CHAPTER NO.1 MISSION & COMMITMENTOCEAN TANKERS PTE LTD ‘Regulation No. OT-TK-1-1 Revision, No 04 Page: 1/1 Title: COMPANY'S MISSION & COMMITMENT Dale: 02.05.06 issued by: Designated Person ‘Approved by: Chairman of SMC. MISSION STATEMENT To excel in everything we do. We are committed to total quality ship management, protecting ihe ealts of our employees, the environment and putting safety first at all times. In futfiling this mission we aim to achieve operational excellence and deliver flawiess customer service. COMMITMENT Health, Safety and Environment are at the forefront of our strategic planning Through the establishment of a Safety Management System that is in compliance with the Tagurrements of IMO's. International Safety Management (ISM) code, everyone in the company has developed a positive attitude for continuous improvements, Policies and procedures relating to safety and environmental protection, both ashore and aboard, are well documented in the Safety Management Manuals. Every individual's work requirements have been structured in such a way that responsibilities are clearly defined. ‘The manuals have been vetted and approved by me and the contents reflect our total qgemtment to quality and safety management, Everyone is to comply with our Safety Management System for the benefit of our sogiely and the world at large, In line with the above, | have therefore enfuste Person with the full authority and resqonsit maintenance of this system Mr. Ng Kwang Chiau as the Designated lity necessary for the supervision and Mr. ALOYS|US SEOW FOOK SEN Chairman Safety Management CommitteeCHAPTER NO.2 POLICYOCEAN TANKERS PTE LTD Regulation No. OT-TK-2-1 Revision. No 04 Page: 1/1 Title: HEALTH, SAFETY & ENVIRONMENT POLICY Date: 02.05.06 Issued by: Designated Person ‘Approved by: Chairman of SMC. HEALTH & SAFETY It is our policy that in the conduct of our business we place great emphasis on the health and safety aspects of our ship operations Our Health and Safety Objectives are equally important to that of our other Business Objectives and ‘our line management is responsible for its successful implementation. ‘Our target is zero incident at all times. Our Business Plans include setting internationally recognized health and safety standards to which we are fully committed to meeting ENVIRONMENT Everyone in our company is responsible in the protection of the natural environment in our daily operations and related activities. Our Goal is clear and simple - NO DAMAGE TO THE ENVIRONMENT! We are totally dedicated to achieving this objective by putting in place a system of control that identifies and removes the threat of an imminent damage to the environment OBJECTIVES Within the framework of our Company Policy and Operating Standards and in strict compliance with ail legislation, both nationally and internationally, we strive fo: + Prevent all accidents through effective training based on safe work practices. * Reduce the risks and possible spread of afl occupational diseases by promoting the health of our employees. Remove the threat or reduce the risk of damage to the environment, Create a healthy environment and safe workplace for our employees and contractors. Develop individuat personal responsibility for HSE by raising awareness, Educate all contractors working with us tdstrictly apply our HSE standards, Develop a culture in which all employeds are taught to embrace and enhance our company standards on Health, Safety and Environfnental Protection FOOK SEN Chairman Safety Management CommitteeOCEAN TANKERS PTE LTD. Regulation No OT-TK-2-2 Revision, No.” 04 Page: 1/3 Title: DRUG AND ALCOHOL POLICY. Date: 02.05.06 Issued by: Designated Person ‘Approved by: Chairman of SMC DRUG & ALCOHOL POLICY Drug and alcohol abuse. and its effects, is one of the mast significant social problems and there have been a number of serious accidents to ships which have been directly or indirectly associated with the illegal use of such substances, including instances where the safety of ship itself has been jeopardised and the lives of the crew endangered. Ocean Tankers (Pte) Lid is committed to a safe, healthy and productive work place for all employees. The Company recognises that alcohol or drug abuse can impair one’s ability to perform properly and have serious adverse effects on the safety, efficiency and productivity of the employees and the Company as a whole. Therefore, a Company Drug and Alcohol Policy is implemented on all ship to provide a complete reference source for all malters arising from the ‘Company's rules on drugs and alcohol. As such: - 1. The misuse of legitimate drugs, or the use, possession, distribution or sale of illicit or un- prescribed controlled drugs onboard ship is prohibited 2. Possession, use, distribution or sale of alcoholic beverages onboard is specifically restricted and controlled. 