SECTION 4 Respondents are required to price all services and items mentioned above affix the price hereunder which is inclusive cof labour (including relief personne!), consumable materials, equipment and any other items necessary to ensure the station is kept into proper clean standard. 1 Prices must be quoted in South African Rand, inclusive of VAT. 2 Price offer is firm and clearly indicate the basis thereof. Pricing Bill of Quantity is completed in line with schedule if applicable. 4 Cost breakdown must be indicated. 5 _ Price escalation basis and formula must be indicated, 6 To facilitate like-for like comparison bidders must submit pricing strictly in accordance with this price schedule and not utlise a different format. Deviation from this pricing schedule could result in a bid being declared non- responsive, 7 Please note that should you have offered a discounted price(s), PRASA will only consider such price lo | fence (as per attached specification) 8co 00 Boo | ‘Supply and install heavy duty pre-cast concrete walling complete to match the existing fence (as per attached specification) "| Supply and install ncing 3.4 | complete to match the existing fence (as m 1 per attached specification) Y 20) ao G20 la Clear Vu fencing as per specification 3.6 | Supply and erect PVC fencing 38 | Supply and erect barbed wire fencing ‘Supply and erect vibracrete fencing — upply and Erection of new gates 4.1 | im gate (steel palisade) 42 | 5m gale (steel palisade) 5 | FENCING AND GATES REPLACEMENT 8.1 _| The coniractor will indicate what percentage mark-up will be added to material used.SECTION 12 COMMISSIONER OF OATH | certly thatthe above has acknowledged that he/she knows and understands the contents of this document, that he/she does not have any objection to taking the oath, and that he/she considers it to be binding on his/her conscience, and which was swom to and signed before me at Bun Bees _onthisthe 26 day of 2022 and that the administering oath complied with the regulations contained in “Government 258 of 21 July 1972, as amended. Gazette (Sign) Morours Mossersy Ware) COMMISSIONER OF OATHS STAMP AND DETAILS OF PERSON — NAME & SURNAME! Wiwnisaml ands aes | | PERSAL/EMPLOYEE NO: ooo. ¢ DESIGNATIONRANK : sy Et PLACEDATE: Um\Wrmbutu aging | lagCERTIFICATE OF INDEPENDENT RFQ DETERMINATION | the undersigned, in submiting the accompanying RFQ: _ (Quotation Number and Description) in response to the invitation forthe RFQ made by: make the following statements that | cerlfy fo be true and complete in every respect: (Name of Institution) do hereby | certify, on behalf of: (Name of Company) that: 1. 2. 'have read and | understand the contents of this Certificate; |understand that the accompanying RFQ willbe disqualified if this Cerificate is found not to be true and Complete in every respect; | am authorized by the Company to sign this Certificate, and to submit the accompanying RFQ, on behalf of the Company; Each person whose signature appears on the accompanying RFQ has been authorized by the Company to determine the terms of, and to sign the RFQ, on behalf of the Company; For the purposes ofthis Certficate and the accompanying RFQ, | understand that the word “competitor” shall include any individual or organization, other than the Company, whether or not affliated with the Company, who: @. has been requested to submit a RFQ in response to this RFQ invitation; . could potentially submit a RFQ in response to this RFQ invitation, based on their qualifcations, abilties or experience; and ©. provides the same goods and services as the Company and/or in the same line of business as the Company The Company has arrived at the accompanying RFQ independently from, and without consultation, communication, agreement or arrangement with any competitor. However communication between partners in a joint venture or consortium? will not be construed as collusive Company. 'n particular, without limiting the generality of paragraphs 6 above, there has been no consultation, Communication, agreement or arrangement with any competitor regarding: prices; ‘geographical area where product or service will be rendered (market allocation) methods, factors or formulas used to calculate prices; the intention or decision to submit or not to submit, a RFQ; the submission of a RFQ which does not meet the specifications and conditions of the RFQ; or Company with the intention not to win the RFQ. yp ae sp4.3. | Was the Company or any ofits directors convicted by a court of law (including a | Yes No court outside of the Republic of South Africa) for fraud or corruption during the | [] a past five years? 