildings in that area
excluding the Employees/Visitors car parking lots (injury while performing any
assigned work in Employees/Visitors car parking lots will be considered work
related).
3.16 Explosion: Instantaneous release of energy leading to a rapid increase of
pressure or causing a pressure wave and/or shock wave in a fluid medium.
3.17 Exposure Hours: These are the total number of hours of employment
including overtime and training but excluding leave, sickness and other
absences. Exposure hours may be estimated if necessary. Hours worked
must be in multiples of 1000, rounded to the nearest 1000.
3.18 Fatality: Death resulting from work related injury/illness.
3.19 Fatal Incident Rate (FIR): The number of fatal incidents per 100,000,000 (100
million) hours worked. Incidents involving a third party fatality are included,
provided they directly result from company or contractor operations.
3.20 Fire: Uncontrolled generation of flame.
3.21 First Aid Injury/illness: Any injury/illness that requires First Aid treatment only,
with no necessary follow up visit to the medical facilities. Refer to Appendix 2.
3.22 Hazardous Chemical/Substance: Any chemical/product/catalyst or waste
classified as such by national/local legislation (such as for the Abu Dhabi
Emirate, Chemicals that meet the Hazardous Material Classification of EAD).
3.23 Incident: An uncontrolled / unplanned/undesired / uncontrolled event that
results in undesirable consequences to the personnel (injuries/illness) and / or
to the assets (damage/loss) or to the neighbouring community and/or to the
environment. The term Incident is synonymous with Accident wherever used
in ZonesCorp EHS Management Framework
3.37 New Case: Only new cases are recordable. Work-related injuries and
illnesses are considered to be new cases when the employee has never
reported similar signs or symptoms before, or when the employee has
recovered completely from a previous injury or illness and workplace events
or exposures have caused the signs or symptoms to reappear. This shall also
include the work related physical stress
3.38 Occupational Injury: Physical harm to employee that resulted from single
exposure event to chemical, physical, or biological agents in the work
environment.
3.39 Occupational Illness: is any abnormal condition or disorder, other than one
resulting from an occupational injury, caused by exposure to factors associated
with employment and/or work environment. It includes acute and chronic
illnesses or disease that may be caused by inhalation, absorption, ingestion, or
contact. Example welding eye, cancer, tuberculosis, dermatitis etc.
3.40 Property Damage: All incidents (other than Fire or Explosion) that resulted in
damage to Entity’s property caused by an accident (and not because of
normal wear and tear damages to the equipment). For example Damage of
floating roof of tank because of miss-operation, crane related incidents,
Forklift hitting and damaging an equipment etc.
3.41 Recordable Injury/Illness: Death or cases of occupational injuries or
illnesses that result in days away from work, days of restricted work, Loss of
consciousness, Temporary or permanent job transfer, termination of injured
employee or medical treatment beyond first aid.
3.42 Reportable Injury: Total reportable injuries is the sum of fatalities, permanent
total disabilities, lost time cases, and cases involving restriction of work or
motion, medical treatment or loss of consciousness. An injury may progress
from a lower category to a higher or more severe category. It shall be reported
in the higher category only. Refer to Appendix 2 & 3.
3.43 Restricted Work Injuries/Illness: Any injury/illness because of which the
employee is unable to perform one or more of the routine functions of his job
(job functions that the employee regularly performs at least once per week), or
from working the full workday that he would otherwise have been scheduled
to work, regardless of whether or not the employee is scheduled to work on
those day(s)
3.44 Restricted Work or Job Transfer Days: All scheduled workdays (excluding
the day of the injury/illness) on which an employee is unable to work part of his
routine assignments or is assigned a different job or is assigned to light duty as
a result of work related injury/illness.
The maximum number of Restricted Workdays or Job transfer days for a
single injury/illness should not be put more than 180 calendar days in the
incident statistics, even if the actual Restricted Work or Job transfer days are
more than 180
3.45 Root Cause: The factor that started the chain of events, if removed, it
prevents recurrence of the same or similar incident.
3.46 Safe Man-hours: The number of Man-hours worked without a Lost Workday
injury/Illness or Fatality.
3.47 Self-Regulation is a concept designed to enhance protection of human
health and the environment by encouraging the regulated community to
voluntarily discover, disclose, correct, and prevent violations of relevant laws.
