Journey Down Under Checklist

Name DUE

☐ Passport ASAP

☐ Passport (digital copy) 2/12/2021

☐ Birth Certificate 2/12/2021
☐ Prohibiting Alcohol 2/12/2021

☐ Medical Profile 2/12/2021

☐ Liability Waiver 2/12/2021

Complete 30 days before
☐ Parental Authorization Form
departure
☐ Visa TBD

☐ Suitcase

☐ Camera/Phone
☐ Charger Chords
☐ Portable Charger
☐ Hydro Flask
☐ Travel Adapter
☐ Protective Face Masks
☐ Travel Wallet
☐ Special info
☐ Roommates
 eftours.com | 800-665-
5364

Traveler Health and Medical

Information
Information for Group Leaders
To help ensure your travelers have an enjoyable tour, please take the time to gather the following
information. As the Group Leader, you are responsible for your group’s safety, so it’s important that you
are familiar with the health and medical background of your travelers. It’s also important that you inform
your Tour Consultant in advance of any of these issues that require special accommodations or
attention while on tour.

The information below guides you through the topics to discuss with travelers and their parents. You
should also have every traveler—both students and adults—complete the attached Traveler Health and
Medical Profile prior to your tour.

Special needs
Does anyone require special accommodations on tour (wheelchair, interpreter, etc.)? While we cannot
guarantee that we can accommodate every special need, your Tour Consultant can look into available
options.

Allergies
Does anyone have allergies to medication, food, etc.? Are you aware of how to handle the situation in the
event of a reaction? For example, if a traveler carries an EpiPen for a nut allergy, you should know where to
find it and how to administer it.

Medical conditions
Does anyone suffer from pre-existing medical conditions (seizures, diabetes, mental health issues, etc.)? If so,
you should be aware of potential warning signs and know what to do in case of emergency.

Medication
Does anyone take prescription medication? Prescriptions must be up-to-date and in the original packaging,
and should be packed in the traveler’s carry-on bag with copies of the prescription paperwork. You should be
aware of every prescription in a traveler’s possession, as well as their dosage requirements. Additionally, you
should let parents know what over-the-counter medications you will bring on tour and ask if you can administer
these medications to their child.

Insurance
Have all of your travelers enrolled in the Global Travel Protection Plan? If not, please tell them to contact
their primary insurer to verify coverage abroad. Additionally, remind them to bring the relevant policy/contact
details about their primary insurer with them on tour, regardless of whether they are enrolled in the insurance
coverage offered by EF.

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 eftours.com | 800-665-5364

Traveler Health and Medical

Profile
This form helps ensure that your Group Leader is aware of relevant medical information so they are able to
address any situations that may arise on tour. It’s important to fill out this form completely and accurately and return
it to your Group Leader prior to the tour. We also recommend that you and your child be aware of the health- and
disease-related issues unique to your intended destination. Please consult the Centers for Disease Control and
Prevention (cdc.gov) and its specific section “Traveler Health” before tour.

Traveler’s name Eme

Eme

Special needs
Does your child/do you require any special accommodations on tour? (Wheelchair, interpreter, etc.)

Allergies
Is your child/are you allergic to any medication, food, etc.? What should be done in case of a reaction? (EpiPen, etc.)
EF recognizes that some travelers may have severe allergies. We will do our best to ensure that tour suppliers
are informed of the situation, but we cannot guarantee that all requests are accommodated.

Medical conditions
Does your child/do you suffer from any pre-existing medical conditions (seizures, diabetes, mental health issues,
eating disorders, etc.)? What are the warning signs that the Group Leader should be aware of, and what should be
done in case of emergency?
 Prescription medication
Does your child/do you take any prescription medications? If so, all prescriptions must be up-to-date and
in the original packaging, and should be packed in your child’s carry-on bag with copies of the
prescription paperwork. Please list prescriptions and dosage information.

Over-the-counter medication
The Group Leader may administer certain over-the-counter medications to your child/you if necessary.
Are there any restrictions that the Group Leader should be aware of?

Primary insurance coverage

Even if your child has/you have enrolled in the Global Travel Protection Plan offered by EF, it is secondary to
your primary insurance. Please provide the policy and contact information for your primary insurer.

Any other information

Is there any other information about your child’s/your health or medical history that should be conveyed to your
Group Leader prior to the tour? If so, please list here.

Parent/legal guardian signature ________________________________________________ Date _______________

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eftours.com | 800-665-53
LIABILITY WAIVER
Our records indicate that your child is traveling on a tour that includes an activity which requires travelers to sign a waiver in order to
participate. Since your child is under the age of 18, they will not be able to sign this waiver for themselves. Therefore, in order for your
child to participate in this activity, the Group Leader needs to be authorized to sign the waiver on your behalf. Please read the information
below and sign to acknowledge your acceptance of these terms. Your agreement is completely voluntary. If you do not give permission,
your child will not be allowed to participate in any of the activities that require a waiver.

I understand and agree, in accordance with the “Enrollment Handbook,” ”Release and Agreement” and “Booking Conditions,” that the tour
itinerary may include certain activities (such as whitewater rafting in Costa Rica) that may require the Group Leader to sign a release on
behalf of the travelers (who are minors and cannot sign for themselves) in order to allow participation. This document allows the Group
Leader to execute these documents on your behalf should the need arise. Your execution of this document is voluntary. If you choose not
to execute this document, your child may still participate in the tour but may not be able to participate in some tour activities.
With regard to said activities:

− I understand and agree that my child, with permission, has voluntarily chosen to participate in the activities and we
assume all dangers and risks associated with the activities.

