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    7 views37 pages

    SalvationArmy Phase2StablizationSite 2017 FullyExecuted

    Uploaded by

    Zamara Bennett

    Copyright:

    © All Rights Reserved
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    of 37
    Informal Agreements Signature Routing Sheet to be Routed by Neighborhood & Community Services The Salvation Army Date Adopted CONTRACTORS) $199,952.00 711112017 TO 12/31/2017 RESIORD ‘AMOUNT “TERIA DATES Phase 2 Stabilization Site ‘SUBJECT (SUMMARY OF SCOPE OF WORK) Order of [es [coun one [4 _[ eentractor [_ The Satvation Army | 2 | Neighborhood and Community Sves. Linda Stewart AAA IE [3 [fever |_ Debra Casparian Gp2| ap! [4 | Finance ‘Andrew Cherullo aJe>| >a [8 _ | Assistant ciy Manager | _ Mark Lauzier YE ee- ‘Comment: If you have any questions about this contract, please call Jason MoKenzie at 253-591-5047 Neighborhood and Community Services Department, Human Services Division, TAT Market Street, Room 836, Tacoma, WA 98402 Fund | Cost Canter Cost element [aero Naber” oto e100 5320100 104015 \ Ieo14207 Please Return Executed Agreements to: Anne Michael-Smith jgetbornond & Community Services eS 0! E 8, come Program Manager 25829 Division Manéger Contract Routing . Ageney Ite Salvation Army 2. Program Phase 2 Stabilization Services >. auditor Lason Mekensie 4. Resolution Wo. (ifappicabe) A 5. Funding Source [General Fund - Emergency Homelessness Response 6: Fund Amount $199,952.00, 7. SAP Fund oxo Cost Center es6000 a. cost Element 330100 10. Tracking Order Number (applicable) [20024207 11. WAS element/GRT # (if applicable) N/a _ 13. ACH info (vendor number) (new/existing) Existing - 104015 14. Bid Specification Number (Competitive RFP) it appticabte) N/A. 15. Direct Negotiation Waiver (attach if lapplicable) N/A. 16. Sole Source Contractor (Ves or N/A)* N/A. “Wate Yar res AOE nO a, an nO DN Wane WRT eS OT OY HST “This document rst emai withthe contre during the Internal outing process tenders stomata ne en AS OT wane Sh so See ction so emo, i Emug, De Ab Senmeun “cost tlemant ‘5330100 other Conrail Sevies EE City of Tacoma Bcm2 Neighborhood and Community Memorandum Services Department DATE: May 24, 2017 To: Elizabeth Pauli City Manager FROM: Pamela Duncan, Acting Director, Neighborhood & oleae anes Division Manager, Human Services SUBJECT: Emergency Declaration Procurement — Homeless Encampments coPY: Patsy Best, Sr. Financial Manager, Procurement and Payables Andy Cherullo, Director, Finance, Lisa Wojtanowicz, Division Manager, Community Services ‘SUMMARY: This memo provides background information for emergency contracts forthcoming to address the public health and safety emergency in encampments passed by the City Council at the meeting on May 9, 2017. BACKGROUND: On May 9, 2017, City Council enacted Ordinance No. 28430, which declared a state of public health emergency. The deciaration was made in response to the growing health and safety concerns resulting from the increasing concentrations of people living in ‘encampments in Tacoma. The state of public health emergency would allow the City to exercise its local authority to suspend certain regulations to execute the emergency management plan to address homeless encampments in Tacoma. A cross-functional team of City staff has been assembled and has developed the Emergency Aid and Shelter Program to promptly address the growing concentrations of people In encampments in Tacoma, The plan wil have three phases to address encampments and provide additional services to people experiencing homelessness while reducing the impacts of homelessness on all citizens, businesses and property owners. The plan will include: ‘+ Phase 1: the deployment of rapid resource pop-ups to mitigate immediate health and safety issues in the encampments while reducing impacts on citizens and businesses, + Phase 2: establishment of temporary transitional centers to rapidly connect individuals with services to create self-sustainability and connect with permanent housing, May 24, 2017 Emergency Declaration Procurement Page 2 ‘= Phase 3: exploring opportunities to expand housing and homelessness services throughout the County. Data collection from Phase 1 and 2 will ultimately help inform the implementation of Phase 3. The implementation of Phases 1 and 2 requires incurring expenses related to utilities, services, and amenities to address the mitigation of human suffering caused by the inability to have basic human needs and safe sheltering and housing options met. ‘Ordinance No. 28430 very broadly authorizes contracts to be executed without going through the normal competitive selection process. The contracting procedures that are in place in the event of an emergency are set forth below, as authorized by the TMC and related Purchasing Policy Manual. We will coordinate with Purchasing to ensure that the process goes smoothly. EMERGENCY CONTRACTING AUTHORITY. The Competitive selection requirements for service contracts are waived in the event of an emergency. See ‘TMC 1.06.257. The purchasing requirements applicable in the event of an emergency are found in the Purchasing Policy Manual at Section XXILD. According to the manual, an emergency waiver over $200,000 requires approval by the City Manager or TPU Director, and must be reviewed by the Procurement and Payables ‘Manager. However, C&A Board recommendation and CounciTPU Board approvals. are not required. The procedures require an emergency declaration memo for emergency contracts. Emergency waivers for contracts between $5,001 and $200,000 require approval of the Procurement and Payables Division Manager. All purchases over $200,000 in the event of an emergency must be reported by the Procurement and Payables Division manager to the Government Performance and Finance Committee. See V.D. Note that processing requests for procurement cards are to be expedited in the event of an emergency. See VIII.O, The manual notes that emergenoy/disaster response purchases may be made under schedule 84 of the GSA cooperative purchasing program. See, XIX.B. RECOMMENDATION: With the, NCS department working closely with contractors and services groups on homelessness issues, and with the recently developed plan to address human suffering at local encampment, staff recommends that the City Manager approve this single memo as the underpinning of all NCS emergency services and purchase contracts associated the emergency declaration in the homeless emergency ordinance. ok ! Appr CH, Manager Slaah7 X:\Admin\Memo Homeless Declaration and Related Contract 5 24 17.docx 10 " 12 13 14 16 16 7 18 19 a4 22. 23 24 25 26 Req. #17-0472 RESOLUTION NO. 39716 BY REQUEST OF MAYOR STRICKLAND, A RESOLUTION relating to the homelessness crisis; directing the Interim City Manager to promptly prepare and present to the City Council an Emergency Temporary Aid and Shelter Program to respond to the homelessness crisis, and to prepare and present an ordinance declaring a state of emergency relating to the current homeless crisis, authorizing the suspension of certain regulations to facilitate the Emergency Temporary Aid and Shelter Program, and providing for approval of such emergency services contracts as are necessary to support this program. WHEREAS the City of Tacoma continues to experience large numbers of individuals and families who are homeless due to such factors as job loss, family crisis, substance abuse, economic reasons, mental health issues, and loss of temporary housing, and WHEREAS the pattern of stagnant and declining wages and shortage of available affordable housing has also contributed to the rising numbers of homeless individuals and families, and WHEREAS the homelessness crisis is occurring in communities throughout the West Coast, causing cities like Seattle, Washington; Portland, Oregon; and Los Angeles, California, to declare states of emergency in order to provide emergency services and shelters for the growing number of unsheltered homeless. iduals and families, and