For the purpose of the EHSMS, self-regulation is defined as: “Action
undertaken by entities to develop and implement an Environment, Health and
Safety Management System that complies with the laws and policies of the
Emirate of Abu Dhabi and international standards”
3.48 Shall: The Term “shall” as used in this document is intended to describe
mandatory requirements.
3.49 Should: The term “should” is intended to designate optional or practices which
ZonesCorp does not consider mandatory, but does recommend that Entities
consciously evaluate any deviation from these recommended practices
3.50 Tenant: The Project Proponent/Lease Holder/Concession Agreement Holder/
Owner/Operator of an Entity within the Industrial Sector in Abu Dhabi Emirate
3.51 Total Reportable EHS Incidents Rate (TRIR): The number of reportable
injuries (fatalities + lost workday cases + restricted workday cases + medical
treatment cases) per 1,000,000 hours worked.
TRIR = (Total No. of Reportable Injuries x 1,000,000) / Exposure Hours
3.52 Total Days Lost Severity: Number of Total Days Lost because of Lost
Workday Cases per 1,000,000 Man-hours worked.
TS = (Total Days Lost x 1,000,000) / Exposure Hours
3.53 Vehicle incidents: These are incidents involving motorized vehicles designed
for transporting people and goods over land, e.g. cars, buses, trucks.
Pedestrians struck by a vehicle are classified as vehicle incidents. Incidents
from a mobile crane would only be vehicle incidents if the cranes were being
moved between locations.
3.54 Work Environment: Consists of the Entity’s premises and other locations
where employees are engaged in work-related activities or are present as a
condition of their employment. The work environment includes physical
location as well as the equipment or material used by the employees.
All Tenants shall ensure that their operations comply with all relevant UAE
and Abu Dhabi Environmental, Health and Safety laws and regulations.
Environmental, Health and Safety regulations in the UAE are gradually being
implemented.
This Code of Practice has been developed to ensure compliance to or exceed
the requirements of all relevant legislative statutes and regulations,
specifically including but not limited to:
4.1 Federal EHS Laws and Codes including UAE Standards – Industrial Safety &
Health Regulations (Emirates Authority for Standardization & Metrology)
4.2 Local Law No. ( ) of 2008 concerning Environment Health & Safety
Management System in Abu Dhabi Emirate
4.3 Local Law No. 16 of 2005; Article 14 Establishment or Individual is prohibited
to carry out any activity that could adversely affect the lives of human beings
and the safety of the environment before obtaining a license from the Agency.
4.4 Local Law No. 21 of 2005 on the Waste Management in Emirate of Abu Dhabi
4.5 Local Law No. 23 of 2005 and the Executive Regulations Regarding the
Health Insurance Scheme for the Emirate of Abu Dhabi
4.6 Federal Law No. 1 of 2002 Regarding Organisation & Monitoring the Use of
Radiation Resources and Protection
4.7 Federal Law No. 8 of 1980. The Labor Law (as amended 1986)
4.8 Federal Law No. 23 of 1999 – Marine Bio-Resources in the UAE
4.9 Federal Law No. 24 of 1999 for the Protection & Development of the
Environment
4.10 Regulations / Executive Orders made under the Federal Environment Law
a. Federal Bylaw; Protection of Air from Pollution (Ministerial Order # 12 of
2006)
b. Federal Bylaw; System for Protected Area
Ministerial Decree No. 37 of 2001 concerning the approval of the Executive
Orders for Law No. 24. It includes the following Regulations:
c. Environmental Impact assessment of Projects 2001
d. Assessment of Environmental Effects of Installations 2001
e. Protection of the Marine Environment 2001
f. Handling Hazardous Materials, Hazardous Wastes & Medical Wastes 2001
g. Pesticides, Agricultural Additives and Fertilizers 2001
5. RESPONSIBILITIES
5.3.2 Entities shall provide and maintain a safe environment for workers, avoid any
risk to human health, avoid adverse impact to environment and prevent
environmental pollution.
5.3.3 Entities having an EHSMS are required to audit their System in order to
ensure conformance with ZonesCorp EHSMS Requirements.
5.3.4 Entities having established an EHSMS are required to demonstrate self
regulation
5.3.5 Entities having an EHSMS are required to submit an annual report to the
ZonesCorp / EAD on the performance of their System as per the mechanism
set by ZonesCorp.
5.4 Employers’ Duties
5.4.1 Employers have the ultimate responsibility to ensure the health and safety of
their employees.