− I do hereby delegate the Group Leader a “Limited Power of Attorney” and full authority to sign any
documents, including but not limited to liability releases, permission slips, waivers and/or any other
type of participation agreement required by the operators of any activity for participation.

Traveler’s name _____________________________________________________________________________

Traveler’s account number ________________________________________________________________

Parent/guardian’s signature ___________________________________________________________________

Parent/guardian’s printed name ___________________________________________________________________

Date __________________________________________________________________________________

Parents and guardians may also sign this liability waiver electronically by logging in to

eftours.com/login. Please call EF Customer Service at 800-665-5364 with any questions.

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 PROHIBITING BEER & WINE ON TOUR
By signing this form you acknowledge the decision that this traveler is not permitted to consume alcohol of any kind for
the duration of the tour. Not adhering to this will result in disciplinary action including dismissal from the tour at the
parent/ guardian’s expense.

Traveler’s name Group Le

Parent/Guardian section

I understand that the above named traveler may not consume alcohol of any kind while on tour. I further understand that if the

traveler does not abide by this rule, the Group Leader or EF can send the traveler home at my expense.

Parent/Guardian’s name Parent/G

signature Date

Traveler section

I agree to follow the above agreement made by my parent/guardian regarding alcohol consumption on my tour. I fully
understand the potential consequence of being sent home at my parent/guardian’s expense if I do not comply with this rule.

Traveler’s name Traveler’

Date

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Parental authorization form
The country to which you are traveling requires that minors (anyone under the age of 18) present a Parental Authorization
Form at the airport, indicating that the participant has permission to travel with the group.

Parent/s or guardian/s must complete the form on the reverse side and have it notarized no earlier
than 30 days prior to departure. The form can also be downloaded from the Forms and Resources section of your
personalized website at eftours.com/login. You must take this Parental Authorization Form, copy of photo ID’s of signees, and
any further documentation per stated below with you on tour. Please do not send it to EF.

– If parents of a minor are married, both parents must sign the form, even if one parent is accompanying the
minor.

– If parents of a minor are divorced, either parents or the legal-custody parent must sign the form, and proof of
divorce must be established on the form during notarization. Proof of divorce and a court order showing sole
custody must also be taken with you on tour, as it may be required at the airport.

– In the case of a deceased parent, a death certificate is required during notarization. A copy of the death certificate must
also be taken with you on tour, as it may be required at the airport.
For further information, please visit travel.state.gov

Starting June 1, 2015 there are new regulations for minors traveling to South Africa.

– All children under the age of 18, including those traveling with both parents, must travel with an unabridged birth
certificate in addition to the Parental Authorization Form to be presented to South African immigration officers. An
unabridged birth certificate identifies the parents of the child.

– When a person is traveling with a child who is NOT his or her own child, he or she must produce an unabridged
birth certificate of the child in addition to the Parental Authorization Form and the following:

− An affidavit (link below) from the parent(s) or legal guardian(s) of the child confirming that the person
has permission to enter and/or depart South Africa with the child.

−Copies of the identity documents or passports of the parent(s) or legal guardian(s) of the child.

– When only ONE parent listed on the birth certificate is traveling with a child, he or she must produce an
unabridged birth certificate of the child in addition to the Parental Authorization form and the following:

− An affidavit (link below) from the non-traveling parent giving consent for the child to enter and/or
depart South Africa with the traveling parent; or

− A court order granting full parental responsibilities and rights or legal guardianship of the child to the
traveling parent or legal guardian; or

−Where applicable, a death certificate of the other parent registered as a parent of the child on the birth
certificate.

View the affidavit at http://www.dha.gov.za/files/Parental-Consent-Letter_Suggested-Format_v8.pdf and visit dha.gov.za

for more information.

eftours.com | 800-665-5364
 Parental Authorization Form

This form must be completed and notarized in the presence of a notary public within 30 days of the
departure. You must take this form with you on tour. Do not send it to EF.

__________________________________________ has our permission to travel to ______________________________________.

STUDENT’S FULL NAME COUNTRY

Under the supervision of ___Darryl Wingate_______________________ on an educational tour in conjunction with EF

GROUP LEADER’S FULL NAME

Institute for Cultural Exchange, Ltd. from _____________________________________ to

________________________________.
DEPARTURE DATE RETURN DATE

Signature Signature
_____________________________________________ _____________________________________________

Print Name Print Name

_____________________________________________ _____________________________________________

Address Address
_______________________________________________ _______________________________________________

Telephone Telephone

Relationship to student Relationship to student

Date Date

Notarization section

On before me, the undersigned, a notary public in and for said province or
DATE

territory, personally appeared , personally known to me or proved to me on

PARENT/S

the basis of satisfactory evidence to be the person whose name(s) subscribed

IS/ARE

To the within instrument and acknowledged that executed the same. Witness my
HE/SHE/THEY

hand and official seal.

Signature __________________________________________________________________________________________
NOTARY PUBLIC: IN AND FOR SAID PROVINCE OR TERRITORY
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