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Summary of Comments on Week 6: Parts
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Number: 1 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 1:36:19 pm
Business letter - A letter that is sent out to another party. The primary test here is if the content interests the recipient. If it does it qualifies as a business letter.

Number: 2 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 1:36:36 pm

Block Letter Format
-left margin
-single spaced
-paragraphs double-spaced.
-margins -standard one-inch
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Number: 1 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 1:56:00 pm
Semi-block -identical to block format. Except each line of the paragraph will be indented.

Number: 2 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 1:56:00 pm

Alternative block letter format
Closely follows the block format except:
- the date is complimentary closing (sincerely and writer's name, title and signature appear on the right side,)
-writer's return address will also appear on the right

Number: 3 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 1:56:00 pm

Simplified letter format is another variation of block format.
- Simplified style omits the opening salutations (Dear Mr. Smith)
- choose this format if there is no recipient.

Number: 4 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 1:56:00 pm

Business letter is more formal than a personal letter.
- 1 inch edge on every four edges.
- constantly in 8 1/2 "x11"
- unlined stationary
- have seven sections.

Number: 5 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 1:56:00 pm

The heading (Letterhead or return address)
-Business use printed paper that includes specially designed logo or letterhead at the top of the sheet. Unique letterhead or heading.
-have address and contact details of the organization

When someone uses the letterhead of the organization they are working for, the letter carries validity and realness.

This varies for every organization.

Number: 6 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 2:20:27 pm

If one is not using letter head - the sender can indicate name and address on the upper left-hand corner.

Not obligatory to include telephone number and email address but it would be helpful to recipient.

Contains arrival address and including the date on the bottom portion.
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Number: 1 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 2:26:05 pm
Date
- Write month on words since other countries might use day-month-year format contrary to month-day-year format.
- This should be referenced in each letter. Either part left or right is fine. Left side is consider general.

Number: 2 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 2:26:13 pm

The inside Address is dependably on the left edge. 8 1/2 x "11" is collapsed in thirds to fit standard 9" business envelope within location where the location can
show up through the window in the envelope.
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Number: 1 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 2:49:58 pm
The greeting - welcome

Business letters greetings are constantly formal. Regularly starts with Dear and last name + colon after.

If you do not know the sexual orientation then effectively add the frist name instead of a Ms. or Mr.
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Number: 1 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 2:53:58 pm
The body

-business letters are never written by hand.

-Focal piece of letter.
- Be brief, clear and up to the point. (The recipient might not have a room schedule-wise to peruse your letter.
- if it's long then divide it into short passages.
- Complete message in one page inside.
- Indicate P.T.O (Please Turn Over) or continued in the next page at the bottom.
- More pages means numbering on the bottom.
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Number: 1 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:09:42 pm
The complimentary close has to be brief and polite. Block style used widely.

Number: 2 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:09:42 pm

The signature Line

Author: Binibini Mc Subject: Sticky Note Date: 22 Mar 2021 3:09:42 pm

The signature line
-without writer's mark, this is mysterious letter.
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Number: 1 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:11:12 pm
Attention line for the recipient's address

Number: 2 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:15:33 pm

Subject or reference line
-this is not needed if the letter is so short an
-not obligatory
-subject is needed when letter is extensive.
- Write numbers as digits for easier recording.
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Number: 1 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:17:55 pm
if someone types letter for your write your initials in Capital letters and the typists initials in lowercase letters.

MH/ms
MH:ms
Number: 2 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:18:50 pm
Enclosures

Number: 3 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:31:26 pm

Post Script (P.S) Postscriptum

This demonstrates that you had forgotten to place in a piece of the principle message of the letter.
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Number: 1 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:32:20 pm
Supercription - business correspondence which meant something composed outside.

Number: 2 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:33:36 pm

Confidential and private
- this is to let everyone know that it should only be read by the recipient.

Number: 3 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:34:10 pm

Courtesy Copies should be send and written in an order alphabetically.

Number: 4 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:35:30 pm

Tending to business envelope guarantees that the letter is received by the recipient rapidly.
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Number: 1 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 3:36:47 pm
Official Letters - generic for large administrative document for institutions, individuals and posts. Usually to notice something.

Number: 2 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:16:31 pm

Cover Letter
- Document that informs the recipient that letter has accompanying documents.

Number: 3 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:17:58 pm

Letter of Invitation - sent offer to participate in any of activities. They disclosed the nature of the event, indicate the dates and conditions for participation.

Number: 4 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:18:53 pm

Informational Letter - informs the recipient of any fact or event
- most often with help of newsletters promoting activities with products.

Number: 5 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:19:39 pm

Sales Letter - version of newsletter to specific person.
-detailed description of advertised goods or services.

Number: 6 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:20:08 pm

Letter of notification - made for specific recipient and often a response to request.

Number: 7 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:20:49 pm

Letter of confirmation - Confirms any fact, action or even telephone conversation.

Number: 8 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:21:35 pm

Letter of reminder - guidance on the approach or the expiry of the execution, any obligation or the event.
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Number: 1 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:22:01 pm
Letter of guarantee - document that provides performance obligations

Number: 2 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:22:18 pm

Unsolicited letter are letter to be answered

Number: 3 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:22:40 pm

Letters to the answers - answers to questions

Number: 4 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:23:25 pm

Telegrams - type of document with different mode of transmission information via telegraph.

Number: 5 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:24:00 pm

Formal guarantee or affirmation

Number: 6 Author: Binibini Mc Subject: Highlight Date: 22 Mar 2021 4:24:29 pm

Greek tele: Far off and gramma: Letter)