5.4.2 Employers have a general Duty of Care to take all practicable steps to ensure
the safety of their employees while at work, visitors and contractors.
In particular, they are required to take all practicable steps to:
Provide and maintain a Safe Working Environment;
Provide and maintain facilities for the Safety and Health of employees at
work;
Ensure that machinery and equipment are safe;
Ensure that working arrangements are not hazardous to employees; and
Ensure a Safe System of Work comprising at least of Procedure, Training,
Communication & Supervision is in place
Ensure procedures are available to deal with emergencies that may arise
while employees are at work.
6. REQUIREMENTS
The Entities in the Industrial Sector shall develop procedures and programs
that meet the requirements outlined in this document on EHS Incident
Reporting, Classification, Investigation and Analysis:
All the requirements of this document shall be applicable in totality to Workers
Residential Cities and Labour Camps within Industrial Sector of Abu Dhabi
Emirate.
ZonesCorp HSE Division shall be consulted for any clarifications to this
document. The clarification given by ZonesCorp shall be complied with and
considered final.
6.1.1 EHS Incidents shall be categorized into one of the following categories using
the Incidents Severity Assessment Guidelines (Appendix-1):
a. Safety
b. Health
c. Environment.
6.1.2 The classification of the EHS incident shall be based on the Severity. as one
of the following by considering the most serious consequences of the incident
using the Incidents Severity Assessment Guidelines (Appendix -1).
a. Major
b. Serious
c. Minor
Best judgment shall be made to classify the EHS incidents for initial
reporting. The EHS incident classification may be revised during/after
investigation:
6.1.3 Appendix 1 provides criteria for Incidents Classification based on the Incident
Severity. For the purpose of Reporting the below listed definitions shall be
followed:
a. Major Incident which are resulted in “Major” or “Catastrophic”
Consequence
b. Serious Incident which have been resulted in “Moderate” Consequence
c. Minor Incident which have been resulted in “Insignificant” or “Minor”
Consequence
6.1.4 EHS incidents shall be reported as one of the following Incident Types.
a. Occupational Injury / Illness
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ZonesCorp Environment Health & Safety Code Page 15 of 67
CODE OF PRACTICE
EHS INCIDENT REPORTING & INVESTIGATION
b. Fire / Explosion
c. Property Damage
d. Chemical / Oil Spill or Release (not causing any contamination as listed in
h, i & j below)
e. Vehicles
f. Off Specs Air Emission
g. Off Specs Waste Water Release
h. Contamination of any Free Flowing Channel including Sea / Canal / River /
Storm Water / Rain Water etc.
i. Ground Water Contamination
j. Soil Contamination
k. Damage to Flora & Fauna (including animals, marine insects, trees, plants,
mangroves etc.)
l. Noise
m. Uncontrolled Radioactivity Release
n. Near miss
6.1.5 If injuries/illness occurred as a result of any incident of the type as listed
above then the incident that caused the injury or illness shall be selected for
defining the type of Incident.
For example, if the injury/illness is caused by Fire, Explosion or Chemical
release incident then the type of incident shall be defined based on the cause
of the incident i.e. Fire, Explosion or Chemical release incident rather than
Injury / Illness incident.
6.1.6 Occupational Injury/Illness shall be further classified into following categories;
where a to d are classified as “Recordable” injuries:
a. Fatality.
b. Lost Workday
c. Restricted Workday
d. Medical treatment
e. First Aid
6.1.7 Decision regarding the type and classification of injury/illness shall be made
by a Medical Physician/Surgeon (Authorized/approved by the concerned
Entity) in consultation with the concerned Entity’s EHS Department / Staff.
Appendix 2 provides guidelines for Injury/Illness Classification.
6.2.1 Work-relatedness is presumed for injuries and illnesses resulting from events
or exposures occurring in the work environment. Appendix 2 & 3 provides
guidelines about establishing work relationship for an injury/illness
6.2.2 A case is presumed work-related if an event or exposure in the work
environment caused or contributed the injury or illness or of a significant
aggravation to a pre-existing condition.
6.2.3 A case is not recordable if it involves signs or symptoms that surface at work
but resulted from a non-work-related event or exposure that occurred outside
the work environment.
6.2.4 If it is not obvious whether the event or exposure occurred in the work
environment or elsewhere, the employee's work duties and environment shall
be evaluated to decide whether or not one or more events or exposures in the
work environment caused or contributed to the resulting condition or
significantly aggravated a pre-existing condition. Refer to section 5.3.