3. Noaleohol should be consumed in the four hours prior to watch or duty. 4, A positive test result of blood alcohol content which exceed 0.04 gm / decilitre {gm/al) of blood or refusal to submit to a drug or alcohol test is grounds for disciplinary action including termination, 5. Appropriate disciplinary actions will be t4ken by the company for any violations of the Drug and Alcohol Policy. Mr. ALOY#IUS SOW FOOK SEN Chairman Safety Management CommitteeOCEAN TANKERS PTE LTD. Regulation No, OT-TK-2-2 Revision, Now. 04 Title: DRUG AND ALCOHOL POLICY Date: 02.05.08 Issued by: Designated Person ‘Approved by: Chairman of SMC 4 TESTING PROCEDURES 1 1.2 1.3 24 22 23 34 32 33 34 35 36 The company requires crew to be submitted to drug and alcohol testing: 1 Prior to joining vessel 2 Unannouneed random testing to be conducted once a year per vessel for ail crewmembers, -3/ Monthly random alcohol test using breath alcohol-meter. 4 Where cause exists to suspect alcohol and drug abuse. ‘5 Post incidence testing to be carried out for any incident, which endangers life or safe operation of ship and risk environmental pollution. The company may also conduct unannounced searches for drugs and alcohol on Company operated vessels. ‘The drug and alcohol test records shall be maintained on board. GUIDELINES ON ALCOHOL CONSUMPTION ONBOARD. Blood alcohol content at any time while person is onboard shall not exceed 0.04 gm / decilitre (gm/dl) of blood. Daily consumption of alcohol per man shall not exceed 2 open cans (330ml) of beer in order to maintain the blood alcoho! content limit ‘Consumption of alcohol is strictly prohibited within four hours prior and during the watches and duties. RULES AND LIMITATION Max. one case (24 cans) of beer can be issued per person after every fifteen days and shall be recorded. The entitlement to purchase canned beer shall not be transferred or sold to another person onboard. No alcohol shall be allowed to be brought onboard from ashore by crewmembers or any other person. ‘Crewmembers on shore liberty must exercise restraint from excessive alcohol consumption in order to maintain their blood alcohol content while returning Any crew member, whether onboard or returning from shore liberty, with the sign of even partial impairment, can be tested to ascertain his fitness to stand duty, if found impaired shall not be allowed to stand duty. The matter is to be recorded in the official logbook and reported to the Head office. If the master is found impaired the chief officer shall report the matter to Head office.OCEAN TANKERS PTE LTD. Regulation No. OT-TK-2-2 Revision. No.: 04 Page: 3/3. | Tile: DRUG AND ALCOHOL POLICY Date: 02.05.08 | Issued by: Designated Person Approved by: Chairman of SMC 3.7 Inventory of canned beer carried by any crewmember onboard at any time shall not exceed 24 cans. 3.8 Pilots and navigation advisor on duty should not be offered any alcoholic beverage until completion of duty. 4 CONTROL AND MONITORING CHECKS 4.1 The master shall review the record monthly for compliance of the procedure and initial the record as checked, 4.2 The master and chief engineer shall randomly check the inventory of beer in the possession of crewmembers (max. allowable 24 cans per person). Excessive inventory may indicate possible violation of the procedure. 5 PENALTY FOR VIOLATION Any officer or crew found violating this procedure or the consumption limit prescribed herein shall be dealt with in accordance with the rules set out in the Company's Policy on aleohol and drug use and the employment contract, 6 INFORMATION ON ALCOHOL CONSUMPTION LIMIT 6.1 1 unit of alcohol on an empty stomach can raise blood alcohol content within one hour by 0.02 gavdt 6.2 2 units of alcohol during a meal can raise blood alcohol content by 0.02 g/dl 6.3 Alcohol metabolises out of the body at an average rate of 1 unit of alcohol per hour. 7 RELATIVE STRENGTHS OF THE DIFFERENT ALCOHOLIC BEVERAGES IN TERMS OF UNIT OF ALCOHOL. 1 can 330 ml (12 oz) of beer = 1 unit of alcohol. 1 glass (250 mi} of wine = 2 units of alcohol. 1 0z (28 ml) of hard spirits = 1 unit of alcohol. (eg. Brandy, Whisky, Vodka, Rum, Gin etc.) 8 SAFETY RECORDS 81 Alcohol Test Log 8.2 Unannounced Drug and Alcohol TestCHAPTER NO. 3 RESPONSIBILITY & AUTHORITYOCEAN TANKERS PTE LTD Regulation No. OT-TK-3-1 Revision. No.: 04 Page: 12 Title: SMS ORGANISATION Date: 02.05.06 issued by: Designated Person [Approved by: Chairman of SMC. 4 Objectives The objectives of these rules shall be to manifest and to clarify the responsibilities and authority relating to the shipboard activities and the relationships of shipboard personnel to ensure the smooth implementation of the Safety Management System: Scope of Application These rules shall apply to the responsibilities, authority and scope of the activities for all the seafarers onboard the ships under management, Organisation ‘The organisation for operating the Safety Management System is as shown in the Shipboard Organisation Chart, 34 Master Master is overall in-charge of the vessel 3.2 Inthe absence of the Master In the absence of the Master, the responsibilities and authority shall be taken over by the Chief Officer. 