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Optima CR 500 English
Optima CR 500 English
Model CR 500/502/505/510/515
This electronic Cash Register is designed to help your business function smoothly by providing
efficient register operations and accurate management reports. Start-up is quick and easy, yet
there are many options that can be added and revised so that you can customize your operations
for optimum productivity. Here are just a few of the Register’s many valuable features:
700 Price Look-Up (PLU) up to 12,000 settings allow for fast, accurate entry of an item and
record the items to be sold.
Large front and rear display for easy operator and customer viewing.
Automatic tax computation available for 4 different tax rates, including add-on and VAT.
Periodic management reports provide up-to-date sales analysis, including mid-day, end-of-day,
weekly or monthly totals.
Cash Register displays time and automatically prints date and time on the receipt and transaction
records.
Optional interfaces and fiscal memory expand the usage of your Cash Register.
to display:
Amounts, Sub Total, Total, Change Due
4th, 3rd and 2nd Shift Level (' ' ' = 4th)
Receipt On/Off ( ' = On)
PLU’s or DEPT’s No.
Number of Repetitions
- Keep the original packaging and operating manual in case you have to return your Cash Register
for repair.
- Do not insert any metal objects such as screwdriver, paper clips etc. into your Cash Register. This
may damage your Cash Register or subject you to electrical shocks.
- Switch your Cash Register off at the end of the day or when not used for longer periods of time.
- The On/Off power switch disconnects your Cash Register from the main power.
- Clean your Cash Register from time to time with a soft, dry or slightly damp cloth.
- Never use water or any volatile chemicals, such as thinner, or benzine for cleaning. This may
damage your Cash Register.
- Do not to attempt to move gears or the printing head by hand or with a screwdriver.
If no clerk ID numbers were programmed previously, pressing “CLERK ID“ will only result in
an error alarm. However, if the CLERK ID numbers have been pre-programmed, the user can
sign on using any clerk ID number. In addition the register accepts the default ID number that is
0001. Note that the default 0001 is the first clerk whose name is “CLERK A“.
All operations must be performed in the proper key sequence. In case of an incorrect sequence, a
continuous error alarm is turned on to signify operator errors. To clear this error/lock condition,
simply press “CLEAR“ and continue to operate. If “CLEAR“ does not stop the alarm, the printer
may be malfunctioning, paper blockage, poor connection, broken fuses, or worn-out parts are
also possible causes. In this case the user is advised to turn off the power supply, check the
printer, and locate the problem.
When the number of digits in the entered number exceeds the programmed limit (High-Digit-
Lock-Out), the error alarm sounds. To release this condition, press the “CLEAR“ key and
observe the input digit limit on the department or PLU.
If “RECEIPT ON/OFF“ has been set to OFF (DP 630) as shown by a triangular marker on the
display, then no printing on the receipt side occures. However the printer still prints on the
journal side. Press “RECEIPT ON/OFF“ again to enable printing on the receipt side.
The CR 500 offers various numbers of departments: 25/50 and max. 100. Each department
contains a 12-character programmable name.
Four different tax rates and their combinations may affect a department. Each department can be
linked to one of 20 department groups.
Like a department, a PLU contains a 12 character programmable name. A PLU must always be
linked to a department and adopt the pricing and taxation characteristics of that department.
All PLU sales amounts are added to their linked departments.
The CR 500 series is equipped with 700 PLU as a standard, but the number of PLUs may be
expanded to a maximum of 12000. Consult your dealer for such PLU expansion.
3. Insert the OWP key into the control lock and turn it to position “P“.
4. Initialize your Cash Register by pressing the “VOID“ key first- display shows CLEAR - and then
the “SUB TOTAL“ key.
5. Install the ribbon cassette and paper rolls. Follow the instructions on page 11.
this way 4. Now feed the end of the receipt paper roll
into the printer. Press and hold the
“Receipt Feed“ key to pass the paper through
the printer.