WHEREAS point in time counts conducted in the greater Tacoma area have identified 1,997 homeless persons in year 2012; 1,303 in year 2013; 1,474 in year 2014; 1,283 in year 2016; 1,762 in year 2016; and 1,321 in year 2017, and Rest7-0472doe-C08/in 10 " 12 13 4 16 16 7 18 19 20 2 2 23 24 25 26 WHEREAS, despite the improving economy, the point in time counts reveal that at any given night large numbers of people, including families, ‘experience homelessness and can be found sleeping on the streets and in parks, cars, abandoned buildings, steep slopes, under highway overpasses, and in other places not meant for human habitation, and WHEREAS, of the 1,321 homeless persons counted in the point in time count for 2017, 21 percent were identified as chronically homeless, 14 percent were households with children, 39 percent were female, 14 percent were victims of domestic violence, 6 percent were unaccompanied youth and young adults, 10 percent were veterans, and 41 percent were people of color, and WHEREAS, in years 2015-2016, the unsheltered population in the greater Tacoma area increased by 46 percent and since 2010, the unsheltered homeless population had increased by 192 percent, with more individuals and families living in places not fit for human habitation, and WHEREAS the supply of available temporary and permanent support housing for homeless persons residing in Tacoma is inadequate to meet, demand, resulting in long lines for emergency shelters (the wait list for some. shelters is as high as 80-90 people per night), long waits for support housing, and a rising number of unsheltered households, and WHEREAS, on any given night, homeless encampments in Tacoma may be occupied by 100 or more persons, and Rest7-0479.dee-CO8/in 10 14 12 13 4 15 16 7 18 19 20 24 2 23 24 25 26 WHEREAS homeless encampments occur without appropriate sanitation facilities or proper trash receptacles and often become contaminated with garbage, human waste, used needles, and dirty dressings, resulting in occupants facing serious health and sanitation issues, and WHEREAS conditions in homeless encampments are personally stressful and expose occupants to communicable diseases like tuberculosis and respiratory illnesses, violence, malnutrition, and harmful weather exposures and exacerbate common conditions such as high blood pressure, diabetes, and asthma because there is no safe place to properly store medications or syringes, and WHEREAS behavioral health issues such as depression or alcoholism often develop or are made worse for people living in homeless encampments, and these conditions frequently co-occur with a complex mix of severe physical, psychiatric, substance use, and social problems, and WHEREAS, according to the National Health Care for the Homeless Council, persons“. .. experiencing homelessness are three to four times more likely to die prematurely than their housed counterparts, and experience an average life expectancy as low as 41 years..." and WHEREAS health care services are not effective when a patient's health is continually compromised by street and shelter conditions, and inpatient hospitalization or residential drug treatment and mental health care do not have lasting impacts when the patient is returned to a homeless environment, and Rest7-0472.dee-CDBIon 10 1" 2 13 14 18 16 7 18 19 20 24 22 23 24 25 28 WHEREAS conditions in homeless encampments that are dangerous to human health include: garbage that becomes a food source for vermin; vectors (organisms that transmit diseases or parasites) and related pathogens; lack of proper food storage and clean dishes that can facilitate the spread of food-borne disease; lack of sanitary facilities to dispose of human and animal fecal waste, ‘which can lead to contamination of ground and surface water supplies and transmittal of disease; improper disposal of discarded medical and sharps waste; accumulation of combustible materials that can ignite; lack of poor hygiene which contributes to dental and skin problems; and the victimization of homeless persons by both sheltered and non-sheltered persons, and WHEREAS these conditions arise from human-made events and are contributing to, and will continue to contribute to, significant human suffering, creating an immediate need to provide temporary aid and shelter for the homeless persons occupying these encampments, regardless of where in the City they may be found, and WHEREAS the housing and homelessness crisis presents an existing and ongoing threat of significant harm to human health and life, requiring immediate action, and WHEREAS residents of homeless encampments have needs that include the provision of social, public, and mental health services; stability; storage and safety; potable drinking water; solid waste disposal; and human waste disposal, and Rest7-0172.doe-CDBIon 10 11 2 13 “4 5 16 7 8 19 20 2 2 23 24 25 26 WHEREAS many of these conditions can be mitigated through interim measures designed to meet the immediate survival and safety needs of those persons occupying homeless encampments, such as the provision of hygiene facilities, trash collection, sanitary facilities, temporary shelters, and outreach and gateway services within the encampments, and WHEREAS the City Council finds that it is in the best interest of the public health, safety, and welfare for the City Council to exercise its police power authority to declare a housing emergency and to authorize an emergency program for establishment of temporary housing and aid stations to address basic humanitarian needs in areas with significant concentrations of homeless persons, and to authorize emergency contracts to provide aid and temporary shelter services at such locations; Now, Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF TACOMA: Section 1. That the Interim City Manager is directed to promptly prepare and present to the City Council an Emergency Temporary Aid and Shelter Program to respond to the homelessness crisis. Section 2. That the Interim City Manager is directed to promptly prepare and present to the City Council an ordinance declaring a state of emergency relating to the current homeless crisis, authorizing the suspension of certain regulations to facilitate the Emergency Temporary Aid and Shelter Program, and providing Res17-0172.doo-C08ien 10 " 2 3 “4 16 16 7 18 19 a 2 23 2 25 26 for approval of such emergency services contracts as are necessary to support this program. ‘Adopted Attest: City Clerk Approved as to form: Chief Deputy City Attorney Rest7-0472.doe-CDB/on Mayor SAP Contract No: 2017-18 HUMAN SERVICES DIVISION SERVICES AGREEMENT THIS CONTRACT, made and entered into this 14th day of July, 2017, by and between the CITY OF TACOMA, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and The Salvation Army, a California Corporation (hereinafter referred to as CONTRACTOR’), In consideration of the mutual promises and obligations hereinafter set forth, the Parties hereto agree as follows: 4. Scope of ServicesiWork ‘A. The CONTRACTOR agrees to dillgently and completely perform the services and/or deliverabies described in Exhibit A attached hereto and incorporated herein. B. Changes to the Agreement. Unless otherwise provided herein, no modification ‘or amendment of this Agreement shall be effective unless set forth in writing and signed by the Paries. 2. Term A. All services shall commence no earlier than July 11, 2017 and be satisfactorily completed on or before December 31, 2017 and this Contract shall expire on said date unless mutually extended in writing by the Parties. B. Should this Contract be signed after the date Contract performance has begun, all terms and conditions herein shall operate retroactively ta the date Contract began. , Neither party shall be considered to be in default in the performance of this Contract to the extent such performance is prevented or delayed by any cause which Is beyond the reasonable control of the affected party and, in such event, the time for performance shall be extended for a period equal to any time lost as a result thereof. in the event CONTRACTOR is unable to proceed due {0.2 delay solely attributable to CITY, CONTRACTOR shall advise CITY of such delay in writing as soon as is practicable. 