3.3 Chief Officer The Chief Officer is in charge of the Deck Department, has the responsibilities for the implementation of duties to this department. The Chief Officer is also the Safety Officer. 3.4 Chief Engineer The Chief Engineer is in charge of the Engine Department, has the responsibilities for the implementation of duties to this department Designated Person For the implementation and control of Shipboard Safety Management System, Mr. NG KWANG CHIAU has been appointed as Designated Person of Ocean Tankers Pte. Ltd. Master should collaborate with the Designated Person for the implementation and maintenance of Safety Management System.OCEAN TANKERS PTE LTD. Regulation No. OT-TK-3-1 Revision. No: 04 Page: 2/2 Title: SMS ORGANISATION Date: 02.05.06 issued by: Designated Person ‘Approved by: Chairman of SMC SHIPBOARD SMS ORGANISATION CHART Company Master Safety Management Committee Chief Chief Catering Officer Engr Rating I Deck 2nd 3rd Deck 2nd Cadets; | Officer | | Officer | | Rating | | Engr 3rd 4th Engr Eng Elec Fitter Engr Engr | | Rating | |Cadets} | EngrOCEAN TANKERS PTE LTD. Regulation No, OT-TK-3-2 Revision, No. 4:1 2 Title: SHIPBOARD MANAGEMENT 02.17,06 Issued by. Designated Person ‘Approved by: Chairman of SMC 1 Objectives Itis to define and document the responsibilities, authority and the interrelation of all personnel who manage, perform and rectify works relating to safety and pollution prevention, Committees Shipboard Management comprises fwo committees as follows: 2.1 Shipboard Safety Management Committee 22 — Shipboard Management Committee Committees Members 3.1 Shipboard Safety Management Committee shail include: Master, Chief Officer, Chief Engineer, Second Engineer and all other crewmembers except those on duty. 3.2 Shipboard Management Committee shall include: Master, Chief Officer, Chief Engineer and 2” Engineer. Frequency of Meetings 4.1 Both committees shall meet once a month. 42 Additional Safety Meeting shall be conducted with Company's representatives while visiting vessel where appropriate, preferably not less than once a year. 43 Extraordinary Safety Meeting shail be conducted after serious incident within the Company, upon receipt of Safety Notice or Circular issued by Company. Agenda for Safety Management Committee shall be as follows: 5.1 Safe Navigation 5.2 Safe Shipboard Operations 5.3 Safety Practices 1 lems raised during Safety Officer's inspection to be discussed and necessary corrective action decicied on 5.4 Health Hygiene and General House Keeping 5.5 Messages from Company Agenda for Shipboard Management Committee shall be as follows: 6.1 Ship Operations / Performance 1. Ship employment / Trading area 2 Voyage instruction 3 Ship speed / weather 4 Loading / discharging performance (loading rate and discharging rate) 5 Any cargo related problems e.g., tank cleaning, high pour point cargo etc., 62 Safety Management System <1 Safety issues onboard 2 Non-conformities raised by vessel and reporting of near miss incidents 3. PSC/ Oil major / OTC defect list and action plan 4 Circulars 5 Compliance with new regulations. 6 Environment protection /pollution control status. 63 MS Si 1 Trading certificates 2 3 Various other surveysOCEAN TANKERS PTE LTD Regulation No. OT-TK-3-2 Revision. No.: 4.1 Page: 2/2 Title: SHPBOARD MANAGEMENT. Date: 02.11.06 Issued by: Designated Person ‘Approved by: Chairman of SMC 6.4 Maintenance 1 DECK 65 66 67 68 <1 Deck painting plan .2 Deck equipment / cargo handling equipment 3 General housekeeping 2 ENGINE 1 PMS 2 General housekeeping 3 Defect List 3 STORE/ SPARE /LUB / BUNKER a Status of store / Spare / Lub / Bunker 2 Approval of purchases Training / Drill Crew Welfare Food and Hygiene Recreation Facilities 7 Procedures of Mesting a 72 WT 78 79 7.10 The Master shail arrange the meetings. All departments shail co-operate and implement the decisions taken at this committee meeting during the discussions. Master may include other persons in the safety committee meetings, if necessary. Master will be chairman for both meetings. The Chairman should start the Meeting by reminding all those prasent, of the reason for and objectives(s) of the meeting. The Chairman should ensure that attendance is appropriate for the objective of the Meeting. (i.., no MORE and no LESS attendance than strictly needed) Chairman should