Document No.

GIS 38-011
Applicability Group
Date 30 December 2005

Guidance on Industry Standard for

Marine Loading Arms

GIS 38-011

BP GROUP
ENGINEERING TECHNICAL PRACTICES
30 December 2005 GIS 38-011
Guidance on Industry Standard Vendor Data Requirements-Offshore Cranes

Foreword

This is the first issue of Engineering Technical Practice (ETP) BP GIS 38-011. This Guidance on
Industry Standard (GIS) is based on parts of heritage documents from the merged BP companies as
follows:

Amoco
A-ST-OFS-PCLA Structural Offshore Pedestal Cranes and Lifting Appliances

Copyright  2005, BP Group. All rights reserved. The information contained in this
document is subject to the terms and conditions of the agreement or contract under which
the document was supplied to the recipient’s organization. None of the information
contained in this document shall be disclosed outside the recipient’s own organization
without the prior written permission of Director of Engineering, BP Group, unless the
terms of such agreement or contract expressly allow.

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30 December 2005 GIS 38-011
Guidance on Industry Standard Vendor Data Requirements-Offshore Cranes

Table of Contents

Page
Foreword.......................................................................................................................................... 2
1. Scope...................................................................................................................................... 4
2. Vendor Data Requirements.....................................................................................................4
3. Vendor Documentation Submittals..........................................................................................4

List of Figures

Figure 1 Vendor Data Form.............................................................................................................. 6

Figure 2 Specification Sheet............................................................................................................. 8

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30 December 2005 GIS 38-011
Guidance on Industry Standard Vendor Data Requirements-Offshore Cranes

1. Scope

This GIS provides vendor data requirements for the purchase of pedestal cranes.

2. Vendor Data Requirements

The specified Vendor data shall be furnished in the number of copies indicated and in the
number of calendar days shown after receipt of a purchase order and / or release to commence
work. All Vendor data must be sent to the address specified. BP may withhold payment if the
specified Vendor data is not received. Vendor data is grouped as follows:
1. Class 1 Data required to be submitted with bidder’s proposal. Proposal will not be
evaluated without this required data.
2. Class 2 Data required for BP review. This data must be submitted and satisfy
requirements for drawing review payment.
3. Class 3 Data required during the course of fabrication and testing.

3. Vendor Documentation Submittals

a. By submitting your proposal or acceptance of a purchase order, you hereby authorize BP to

make and provide copies, or scanned images of such data furnished by your company for
the purpose of information, review, or final documentation manuals solely as needed. It is
intended that BP will request all required number of copies; however, if BP requires
limited additional copies to execute the completion of our contract, supplier waives
copyrights applicable to materials submitted and assumes all responsibility and liability
regarding the reproduction of data by BP.
b. All Vendor data shall be properly identified with the purchase order number, purchase
order item, equipment tag number, and project designation on the cover sheet and, in the
case of drawings, on each drawing.
c. All Vendor data transmitted shall be clearly identified whether "For Information," "For
Approval," "Certified Final," or "As-Built."
d. Vendor data submitted for review will be marked indicating the document is one of the
following categories:
1. “Manufacturing May Proceed”
2. “Manufacturing May Proceed” “Revise and Resubmit Final Documents”
3. “Manufacturing May Proceed as Noted” “Revise and Resubmit for Review”
4. “Not Correct” “Revise and Resubmit”
5. “Manufacturing May Proceed” “Review Not Required”
6. “For Information Only”
7. “Void”
e. Documents stamped and returned as “Manufacturing May Proceed” means that there are
no comments to the documents; manufacturing may proceed and the final documents shall
be submitted in accordance with the Vendor Data Requirement Form.
f. Documents stamped and returned as ““Manufacturing May Proceed” “Revise and
Resubmit Final Documents” means that there are minor comments to the documents;
manufacturing may proceed; the comments shall be incorporated into the drawings and the
final drawings shall be submitted in accordance with the Vendor Data Requirement Form.