6.2.5 For any situation where the work relationship is not clearly understood
through the guidelines (Appendix 2 & 3), interpretation of ZonesCorp HSE
shall be obtained and considered final
6.3.1 An incident reporting system and procedure shall be in place that encourages
Employees, Contractor employees and Visitors to report EHS Incidents.
6.3.2 All Entities (Industrial Units, Residential and Commercial facilities) shall follow
this document for incident Reporting, classification, investigation and Analysis
during Design, Construction & Operation phase.
6.3.3 Facility Operators within Workers Residential Cities and Labour Camps shall
be responsible for establishing the procedure in line with the requirements of
this document.
6.3.4 Any clarification if necessary can be obtained from ZonesCorp HSE however
all the requirements of this document shall be applicable in totality to workers
residential cities and labour camps within Industrial Sector of Abu Dhabi
Emirate.
6.3.5 Every EHS incidents including injuries/ illnesses to the contractor employees
and visitors shall be reported.
6.3.6 The information contained in the ZonesCorp EHS Incident Notification Form
(ZC-COPEHS02-F001) as given attachment to this document shall be, as a
minimum, included in the Entity Incident Reporting form.
6.3.7 EHS Incidents shall be immediately notified to the concerned area supervisor
or equivalent.
6.3.8 Best judgment shall be made to classify the EHS incidents based on the
Severity of the incident (appendix 1, 2 & 3) for initial reporting. The incident
classification may be revised during/after investigation.
6.3.9 All “Major” and “Serious” EHS Incidents shall be reported to the Concerned
Entity’s EHS Manager or equivalent, immediately.
EHS Incidents shall be reported to ZonesCorp HSE Division (Contact
numbers in Appendix 5) as per the following guidelines:
6.3.10 Entities shall report each incident in accordance with the Severity
determination guidelines (Appendix 1). In the event where an incident fits
both the Safety and the Environmental guidelines, a separate report shall be
issued for each category.
6.3.11 ZonesCorp HSE Manager shall inform the “Major” EHS Incidents to the
CEO, who will communicate the incidents to the ZonesCorp Executive
Management and other Governmental Authorities as deemed necessary
6.3.12 Written EHS Incidents reports by the Entities shall be on the “Incident
Notification Form (ZC-COPEHS05-F001)” as given in this document.
6.3.13 ZonesCorp EHS Division shall establish a system for compiling the EHS
“Major” & “Serious” Incidents reports information for distributing to Industrial
Sector Entities as deemed necessary.
6.3.14 The concerned Entity is responsible to communicate the following types of
occupational injuries involving the Medical Cost and Days Away from Work
to concerned insurance agencies, Ministry of Labour and other
Governmental Departments as required by the applicable laws and
regulations: The reporting shall be on forms as prescribed by the concerned
agency.
a. All injuries/fatalities occurring at the Workplace.
Document No ZC-COP-EHS05 Rev. No. 0 Date of Issue 21 Sept. 2008
ZonesCorp Environment Health & Safety Code Page 18 of 67
CODE OF PRACTICE
EHS INCIDENT REPORTING & INVESTIGATION
This section and Appendix 4 provides the basic guidelines for Accident
Investigation including details about Loss Causation Model, Root Cause,
Basic Cause, Controls etc.
6.6.1 The Senior Management (Division Manger or above) of the concerned Entity
(where the incident occurred) shall be the appointing authority for all “Major”
Incidents.
6.6.2 The Department Manager (or equivalent) of the area where the incident
occurred shall be the appointing authority for all “Serious” incidents.
6.6.3 The Section Head (or equivalent) or higher position of the concerned
department in the Entity (where the incident occurred) shall be the appointing
authority for all “Minor” incidents that in his judgment requires a Team
Investigation.
6.6.4 The events leading to the “Minor” incidents are generally clear and do not
require a full team to examine root cause and prevention measures. The
Incident Notification form often contains sufficient details to take action
towards prevention.
6.6.5 The Appointing Authority shall appoint the Investigation Team Leader and the
Investigation Team.
6.7.1 Investigation Team shall be formed based on the initial assessment of the
classification of the Incident. Team shall not be changed even if during the
course of the investigation it is established that initial classification was not
correct.
6.7.2 For all “Major” & “Serious” EHS incidents, a trained Investigation Team
Leader (who should not be from the department where the incident occurred)
from the concerned Entity shall lead the investigation team. The team shall
comprise of appropriate members from the concerned Entity including
representative(s) of the Entity’s EHS Department.
