Professional Documents
Culture Documents
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HUMAN RESOURCE INFORMATION SYSTEM OF
P2P FAMILY, MEHEDIBAG, CHATTOGRAM
SUPERVISOR
DR. MOHAMMAD AKTARUZZAMAN KHAN
ASSOCIATE PROFESSOR
16 February, 2019
The Chairman
Department of Business Administration
International Islamic University Chittagong (IIUC)
Dear Sir,
Assalamu A’laikum Wbt. Wrt.
With due respect and humble submission beg to approach state that I have completed
my internship report on “Human Resource Information System of P2P Family,
Mehedibag, Chittagong.” I have tried my level best to gain experienced and to reflect
the same in the report with my limited scope of knowledge. I have gathered realistic
awareness throughout the preparation of this internship report. I hope that I have been
able to fulfill my academic requirement.
I sincerely pray and hope that you would be kind enough to accept my internship
report if there is any deviation.
Thank you very much for your kind acceptance and heartiest cooperation.
Sincerely yours,
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PREFACE
This report is based on the industrial internship program carried out by me at P2P family.
The objectives of the program were to gather practical experience about the working of
the organization and to know how to communicate the corporate and dealer and find out
the comparative marketing strategy. During my study period, I have discussed and
consulted with the related and responsible officials and dealer and collected relevant
information on the questionnaire method based. Thus I have been able to prepare this
internship report in this form.
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ACKNOWLEDGEMENT
It is indeed a great pleasure and honor on my part to have the opportunity to submit this
report after three months of practical orientation in P2P family. I would like to offer my
heartiest gratitude to Allah (SWA) for which this report would have not been possible to
prepare and submit in time.
I would also like to thank Dr. MD Masrurul Mowla, Associate Professor & Chairman
of DBA. It is a great pleasure to express my heartiest gratitude to all teachers of the DBA
for their valuable suggestion and kind co-operation extended to me during the period of
internship.
I would like to express my heart-felt gratitude to Mr. Noman ben Zahiruddin (HR-
Consultant) and Mr. Shupratim Rakshit (Executive-HR) and all other members of
P2P family for their ample support rendered during my internship program to me.
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EXECUTIVE SUMMARY
This report covers the information necessary to understand the system development
process for HRIS. This report shows how it works and how HR division operate it.
The types of information about users of the HRIS, the storing of HRIS data into
categories of human capital, and the main concepts of hardware and database security
are covered. It shows HRIS is an umbrella of whole business unit and it operate
smoothly.
The objectives of the study are to provide an overview on HRIS of P2P family. To
understand evaluate the process and the service provided by HRIS.
During the internship the necessary data has been collected from both primary and
secondary sources. Primary sources are like face-to-face conversation with employees
and file provided by the concern officers. Secondary sources are annual report,
company’s official website and other journals related to the topic.
This report contains five chapters. In chapter-1, introduction of the report is
mentioned. In chapter-2, there is a brief overview of company. In chapter-3, discuss
the theoretical Overview of HRIS. Objectives, functions, benefits and limitations are
briefly discussed. Chapter-4 contains the HRIS operations of P2P family. This chapter
evaluated the usage of HRIS software and its functions. In chapter-5, there are some
suggestion based on some problems which I faced on during internship period. such as
their HRIS software is not properly developed yet. To overcome the problem, they
should update their software properly.
I sincerely hope that report will be a useful guide to the company, its employees and to
the clients. This report will be a useful tool to HR department and the students who
wants to learn and work with HRIS.
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TABLE OF CONTENTS
5.2 Recommendations 29
Findings,
Recommendations 5.3 Conclusion 30
&
Conclusion
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Chapter 1
Introduction
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1.1 Introduction
Successful implementation is the central goal of HRIS project, and it begins with
a comprehensive design for the system. There are a number of solutions offered to
company that adopts a HRIS. Some of this includes solution in training, payroll,
HR, compliance and recruiting. The majority of quality HRIS systems include
flexible design that feature data bases which are integrated with a wide range of
feature available. This will also include the ability to create repots and analyze
information quickly and accurately, in order to make the workforce easier to
manage. In third chapter I discussed about the HRIS and its objectives, functions,
benefits and limitations. In next chapter I elaborated HRIS practices in P2P family
such as employee profile, attendance management and leave transaction. I tried to
integrate my theoretical knowledge of HRIS and combine it with practical
example as observed during my internship. I have tried to cover all the major
functions of HRIS and convey my understanding of the different functions of
HRIS through this study. I also have tried to provide some recommendations
based on my findings which I encountered during this internship.
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1.2 Objectives of the Study
Main objectives:
The main objectives are to discuss the HRIS of HR Division & its operation.