7 15 21 24
RECPT DUP DEPT
P/O
ON/OFF RECPT SHIFT g o u y
6 14 20 23
%+ %- X #
NS
Time f n t x
5 13 19
PLU
(-) ENTER PLU FCE
e m s
4 12 18
REFUND
7 8 9 d l r
CARD
2
3 11 17
VOID 4 5 6 c k q
CARD
1
2 10
EC 1 2 3 b j
SUB
TOTAL
CHECK
1 9
CLEAR 0 00 . a i CASH
English
Special Characters
Special characters can be programmed by using hexadecimal codes (see character code chart).
Control Lock
The following keys are provided:
Lock Mode - turns off the Cash Register and disables all operations. All
L
data are maintained in the memory.
Read Mode - used to print daily sales information reports at any time
X rEPort H without clearing the totals (see Periodic Management Reports, page
43).
Reset Mode - used to read daily and periodic sales information with
Z rEPort 2
clearing of totals.
CLERK Clerk Sign-On Key - used to enter a preset clerk ID numeric code
I.D. number
PLU PLU Price Entry Key - used to manually change a preset PLU price
ENTER
1…25 Department Keys - used to enter single or multiple items into the
respective departments
P/O Paid-Out Key - used to record all cash paid out from the
drawer
CARD 1..3 Credit Card Keys - used to register payments made by credit
cards
Note:
All programmed parameters, prices of departments and PLUs will revert to the original default
factory settings and all previously programmed surcharges, discounts and item descriptors will be
erased.
3.2 Clearing of Memories
Now Clear the Memory.
1. REFUND Press “REFUND” key. The
display shows: dEFAuLt
2a. 0...9 Through the use of the numeric keys, all departments and PLU numbers can be
given an uniform price.
In addition to ID codes clerk names may be programmed - see clerk and credit card programming,
page 26.
Precaution: Your Cash Register does not function properly if Time and Date have not been
programmed.
2. SUB TOTAL Press “SUB TOTAL” key to finalize System Clear in order to reset all
memories.
5. SUB TOTAL Press “SUB TOTAL” key to store Date and to access Time mode.
Press “VOID“ key to get all characters in double size (it beeps 3 times).
Press numeric key “00“ to return to single size (it beeps 1 time).
Press “EC“ key to get only the 1st character in double size (it beeps 2 times).
See also “Programming of Store Logo“ on page 25.
For further character code charts (Eastern Europe, Baltic and Russian) see last pages chapter 12.
3.5 Department Programming
You can distinguish between 25 to 100 departments. You may classify the items you sell by
assigning them to a specific department. For instance, all food items could be assigned to one
department. Each department is then linked to one of 20 groups.
The programming is done as follows:
1. DEPT1 Press department 1 key to start programming. The
display shows: 01dEPt
2. SUB TOTAL Press “SUB TOTAL“ key to get price mode. The
display shows: P 00000100
6. SUB TOTAL Press “SUB TOTAL” key to store the transaction modes.
The display shows: n 00 00
7. 0...9 Index code numbers for alpha descriptor as per character chart on
page 22.
8. SUB TOTAL Press “SUB TOTAL” key to store the name of department and to
advance to next department. Continue until all departments have been
programmed accordingly.
9. CASH Press the “CASH” key to finalize and to close the department
program.
or DEPT1...100 + 0...9 Index starting and ending number - printout of desired range.
2. SUB TOTAL Press “SUB TOTAL“ key to get price mode. The
display shows: 00010100
3. 0...9 Price Mode
Index the amount to be discounted (for example 5.00).
The display shows: P 500
6. SUB TOTAL Press “SUB TOTAL“ key to store transaction modes. The
display shows: n 434F55
6. SUB TOTAL Press “SUB TOTAL” key to store the transaction modes.
The display shows: n 00 00
7. 41... Index code numbers for alpha descriptor of PLU (max. 12 characters)
as per character code chart on page 22.
9. Scanner Scan PLU code or Bar Code with a Bar Code scanner, or enter
manually the codes.
10. CASH Press the “CASH” key to finalize and to close the PLU Program.
or 0...9 + PLU Index starting and ending number of PLUs - printout of desired range.