3. Compensation and Payment A. The CITY shall compensate the CONTRACTOR for the services and deliverables perlormed under this Contract in accordance with Exhibit A for CITY residents only. The total price to be paid by CITY for CONTRACTOR'S full and complete performance of the Scope of Work hereunder shall not exceed $199,952.00 [one hundred ninety nine thousand nine hundred fifty two dollars]. Said price shall be the total compensation for CONTRACTOR'S performance hereunder including, but not limited to, all work, deliverables, Page a7 Form Date:7 $2017 ‘wore: Debra Caspian ‘SAP Contract No: materials, supplies, equipment, subcontractor’s fees, and all reimbursable travel and miscellaneous or incidental expenses to be incurred by CONTRACTOR. B. The CONTRACTOR shall submit monthly invoices in a format comparable to the invoice attached hereto and identified as Exhibit B, for services completed andior deliverables furnished during the previous month/ quarter and will be paid upon CITY approval of billings with appropriate documentation. CONTRACTOR shall submit necessary and appropriate documentation, as determined by the CITY, for ail invoiced services and deliverables. Such documentation, as applicable, will include, but is not limited to, the followit 4. Agency documents; (Agency documents include, but are not limited to, the following: program budget, contact information, updated logic model, list of Board of Directors, officers and agency directors; organizational structure, most recent audited financial statement with any management letters or agency financial statement approved by the Board of Directors, Articles of Incorporation, By-Laws, date of submittal of IRS Form 990 and insurance binder); and 2. Project Reimbursement Request form (Exhibit B); and 3. Payroll verification; and 4. Monthly Activity Report; and 5. Client Demographic data; and ‘These items must be submitted (on forms provided by the CITY) by the 15” of the month for the previous month or quarter of service, Bolded items must be submitted regardless of reimbursement request, The reporting timeline is as follows: Project Reimbursement Request form (Exhibit B) Monthly Payroll Verification (as applicable) whreimbursement Monthly =. Monthly Activity Report Monthly Client Demographic data Monthly ‘Systam Development See Section 21 Diversion Fund Request Soe Exhibit C City of Tacoma insurance Requirements See Exhibit D ©. The CITY requires CONTRACTOR to use an ACH Direct Deposit format for receipt of payments. As such, a completed W-9 and Vendor Request Form are required to be submitted (o the CITY'S finance department before payments will be created or issued, D. All current Agency and Program Documents (as defined in B above) must be submitted to the CITY prior to contract execution. E. If funding is used for development of the program, Gontractor shall not receive in excess of 25% of their annual contract allocation, regardless of payment structure, without evidence that the program has moved past the development stage to actual client service levels. ge 2027 Fort Date: 7 5 2017 ‘Auorney: Debra Casparian ‘SAP Contract No: F, Payment shall be made through the CITY'S ordinary payment process, and shall be considered timely if made within 30 days of receipt of a properly completed invoice, including appropriate documentation, as determined by the CITY, G. The CITY may withhold payment to the CONTRACTOR for any services or deliverables not performed as required hereunder until such time as the CONTRACTOR modifies such services or deliverables to the satisfaction of the cry. H, All payments shall be subject to adjustment for any amounts, upon audit or otherwise, determined to have been improperly invoiced. 4. Independent Contractor Status ‘The services and deliverables shall be furnished by the CONTRACTOR as an independent Contractor, and nothing herein contained shall be construed to create a relationship of employerlemployee or master/servant. No payroll or employment taxes of any kind shall be withheld or paid by the CITY with respect to payments to CONTRACTOR. The payroll or employment taxes that are the subject of this paragraph include, but are not limited to, FICA, FUTA, federal income tax, state personal income tax, stale disability insurance tax and state unemployment insurance tax. By reason of CONTRACTOR'S stalus as an independent Contractor hereunder, no Workers’ ‘Compensation insurance has been or will be obtained by the CITY on account of CONTRACTOR. CONTRACTOR may be required to provide the CITY proof of payment of these said taxes and benefits. Ifthe CITY is assessed or deemed llable in any manner for those charges or taxes, the CONTRACTOR agrees to hold the CITY harmless from those costs, including attorney's fees. 6. Professional Services Warranty A, The CONTRACTOR warrants that all services performed pursuant to this Contract shall be generally suitable for the use to which CITY intends to use said services and deliverables as expressed in Exhibit A. B. In the performance af services under this Contract, the CONTRACTOR and its employees agree to exercise the degree of skill and care required by customarily accepted good practices and procedures followed by professionals/consultants ‘rendering the same or similar type of service. All obligations and services of the CONTRACTOR hereunder shall be performed diligently and completely according to such professional standards. * C. Ifthe CONTRACTOR intends to rely on information or data supplied by the CITY, other CITY contractor's or other generally reputable sources without independent verification, such intent shall be brought to the attention of the ciry, D. Personnel. If before, during, or after the execution of this Contract, the CONTRACTOR has represented or represents to the CITY that certain Page 3027 Form Date: 7 $ 2017 ‘Auorney: Debra Casparian SAP Contract No, personnel would or will be responsible for performing services pursuant to this Contract. then the CONTRACTOR is obligated to ensure that said personnel perform said Contract services to the maximum extent permitted by law. This Contract provision shall only be waived by written autharization by the CITY, and ‘on a case by-case basis. 6 Records Retention CONTRACTOR shall establish and maintain records with respect to all matters related to the performance of this Contract. Except as otherwise authorized or required by the CITY, the CONTRACTOR shail retain such records for a period of six (6) years after receipt of the final payment under this Contract or termination of this Contract. 7. Contract Administration and Right to Audit A, The CONTRACTOR shall, al such times and in such forms as the CITY may reasonably require, furnish the CITY with periodic status reports pertaining to the services undertaken pursuant to this Contract B. Upon CITY'S request, the CONTRACTOR shall make available to CITY all accounts, records, and documents related to the Contract for CITY's inspection, auditing, or evaluation during normal business hours as reasonably needed by CITY to assess performance, compliance, and/or quality assurance under the Contract or in satisfaction of City's public disclosure obligations as applicable. 