6.7.3 For “Major” EHS Incidents, representative(s) from ZonesCorp HSE Division
shall be part of the investigation Team.
6.7.4 For “Serious” EHS incidents, representative(s) from ZonesCorp HSE Division
shall be part of the Investigation Team, if deemed necessary.
6.7.5 For “Minor” EHS incidents, the First Line Supervisor (or equivalent) of the
Entity’s concerned department is responsible to investigate the incident. He
should seek help of other professionals from the Entity to investigate the
incident, if required.
6.7.6 The concerned Section Head or equivalent (where the incident occurred) may
form an Investigation Team and appoint a Leader (may be other than the
concerned area first line supervisor or equivalent) for those “Minor” incidents
that in his judgment requires a Team Investigation.
6.7.7 The investigation Team Leader shall have received formal training on incident
investigation procedure and technique used by the Entity for incident
investigation and Analysis.
6.7.8 A First-Line Supervisor and/or Section Head (or equivalent) of the Area where
the incident occurred shall be included in the investigation team.
6.7.9 Team size shall be at the discretion of the Appointing Authority and should
recognize specific skills that may be required (e.g. Operations, Safety /
Environment, Control Systems, Engineering Support, and Maintenance).
6.7.10 Members should be selected in consultation with the Team Leader. Member
should be selected to represent various skills and large team sizes (i.e. more
than 8) should be avoided.
6.7.11 Contractor representative shall be included in the investigation team if a
Contractor employee is involved in the incident.
6.7.12 Members of the Investigation Team shall be expected to continue the
investigation without interruption from other activities, e.g. vacation, training
classes, other work priorities.
6.7.13 The Appointing Authority shall define the Team’s charter, including preliminary
completion date and any constraint on making recommendations that are not
directly related to immediate cause or root cause prevention.
6.8 INVESTIGATION
6.8.1 Team investigation shall be carried out for all “Major” & “Serious” incidents.
Team investigation shall be carried out for those “Minor”” incidents that in the
judgment of Appointing Authority requires Team Investigation.
6.8.2 The Investigation Team’s mission is to identify what caused the incident and
to determine the effectiveness of response of Emergency Teams and
Production personnel (if applicable).
6.8.3 The Team should make recommendations to prevent occurrence of similar
incidents and improve Emergency response and plant operational response (if
applicable).
6.8.4 The Investigation Team shall be separate from the Repair and Recovery
Team, and should avoid recommendations related to return to normal
operations.
6.8.5 The Appointing Authority should work closely with both teams so that any
finding can be incorporated into the task of either group.
6.8.6 The incident investigation Leader for Team investigation shall ensure that all
preparations for the investigations have been completed. He should fill-in the
6.8.14 The Investigation Team shall review incident report(s) of previous similar
incidents, where available.
6.8.15 The Investigation Team shall follow an appropriate incident investigation
technique such as Causal Factors, Tripod, Fault Tree, Root cause etc to
analyze the cause of the Incident. Refer to Appendix 4 “Loss Causation
Model”
The main body of the Final Investigation Report should be limited to three (3)
typewritten pages to allow the reports to focus on description, direct cause,
root cause(s), and recommendations.
More detailed information such as process schematics, time lines, analyses,
pictures, supporting evidence, etc., should be attached as necessary.
A typical outline of the Final Investigation Report shall follow a format similar
to given below:
a. Executive Summary.
b. Description of Incident (Narrative).
c. Observations and Evidence (Brief Analysis).
d. Conclusions.
e. Recommendations.
f. Other Observations.
g. Appendix to the Report: The following should be considered to be part of
Appendices of the report depending upon the nature of incident:
Duly filled Initial Incident Notification Report ZC-COPEHS05-F001 as
given in this document.
Duly filled Incident Investigation Team Leader’s Preparations Checklist
ZC-COPEHS05-F002 as given in this document.
Duly filled Incident Witness Statement Form ZC-COPEHS05-F003 as
given in this document.
Duly filled Incident Interview notes/Checklist Form ZC-COPEHS05-
F004 as given in this document.
Duly filled Incidents Preliminary Investigation Form - ZC-COPEHS05-
F005 as given in this document.
Duly filled Incident Investigation Summary Report ZC-COPEHS05-
F006 as given in this document
Duly filled Incident Analysis Form ZC-COPEHS05-F007 as given in this
document.
