February 25, 2021

John Smith, Chief Executive Of ficer

Smith Serve, Inc.
1776 N. Adams
Boston, MA
Dear Mrs. Aseel Ali & Mr. Hisham:
We are pleased to submit the following proposal of professional interior design services for the space
planning and interior design of your new of fice in Amherst, Massachusetts at [insert project address]

Scope of Service
A. Programming and Schematic Design
1. Meet with you and/or selected members of your staff to determine all requirements that will
affect the space planning and interior design of your project.
2. Obtain floor plans from the architect.
3. Inventory existing equipment that might be used in the new space plan.
4. Conduct interviews with staff to determine equipment needs and adjacency requirements.
5. Determine project objectives as well as budget considerations.
6. Review all programming findings with your project committee.
7. Prepare preliminary schematic layouts.
8. Develop preliminary furniture, color, and materials selections.
9. Review schematic layouts, selections, and sketches with your project committee.
B. Design Development
1. Finalize space plans showing locations of walls, furniture, and built-in equipment.
2. Finalize selections of all materials, finishes, and treatment for furniture, walls, flooring, windows,
and ceilings.
3. Provide 3-dimensional drawings of typical work stations.
4. Provide 3-dimensional sketches of lobby and employee “think tank ” space.
5. Finalize lighting speci fications with lighting consultant.
6. Prepare a budget of all interior furnishings.
7. Present plans and product speci fications for your approval.
C. Contract Documents Phase
1. After final approval of all space plans, furniture layouts, and product selections, prepare
appropriate working drawings and documents for the construction of the space and installation of
the interiors. This
will include dimensioned floor plans, furniture plans, electrical location plans, re flected ceiling plans,
and cabinet shop drawings as needed.
2. Prepare bid speci fications for furniture and other movable equipment.
3. Consult with you on developing the quali fied bidder ’s list.
 4. Provide information for the preparation of bid speci fications for floors, walls, windows, ceilings,
and lighting fixture materials or products (bid speci fication to be written by your facilities
department).
5. Coordinate with your facilities department to develop complete set of bid documents.
D. Contract Administration Phase
1. Assist you in obtaining competitive bids for furnishings and equipment.
2. Assist you in coordinating the schedule for delivery and installation of the work.
3. Make periodic visits to the job site to ensure that the work is progressing according to the speci
fications
in the bid documents.
4. Supervise installation of furniture and movable equipment covered in the bid documents.
5. Upon completion of the installation, the designer shall prepare a punch list of items needing
attention by the designer or vendors. This will be reviewed with you prior to transmittal to
appropriate parties.

Terms of Compensation
For the interior design and consultation services outlined above, you will be billed a fee of $ payable
according to the following:
You will be invoiced monthly for actual hours worked. Payment is due within ten (10) days of
receipt of invoice. A late payment charge of 1-1/2% per month (18% per annum) will be added to invoices
thirty (30) days past due. Note that a retainer is required to begin work. The amount is detailed later in
this proposal.
The total fee is based on a maximum of two revisions after each client review. Work required or
requested beyond the two revisions will be charged at the described hourly fees, but will be in addition to
the maximum estimate.
Additional services not outlined in this proposal but requested by you or required after client
approval results in changes in the project will be billed separately at an hourly rate of [insert rate].
Fees include provision of six sets of contract documents for the client ’s use. It is understood that your
company is responsible for reproduction of all sets of contract documents required for the bidding process.

Reimbursable Expenses
Reimbursable expenses are in addition to the charges detailed above. Such expenses as out-of-town travel
and living expenses, long-distance telephone charges, special renderings, mock-ups, and reproduction costs
other than those detailed shall be billed at actual cost to the designer.
Out-of-town travel in the interest of the project shall only be made with proper noti fication and approval
of the client. At this time, it is estimated that a minimum of four site visits will be necessary during the
progress of
the project.

General Conditions
1. The designer shall not be responsible for the quality, workmanship, or appearance of products should
you purchase products other than those speci fied.
2. The designer is not responsible if you, architect, or contractor(s) make changes to the project
without noti fication to the designer.