establish an agenda The length of the meeting should be established in advance, and then adhered to, so as it does not cause hindrance to the routine duties of individuals ‘There should be a ‘critique’ or summary by the Chairman al the end of the Meeting. Minutes, or action points, should be as brief as possible and circulated preferably the same day but in any case within one week. 8 Meeting Reports The decisions taken at the meeting after discussions, shall be reported to the Superintendent. Technical on a monthly basis after the Master approves them on Shipboard Management Meeting form. A copy of minutes, Shipboard Management Meeting form, is to be maintained onboard. Technical Superintendent will review & respond to these meetings. 9 Safety Records 91 Shipboard Management MeetingOCEAN TANKERS PTE LTD Regulation No. OT-TK-3-3 Revision_No.: 04 Page: 1/2 | Title: MASTER'S RESPONSIBILITY & AUTHORITY Date: 02.05.06 | Issued by: Designated Person ‘Approved by: Chairman of SMC MASTER'S RESPONSIBILITIES UNDER ISM CODE To implement the safety and environmental protection policy of the Company. To mativate the crew in the observation of that Policy. To issue appropriate orders and instructions in a clear and simple manner. To verify that specified requirements are observed To review the SMS and report its deficiencies to the shore based management. MASTER'S OVERRIDING AUTHORITY 2.1 Master has the overriding authority and responsibilities in decision making with regard to safety & pollution prevention, 2.2 The Master should not be constrained by commercial pressure of the ship owner's or charterer's when making such decisions. 23° Master may request Company's assistance as may be necessary. PROCEDURES TO IMPLEMENT COMPANY POLICY Master should implement the safety and environmental protection policy by conducting on board ing, interviews, drills, education and extending his co-operation and acceptance to all departments. ‘The Master shall have the responsibility for maintaining the Safety Management Certificate (SMC) issued by the Administration, PROCEDURES TO MOTIVATE CREW Master should motivate the crew in the observation of company safety and environmental protection policy, by regular monitoring of on board training, conducting interviews, enhancing the benefits of drills and by using all educational means available. Master may use both rewarding and reprimanding techniques as per his own judgement to motivate and realise the crew that safety is in their own interest. PROCEDURES TO ISSUE ORDERS Master shouid issue orders and instructions in a clear and simple manner, from time to time whenever he deems it necessary for the safely of life, ship and environmental protection. Such arders are to be signed by the Master and gerson in-charge of the operation. PROCEDURES TO VERIFY REQUIREMENTS Master should verify that specified requirements of safety management system are observed by all available means, e.g., by checklists available, random check and verbal confirmation during operations. Company will provide a checklist to the Master, to verify the implementation of SMS onboard. This checklist will be called “Vessel Audit Checklist (SMS)”. Master will report back the completed CHECKLIST to the Designated Person as per SMS document control procedures.OCEAN TANKERS PTE LTD Regulation No. OT-TK-3-3 Revision. No: 04 Page: 2/2 Title: MASTER'S RESPONSIBILITY & AUTHORITY Date: 02.05.08 Issued by: Designated Person ‘Approved by: Chairman of SMC. 7 PROCEDURES TO REVIEW SMS 7.1 The objectives of these procedures are to make a general assessment of the system. In order to determine that SMS implemented in the company and onboard the ship is easy to maintain, useful for everyone and able to ensure a real improvement in the safety and the prevention of pollution during operation of the vessel. 7.2 Master's review report will provide the company useful elements to best prepare the annual Management Review where decisions about policies and objectives are taken 7.3. The assessment must be a general overview basis and resul in information about the management of the full process, including Maintenance, Training, Inventory management, Safety at work, ete. with enough details to help the Company assess the level of priority. 7.4 The review is not as detailed as a ship audit, however itis taken from a higher point of view and refers to a whole part of the system. 7.5 The review will be conducted through the examination of documents such as: 1 Safety committee meeting records 2 3 External audit reports 4 Onboard training 5 Other inspections (e.g., Class, Oil Major & Port state etc.) 6 Technical notes 7 — Non-conformities, Accidents and Hazardous situations reports. 