Cause-Effect Analysis.
Schematics.
Time Lines or Sequence of Events.
Evidence Sorting.
Photographs.
6.12.1 The Appointing Authority shall assign responsibilities and target dates to
implement recommendations.
6.13.12 Incident statistics: By the 5th working day of each month, Incident
statistics for the Entity along with the injuries records of Entity
employees/Contractor employees shall be issued to ZonesCorp HSE
Division on Incidents Statistics Report (Form ZC-COPEHS05-F008).
Electronic copy of Form ZC-COPEHS05-F008 can be obtained from
ZonesCorp HSE.
6.13.13 Incident Analysis:
a. Before the 15th working day of February each year Annual analysis
(based on Form ZC-COPEHS05-F007) of all the EHS incidents that had
“Team Investigation” in the previous year shall be carried out to find out
the common causes of the incidents.
b. The analysis of Contractor employees’ Incident Records shall also be
carried out to find out common causes and areas of concerns.
Recommendations shall be made to alleviate common causes and
concerns. Responsibilities shall be assigned and targets set to
implement the recommendations.
c. The Entity EHS section/department (or equivalent) shall be responsible
to make status reports quarterly to the line management and Senior
Management on all the recommendations of the EHS Incident Analysis
until all action items are completed. The analysis of EHS Incidents shall
be issued to the ZonesCorp HSE Division before 1st of March each
year.
6.13.14 EHS Incident Statistics as required by this standard shall be maintained
during the design and construction phase for all new and expansion
projects. The concerned entity/project management shall ensure that the
required statistics is issued to the entity HSE Manager.
6.13.15 ZonesCorp HSE Division shall annually carryout analysis of all the EHS
incidents (based on monthly and Annual reports - Appendix 5, issued by the
Entities) that have been recorded within Entities, and issue the report to all
concerned. This shall be in line with ZonesCorp CoP on EHS Performance
Monitoring & Reporting (CoP-EHS06)
6.14 RECORD-KEEPING:
6.14.1 Statistics of each category and class of EHS incidents as given in Section
6.1 (Incident Classification) shall be kept by the Entity EHS department for
the life of the plant.
6.14.2 The Original copy of the Initial Incident Notification Form and Final
Investigation Reports of all “Major” EHS incidents with all the appendices
shall be kept for at least 5 years. This file shall include notes, drawings,
photographs, testimony, and other data or information that was generated
during the investigation.
6.14.3 The Initial Incident Notification Form and investigation reports of “Minor” &
“Serious” EHS Incidents shall be kept for at least 3 years.
6.14.4 The Incident Investigation and Incident Analysis recommendations reports
and all updates on recommendation follow-up status shall be maintained as
per Section 6.10 & 6.11
6.14.5 EHS Incident Analysis of each year shall be kept by the Entity (EHS
department) for at least 5 years.
7 REFERENCES
7.13 International Association of Oil & Gas Producers (OGP) Health & Safety
Incident Reporting System Users’ Guide, 2006 Data Report No. 386 January
2007
Event or Exposure
Resulting in Injury
or Illness
NOTE: The word “Employee” wherever used in these guidelines is synonym to “Employee”, “Staff”, “Worker”. “Contractor”, “Visitor” as defined in
this document
Document No ZC-COP-EHS05 Rev. No. 0 Date of Issue 21 Sept. 2008
ZonesCorp Environment Health & Safety Code Page 36 of 67
CODE OF PRACTICE
EHS INCIDENT REPORTING & INVESTIGATION
Work- related
Work-related Not Work - related
Work-related
Results from accident or exposure Results from accident or exposure
in the work environment and is: not related to work
– Treatment of infection.
– Application of antiseptics during second or subsequent visit to medical personnel.
– Treatment of second or third degree burn(s).
– Application of sutures/stitches.
– Application of butterfly adhesive dressing(s) or steri strip(s) in lieu of sutures.
– Removal of foreign bodies embedded in eye.
– Removal of foreign bodies from wound; if procedure is complicated because of
depth of embedment, size or location.
– Use of prescription medications (except a single dose administered on first visit
for minor injury or discomfort).
– Application of hot or cold compress(es) during second or subsequent visit to
medical personnel.
– Cutting away dead skin (surgical debridement).
– Application of physiotherapy during second or subsequent visit to medical
personnel.
– Visit to a hospital or equivalent medical facility for treatment.
