This document is Style Guide.

It is part of the supporting assessment resources for Assessment Task 2 of BSBITU306.

Burleigh Accountants

Style Guide

Purpose of the Guide

The purpose of this document is to help individuals and departments to prepare company
documentation consistent with the Burleigh Accountants corporate style.

The Style Guide explains the style to be applied to company documentation, together with
information on typography, and advice for writing and producing documents.

It is recognised that there will be documentation which is outside these guidelines, but the
general format should be followed wherever possible.

This Style Guide has been developed to encompass the character of Burleigh Accountants
and reflects the new progressive approach to the expansion of the organisation whilst still
maintaining the sense of tradition and history.

Writing Style
Composition should be concise, friendly, and professional in keeping with the mission
statement of Burleigh Accountant. Documents should be visually appealing and use
unambiguous language.

Standard Operating Environment

Burleigh Accountant’s standard operating environment (SOE) is Microsoft Windows.

Documentation should be produced using Microsoft Word 2007 or higher. This will ensure
portability of files and consistency of operation.

Company logo
Burleigh Accountants logo must appear on all documentation. The logo is provided as a pdf
image at the top of this document and should be included at the top of all documents.

As a registered trademark and symbolic of Burleigh Accountants, neither the company name
nor logo may be varied in any aspect (for example: ratio, typeface or colour).

© RTO Works 2019

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This document is Style Guide.

It is part of the supporting assessment resources for Assessment Task 2 of BSBITU306.

Hyperlinks
Hyperlinks may be either:
 Internet hyperlinks which take the reader to a web site if a modem is in use. Internet
hyperlinks must begin with https://
 Word hyperlinks appear as normal text in a printed document, but in an electronic
document are distinguished by the mouse cursor turning into the “pointing hand”
shape when passing over it.

Templates
There are no standard templates for documents at Burleigh Accountants and writers may
use their own formats for documents as long as the Style Guide is followed.

Note that all letters sent to external parties must be signed by a Senior Accountant or Senior
Manager.

Page Layout
Only A4 paper is to be used for Burleigh Accounts documents.
The page margins must be as follows:
 All margins (left, right, top and bottom) – 2.54cm
 Header or footer 1.27cm from the margin line.

Headers and footers

Headers
Headers are used for all documents of more than one page. They contain the Burleigh
Accountants logo, the title of the document and the title of the current section (if applicable).
The Burleigh Accountants logo must appear at the top and centre of every document

Footers
Footers are used for all documents (except for letters and emails) and must contain the
filename, the version of the document, the date and the page number.

Appearance
Styles
The standard font for all Burleigh Accountants documents is Arial 11. Headings should be
bolded with Heading 1 in 14 pt. and Heading 2 in 12 pt.

Printing
Printing must be double-sided where possible.
All printing should be done on recycled paper.

© RTO Works 2019

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This document is Style Guide.

It is part of the supporting assessment resources for Assessment Task 2 of BSBITU306.

Filing
Files must be named according to the file type e.g. Invoice 123. The version and the date
must also be included.

All documents must be filed in the appropriate folder on Burleigh Accountants’ computer
system.
Current folders are:
o Administration
o Invoicing
o Correspondence
o Purchase orders
o Marketing
o Flyers
o Special offers
o Customer correspondence
o Staffing
o Staff files
o Human resources policies and procedures
o Newsletters (file by month)
o General Policies and Procedures, forms and supporting presentations
o Record keeping policies and procedure
o Record keeping presentations
o Record keeping forms
o Complaints handling policy and procedure
o Complaints presentations
o Complaints forms
o Work health and safety policy and procedure
o WHS presentations
o WHS forms
If there is no relevant folder, staff should create a new folder.

Privacy
Burleigh Accountants complies with the Privacy Act 1988 and the Australian Privacy
Principles.

When providing services, Burleigh Accountants will usually collect personal information
including the client’s name, address and contact details and information specific to the
service being delivered.

Burleigh Accountants will treat all client personal information confidentially and will not
disclose any details to another person or organisation.

Access to information is restricted to the relevant authorised staff.

Information deemed inaccurate, irrelevant or out of date is destroyed.

© RTO Works 2019

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This document is Style Guide.

It is part of the supporting assessment resources for Assessment Task 2 of BSBITU306.

Newsletter Style Guide

The following style points should be followed when designing and producing newsletters.
Format
o Use the business newsletter template from Microsoft Word.
o Use the fonts contained in the newsletter template.
o Keep it short.
o No more than 3 pages per newsletter publication.
o Keep it bright and clear.
o Break up blocks of text with photos, graphics or cartoons.
o Break up your pages with white space.
o Print in columns.
o Use sub-headings.
o Put text in boxes, or shaded paragraphs.

Copyright
Copyright must be taken into account. If a report or article is to be included, make sure you
acknowledge the author and/or source of the publication.

Email Style Guide

All emails should be written as follows:
o Write a clear subject line.
o Use greeting and closing as you would in a letter.
o For clients use their first name or Mr or Mrs if preferred.
o Where the email is to all staff use “Dear All”.
o End the email with Yours Sincerely.
o For staff, use first names and use Kind Regards in closing.
o Use short paragraphs and insert blank lines between each paragraph.
o Use bullet points if applicable.
o Keep the email brief.
o Proof read the email at least once before sending it.

Power Point Style Guide

All PowerPoint presentations should be developed using a suitable template to reflect our
corporate colours.
Use the default heading fonts included in the selected template. Increase the font size as
required.
Do not include too much text on each power point. Make key points and then notes to guide
the presenter.
Use images to break up the text and to illustrate points.
When printing out a copy of the presentation, have four or six slides per page for reviewing,
and then three slides per page with lines to the right of each slide for note taking.

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