8, Notices Except for routine operational communications, which may be delivered personally or transmitted by electronic mail or facsimile, all notices required hereunder shall be in writing and shall be deemed to have been duly given if delivered personally or mailed first-class mail, postage prepaid, to the parties at the following addresses: CITY CONTRACTOR Linda Stewart ‘Major Martha Sheppard Interim Director Executive Director Neighborhood & Community Services | P.O. Box 1254 747 Market, Room 836 Tacoma, WA 98401 Tacoma, WA 98402 Phone: 253.591.5225 Phone: 255,572, 8452 «104 E-mail, Istewart@cityoRtacoma.org | E-mail: Martha. Sheppard@usw.salvalionarmy.org 9, Termination and Suspension A. Elther party may terminate this Contract at any time, with or without cause, by aiving thirty (30) business days written notice to the other. In the event of termination, all finished and unfinished work prepared by the CONTRACTOR pursuant to this Contract shall be provided to the CITY. In the event CITY Page tof27 Form Date: 7 52017 ‘Anorney: Debra Casparian ‘SAP Contract No: terminates this Contract due to the CITY'S own reasons and without cause due to the CONTRACTOR'S actions or omissions, the CITY shall pay the CONTRACTOR the amount due for actual work and services necessarily performed under this Contract up to the effective dale of termination, not to exceed the total compensation sel forth herein. B. The CITY may suspend this Contract, at its sole discretion, upon seven (7) business day's written notice to the CONTRACTOR. Such notice shall indicate the anticipated period of suspension. Any reimbursement for expenses incurred due {o the suspension shall be limited to the CONTRACTOR'S reasonable expenses and shall be subject to verification. The CONTRACTOR shall resume performance of services under this Contract without delay when the suspension period ends. C. if the CONTRACTOR is in default of its performance of this Contract, the CITY may, in its sole discretion, provide the CONTRACTOR with written notice of the tnaed for corrective action. Such notice shall indicate the reason(s) the CONTRACTOR is in default of this Contract and shall provide the CONTRACTOR with at least fifteen (15) calendar days to cure its default status. ‘The time period for corrective action may be extended in writing by mutual agreement of the parties. The intent of this provision is for the CONTRACTOR to maintain the continuity of its services provided under this Contract during the correcive action period. Upon the expiration of the corrective action period, the CITY may proceed to terminate this Contract if, in its sole discretion, it determines that the CONTRACTOR has failed to cure its default status. Nothing in this section shall modify, restrict, impede, or impair the CITY'S right to terminate this Contract pursuant to section 9(A) above. 1D. Termination or suspension of this Contract by CITY shall not constitute a waiver of any claims or remaining rights the CITY may have against CONTRACTOR ‘elative to performance hereunder. 10, Taxes, Licenses and Permits A, The CONTRACTOR acknowledges that itis responsible for the payment of all charges and taxes applicable to the services performed under this Contract, and the CONTRACTOR agrees to comply with all applicable laws regarding the reporting of income, maintenance of records, and all other requirements and obligations imposed pursuant to applicable law. If the CITY is assessed, made liable, or responsible in any manner for such charges or taxes, the CONTRACTOR agrees to hold the CITY harmless from such costs, including attomey's fees. B. tn the event the CONTRACTOR fails to pay any taxes, assessments, penallies, or fees imposed by any governmental body, including a court of law, then the CONTRACTOR authorizes the CITY to deduct and withhold or pay over to the appropriate governmental body those unpaid amounts upon demand by the governmental body. It s agreed that this provision shall apply to taxes and fees Page $027 Form Date: 75 2017 ‘Awioney: Debra Cospars SAP Contract No: imposed by CITY ordinance, Any such payments shall be deducted from the CONTRACTOR'S total compensation. C. The CONTRACTOR, at its expense, shall obtain and keep in force any and all necessary licenses and permits. The CONTRACTOR shall obtain a business license as required by Tacoma Municipal Code Subiitle 68.20 and shall pay business and occupation taxes as required by Tacoma Municipal Code Subtitle 6A.30, 44. Indemnification A. The CONTRACTOR shall indemnify, defend, and hold harmless the CITY, its officials, officers, agents, employees, and volunteers, from any and all claims, demands, damages, lawsuits, liabilities, losses, liens, expenses and costs arising out of the subject matter of this Contract; provided that this provision shall not apply to the extent that damage or injury results from the fault of the CITY, of its officers, agents, or employees. The term “fault” as used herein shall have the same meaning as set forth in RCW 4,22.015, as thal statute may hereafter be amended. B, The CONTRACTOR specifically assumes potential liability for actions brought by the CONTRACTOR'S own employees against the CITY and, solely for the purpose of this indemnification and defense, the CONTRACTOR specifically waives any immunity under the state industrial insurance law, Title 51 RCW. The CONTRACTOR recognizes that this waiver was the subject of mutual negotiation. . This indemnification shall extend fo and include attorneys’ fees and the cost of establishing the right of indemnification hereunder in favor of the CITY. This indemnification shall survive the termination of this Contract. 12, Insurance uring the course and performance of the services herein specified and for the entire term of the Contract, CONTRACTOR will maintain the insurance coverage in the amounts and in the manner specified in the City of Tacoma Insurance Requirements as is applicable to the services and deliverables provided under this Contract. The City of ‘Tacoma Insurance Requirements document is fully and js attached as Exhibits. CONTRACTOR shall not begin work under the Contract until the required insurance has been oblained and approved by CITY. Proof of insurance shall be provided by CONTRACTOR as is specified in the City of Tacoma Insurance Requirements. 43. Nondiscrimination A. The CONTRACTOR agrees to take all steps necessary to comply with all federal, state, and CITY laws and policies regarding non-discrimination and equal employment opportunities. The CONTRACTOR shall not unlawfully discriminate in any employment action because of race, religion, color, national Page bof Form Date: 75 2017 ‘Atiomey: Debra Casparian SAP Contract No: ‘origin or ancestry, sex, gender identity, sexual orientation, age, marital status, familial status, veteran or military status, the presence of any sensory, mental or physical handicap, or use of a trained dog guide or service animal by a person with a disability. In the event of non-compliance by the CONTRACTOR with any of the non-discrimination provisions of this Contracl, the CITY shall be deemed to have cause to terminate this Contract, in whole or in part. B, The CONTRACTOR is to make its facilities and services available to all participants on a nondiscriminatory basis. If the procedures the CONTRACTOR intends to use to make known the availabilty of the facilities and services are unlikely to reach persons of any particular race, color, religion, sex, age, national origin or ancestry, gender Identify, sexual orientation, marital status, famniial status, or the presence of any sensory, mental or physical disability who may qualify (or such facilities and services, the grantee or recipient must establish additional procedures that will ensure that such persons are made aware of the facilities and services, The CONTRACTOR must also adopt procedures which will make available (o interested persons information concerning the location of services and facilities that are accessible to persons with disabilities. G. Age Discrimination/Disability. The CONTRACTOR shall comply with the provisions of the Age Discrimination Act of 1975 and implementing regulations at 24 CFR 146 prohibiting discrimination based on age, and Section 504 of the Rehabilitation Act of 1973 and implementing regulations at 24 CFR Part 8 prohibiting discrimination against persons with disabilities. Further, the Americans with Disabilities Act requires the removal of architectural barriers and ‘communication barriers that are structural in nature in existing facilities where such removal is readily achievable—that