8 New legislation 9 New technology 10 Economic factors 7.6 — Master Review Report A report should be made by the Master after conducting a full assessment of the entire system, in conjunction with at least the Chief Engineer, Chief Officer and Second Engineer. Input from other officers should be taken into account Master will report back the completed review report to the to the Designated Person as per SMS document control procedures. PROCEDURES FOR REPORTING DEFICIENCIES (see Non-conformities, Accidents and Hazardous occurrences procedures) SAFETY RECORDS 9.1 Vessel Audit Checklist (SMS) 92 — Master's Review Report (SMS) 9.3 Master's Bridge Order Book 94 — Non Conformities ReportOCEAN TANKERS PTE LTD. Regulation No. OT-TK-3-4 Revision. No.: 04 Page: 1/12 | Title: SHIPBOARD STAFF RESPONSIBILITY Date: 02.05.06 | Issued by: Designated Person ‘Approved by: Chairman of SMC 1 Shipboard Norms Crewmembers shall obey all laws and regulations and perform their duties faithfully, maintain order and make efforts to ensure harmony onboard the ship. 2 Norms to be followed by Crew Members 21 Shall be courteous, mind their language and obey orders of supervisors and officers of a higher rank 22 — Shallnot leave their posts during duty hours without the Master's permission, or neglect their duties, or hinder the duties of their colleagues. 2.3. Shall not leave the ship without the Master's permission. 2.4 — Shall return to the ship by the time specified by the Master. 2.5 Shall not use the ship's boat or its accessories without the Master's permission. 2.8 — Shall handie all toofs and items carefully and make efforts to conserve food and water. 2.7 — Shall not carry into or out of the ship portable items without completing the necessary formatities. 2.8 Shall not use unapproved electrical or fire equipment without the Master's permission and shall smoke at approved locations only. 2.9 — Shall not be involved in conflicts, get drunk or participate in violent activities onboard the ship. 2.19 Shall not exchange signals with shore or other ships without the Master's permission. 2.41 Shall not divulge confidential information about the company or work 2.12 Shall not engage in gambling or other similar activities onboard the ship 2.13 Shall not make use of the ship's provisions without the Master's permission and shall not present unnecessary bills for performing duties. 2.14 Shall not use items in ship's store, food and medicines belonging to the ship without the Master's permission. 2.15 Shall not raise animals on the ship without the Master's permission 2.16 Shall not invite unauthorised persons to visit the accommodation space, stay in the cabin, or use other facilities, nor carry items aboard the ship without going through format procedures. 2.17 Shall not engage in commercial transactions onboard the ship, nor take remuneration for labour outside the scope of duties. 2.18 Shall not possess dangerous weapons, explosives or other hazardous items. 2.19 Shall not engage in activities that may cause damage to hull, cargo, machinery or other equipment on the ship. 2.20 Shall not engage in activities that lead to disorder on the ship and bring dishonour to the company’s name. 3 Master's Responsibilities 3.1 Master to ensure that all shipboard statutory certificates are valid, company will maintain a list of expiry dates of certificates but in case no response has been heard from the company Master should notify the company in two month advance. 3.2 Master to ensure that class records are maintained on board in a proper manner. 3.3 Responsible for all services on the ship. 3.4. Responsibility for ship's operation, 3.5 Maintaining order onboard the ship. 3.6 Ensuring safety of navigation (including verification of navigational equipment performance & chart correction). 3.7 Fulfilment of voyage. 3.8 Determining the course and speed, 3.9 Command on deck.OCEAN TANKERS PTE LTD Regulation No. OT-TK-3-4 Revision. No. 04 Page: 2/12 | Title: SHIPBOARD STAFF RESPONSIBILITY Date: 02.05.06 | Issued by: Designated Person ‘Approved by: Chairman of SMC 3.10 Economic operation of ship. 3.11 Handling of cargo and persons other than passengers and crew. 3.12 Signing of cargo documents. 3.13 Disposition of marine casualties. 3.14 Transmitting emergency distress signals. 3.15 Adopting measures when the radio operater is not on duty. 3.16 Rescuing a ship in distress. 3.17 Giving permission to crew for going ashore. 3.18 Disposition in case of shortage in the manning. 3.19 Preventing stowaways. 3.20 Putting up a muster list and implementing drils. 3.21 Managing shipboard labour. 3.22 Issuing orders for labour after working hours. 3.23 Education and guidance. 3.24 Shipboard accounts. 3.25 Sending and receiving notices and making them well known to all 3.26 Maintaining important documents. 3.27 Maintaining confidential documents. 