Specific Objective:
1.3 Methodology
This report is based on the primary & secondary data. This report also bears the
practical knowledge I worked at the particular division during the internship
period. So the methodology is the mixing of primary and secondary data with
practical knowledge.
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1.3.1 Primary Data
The primary data sources were observation of working procedure while working
in HRIS/HRMS/ HR division, P2P family, face to face interaction with the P2P
family resource personnel, practical experience in the different desk of the
department.
• Data from different sources were quite inconsistent which created some
problems in making the report.
• Data availability could be another big issue here because company might
not want to disclose all the confidential information.
• In many case up to date information is not published.
• It was very difficult to collect the information from various personnel for
the job constraint.
• Learning all the HRIS functions about within just three months was really
tough.
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CHAPTER 2
ORGANIZATION
PROFILE
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2.1 About P2P family
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Since first opening P2P DOORS in 2015, P2P has earned a reputation for
integrity, quality, service and attention to detail. P2P proud that much of their
business continues to come from repeat customers and client referrals. Regardless
of the size or nature of each construction project, P2P is committed to generating
person-alized, innovative, quality-driven solutions that reflect customer
expectations and deliver superior outcomes. Committed to become the preferred
home builder while pursuing excellence through dedication, experience and
disciplined employees with an endless passion to deliver, quality, timely &
profitable projects.
P2P’s business concept is one of its kinds in Bangladesh. The idea of hassle-free
one-stop construction, interior solutions with the materials support has won the
heart & mind of people. P2P consistently focuses on client satisfaction ensuring
the requirements are fulfilled beyond their expectation. The latest building
technology and design concepts are practiced to attain the best quality work to be
delivered on time and within the budget. Clients are guided from concept design
to project completion phase knowing their investment is worth and in the safe
hands.
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At P2P they always believe business will not succeed without the support from
the delighted clients.
2.2 Vision
Start Success sustain ahead as Tasted & Trusted icon of industry round the globe.
2.3 Mission
Start with authentic planning to serve explicit Need Want & Demand of People/Nation.
Success through Time & Cost saving processing ensuring Commitment, Quality &
Transparency. Sustain for next generation growth though creating bridge of relationship.
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construction team, architect will have a great team work turn customer’s dream into a
consumer reality.
P2P established a state of art factory where furniture experts, designers, architect
and carpenter march together to give customers the best furniture that will meet as
well as
customers taste within reach.
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& also imported Fabrics. P2P lifestyle creates its own design assure with Quality
& Comforts.
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d. Customize Furniture
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2.7 Organogram of P2P
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Managing
Director
CEO
Head of
Department
Manager
Assistant
Manager
Junior
Excutive Officer
Officer
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Chairman
Vice Chairman
Managing Director
Director
Top Management
CEO
COO
Executive Directors
Head of Department
Manager
Mid-Level Management
Assistance Manager
Executive
Junior Level Management
Officer
Junior Officer
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2.9 Organogram of HR Department
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HR
Consultant
HR Executive Executive
Admin (IT) (Busines)
Support
Security Staff
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CHAPTER 3
Human Resources
Information System: A
Theoretical Overview
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The Human Resource Information System (HRIS) is a software or online solution
for the data entry, data tracking, and data information needs of the Human
Resources, payroll, management, and accounting functions within a business. It is
useful for all processes that you want to track and from which you hope to gather
useful and purposeful data.
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Health information. It consists of data relating to health, safety and
welfare of employees.
Appraisal information. It consists of performance appraisal information
that serves as basis for promotion, career and succession planning.
Payroll information. It provides data regarding wages, salaries,
incentives, allowances, fringe benefits, deductions for provident funds
(PFs).
Personnel research information. It is a bank of historic and current data
about employees attitude, turnover, absenteeism which may be used for
different types of analysis.
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Enhanced employee communication
Reduction in cost of stored data in HR
More transparency in the system
Better ability to respond to environmental changes.
HRIS also can be a problematic for small businesses in which some employees
must wear many hats. Some of the disadvantages of an HRIS involve human error
during information input costly technology to update in system and malfunctions
or insufficient applications to support company’s human resources needs. There is
a demand for computer and technology specialists with general information
technology knowledge, and finding a qualified specialist with human resources
functional area knowledge can be difficult. With such a demand, companies cost
to hire an HRIS specialist may be far above the average salary for a computer
technology specialist.
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CHAPTER 4
HRIS
of
P2P family
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4.1 Starting Journey to Corporate World:
From November 1, 2018. I was started my internship in P2P family for 3 months.
In my 3 months journey in P2P family I go through different types of
responsibilities. I was assigned for Human Resource management division of P2P
family. As I was in HRIS team under HR division, my basic responsibility there
was it given below:
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4.2 Analysis according to the usage of software (HRIS) in P2P
family
Employee Profile
Attendance Management
Leave Management
Recruitment &Selection
Training & Development
At P2P there are 153 employees personal information have entered into HRIS.
