PERMIT TO WORK PROCEDURE

Do I need a Permit to Work?

Does task/activity involve an isolation or hazardous activity?

NO YES

You do not need a Permit to Work, however a Risk Assessment You may need a Permit to Work.
should be completed and a Method Statement produced with
appropriate control methods used.

Hazardous Activity Isolation

Hot work Is it a Fire Alarm system?

Confined space No
Entry to hazardous area
Working at height/roofs Yes
Is the isolation simple ie. Local, of
Use of cranes
minimum risk or no secondary impact.
Excavations
Asbestos YES
Impact on critical areas NO

You do not need a Permit to Work,

however, a Risk Assessment should be
YES completed and a Method Statement
produced with appropriate means of
You need a Permit to Work.
isolation and lock off used.

You need a Permit to Work.

Familiarise yourself with the
Permit to Work Procedure

Print the Permit Request Form:

Permit to Work Request It is possible to “fast track” a Fire
Alarm PTW in urgent or
unforeseen circumstances
Attach Risk Assessment and Method Statement
NO

Send to appropriate data base Manager with 10 working days notice.

If relevant paperwork and documentation not complete, then request will

be returned.

If complete, data base Manager will enter info onto the database and
pass the request and blank Permit to the relevant “Authorised Person(s)”.
If the intended isolation will have an
impact outside of the “footprint” of the
“Authorised Person(s)” inspects refurbishment, the “Authorised Person”
documentation is relevant. will adopt the “Notification of Service
Isolation Procedure”

“Authorised Person” will process the Permit. The

“Contract Administrator” and the “Competent
Person” will sign for receipt of the Permit. “Authorised Person” will notify the
relevant “Building Administrator” or
“Superintendent” of isolation giving 5
NO days notice using the official form.
If work not complete, the “Contract
Administrator” must ask the
“Authorised Person” for a time Work completed within timescale?
extension.
YES Building Administrator or
Superintendant approval?
The “Competent Person” will sign the “Handback” No
declaration section and return it to the Contract
Administrator along with all relevant documentation. Yes

“Authorised Person” will arrange for

any alternative supplies, if necessary.
The “Contract Administrator” will then sign the
“Handback” section and pass the completed Permit
to Work to the data base Manager along with all
relevant documentation.

The data base manager will inform all relevant

“Authorised Persons” that the PTW is complete.

Permit Cancelled by data base Manager

Data base Manager ensures that all documentation is

scanned for future reference.

I:\Operations\Maintenance Services\_share\Permit to Work\Forms & Procedures\PERMIT TO WORK flow chart.doc

Date modified: 1st March 2010