is, easily accomplished and able to be carried out without much difficulty or expense. D. MAVBE. The CONTRACTOR shall comply with Executive Orders 11625, 12432, and 12138 and 24 CFR 85.36(e) regarding the use of minority and women’s business enterprises. , CONTRACTORS providing access to housing services must participate in Fair Housing training as offered or approved by the City of Tacoma Human Rights Division at the CONTRACTOR'S expense. Note: Gopies of applicable laws and regulations are available upon request from the Neighborhood and Community Services Department. All of the above are applicable to each contract, sub-contract and consultant agreement issued by the CONTRACTOR. F. Restrictions on Religious Identifications, Activiies, or Discrimination. The CONTRACTOR expressly agrees that: It will not unlawfully discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons an the basis of ‘eligion. it will not discriminate against any person applying for such public services on the basis of religion and will not limit such services or give preference Page 10007 Form Date: 7 $2017 ‘Atiomey: Debra Casparian SAP Contract No: to persons on the basis of religion. It will provide no religious instruction or counseling, conduct no religious worship of services (not including voluntary nondenominational prayer before meetings), engage in no religious proselytizing and exert no other religious influence: in the provision of such public services. 14, Equity & Inclusion ‘The City of Tacoma is committed to achieving equity in service delivery, decision making and community engagement and to identifying and eliminating underlying drivers within our community that perpetuate racial inequity. Our mission is to provide opportunity and advancement forall, The City of Tacoma Human Services Division promotes the goal of actively working to eliminate racial and other disparities as a diver in al of its contracting relationships with human services providers. ‘The City of Tacoma’s Human Services Division is committed to reducing, and ultimately, ending, disparities that disproportionately impact communities of color. We believe a diverse, inclusive society that provides opportunities to all of its citizens will ultimately make us a stronger city and the best place to live, work and thrive. ‘The CONTRACTOR agrees to support the CITY'S vision for human services delivery that all Tacoma residents have access to the opportunities and pathways that will lead them to well-being and prosperity. The CONTRACTOR will undertake efforts to support an integrated system of culturally appropriate services that are equitable, easy to access and navigate, and are available in locations where the needs exist. ‘The CONTRACTOR will align Priorities, the City of Tacoma's Equity and Empowerment ‘a. Actively work to eliminate racial and other disparities and provide accommodations for people with disabilities in contracting. b. Work with community partners to promote equity and inch producing measurable improvements and disparity reductions, within Tacoma The City’s Human Services Division and the City’s Office of Equity and Human Rights will work with funded partners to assess, operationalize, and institutionalize equity, diversity, and inclusionary practices across all City funded services. Assessments will be conducied in 2017 focusing on staff and organization competencies and the inclusion of client voice. Results of the assessments will be monitored and documented as a system-wide performance measure. Page tor orm Date: 7 52017 ‘Attorey Debra Casparian SAP Contract No; 18. Conflict of Interest A. No officer, employee or agent of the CITY, nor any member of the immediate family of any such officer, employee or agent as defined by CITY ordinance, shall have any personal financial interest, direct or indirect, in this Contract, either in fact or in appearance. The CONTRACTOR shall comply with all federal, state, and CITY confit of interest laws, stalutes and regulations. The CONTRACTOR represents that the CONTRACTOR presently has no interest and shall not acquire any interest, direct or indirect, in the program to which this Contract pertains which would conflict in any manner or degree with the performance of the CONTRACTOR'S services and obligations hereunder. The CONTRACTOR (urther covenants thal, in performance of this Contract, no person having any such interest shall be employed, The CONTRACTOR also agrees that its violation of the CITY'S Code of Ethics contained in Chapter 1.46 of the Tacoma Municipal Code shall constitute a breach of this Contract subjecting the Contract to termination. B. No person who is an employee, agent, consultant, officer or appointed official of the CONTRACTOR and who exercises or has exercised any functions or responsibiliies with respect to assisted activities or who is in a position to participate in decision making process or gain inside information with regard to ‘such activities, may obtain a personal or financial interest or benefit from the activity, or have an interest in this Contract, or the proceeds thereunder, either for him or herself or for those with whom he or she has family or business ties, during his or her tenure or for one year thereafter, 46. - Restrictions on Political Use of Funds None of the funds, matetials, property or services provided directly or indirectly in this Contract shall be used in the performance of this Contract for any partisan political activity or to further the election or defeat of any candidate for public office. None of the funds provided under this Contract shall be used (or publicity or propaganda purposes designed to support or defeat legislation pending before the U.S. Congress or any State or Local legislative bodies, 17, Background Checks and Employment Eligibility Verification ‘The CONTRACTOR shall, in such forms as the CITY may require, conduct criminal background checks on all employees, interns, or volunteers who will or may have access to children and adults in accordance with RCW 43.43,832 through 43.43.834, as applicable, and Washington Administrative Code provisions implementing said statutes. The CONTRACTOR shall, in such forms as the CITY may require, document identity and employment eligibility (Le., Form 1-8), The CONTRACTOR agrees that this language willbe incorporated in writing into every subcontract. The subcontractor further covenants that In the performance of this Contract, all employees, interns, or volunteers will be screened through criminal background checks. Additionally, ‘employment will be verified for eligibility, Page 90837 Form Date: 7 $ 2017 ‘Aviom: Debra Casparian ‘SAP Contract No: 18. Public Disclosure A. This Contract and documents provided to the CITY by CONTRACTOR hereunder are deemed public records subject to disclosure under the Washington State Public Records Act, Chapter 42.56 RCW (Public Records Act). Thus, the CITY may be required, upon request, to disclose this Contract and documents related to it unless an exemption under the Public Records Act oF other laws applies. Should CITY receive a request for disclosure, CITY agrees to provide CONTRACTOR ten (10) days written notice of impending telease, and to cooperate with any legal action which may be initiated by CONTRACTOR to enjoin or otherwise prevent such release, provided that all expense of any such Iitigation shall be borne by CONTRACTOR, including any damages, atlomey’s fees or costs awarded by reason of having opposed disclosure, and further provided that CITY shall not be liable for any release where notice was provided and CONTRACTOR took no action to oppose the release of information. Notice of any proposed release of information pursuant to Chapter 42.56 RCW, shall be provided to CONTRACTOR according to the “Notices” provision herein If CONTRACTOR provides the CITY with records that CONTRACTOR considers, confidential or proprietary, CONTRACTOR must mark all applicable pages of said record(s) as “Confidential” or “Proprietary.” If CONTRACTOR fails to so mark record(s), then (1) the CITY, upon request, may release sald record(s) without the need to satisfy the requirements of subsection A above; and (2) the CONTRACTOR expressly waives its right to allege any kind of civil action or claim against the CITY pertaining to the release of said record(s). 