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Guidance on Industry Standard Vendor Data Requirements-Offshore Cranes

g. Documents stamped and returned as “Manufacturing May Proceed as Noted” “Revise and
Resubmit for Review” means that manufacturing may proceed in accordance with the
noted comments; the comments shall be incorporated into the documents. The documents
shall be promptly revised and resubmitted for review with the same number of copies as
the original submittal.
h. Documents stamped and returned as “Not Correct” “Revise and Resubmit” means that
manufacturing may not proceed. The documents shall be promptly revised and
resubmitted for review with the same number of copies as the original submittal.
i. Documents stamped and returned as “Manufacturing May Proceed” “Review Not
Required” means that review of this document is not required and manufacturing may
proceed. The final documents shall be submitted in accordance with the Vendor Data
Requirement Form.
j. Documents stamped as “For Information Only” means that the document was submitted
for information only and a review of the document is not required. The document will not
be returned to the Vendor.
k. Documents stamped as “Void” means that the document is considered voided and a review
of the document is not required. The document will not be returned to the Vendor.
l. Unless otherwise specified, ten working days shall be allowed for review of Vendor data.
m. "Certified Final" or "As-Built" versions of the Vendor data shall reflect as-built dimensions
and configuration for all items furnished.
n. Final Vendor Data Books shall include the information shown on the attached form on
local page size, bound in binders, indexed and tabbed as follows:
1. Drawings.
2. Data Sheets.
3. Installation / Operating / Maintenance Manuals.
4. Spare Parts Lists.
5. Calculations.
6. Test Records.
7. Code Certification Documents.
8. Material Certificates.
o. One set of the Final Vendor Data book shall be submitted to, and approved by, BP (prior to
reproduction of all copies of the Final Vendor Data Books).
p. Final Vendor data shall be submitted complete, as per the documentation matrix and the
Vendor supplied index of data and drawings. The Vendor Documentation Receipt form
shall accompany the final Vendor data package. Final Vendor documentation submitted as
partial items shall be rejected and returned to the Vendor for proper submittal.
q. BP shall withhold ten percent (10%) of the total purchase price until all acceptance criteria
is complete. Acceptance is complete when all materials have been deemed satisfactory by
BP and when all Vendor Data Requirements have been completed and the Vendor Data
Requirements form has been received and accepted by BP.
r. Invoicing by Vendor shall reflect this retainage: invoices submitted by Vendor shall note
the 10% retainage deducted from the total invoice amount. Invoicing not reflecting this
retainage will be returned to Vendor for correction and re-submittal. Final invoice can be
submitted for Vendor data retainage when BP has accepted data.

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Guidance on Industry Standard Vendor Data Requirements-Offshore Cranes

Figure 1 Vendor Data Form

Vendor Data For Offshore Cranes

FOR APPROVAL/CONSTRUCTION FINAL DATA
W/PROPOSAL
ITEM # of COPIES
APPROVAL DAYS AFC AS-BUILTS
COPIES ARO COPIES ORIGINAL DATABOOK

C Proposal and General Data

L
A General Arrangement Drawing 3C 3FC 7 1FC 1FR 6SC
S Descriptive Literature 3C
S
1 Complete Crane Specifications 3C 3FC 7 1FC 6C
Performance Curve or Data 3C 6C
Recommended Start-Up Spare Parts List 3C 6C

Spare Parts List for Two Years Operation 3C 6C

Completed Data Sheets 3C 6C

Bar Chart Schedule 3C 6C
Drawing List / Deliverables Register 3C 6C
Insurance Certificate 3C 6C
C Basic Approval Data
L
A Shop Details and Assembly Drawings 3C 7 1FC 6C
S Dimensional Drawings 3FC 14 1FC 1FR 6SC
S
2 Piping Drawings 3FC 14 1FC 1FR 6SC
Structural and Lift Lug Calculations 3C 7 1C 6C
Load Chart Layout 3C 14 1C 1FR 6SC
Bill of Materials / Parts List 3C 14 1C 6C
Weld Procedures 3C 14 1C 6C
Control Schematic 3C 14 1C 6C
C Fabrication, Testing, Final Data
L
A Fabrication Status Report 3C 14 1C
S Un-priced Purchase Orders 3C 21 1C
S
3 Mill Test Certificates 6C
Installation, O & M Instructions 3C 21 1C 6C
Start-Up & Commissioning Procedures 3C 21 1C 6C
NDT Records 6C
Performance & Load Test Data 6C
Other Inspection Records / Reports 6C

Vendor Data Requirements

Legend:

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Guidance on Industry Standard Vendor Data Requirements-Offshore Cranes

Vendor Data For Offshore Cranes

FOR APPROVAL/CONSTRUCTION FINAL DATA
W/PROPOSAL
ITEM # of COPIES
APPROVAL DAYS AFC AS-BUILTS
COPIES ARO COPIES ORIGINAL DATABOOK

S = Reduced
F = Full Size Scaled
C = Copies
R = Reproducible Vellum or
Sepia
E = Electronic

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Guidance on Industry Standard Vendor Data Requirements-Offshore Cranes

Figure 2 Specification Sheet

Offshore Cranes Specification Sheet

1 Facility / Location:
2 Unit: Item / Tag No.:
3 Service: Owner Job No.:
4 Contractor: PO No.: by Co.:
5 Manufacturer: Model No.:
6 Serial No.:
7 INSTRUCTIONS
8 Form shall be completed and returned with proposal. Legend
9 Time to supply data shall be specified in “weeks after receipt of purchase order.” R = Reproduction
10 Documentation shall be identified by project, purchase order or contract No. & item No. P = Photocopy
11 Person responsible for documentation shall be identified below. C = Certified
12 Name: O = Original
13 Address: E = Electronic Media
14
15 REQUIREMENTS
16 With For For
17 Proposal Approval Fabrication As Built
18 Qty / Qty / Qty /
19 Description Qty / Type Type Weeks Type Weeks Type Weeks
20 Performance Data Sheet
21 Vendor Drawing List
22 Dimensional Outline Drawing
23 Calculations
24 Welded Connection Design Details
25 Electrical & Instrumentation Schematics &
26 Bill of Materials
27 Electrical & Instrumentation Arrangement Dwg &
28 List of Conn.
29 Weight & Center of Gravity Data Sheets
30 Certificates of Conformance
31 Works Acceptance Tests
32 Field Test Procedure Description
33 Rigging Plan / Receiving Plan
34 Structural Drawings
35 Slewing Ring and Fasteners (if applied)
36 Wire Ropes, Thimbles, Shackles, Swivels,
37 Chains, Rings etc.
38 Hooks and Blocks
39 Pins and Sheaves
40 Drums and Brakes
41 Material Specifications
42 NO. DATE REVISION BY APP.
43
44
45
46
47

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30 December 2005 GIS 38-011
Guidance on Industry Standard Vendor Data Requirements-Offshore Cranes

1 REQUIREMENTS (CONTINUED)
2 With For For
3 Proposal Approval Fabrication As Built
4 Qty / Qty / Qty /
5 Description Qty / Type Type Weeks Type Weeks Type Weeks
6 Safety Equipment
7 Fire Protection
8 Extent, Type and Acceptance Criteria for
9 Non-destructive Testing (NDT)
10 Program for Functional Testing
11 Program for Load Testing
12 Load Charts and / or Load Tables
13 Plans & Particulars for Matters Listed Below
14 Name and Address of:
15 Intended Location of the Crane
16 General Arrangement of the Lifting Appliance
17 including any Area Classification
18 Ratings of the Lifting Appliance
19 Limitations of Use and Design Ambient and
20 Operational Conditions for the Lifting
21 Appliance
22 Schematic Diagrams of:
23 Hydraulic Systems, Electrical Systems,
24 Pneumatic Systems
25 Design Criteria, Including Codes and Standards
26 etc. Applied for the Structure, Systems and
27 Details
28 Type and Make of Prime Mover or Specification
29 of Other Main Power Supply
30 Emergency Power Supply, if Arranged
31 Type of Power Systems Applied for the Various
32 Operations and Movements
33 Lists with Functional Description of Applied
34 Hydraulic, Electrical and Pneumatic
35 Components
36 Breaking Systems
37 Pertinent Calculations
38 Operational Manual
39
40
41
Notes:
1. Certificate of Conformance is a document furnished by the Vendor attesting to BP that the equipment
has been built to the specified metallurgical properties and performance standards.
2. Vendor shall identify spare parts with cost advantage when procured simultaneously with the equipment. The
cost advantage and order placement time shall be indicated.
3. Buy-outs to be completely described with original manufacturer’s name, part number, serial number, etc. so
that part can be purchased directly without reference to the equipment on which it is installed.

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