4.3.1 | If'so, fumish particulars: [44 | Was any contract between the Company and any organ of state terminated | Yes [No during the past five years on account of failure to perform on or comply with the |] ba contract? 4.4.1 | If so, furnish particulars: MW j ip CERTIFICATION |, THE UNDERSIGNED (FULL NAME) Mle “4 CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS TRUE AND CORRECT. | ACCEPT THAT, IN ADDITION TO CANCELLATION OF A CONTRACT, ACTION MAY BE TAKEN AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE. Signature Membgere Position Name of Company| Demolition plan | (Where Applicable) Fall Prevention Plan | (Where Applicable) Explosives and blasting | (Where Applicable) method statements Declaration of Sub- | The principal contractors must declare if contractors subcontractor will be appointed. Subcontractors are required to submit the safety file for their company. The declaration to be on file. ‘COVID 19 SAFETY CRITERIA | On 17th March 2020, the Department of Employment and Labour issued guidelines for employers to deal with COVID-19 at workplaces. The Department of Employment and Labour appealed to employers to use the prescriptions of the OHSA in particular the Hazardous Biological Agents Regulations governing workplaces in relation to Coronavirus Disease 2019 caused by the SARS-CoV-2 virus. RSA is moving to Level 3 as from the dst June 2020 of the Lockdown as announced by the State President on the 24th May 2020; the economy will be re-opened and PRASA CRES would like to minimise COVID 19 related risks to its stakeholders i.e. employees; commuters; contractors; station users and the greater public Contractors are to ensure the following requirements is submitted together with the safety files under the section COVID -19 COVID 19 -PLAN Site Specific SHEQ Plan IL ‘Appointment COVID - 19 Compliance Officer POLICY COVID -19 - Business Policy Risk Assessments Detailed Risk Assessments- include all risk as well as a plan/method statement PROCEDURES PRE - Screening of employees Daily Screening of Employees What health Pro-cols are in place for the protection of the employee Social Distancing ‘Staggered Areas of working - Type of activity/ies, PPE's COVID -19 - gloves / mask/sanitisers. (Note: PPE required for the various activity/ies example Grinding will remain the standard norm, unless there is a change in process) COMMENTS FILE ACCEPTANCE APPROVED | DECLINED. prasacres coma Este sous | THIS DOCUMENT SERVES AS THE GUIDELINES TO ALL CONTRACTORS ON HOW TO COMPLETE THE SHE FILE NAME OF CONTRACTOR STATION / DEPOT ‘CONTACT PERSSON CONTRACTOR ‘SAFETY OFFICER | CONTACT DETAILS OF ‘SUPERVISING OFFICER / PROJECT MANAGER DURATION OF PROJECT FART Ean r Description Comments / Requirements | REQUIREMENTS ON FILE YES NO Notification of Notification to have a DOL Stamp or Any Construction tothe | document proves that notification was submitted |DoL or send to DOL. Letter of Good The latest letter on file, Letter to be on the Standing contractor's company name. Employee List Only employees who will be working in Prasa premises under the proje: | ID Copies to be provided. Next of kins information to be provided _| ‘Org Structure (Org structure to be in line with the scope of work SHE Policy To be signed by company senior manager Policy to be on company letterhead. ‘SHE Plan To acknowledged by Prasa project team leader. SHE Pian to be relevant to the scope of work. Risk Assessments Risk assessment to be as per scope of work and must be acknowledged by Prasa Project team leader¢ Supply and Erection of new 5m wide steel gate Measurement and payment will be made under items 4.2 of the Bill of Quantities for the supply and erection of new 5m wide steel gates as described in clause 5.5.1 of the Particular (Project) Specifications. Payment will be made for each gate fully completed. The rate tendered shall be all inclusive for the supply and erection of the gate, posts and fittings. * Supply and Erection of new 1m wide steel gate Measurement and payment will be made under items 4.1 of the Bill of