3.28 Strictly following foreign laws. 3.29 Adopting measures in contingencies. 3.30 Oversee vessel maintenance 3.31 Make daily rounds of deck & pump room. 3.32 _ Inspection of Accommodation, stores, common spaces, galley, crew cabins, cold room, mess room etc., on regular basis (e.g. weekly). 3.33. Overall incharge of communication. 3.34 Maintain important documents (trading & crew.s certificate) 3.35 Transmit messages (telex, fax & e-mail) Deck Department Responsibilities 4.1. Duties related to operation, navigation and safety of the ship. 4.2 Matters related to maintenance and repairs of hull and deck equipment. 4.3 Matters related to ship's stores. 4.4 Matters related to fresh water and ballast. 45 Matters related to cargo. 4.6 Matters related to flags, signals and time regulations, 4.7 — Matters related to weather and sea conditions. 48 — Matters related to charts, pilots and other nautical publications. 4.9 Matters related to navigational equipment. 4.10 Matters related to preservation of approved drawings and certificates under the management of the Deck Department. 4.11 Matters related to records and reparts of the Deck Department. 4.12. Matters related to Safety and Health Management of the Deck Dept. 4.13 Matters related to shipboard cleaning. 4.14 Malters related to oil pollution and marine pollution. 4.15. Matters related to dis-infection onboard the ship. 4.16 Matters related to drills by each department. 4.17 Matters related to messages (telex, email, weather fax, VHF etc.) 4.18 Matters related to distress & emergency communications ordered by Master. 4.19 Recording of GMDSS logbook (to be verified by Master's every day).OCEAN TANKERS PTE LTD. [Regulation No. OT-TK-3-4 Revision! No 04 Page: 3/12 Title: SHIPBOARD STAFF RESPONSIBILITY Date: 02.05.06 Issued by: Designated Person ‘Approved by: Chairman of SMC 51 5.2 5.3 5A 5.5 56 5.16 5.17 5.18 5.19 5.20 5.21 5.22 5.23 5.24 5.25 5.26 5.27 6.28 5.29 5.30 Chief Officer's Responsibi jes To help the Master, supervise and head the Deck Department under instructions from the Master, make efforts to make various commands, rules and shipboard rules familiar to all crew members and to maintain order onboard the ship. To maintain close contact with all departments in the ship and ensure that all duties are cattied aut smoothly. He will be the designated Safely Officer onboard To help the Master in matters relating to the safely of the ship. To perform necessary duties when the ship is at sea and in port, such as navigational watch and cargo watch respectively. Directly responsible for all matters related to cargo and ballast handling onboard and implementation of its procedures. To prepare and maintain documents rolated to cargo. To supervise and be fully in-charge of cargo handling operations concerning hazardous cargo, heavy cargo. To monitor the condition of the hull stresses at all times and to maintain the correct GM and trim of the ship. To plan important tasks such as cargo handling work, tank cleaning, gas freeing and to ensure safety. To ensure that life saving appliances, fire fighting equipment and waterproofing equioment is always maintained properly. To know the status of the hull, machinery and equipment under the management of the Deck Department and the maintenance plans. To prevent marine pollution To report the status of storage and maintenance of mooring equipment to the Master. To maintain a list and keep in safe custody important documents, manuals, plans, drawings, certificates records and official documents that fall under his responsibility. To know the status of hull, anchor chain, mooring equipment, cargo gear, navigation instruments, and accommodation spaces and perform duties related to dry-docking. To submit periodic reports of the Deck Department. Monthly Instrument Calibration Record to be prepared To guide subordinates, evaluate them and submit the evaluation reports to the Master. To perform crew management and, crew's extra working hours. To ensure appropriate manning arrangements and personally take command of manning arrangement at the forward part of the ship. To formulate plans for manning by various departments on the ship, according to manning standards for the various departments. To assign tasks for pump man, deck hands and crewmembers. To plan replenishments of fresh water and encourage economic use of fresh water consumption To encourage economic use of consumabies in ship's store under his responsibilty To keep up-to-date inventory of paints and prepare Quarterly Paint Consumption Report. To continuously monitor the status of the ship and carry out shipboard inspections. Safety and health management onboard the shi Help the Chief Engineer in matters related to shipboard repairs, To report important matters that fall under the responsibility of the Master. To