Note: The following procedures by themselves are not considered medical
treatment.
– Administration of tetanus shot(s) or booster(s). (However, these shots are often
given in conjunction with more serious injuries; consequently, injuries requiring
these shots may be recordable for other reasons).
– Diagnostic procedure, like X-ray or laboratory analysis, unless they lead to further
treatment.
– Hospitalization for observation only.
BURNS
Only the outer layer of skin is damaged, characterized by reddening of skin, pain and
sometimes swelling. Not reportable if the condition doesn't require repeated
treatment beyond initial antiseptic.
Injure the epidermis and damage the superficial underlying tissues. Characterized
similar to first degree burns but blistering of skin may also occur. Intense pain,
reddening and a mottled skin appearance are common. These cases are reportable
if:
– Medical treatment is required beyond initial antiseptic,
– Blistering is larger than one inch in diameter, or
– Damage is not considered "minor" by a medical professional. An injury is not
"minor" if it:
Must be treated by a physician,
Impairs normal use of limbs or senses,
Results in damage to the physical structure beyond a non-superficial
nature, or
Requires follow-up medical treatment.
The following are generally considered First Aid Cases (e.g. one-time treatment and
subsequent observation of minor injuries):
APPENDIX 3
ESTABLISHING WORK-RELATIONSHIP:
1. For any situation where the work relationship is not clearly through these
guidelines, interpretation of ZonesCorp HSE shall be obtained and considered
final
2. Work-relatedness is presumed for injuries and illnesses resulting from events or
exposures occurring in the work environment.
3. A case is presumed work-related if an event or exposure in the work environment
caused or contributed the injury or illness or of a significant aggravation to a pre-
existing condition.
4. A case is not recordable if it involves signs or symptoms that surface at work but
resulted from a non-work-related event or exposure that occurred outside of the
work environment.
5. If it is not obvious whether the event or exposure occurred in the work
environment or elsewhere, the employee's work duties and environment shall be
evaluated to decide whether or not one or more events or exposures in the work
environment caused or contributed to the resulting condition or significantly
aggravated a pre-existing condition. This verification should be made in line with
the accident investigation requirements as outlined in this document
6. The Entity’s EHS Department / Staff shall establish that the injury/illness is work /
occupational related.
7. The Injuries classification and establishing the work/occupational relationship
shall be done in accordance with the Injury/Illness Classification Guidelines
(Appendix 2).
8. The aggravation of a previous injury/illness almost always results from some new
incidents. These incidents should be recorded as new cases. However, if the
injury/illness results solely because of a previous physical defect or injury/illness
and is not as a result of any work related activity then it is not recordable.
9. If the aggravation is due to normal routine work it shall be recorded as a new
case. An old injury which has not been properly healed may aggravate due to
work stress (especially physical stress) shall be recorded as new case.
10. If the work environment did contribute to the aggravation (employee slips or falls)
then the aggravation of existing condition should be recorded as a new
recordable case..
11. EXEMPTIONS:
The following are not considered work related:
a. At the time of the injury or illness, the employee was present in the work
environment as a member of the general public rather than as an
employee.
b. Symptoms arising on premises totally due to outside factors
c. Voluntary participation in a wellness program or in a medical, fitness, or
recreational activity such as blood donation, physical examination, flu shot,
exercise class, sport etc.
d. Eating, drinking and preparing one's own food
e. Personal tasks outside working hours
f. Personal grooming, self-medication, self infliction
g. Personal Motor Vehicle Incidents in parking lot / access road during
commute
h. Cold or flu
the office before beginning the trip. This is true even if the worker travelled
on a weekend to save the cost of the plane ticket; the timing of the trip is
not a factor to be considered since the worker was travelling for business
purposes.
e. When a worker on travel status is injured while participating in recreational
activities with a customer, whether the injury is work-related depends on
whether the worker's participation in the activities was work-related.