+ 0...9
3. SUB Press “SUB TOTAL” key to store the tax rate and advance to next tax rate.
TOTAL
2. 41... Index code numbers for alpha descriptor for CLERK A as per character chart
on page 22.
3. SUB Press “SUB TOTAL” key to store the name of CLERK A and to advance to
TOTAL next CLERK until you reach CLERK F. Digits 7, 8 and 9 are reserved for the
names of the credit cards (Card 1 to 3).
2. CLERK Press “CLERK I.D.” key and follow the same procedure as in Clerk Name
I.D. Programming.
3.9 Programming of Foreign Currency Exchange
The function FCE must be programmed on a not used key. Please ask your dealer.
1. FCE Press “FCE” key to enter the FCE mode.
The display shows: FcE
3. 0....9 Enter the rate (max. 8 digits). 6 decimal places are preprogrammed in Flag 22.
6. SUB The display shows: n 802000 (preset characters for the “Euro“)
TOTAL
7. 41... Enter the character codes as shown in the character code chart.
4. SUB Press “ SUB TOTAL“ key to store the 1st line and to advance to 2nd line.
TOTAL
7. SUB Press “SUB TOTAL“ key to store 2nd line and to advance to 3rd line.
TOTAL
Printout
Printout
2. PLU Press the “PLU“ key, PLU no. and price will be displayed.
4. PLU Press the “PLU“ key. PLU no. and price will be displayed.
Repeat Amounts
1. 0...9 Index amount.
Repeat PLUs
1. 0...9 Index PLU no.
2. PLU Press “PLU“ key. PLU no. and price will be displayed.
4. PLU Press “PLU“ key. PLU no. and price will be displayed.
Operating and Programming Manual 24.08.09 26
5. CASH To finalize press “CASH“ key for cash payment.
Registration by Division
1. 0...9 Index dividend (e.g. 1).
6. DEPT1 Press “DEPT1“ key or any other department key to divide the price by 3.
Printout
29 Operating and Programming Manual 24.08.09
02#0002 06/05/97 register’s ID number, consecutive receipt no., date,
19:10 LOTH time, clerk name or code
DEPT01 I 200.00 amount DEPT1
NET-TOTAL 173.91 net total
TAX1 15% 26.09 tax included, Tax1
CHECK 100.00 amount paid in check
CASH 500.00 amount tendered
CHANGE -400.00 change due
4. PLU Press “PLU“ key. PLU number and price changed are displayed.
2. %+ Press “% +“ key.
2. %- Press “% -“ key.
Printout
Printout
Printout
Printout
1. CLEAR Press “CLEAR“ key to clear incorrect entries before registration or displayed
error messages.
PLU Refund
1. REFUND Press “REFUND“ key to initiate refund function.
Department Refund
1. REFUND Press “REFUND“ key to initiate refund function.
5. Additional Functions
5.1 Clerk Sign-ON / OFF (Clerk ID)
Entry of up to six different preset clerk codes if the Register is operated by several cashiers. The
sales of each cashier will be statistically recorded according to their clerk ID number. The sales for
each cashier will be printed out in a separate Clerk Report.
Clerk Sign On
1. 0...9 Index preset secret clerk ID number (4 digits).
If an incorrect code number is entered, or the “CLERK ID“ key is pressed without entering a code,
an error condition will occur and the system will lock up. To correct this error condition press the
“CLEAR“ key. The display shows “cLrk_no- - - -“ to enter the correct clerk ID number. Then press
“CLERK ID“ key again. The preset clerk ID number is 0001 (factory default).
1. RECPT Press “RECPT ON/OFF“ key to turn printing of the receipt On or Off.
ON/OFF
A receipt of the last finalized registration may be printed even with the “RECPT“ key in OFF
position.
A 2nd (duplicate) receipt may be printed with the “RECPT“ key in ON position.
Receipt On/Off
For Cash Register equipped with a 1-station printer (CR 510/515) the function “Receipt Off“ is not
available in order to avoid the losing registrations that should be recorded on the journal.