Almost 70 employees personal information were updated by me by using HRIS.
Here included Employees ID, Name, Picture, Designation, Department, Joining
date, Address, Educational Information, Experience, Religion, Nationality and
Marital status. Their profile was fulfilled by verifying their CV. Salary structure,
Probation period, Shift code, Bank Account number are also included. A screen
shot of employee Master Maintenance is given below:
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Employee Number: Every employee has an ID number. It’s also known as ERP
ID. After joining HR department give an ID number to the employee & include
his/her all information in this ID at HIRS system. Employee’s Profile is open
through his/her ID.
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Probation Period: How many months s/he will work under probation period that
time can be mentioned in this system.
Pay Cycle: The employee will work under daily basis or monthly basis salary that
can be mentioned. At P2P family every employee salary paid under monthly
basis. No employee is here under daily basis.
Shift Code: In shift A or Shift B employee will work that will be mentioned.
Bank: By which Bank employee’s salary will be paid that is mentioned here.
Account Name: Every employee has an account with his/her name. S/he will
receive his/her salary from this account.
Account Opening Date: In which date the account has been opened that will be
mentioned.
Besides, there are more options like Benefit group, Mode of Payment, Bank
routing number, fixed amount, Active, Leaving Date, Overtime Eligibility, Milk
Allowance Eligibility, Provident fund eligibility.
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need to press while entering and outgoing time from office. According to the
policy, Office hour is from 9 am to 6 pm for the employees of shift A and for shift
B Office hour is from 10 am to 8 pm. Only departments of Experience center and
Communication & Eventz employees are included in shift B and the another
department are included in shift A. Employees need to punch their finger in finger
key access and automatically the attendance report will occur through software.
From 1 pm to 2 pm is break time for lunch and prayer. P2P allow to every
employee to take break for prayer at the time of prayer.
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All confirmed employees will be entitling to 14 days of sick leave with
pay during a calendar year.
If any employee has not been employed for a full calendar year, then the
leave will be calculated on pro-rate basis.
During Probation period an employee will be entitled for 02 days’ casual
leave. However, after confirmation s/he can avail entitled leaves as per
this policy.
To avail sick leave beyond 02 days, an employee must apply (through
ERP; www.bdweberp.com) with medical certificate issued by a registered
doctor or a discharge certificate issued by a clinic/hospital.
SL cannot be accumulated or in-cashed or carry forwarded to the leaves
for the next year. If not availed will be expired by December 31 of every
year and employees shall not be entitled to any compensation for any
leave
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A screen shot of employee Leave Transection is given below:
Leave Types: Which type of leave s/he needs that should be mentioned in leave
type. For casual leave employee has to apply before enjoying leave. But for sick
leave the employee has to apply when s/he returned to his/her duty.
Days Requested: How many days s/he needs leave that should be mentioned at
From Date and To date.
Leave pay status purpose:The requested leave will be with pay or without pay
that should be narrated here.
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Order by: Who order to go outstation for work his/her name should be
mentioned.
Cancelled by Apply Person: If the employee does not need the leave s/he
applied, s/he can cancel his/her requested leave.
Besides, there are more options in leave transection like Reasons of Denial Days
Approved Leaves Status, recommended by, approved/denied by, Requested for
Cancellation by process flag.
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6th, Head of HR and Head of department take the first interview and make another
short list for final interview;
7th, CEO take the final interview and select competent people as an employee of
P2P family.
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CHAPTER V
Findings,
Recommendation
&
Conclusion
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5.1 Findings
Though they have HRIS software but they don’t use properly. In
Employee Profile more options are blank.
There have some lacking in training and development system and it’s not
active to HRIS software.
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5.2 Recommendation:
According to my work on P2P family, I have identified some sectors where some
development can happen; here are those
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5.3 Conclusion
It is important to choose the right HRIS. A company that takes the time to invest in a
HRIS that fits their goals, objectives, mission and values, is a company that is investing
in its future and in its success. It will be necessary to customize any HRIS to the unique
needs of a company so system will remain flexible and relevant throughout the life of the
company.
P2P family provides best services to their employees that is conducted by HR division.
By working in HR division the knowledge was learnt would be helpful enough to sustain
with the real world situation.
An effective HRIS provides information on just about anything the company needs to
track and analyze about employees, former employees and applicants. Company will
need to select a Human Resource Information System and customize it to meet needs.
With the appropriate HRIS, Human Resources staff enable employees to do their own
benefits updates and addresses changes, thus freeing HR staff for more strategic
functions. Additionally, data necessary for employee management, knowledge
management, career growth and development, and equal treatment is facilitated. Finally,
managers can access the information they need to legally, ethically, and effectively
support the success of their reporting employees.
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Reference
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