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  • BethlehemBaptist FamilyShelterOverflow PSvcs2016 Contract Final

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    Zamara Bennett
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    © All Rights Reserved
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    8 views16 pages

    BethlehemBaptist FamilyShelterOverflow PSvcs2016 Contract Final

    Uploaded by

    Zamara Bennett

    Copyright:

    © All Rights Reserved
    Download as PDF or read online from Scribd
    Flag for inappropriate content
    of 16
    Professional Services Agreements Signature Routing Sheet to be Routed by Neighborhood & Community Services Bethlehem Baptist Church ou ates SOTRCTORST $30,500.00 7H12016TO_9/30/2016 Te SAND TER DATES Family Shelter Overflow IRIEGT SAMURY OF SCOPE OF WORT Oana — Po | sseninen — 1 aenoy | _Betiehem Bap hares wi 2 [NCS [Nadia Chandler Hardy aly tall 3 [Leva Debra Casparan 1 | France ‘Areow Chenulo Ten = Le ‘Comment: Contact Genesis Gavno wih any questions regarding his contract Phone: 259-573-2320, geresis gavino@etyoracoma or 747 Market Seat, Room 835, Tacoma, WA 96402 fun oniGaner | Cost elnert sr tone ner 3 WO, S220100 | 90013 6FA TI han ot, perenne | pita om 4, Ploase Return Executed Agreements to: Donlsa Scott Neighbornood & Community Serves ele Wh te onaron saao 9a doo auee pen Ne Ble EA doco net po nea he oes RECEWVED rane ce i JUL 05 ang Woou cry arey eons =— So poumpy City of Tacoma Neighborhood and Community Services Depertment Date: July 1,2016 To: T.C. Broadnax, Cty Manager From: Nadia Chandler Hardy ‘Assistant to the City Menager, Director, Neighborhood and Communily Services Subject: Aura of Orc Negoaton fa Pressel Seen ond Peronal Sevens ‘over $26,000 Use of Church Facies as Temporary Ovemight Shelter for Familes Experiencing Homelessness For your review and recommendation. “TMC 1.06.258 requires competitive soictaton of all services. Wherever possible, services should be ‘rocured as a result ofa request forbids, request or proposals orrequest for quatications, as appropriate. TMC 1 06.266 (8) aliows for direct negotiaton of prcfessional services and personal sences, excluding architectural and engineering services, when determined by the city manager or rector of uilies/CEO, oF heir respective designees, to be inthe bostinterest of the Cy, RECOMMENDATION: {In aocordance with TMC 1.08.258 (), Neighborhood & Community ‘Services, Human Services Division requests a waiver ofthe compelive solicitation process and ‘authorization to drecty negotiate with Bethlehem Baptist Church, Tacoma, WA. for use ofthe gym facity located on 4818 E Porta Ave as a temporary overnight shatter for famies ‘experiencing homelessness everyday from 6:30 pmo 7am fom July 1, 2016 through Seplember 30, 2016, for an estimated amount of $30,500, sales tax not applicable, J: The Ciy seeks to sheter fails with chikiren expecencing homelessness atthe ‘Bethlehem Baptist Church, wih series fr familes contacted through The Rescue Mission, ‘Between 5-10 femiies wil be assigned to the church location by The Rescue Mission from July 1 2016 trough September 30, 2016 during the hous of 6:30 pm trough 700 am, JUSTIFICATION FOR DIRECT NEGOTIATION: It's in the best interests ofthe Cty to drect ego fo this contract due othe lack of facies avaliable to meet the cera set forth by building _and fre codes in addon to edeqaute space to rove temporary avemight shelter for files ‘experiencing homelessness, EUNDING: Funds for this purchase are avalable in the Community Service General Fund ‘nd Mental Heath Cherncal Dependency Fund, Human Sei Ds. 747 Marke Ste Roo 36 Taso WA HO2STOL (25 SN-SH5T HN 25 SBE-SOGO vent: 07272015 ‘Det Nepoaton ve $25,000, SAP Contract No, PROFESSIONAL SERVICES CONTRACT ‘THIS CONTRACT, made and entered into effective this 28th day of June, 2016, by and between the CITY OF TACOMA, a municipal corporation ofthe State of Washington (hereinafter referred to 2 the “CITY"), and Bethlehem Baplst Church, a_ Washington non-profit comporation (hereinafter ‘ferred to as "CONTRACTOR", In consideration ofthe mutual promises and obigations hereinafter set forth, the Parties hereto agree as follows: 4. Scope of Services/Work ‘A. The CONTRACTOR agrees to dllgently and completely perform the services anclor deliverables described in Exhibil(s)A attached hereto and incorporated herein. B. Changes To Scope of Work, The CITY shall have the right to make changes within the {General scope of services andlor deliverables upon execution in wing ofa change order ‘or amendment hereto. If the changes wil resut in additional work effor by CONTRACTOR, the CITY will agree to reasonably compensate the CONTRACTOR for such additonal effort, ‘up tothe maximum amount spectied herein ot as otherwise provided by City Code. 2 Term ‘A. All services shall be satisfactory completed on or before September 30, 2016, or as ‘otherwise specified in Exhibit A, and this Contract shall expre on said date uniess mutually ‘extended in wring by the Parties. B. Neither party shall be considered tobe in default inthe performance ofthis Contract to the ‘extent such performance is prevented or delayed by any cause which is beyond the reasonable control of the affected party and, in such event, the time for performance shall bbe extended for a period equal to any time los! as a result thereof. In the event CONTRACTOR is unable fo proceed dus to adelay solely attributable to CITY, CONTRACTOR shall advise CITY of such delay in writing as soon as is practicable. ‘3. Compensation and Payment ‘A. The CITY shall compensate the CONTRACTCR forthe services and deliverables Performed under this Contract as folows: ‘Check ONLY one: C1 On the basis of Time and Materials according to the rates and charges set forth in Exhibit (9 Imaccordance with Exhibit A. 1 Attherateof$ per hour. B. The total price to be paid by CITY for CONTRACTOR'S full and complete performance of the Scope of Werk hereunder shall not exceed $30,500 without the written consent of the Bethlehem Baptist Church Professional Services Contract Page 1 of 12 0612872016 ‘Altomey: ‘SAP Contract No, CCITY. ‘Said price shall be the total compensation for CONTRACTOR'S performance Fereunder including, but nt limited to, all work, deliverables, materials, supplies, ‘quipment, subcontractors fees, and all reimbursable vavel and miscellaneous or Incidental expenses to be incurred by CONTRACTOR. . The CONTRACTOR shall submit monthly invoices in a format comparable tothe invoice attached hereto and identified as Exhibit __B__ for services completed and/or ‘everables furnished during the previous mori. Upon CITY'S request, CONTRACTOR ‘shall submit necessary and appropriate documentation, as determined by the CITY, forall invoiced services and deliverables. . Payment shall be made through the CITY'S ordinary payment process, and shall be considered timely f made within 30 days of receipt ofa properly completed invoice. E. The CITY may withhold payment to the CONTRACTOR for any services or deliverables not performed as required hereunder until such time as the CONTRACTOR modifies such Services or deliverables to the satisfaction ofthe CITY. F. All payments shall be subject to adjustment for any amounts, upon audi or otherwise,

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