2. # Press “#/NS“ key to print out the reference number before or during a
NS registration.
or # Press “#/NS“ key to open the cash drawer (without indexing a reference
NS number).
2. DEPT1 or Press DEPT1 key or PLU number to finalize and to print out price, tax rate and
PLU total without pressing “CASH“, “CHECK“, “CHANGE“ or “CARD“ keys.
Control Lock in Position “X“
5.5 Cash / Check Declaration
In many cases, the actual amount of cash (or check) accumulated in the drawer does not equal the
one memory. This discrepancy may create a problem when the “Reset Z-full Report“ is printed. This
option, therefore, allows the user to declare the amount of cash (or check) and prints it in the
“Financial report“.
Note this option does not erase the statistical data, nor does it memorize the amount declared when
the operation mode is changed.
or
1. 0...9 + SUB Index amounts (CASH) and sub total by pressing “SUB TOTAL“ key.
TOTAL
5.6.1 Hold-Function
Press the “HOLD“ key to interrupt an actual registration and to start a new one. By pressing this key
again, the interrupted sales activity can be continued.
5.6.3 Release-Function
Press the “REL“ key to release PLU’s and DEPT’s programming as “Single Item Sale“ as well as
their limited digits of number. After the registration the programmed values is reset automatically.
5.6.4 Charge-Function
Press the “CHARG“ key to finalize a registration on account.
3. FCE Press the “FCE“ key before using the “CASH“ key in order to print the total in
the Foreign Currency.
Without using the “FCE“ key the total is printed in the country currency. In addition the respective
amount in the foreign currency is printed after the total depending on the FCE programming.
2. FCE Press the “FCE“ key to calculate the amount in the country currency. The Cash
Register prints out the amount that equals the Foreign Currency.
3. CASH Press “CASH“ key to print out the 1st line. For further lines
repeat as under 2. and 3.
4. PLU ENTER Pressing “PLU ENTER“ reverts back to the “PLU ENTER“
function.
The PLU code is linked to its programmed PLU number and price.
The scanned Bare Code (PLU code and price) is linked to its respective PLU
number.
***** X *****
**************************
X-FULL REPORT ―X-full― Report
**************************
X0003# X-counter no.0003
**************************
DEPARTMENT REPORT Department Report
**************************
**************************
GROUP REPORT Group Report
**************************
GRP.1 69.00 total sales group 1
**************************
FINANCIAL REPORT Financial Report
**************************
DISC discount
1.00X -1.00 quantity, amount discount
SUB-TL 69.00 sub total
CASH 9N quantity
55.00 cash payments
CHECK 1N quantity
1.00 cash payments
CARD1 1N quantity
4.00 card 1 payments
CARD2 1N quantity
9.00 card 2 payments
**************************
CHECK 1.00 paid in by check
CASH 55.00 paid in by cash
CARD-1 4.00 paid in by card 1
CARD-2 9.00 paid in by card 2
**************************
CLERK REPORT Clerk Report
**************************
LOTH clerk name
T.SALE 12N quantity of items
69.00 total sales
TAX 12N quantity of items
11.32 tax
TOTAL 69.00 total sales
TAX 11.32 tax
**************************
4. Individual PLU Report Index PLU number and press “PLU“ key.
5. Selective PLU Report Index starting and ending number of desired PLUs
(0...9 + PLU + 0...9 + SUB TOTAL)
OPTIMA OPTIMA
ERFURT ERFURT
002#0042 29/04/97 002#0043 29/04/97
11:48 LOTH 11:49 LOTH
3. Sales per Group (1...20) REFUND + 0...9 + SUB TOTAL 01t_d 5.31
8. Maintenance
Do not disassemble your Cash Register for cleaning purposes. For cleaning use a dry or slightly
damp soft cloth. Never use water or volatile chemicals such as thinner, benzine or alcohol.
Do not drop any metal objects such as paper clips into the Cash Register or printer as this may lead
to shorts, damages or electrical shocks.