Thus, an off-road accident over the weekend would not be work-related if
solely for recreational purposes, but would be work-related if the off-road
included transacting, promoting, or discussing business, or was perceived
by the worker to be an expectation of employment.
f. Bleeding from the ear due to a pressure change while on a work-related
airplane flight would be a work-related illness (classified as "illness"
because the change in air pressure causing the damage was not
instantaneous).
g. A mugging (assault/attack) while in travel status could result in a work-
related injury.
h. When a travelling worker checks into a hotel or motel, he or she
establishes a "home away from home". Thereafter, his or her activities are
evaluated in the same manner as for non-travelling workers. For example
if a worker on travel status is to report each day to a fixed worksite, then
injuries sustained when travelling to this worksite would be considered
work related. The rationale is that since a worker's normal commute from
home to office would be considered work-related, an injury that occurs
during work away from home would also be considered work related.
i. There are situations where workers in travel status report to, or rotate
among, several different worksites after they establish their "home away
from home" (such as a salesperson travelling to and from different
customer contacts). In these situations, the injuries sustained when
travelling to and from the sales locations would be considered work-
related.
• Any rollover
Major • Any Entity or Contractor Fatality(s) associated with a MVC
• Any rollover
Serious • Any MVI where the Entity or Contractor has a Lost Work Day
Case (s) associated with the MVI
c. Rollover: Any incident where the vehicle has flipped to its sides, top
and/or rolled 360 degrees via any axis.
d. Work Relationship:
– Any incident involving a company, rental or personal vehicle while
performing company business.
– Work relationship is presumed for incidents resulting from business
being conducted on behalf of the company while operating a company
assigned vehicle. Examples of company business include driving a
client to the airport, driving to the airport for a business trip, taking a
client or work colleague out for an official meal, deliveries, visiting
clients or customers, or driving to a business related appointment.
– Personal business which should not be counted includes, but is not
limited to, running an errand, getting a meal by yourself, commuting to
and from home, or driving to a medical appointment.
– Contractor Motor Vehicle Incident includes any vehicle procured
(owned, leased, fleeted or rented) by a contractor or sub-contractor
while performing work on behalf of the company.
For details refer to preceding sub-sections
APPENDIX 4
LOSS CAUSATION MODEL
A.1 Introduction
The loss causation model shown in Figure A1 contains the necessary key
points that enable the user to understand and retain the critical few facts
important to control of the vast majority of incidents, losses and management
problems.
From left to right, the Loss Causation Model describes a cause-and-effect
relationship that ultimately results in accidental loss. Read from right to left,
however, this same model becomes a powerful problem-solving tool.
Figure A1: Loss Causation Model
.
Document No ZC-COP-EHS05 Rev. No. 0 Date of Issue 21 Sept. 2008
ZonesCorp Environment Health & Safety Code Page 56 of 67
CODE OF PRACTICE
EHS INCIDENT REPORTING & INVESTIGATION
APPENDIX 5
AS OF SEPTEMBER, 2008*
Note: The Contact List shall be updated and communicated to all concerned as and
when required.
Prepared by:
Approved by:
YES NO
1. Does the Team include representative of department where
the incident occurred, and other personnel with specific skills
required for this investigation?
7. Has written statements been obtained from the concerned area personnel
(including emergency response team)?
8. Has the area been barricaded with clear instruction that material shall not
be removed unless authorized by the investigation Team Leader?
9. Have copies of process parameters, control and alarm data and chart
copies been obtained?
12. Have you visited the area with the team to visually inspect
the site of the incident?
Employee No.:
Write down what happened, beginning with the normal job activity that led to the
incident. Put the events, as far as possible, in the order they happened. Try to indicate
timing. Say where other people were and what they did. Describe emergency response
activities.
Please explain and list down the things/items that were moved or repositioned after the
incident?
Signature/ Date:
Work Telephone
Please tell me about what happened (what you saw and did, who else was involved,
approximate times, how long things went on for)
15. Is there anything else you would like to mention, no matter how unimportant it seems?
Follow up notes:
Incident Summary
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Data gathered
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
2. Location: :____________________________________________________
5. Description of Incident:
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Note:
For Reporting Purpose
Electronic Copy of “EHS
Incident Statistics Report”
Form (ZC-COPEHS05-F008)
shall be obtained from
ZonesCorp HSE Dept.
Summary
Major Serious Minor
Environment
Health
Safety
Monthly Total
Year-To-Date Total
LEGEND: LWDC - Lost Workdays Case / LTI - Fatality + LWDC / RWDC - Restricted Workdays Case / MTC - Medical Treatment Case / LTIFR - LTI Frequency Rate {(Total No. of LTIs x
1,000,000) / Manhours Worked} / LTISR - LTI Severity Rate {(Lost Work Days x 1,000,000) / Manhours Worked} / TRIR - Total Reportable EHS Incidents Rate: (Total No. of Recordable Injuries x
1,000,000) / Manhours Worked