make arrangements relating to procedures for access to shore and ‘communication procedures when the ship is in port.OCEAN TANKERS PTE LTD. Tit Regulation No. OT-TK-3-4 Revision. No, 04 Page: 4/12 | ‘SHIPBOARD STAFF RESPONSIBILITY Date: 02.05.06 | Issued by: Designated Person ‘Approved by: Chairman of SMC 5.31 5.32 5.33 5.34 5.35 5.36 5.37 61 To assume responsibility for ensuring regulation and safety of persons other than crew and passengers on the ship, visitors and cargo handling personnel. To investigate and plan measures for preventing thefts, pirate attacks and stowaways. To educate and guide subordinates. Itis ine Chief Officer's responsibility and under Master's quidanes to train junior deck officers regarding cargo work. The junior deck officers are required to have the initiative to familiarise themselves and get involved ‘with the cargo operations, including cargo planning, cargo line setting and ballast operations. To perform the duties assigned by the Master. Administer catering dept. {replenish & maintain store} Assist Master. Where second & third officer are not on board chief officer will cover their responsibilities. Duties and Responsibilities of Safety Officer The Master has the day-to-day responsibility for the safe operation of the ship and the safety of those onboard, However the Chief Officer is the designated Safety Officer onboard. This does not relieve the rast of the crew of their responsibility to ensure safety and safe working practices. 6.2 Duties and responsibilities of the Safety Officer is listed below which shall be wenouronr ‘Second Officer's Responsi considered not exhaustive: 1 Take rounds and regular inspections of each accessible part of the ship. 1+ Amoathly Safety Officer's inspection is to be carried out using the "Safety Officer's Inspection Checklist’ 2 This inspection is to be carried out prior to the Safety Management Committee meeting Carry out investigation on accidents relating to health / safety Safety Committee member Promote safety onboard Safety posters and notices (display / renew / replace) Safety Videos screening and education ‘Oversee maintenance of LSA FFA. Receive feedback / suggestions / improvement ideas to enhance safely. Promulgate new requirements, legislation, Marine notices, Company circulars, etc., relating to safety. 10. Instruct all new joining crew on all relevant health / safety arrangements. -11 Discuss / Feedback on safety matters / accidents ete relating to health / safety onboard during Safety Committee meeting. -12 Education and training on the use and operation of all LSA / FFA. -13 _ Instil a safety culture onboard while carrying out all shipboard operations. ies The Second Officer shall perform the duties required when the ship is in port, such as those relating to navigational watch and cargo watch. cal 72 73 74 Responsible for preparing the passage pians. To fix the position of the ship and perform other navigational calculations every day when the ship is underway and reports the results to the Master. To calculate voyage stalistic at the end of the voyage and report to the Master. To help the Chief Officer in the supervision of cargo handling work.OCEAN TANKERS PTE LTD. Regulation No. OT-TK-3-4 Revision. No.: 04 Page: 5/12 Title: SHIPBOARD STAFF RESPONSIBILITY. Date: 02.05.06 Issued by: Designated Person ‘Approved by: Chairman of SMC 75 76 TT 78 79 7.10 71 7.12 7.13, 7.44 7.15 84 82 83 84 85 86 a7 88 89 8.10 811 8.12 8.13 9.1 8.2 93 94 95 Before leaving port and before shifting anchorage, to inspect the steering gear, check its maintenance and check safety at the stem and the surroundings during engine tials. To give instructions to crew during the mooring operation at aft station To perform maintenance of all navigation instruments and steering gear. To correct and maintain charts pilots and other nautical publications, to enter in specific form details of investigations relating to navigation, channels, harbours and weather conditions. To maintain a list and Keep in safe custody important documents, manuals, plans, drawings, certificates records and official documents that fall under his sesponsibitty To maintain reference documents for navigation, channels, harbours and weather conditions, collect the latest navigation information and report to the Master. To enter records of important items that falls under the scope of responsibility, such as Deck Log Abstracts and maintains them. To maintain navigational equipment and other duties of the Deck Dept To perform the duties assigned by the Master. Maintain radio equipment's (maintenance, test & record according to GMDSS fog book) ‘Where third officer is not on board second officer will cover his responsibilities. Third Officer's Responsibilities The Third Officer shall perform the necessary duties