418. Duty of Confidentiality A. The CONTRACTOR shall secure all records with personal information. “Personal information” includes personnel files and client records, and means any information that can be used to personally identify someone, including but ‘not limited to name, address, phone number, date of birth, personal electronic mail addresses, Social Security Number, bank or financlal account numbers, or other information identified in RCW 42.56,230. Hard copy files should be kept either in a locking file cabinet or in a locked office, Electronic data should be password protected. Access to the information should be limited to staff who need it to carry out their job responsibilities. 2 CONTRACTOR acknowledges that unauthorized disclosure of information or documentation concerning this Scope of Work hereunder may cause substantial economic loss or harm to the CITY. Except for disclosure of information and documents to CONTRACTOR's employees, agents, or subcontractors who have a substantial need to know ‘such information in connection with CONTRACTOR's performance of obligations under this Contract, the CONTRACTOR shall not without prior written Page 100127 Form Date:7 5 2017 ‘Attorney: Debra Casparin SAP Contract No: authorization by the CITY allow the release, dissemination, distribution, sharing, or other publication or disclosure of information or documentation obtained, discovered, shared or produced pursuant to this Contract. ‘The CONTRACTOR shall inform its employees, agents and subcontractors of the confidentiality obligations under this Contract and instruct them so as to ensure such obligations are met. If so requested by the CITY, the CONTRACTOR further agrees to require all such individuals and entities performing services pursuant to this Contract to execute a Confidentiality and Non-Disclosure Agreement in a form acceptable to CITY, E, The CONTRACTOR shall not release any information or documentation ‘concerning the work under this Contract or any part thereof for marketing, advertising, or other commercial activities or publication including, but not limited to, news releases or professional articles, without the prior written approval of the CITY. Any and all news releases, professional articles, marketing, advertising, publicity, or other commercial activities that describe or discuss the ‘Scope of Services shall be reviewed and approved by the CITY prior to publication, disclosure and/or distribution, The CONTRACTOR may submit for feview and approval a generic abstract describing the component parts of the completed Scope of Services ("Project Abstract"). After receiving written approval of the Project Abstract from the CITY, the CONTRACTOR may make minor insignificant changes to the Project Abstract and use all or parts of the Project Abstract in proposals. F. This Section shall survive for six (6) years after the termination or expiration of this Contract. G. CONTRACTOR shall ensure that the text of this section is included in each subcontractor’s Contract for work on the Project. 20, Dispute Resolution In the event of a dispute pertaining to this Contract, the parties agree to attempt to negotiate in good faith an acceptable resolution. If a resolution cannot be negotiated, then the parties agree to submit the dispute to voluntary non-binding mediation before pursuing other remedies. This provision does not limit the CITY'S right to terminate as authorized by this Contract 24, System Alignment Atthe CITY'S discretion, programs may be required to participate in systems development, alignment and impact discussions. Results from these discussions will be formalized and incorporated Into a contracted program's scope of work as an amendment to the contract as applicable. CONTRACTOR will notify the City of the staff person responsible for attending and participating in relevant system development activities. Refer to section 1B of the contract. Page 11027 Form Date: 75 2017 ‘Attorney: Debra Casparian ‘SAP Contract No: The CONTRACTOR will support the CITY'S effort to align and integrate services within the human services system. When programs are identified to strategically align with other funded contractors, the CITY may require the CONTRACTOR to formalize that partnership through a formal Memorandum of Understanding (MOU) to be detailed under Exhibit A. 22. Collaboration ‘The City of Tacoma is coordinating systems development activities within three impact areas: Homelessness and Household Stability, Social Wellness, and Opportunities and Achievement. As part of this systems development work, the City of Tacoma may Fequire Contractors to enter into a Memorandums of Understanding (MOU) or Agency Agreements to formalize its support, role, and responsibilities with other funded (and non-funded) partners. 23. Miscellaneous Provisions ‘A. Governing Law and Venue. Washington law shall govern the interpretation of this Contract. Pierce County shall be the venue of any mediation, arbitration or litigation arising out of this Contract, B. Assignment. The CONTRACTOR shall not assign, subcontract, delegate, or {ransfer any obligation, interest or claim to or under this Contract or for any of the compensation due hereunder without the prior written consent of the CITY. . No Third Party Beneficiaries. This Contract shall be for the sole benefit of the parties hereto, and nothing contained herein shall create a contractual felationship with, or create a cause of action in favor of, a third party against either party hereto. D. Waiver. A waiver or failure by either party to enforce any provision of this Contract shall not be construed as a continuing waiver of such provisions, nor shall the same constitute a waiver of any other provision of this Contract. E, Severability and Survival. If any term, condition or provision of this Contract is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Contract, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Contract, shall survive termination of this Contract. F. Entice Agreement, This Contract and the attached Exhibits, as modified herein, contain the entire agreement between the parties as ta the services to be tendered hereunder. All previous and contemporaneous agreements, representations or promises, and conditions relating to the subject matter of this Contract are superseded hereby. The Parties hereto mutually acknowledge, understand and agree that the terms and conditions set forth herein shall control Page 20820 Form Date: 7 5 2017 Attorney: Debra Cesparion SAP Contract No and prevail over any conflicting terms and conditions stated in any attachments, hereto. G. et into Contract, The undersigned CONTRACTOR representative, by hisher signature below, represents and warrants that he/she is duly authorized to execute this legally binding Contract for and on behalf of CONTRACTOR. [THIS PART INTENTIONALLY LEFT BLANK. NEXT PAGE IS SIGNATURE PAGE, Pape 13027 Form Date 7 2017 ‘Attorey: Debra Caspar IN WITNESS WHEREOF the parties hereto hi of the day and year first written above. CITY OF TACOMA, Mad Wark Lauzier Assistant City Manager Lk lL Ze Linda Stewart {Interim Director Neighborhood & Community Services Approved as (o form and legality: Debra Cacparian™ Deputy City Attorney Pope 140620 Form Date 7 52017 SAP Contract No ave accepted and executed this Contract as, THE SALVATION ARMY A CALIFORNIA CORPORATION Authorized Representalive of DUGLASToLLERUD ‘The Salvation Army, a Calfornia corporation Tasseca Print Name. — P.O, Box 1254 ‘Tacoma, WA 98401 Tax Identification Number: 941156347 UBI Number 169170123 Attorney Debra Cosparion EXHIBIT A-t SCOPE AND SCHEDULE OF WORK 2017 General Fund The Salvation Army Phase 2 Stabilization Services Scope of Service: ‘The Salvation Army (TSA) will provide services designed to meet the priority and goal of Homelessness and Household Stability: Address the unmet need of at tisk/vulnerable populations struggling with homelessness and criteria identified in the issue Statement for Homelessness and Household Stability. Alignment with Tacoma’s Vision 2026 Priorities Human & Social Needs: Increase Housing Security (2A) + Tacoma residents want everyone to have sheller and to feel secure in thele housing options. Human & Social Needs: Improve services to youth and vulnerable populations (28) + Tacoma cherishes its youth and other vulnarable residents; providing service ta them is. a priority . Under this contract, TSA will: ‘+ Give priority access for shelter, diversion services, and housing navigation services to City of Tacoma’s Phase 2 Stability viduals identified as most at risk if they remain homeless as defined by Pierce County Coordinated Entry systerns (e g , medical issues, mental health issues. pregnancy, imminent risk of danger, etc.), second priority will be given to those individuals directly referred from other designated partnering organizations, such as PATH Team. «Execute a Memorandum of Understanding (MOU) with referring agencies that include criteria for referrals and provide copies of the executed agreements to the City. Copies will be provided to the City by October 15, 2017. ‘These services and tasks will be provided in association with Phase 2 of the City of ‘Tacoma’s Emergency Ald and Sheltering Program: Service Expanded sheltering capacity up to 20 beds (two units for up to six for vulnerable individuals as _| individuals each and one unit for up to eight defined by Pierce County individuals), accommodating pets as agreed in Coordinated Entry systems and | individual shelter resident agreements. Shelter referred from/through Phase 2 _| residents will receive three meals per day (breakfast, Stability Site or Partnering lunch, and dinner). All meats shall meet the 2015- organizations 2020 USDA dietary guidelines for Americans. Upon request by the City, TSA shall provide copies of the meal menus for each day requested. Shelter accommodations will be maintained to minimum Page 50027 Form Dete: 75 2017 ‘Anvomey: Debrn Casporian 2.01 ‘Transportation ‘Transport Stability Site residents to and from the TSA shelter and to various community sites for medical/mental health appointments, employment services, etc, Former Stability Site residents residing at the TSA shelter will receive priority service. Transportation will not be provided from the Stability Site of TSA shelter to private residences, to locations, that do not provide a direct service to the resident or to places that do not further the resident's goal for oblaining permanent housing. Meal Coordination Work with Catholic Community Services to coordinate community volunteer meal services to Stability Site at 1423 Portland Avenue Additional supportive services will include: Intake: Intake of all residents will include signed documentation to show understanding of and consent to rules developed by TSA congruent with normal sheltering operations, HMIS and Coordinated Entry system verification, and acknowledgement of MHSUD assessments as a requirement of this housing, Coordination with outside service providers: TSA will work with a Mental Health and Substance Use Disorder services agency to conduct mental health and substance use assessment of individuals. Client files will be maintained by the mental health provider and ensure that a comprehensive release of information is included in the client file. TSA and partnering agencies providing services to individuals in the program will conduct case conferencing to ensure comprehensive and holistic supports. Diversion: Diversion services will provide for a variely of assistance, such as: short-term or medium-term rental assistance and housing relocation and stabilization services that include activities like mediation, security or utility deposits, utility payments, moving cost assistance, and employment navigation. In the event that the participant will be residing with others, TSA staff will connect with the primary person with whom the participant will be residing. Case management: All residents will have access (o weekly case management services that include Coordinated Enity services, obtaining ID/personal documentation, accessing public assistance, medical, mental health and/or substance use treatment, and regular check-in and documented contact with residents, including documentation of al attempts to engage in services. Files will bbe kept on site, secure, and available for City staff to review. Peer support: Provide role models to Phase 2 residents, exhibiting competency in personal recovery and use of coping skills, serving as a consumer advocate, and providing consumer information and peer support for clients. Page loot27 Form Date: 75 2017 ‘Astor: Debra Casparian * Housing navigation: TSA will work to direct residents to agencies that can help to appropriately house program participants in one of the following types of permanent housing: © Permanent supportive housing (PSH) ‘Shared housing Repid re-housing Residential substance-use and mental health treatment Subsidized housing Permanent affordable housing TSA will provide documentation of permanent housing efforts and connections such as signed leases, applications to permanent affordable housing. 20000 Incoming residents: Individuals moving from Phase 2 Stability Site will be transi on a schedule such that TSA staff can adequately monitor and assist individuals to settle in safely. For these purposes, TSA will transport individuals to or from the Stability Site July 11 - December 31, 2017 ned Program Discharge: TSA reserves the right to discharge program participants that pose a risk to themselves, residents, or staff. Discharge documentation will include the ‘rationale for discharge and destination Funding from this contract will be used for direct service staff and expenses related to providing the services above. City of Tacoma staff will verify hours worked and services performed each month based on records provided by TSA. Total unduplicated number of Tacoma residents funded by this contract: Shelter: 40 Transportation: 200 Location of service delivery: The Salvation Army 1501 6" Ave, Tacoma, WA 98405 Time of service: 24/7, Sunday through Saturday Duration of service: Transportation: July 11, 2017 ~ Dec 31, 2017 Shelter Services: Aug 1, 2017 ~ Dec 31, 2017 Target group: (1) Vulnerable homeless individuals residing at Phase 2 Stability Site, and (2) Vulnerable homeless individuals referred to Phase 2 Stability Site from designated partnering agencies Income level: No Income Limits Service area: City of Tacoma ge 17027 Form Date: 7 2017 ‘Attomey: Debra Casparian Total undupi res 40 Servic ‘Total unduplicated Phase 2 residents recelving transportation services | 200 Number of bed nights (20 beds x 153 nights x 85% occupancy) { 2,601 Number of program paricipanis permanently housed ‘Auxiliary Ouiputs ~ Track only Number of Phase 2 residents successfully diverted from sheller Track * Additional service-relatad outputs will be mutually agreed upon belween TSA and the Cily of Tacoma. In addition to the annual oulputs, TSA staf will participate in weekly meetings to review data, go over updates, discuss progress/challenges, and make sure activities are in tine with Phase 2 mission Documentation Requirements for Reimbs nt With the exception of the Professional Services, Driver, and Diversion Supportive Services budget line items, contract payment is on a per bed night basis. TSA will report the actual number of bed nights (one person per bed per night equals one bed night) to the City and be reimbursed $66.64 per bed night, Reimbursement requests for the Professional Services, Diversion services, and Driver budget line items must be submitted to the CITY after allowable costs have been incurred. Back-up documentation is necessary when requesting