E02_kEY The number entered manually is incorrect or the digital limit has been
exceeded
E20_buFFEr The available capacity for entries (max. 100) per receipt has been
exceeded
E50_Fn Fln Precautionary signal before Fiscal Memory reaches capacity (30
blocks
before the FM is full)
E54_Fn UAT Check sum error of the Fiscal Memory by incorrect VAT-no
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Baltic Countries
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IRC
Version: 4 interfaces RS 232 C Version: 3 interfaces RS 232 C,
1 IRC = RS 485 interface
Each of the interfaces can be used after the activation. However, you may choose any interface for a peripheral device
once it has been activated. You may program the Identification Number of
the peripheral devices to be used. Note that the interface RS 485 is reserved for a Cash Register network. For the
Scanner use only the interface named SCANNER because this connector
is equipped with the separate power supply (5 +) for the Scanner. Only PC, Scanner and IRC are detected automatically
by the Cash Register.
Connect the interface cable with the RS 232 interface of the Cash Register. Switch on the scale and the Cash Register.
Now you can start programming the SCALE function. This function is freely programmable and can be programmed to
any key on the Cash Register’s keyboard. This procedure is explained in Point 2.3 of the “Additional Programming and
Testing Instructions and “OptiCash“.
The Scale’s identification number is 50. This number has to be entered in order to activate any
serial interface RS 232 (see Activation of a Serial Interface).
RS 232 C - Cable
1. SCALE After placing an item on the scale press the “SCALE“ key. The weight will be shown.
Optima
Cash Register
0,238 kg @10,00
00010PLU 2,38
SUB-TOTAL 2,38
NET-TOTAL 2,38
TOTAL 2,38
CASH 2,38
57 58 59 60 61 62 63 64
49 50 51 52 53 54 55 56
41 42 43 44 45 46 47 48
33 34 35 36 37 38 39 40
25 26 27 28 29 30 31 32
7 8 9
17 18 19 20 21 22 23 24
4 5 6
15
09 10 11 12 13 14 Sub-
16
1 2 3 Total
01 02 03 04 05 06 07 08
0 00 .
Function lock in position " P " for keyboard programming and access to the test routines.
For re-entering the main program the basic keys 0102.03.09.25 are used.
Example: Continuously press the basic key "1" until the display goes blank. Additionally, now press
the basic key "2".
Use the numeric keys (0... 9) and " Sub Total " key individually to enter the subroutines.
Any test can be interrupted by turning the function lock key to the " T " and back in " P " position
(excluding the display test).
After entering the keyboard programming mode the display shows the 1. Function (1 = basic key 1).
The next function (basic key " 2 ") will be displayed. Please follow the same procedure until all keys are
confirmed or re-programmed. At the end the display will show nuLL (zero-function).
Before programming functions to a different key, the key assignment should printed out.
- Press the desired key (e.g. 40) until the function DEPT25 is reached. Display: dEPt25 40.
The key number 40 is shown. Press key 40 repeatedly until Function (DEPT25) is displayed. Now department
25 is assigned key 40.
The next function (SHIFT) appears in the display. Repeat the steps mentioned above until function CARD3 is
reached. This may now be assigned to another key (for instance Key 64),
or when " nuLL " appears in the display may be confirmed as null key. Programming
is completed and confirmed when the function lock key is turned to the " L" position and back to " P ", even if
all functions were not displayed yet.
Skipping a key
You may skip a key by either turning the function lock key to the "L" position and back to "P" or by
Simply confirming it.
After a demo program was selected, the cash register will be ready for demonstration
with pre-programmed PLU's, departments Names, taxes, etc.
(Flags):
The receipt is programmed without logo headlines. The trailer lines are used as logo headlines and printed when the key
" Cash " is pressed with 6 lines of paper feed. This saves time and the next registration can start immediately without
having to wait for the printout of logo headlines.
Tax rates:
1 Noris Noris
2 Cash register Demonstration 2
3 Demonstration 1 -
4 Thanks -
5 for your visit -
6 Good bye -
7 - -
8 - -
Clerk A: Steve
Dept and Plu: Are programmed with prices, allocations and names.