as required, such as those relating to navigational watch and cargo watch. To fix the position of ship and other navigational calculations every day when the ship is underway and reports the results to the Master. To prepare midday reports, navigation statistics conditions and report the necessary items to the Master. To help the Chief Officer in supervising cargo handling operations. To revise shipboard times and manage the ship's clock. To measure drafts, To help the Master on the bridge with anchoring and mooring work, Before leaving port or shifting anchorage, to inspect communication systems and important items related to the navigation system and other departments. To maintain and manage the Life Saving Appliances and Fire Fighting Apparatus maintenance log and inventory and prepare records when instructed to do so, To perform the duties assigned by the Master All paper works (report of radio log to company & prepare documents for arrival / departure port). Up dating and correction of radio publication. Assist Master. Boatswain‘s Responsibilities To guide subordinates, supervise them, take the initiative, perform the duties assigned and help the Chief Officer. Upon receiving a work order from the Chief Officer, fo assign tasks appropriately, make efforts to increase efficiency and ensure safety. To make rounds of the ship, maintain all items under his responsibility and report to the duty officer. To know the characteristics, experience and skills of subordinates in order to guide them and report the necessary details to the Chief Officer. Have a thorough knowledge of duties and work to co-operate with other departments in the rational distrioution of work.OCEAN TANKERS PTE LTD. Regulation No. OT-TK-3-4 Revision, No. 04 Page: 612 | Title: SHIPBOARD STAFF RESPONSIBILITY Date: 02.05.06 i Issued by: Designated Person Approved by: Chairman of SMC. 40 4 12 13 9.6 To make efforts to maintain parts, accessories and tools under own responsibilty. 9.7 To accept and manage items in the ship's store and formulate an effective and economic usage system. 9.8 Perform the duties required for shipboard repairs. 9.9 Educate and train subordinates and offer them work guidance upon receiving instructions from the Chief Officer. 9.10 Report the main points of the maintenance plan for each voyage to the Chief Officer and request instructions from the Chief Officer. 9.11. Ensure that subordinates have complete knowledge of various orders, rules and notifications. Pumpman's Responsibilities The pumpman shall help the Boatswain and shall perform the main duties tisted below: 10.1 Operate and maintain pumps and other cargo gear, ventilators, watertight doors, scuppers and anchoring equipment. 10.2 Manage replenishment of water tanks by recording levels of fresh water tanks; report to the Chief Officer if any deficiency is found. 10.3. Measure and record the bilges of compartments under the pumping operator's responsibility, report to the Chief Officer if any deficiency is found. 10.4 Perform ballasting and de-ballasting upon receiving instructions from the Chief Officer 10.5 Perform maintenance, cargo handling and mooring work upon receiving instructions from the Boatswain. 10.6 Accept, manage and maintain items for the ship's store under his responsibility, upon receiving instructions from the Boatswain. Able Seaman's Responsibilities The Able Seaman shall help the Boatswain and shall perform the main duties listed below: 11.1. Perform navigational watch keeping, performing the duties of a look-out and helmsman 11.2 Perform gangway watch and cargo watches. 11.3 Keep the bridge and gangway clean and obey the orders of the deck afficer in charge when carrying out maintenance or using navigation equipment, accessories in rescue boats, life saving appliances, pilot ladder, steering gear and other bridge accessories. 11.4 Perform the duties assigned and guide the Ordinary Seaman. Ordinary Seaman Responsibilities The Ordinary Seaman shall receive orders from the Boatswain and shall perform the main duties listed below: 12.1 Develop work skills and perform maintenance of hull, cargo-handling work, mooring work and other jobs when instructed to do so. Engine Department Responsibilities The Engine Department shall be responsible mainly for the following duties. 13.1 Matters related to operation of machinery, 13.2. Matters related to maintenance and repairs of equipment fitted to engines and falling under the responsibility of the Engine Department. 13.3. Matters related to maintenance of machinery for transmitting power, air, water and maintenance of ¢eck machinery. 13.4 Matters related to fuel, lubricating oil and feed water. 13.5 Matters related to engine stores. 13.6 Matters related to the safe custody of drawings and certificates for machinery.