reimbursement in order to verify services expenses. Transportation: Transportation will be reimbursed on a per service-day fixed-rate. Back-up documentation will be in the form of a Transportation Log detailing dates and times of services, the number of individuals transported, the originating location, and the destination, Diversion: Diversion funds reimbursement documentation will include the name Of the individual, the supportive services type, ic. rental assistance, ulility payment, etc., the location or destination of the individual, and to whom payment ‘was made. City Diversion Funds are funds of last resort. Case Managers will document the altemative funding sources that have been researched/explored to cover the request. No cash assistance will be provided directly to the individual without written consent from the City. All reimbursements shall be documented ‘on Exhibit C Diversion Fund Request along with back-up documentation and accompany the monthly invoice, ‘Shelter and All other Services: The costs and expenses incurred by TSA to deliver all other services provided pursuant to this agreement, including by way ‘of example and not limitation, shelter, meals, intake, case management and coordination, shall be compensated based upon the daily bed night rate ‘multiplied by the number of bed nights occupied by a vulnerable individual on a daily basis. Page ttot21 Form Date: 752017 ‘Anomey: Debra Casparian Daily attendance sheets will be scanned and emailed to the Homelessness and ane ‘Stability Contract and Program Auditor Jason McKenzie at the CITY daily weekdays by 10 a.m. Weekend (Friday, Saturday, and Sunday) attendance sheets will be scanned and emailed to the CITY on Monday by 10 a.m. Altendance sheets need to have the resident's signature for every night they stay in shelter. Children must be checked in by the parent/guardian ‘on the attendance sheet, and staff must verify the chitd's presence in shelter. Residents that arrive to shelter after 3 a.m. are considered absent for the evening. When a resident does nol stay the night in shelter, they cannot be counted as present, unless itis an authorized absence, such as a hospital stay, arrest, working during the evening, etc. The City will consider authorized absences as a bed night and will reimburse TSA for those authorized absences. Documentation, such as hospital discharge documents, legal documents, or a wark schedule will be submitted once the resident retums. If adequate documentation is not submitted, the resident will remain absent, Residents are allowed up to 14 days of authorized absences in order to remain in the program with proper documentation. The City will not reimburse TSA for ‘unauthorized or undocumented absences. Children who do not reside in the shelter overnight cannot be counted as present, unless itis an authorized absence, such as court ordered visitation with @ non-custodial parent, which documentation must be provided to the CITY. Hospitalizations, summer camp, etc. are authorized absences, yet documentation must be provided to the CITY. Monthly Performance Reporting: TSA will meet with City staff and provide monthly performance updates with regards to numbers served, authorized and unauthorized absences, individual housing plan progression, transitions and exits from program, and the destination of individuals leaving shelter. Additional performance metrics may be included as mutually agreed upon between TSA and the City of Tacoma, Page 9 Form Date: 7$ 2017 Attorney: Debra Casparian Budi Projected Budget aaa Personnel | Program Administration/Indirect (Admin, Mileage, Insurance) (7%) | $12,550.00 ‘Supervision (5 FTE)" $8,640.00 Direct Service Staff” [$104,520.00 Program Support Staff (Gook, etc.) (1.3 FTE) | s7.200.00 | Employee Benefits" $39,631,00 Driver (1.0 FTE including benefits)" $19,611.00 Non-personnel Diversion Funds* $7,000.00 Total | $199,952.00 * Paid on a reimbursement request basis with appropriate backup documentation ** Reimbursement of these budget line items is on a bed night basis. Calculatior Total Contract Amount: $199,952.00 Contract amount minus Driver and Diversion funds: $ 173,341.00 Estimated number of bed nights @ 85% occupancy (20 beds x 153 nights x 0.85): 2,601 Reimbursement per bed night: $66.64 aga 200127 Frm Date: 7$ 2017 ‘Attamey. Debra Casparian City ownership of Work/Rights in Data and Publications A. To the extent that CONTRACTOR creates any Work subject to the protections of the Copyright Act (Tile 17 U.S.C) in its performance of this Contract, CONTRACTOR agrées to the following: The Work has been specially ordered and commissioned by CITY. CONTRACTOR agrees that the Wark is a "work made for hire" for copyright purposes, with all copyrights In the Work owned by CITY. To the extent that the Work does not qualify as a work made for hire under applicable law, and to the extent thal the Work includes material subject to copyright, CONTRACTOR hereby assigns to CITY, ifs successors and assigns, allright, title and interest in and to the Work, including but not timited to, all patent, trade secret, and other proprietary rights and all rights, tile and interest in and to any inventions and designs embodied in the Work or developed during the course of CONTRACTOR'S creation of the Work. CONTRACTOR shall execute and deliver such instruments and take such other action as may be required and requested by CITY to carry oul, the assignment made pursuant to this section. Any documents, magnetically or optically encoded media, or other materials created by CONTRACTOR pursuant to this Contract shall be owned by CITY and subject to the terms of this section, To the maximum extent permitted by law, CONTRACTOR waives all moral rights in the Work. The rights granted hereby to CITY shall survive the expiration or termination of this Contract. B. If this Contract results in a book or other copytightable material, the author is free to copyright the work, but HUD and the CITY reserve a royalty-free, non- exclusive, and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, all copyrighted material and all material that can be copyrighted. Any discovery or invention arising out of or developed in the course of work aided by this Contract shall be promptly and fully reported to HUD for determination by HUD as to whether patent protection on such invention or discovery shall be sought and how the righis in the invention or discovery, including rights under any patent issued thereof, shall be disposed of and administered, in order to protect the public interest. ©, The CONTRACTOR shall be solely responsible for obtaining releases for the performance, display, recreation, or use of copyrighted materials. Page 21027 Form Date 7 § 2017 ‘Attorney. Debra Casparian EXHIBIT B-1 PROJECT REIMBURSEMENT REQUEST 2017 General Fund Homelessness & Household Stability Project Reimbursement — PROJECT REIMBURSEMENT REQUEST [Gperaing Agency The Sebaion Fiore Term uit go ou T T T [Gey Uniats Depr NEIGHECRHSOU £ CO. @ Tar @ el hme x i | aa | [Parnes ie The Saves | | TiaFunesateanr |g FRembusetecoasinsuy | preveus |agene retanusy | SSSee i af ORS vernaing Yes te | P20 OMe | “es Transporation ($189 s3ids7¥ $12611 00 I | $000 S191 06 leeerone =o | wooo | simazro0 [Duersion Seruces $7,000.09, | $000 37,0000 froval [semssz00 [seco | sooo sao | s199.952.00 AGENCY: cortiy thal the materials have been (urnishes, the services rendered or the labor performed as described, and that the claim Is just, due and an unpaid obligation against the City of Tacom ™ NOTE: Supporting finencit! documentation andior evidence of service deliverables completion required for all requested reimbursement. Preparea by ‘Gave Tacoma Carwraci 8 Program Audio, Oalegreoered y'9! Tacoma Accountant eaciors signature ry of Taeoma Management Page 220027 Form Date: 7/5017 ‘Attorney’ Debra Casparian Exhibit © DIVERSION FUND REQUEST Participant Name/D. Date of Request Payee: Information Tell Costar Remaeesty

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