Quantities for the supply and erection of new 1m wide steel gates as described in clause 5.5.2 of the Particular (Project) Specifications. Payment will be made for each gate fully completed. The rate tendered shall be all inclusive for the supply and erection of the gate, posts and fittings,Sih 91808 STIVLEG WSINVHOAW ONDIOO7 (vonsed papa, y08 8uPI6) (ems reo nea) NOILVAS13 INOW vv NOLLOaS NOLLWASTa LNOUS {+ wewerpow Buneen eqn senévese: yoo ups MWe X09xOz1 —248¥NeND awayoou Buyp07 ary sindueyes wwe x09 x02} yousupys ‘unos pros gue yon Bute 2a 109 9p AB 09 Bupis 20, Jeg ep;nB Tey HN WS >p9j0 way U Sed 29009 70 wg (vedo ¥oa 848) MIA NW Id bv ¥99 8upI8 4 ‘991d wos 304 814 WLOOR xO. 229 9pnB yey HU US 120d 6 69 Burpy 4 BupHOT ys Fupie unos pros Bue 2¢ry senBusioes ue x 09x OZ} ‘od soued vy Al 98 X 001 os 7 1808 5867 uwsuaypeu 8upp07 oat way u bw ‘ye Jer09 ont ws 38Scope of Work Annexure 35.5 SUPPLY AND ERECTION OF NEW GATE 5.5.1. Supply and Erection of new 5m wide Steel Gate The gate and gate posts shall match the height of the adjacent palisade fencing and shall be as per Annexure 1 and 2. The gate shall be double leaf and the gate opening 5m. The palisade sections shall be 50 x 3mm D section corrugated pales with single pointed tops. No anti-dig beam and barbed wire tape on top are required. Gate posts shall be set in 400 x 400 x 1 000mm deep footings. Corrosion resistance of posts shall be ensured by tarring the base up to 100mm above ground level. All steelwork shall be hot-dip galvanised after fabrication in accordance with SANS 121 5.5.2, Supply and Erection of new 1m wide Steel Gate The specification for this gate shall be the same as in clause PS except that the gate shall be single leaf, the gate frame 60 x 40 x 3mm, the gate post footings 400 x 400 x 800mm deep and the gate ‘opening 1m. 36Scope of Work« Intermediate Posts Intermediate posts shall be 80 x 80 x 2400mm long concrete posts erected at a distance of not more than 3.6m apart. Posts shall be reinforced with 4.25mm diameter prestressing wires and shall resist a minimum bending moment of 1.3kN.m in any position before initial failure occurs, * Stay Posts Stay posts shall be 80 x 80 x 2400mm long concrete posts. Two stay posts shall be fitted to each straining or comer post with hot-dip galvanized stay connectors and M12 bolts. Posts shall be reinforced with 4.25mm diameter prestressing wires and shall resist a minimum bending moment of 1.3kN.m in any position before initial failure occurs. 5.4.7.3 Straining Wires Straining wires shall be 4mm smooth wire zinc coated to Class A (SANS 675). Four (4) straining wires shall be strained between posts to the satisfaction of the Engineer. Straining wires shall be spaced at 600mm centres and bound to posts through holes provided, with binding wire. The bottom straining wire shall be secured 50mm above ground level 5.4.74 Binding Wire Binding wire shall be 2.5mm smooth wire zinc coated to Class A (SANS 675), Binding wire shall be twisted at least 3 times around straining wires. B2.4.7.5 Razor Wire Razor wire shall be 700mm diameter coiled flat razor wire. The top razor wire coil shall extend 100mm above the top straining wire, the middle coil shall overlap 50mm with the top coil and the bottom coil shall overlap 150mm with the middle coil. Razor wire coils shall be fixed to straining wires with 1.6mm diameter smooth wire zinc coated to Class A (SANS 675) at spacings of not more than 400mm. 5.4.8 Supply and Erection of New 2.4m High Clear Vu Fencing 5.4.8.1 General All steelwork shall be of commercial quality mild steel, All steelwork shall be hot-dip galvanised after fabrication in accordance with SANS 121. No welding and making of holes shall be done after hot- dip galvanising is performed. 5.4.8.2 Footings Fence posts shalll be set in 300 x 300 x 850mm deep footings. The minimum strength of concrete to ail footings shall be not less than 15 MPa after 28 days. 5.4.8.3 Posts Posts shall be 70x70 x 6 x 3150mm long angle iron. Posts shall be spaced at 3m centres. Corrosion resistance of posts shall be ensured by tarring the base up to 100mm above ground level. Where site conditions necessitate the use of longer posts, these posts shall be set in 1m deep footings. 5.4.8.4 Horizontal Rails Top and bottom rails shalll be 40 x 40 x 3 x 2996mm long angle iron. The top rail shall be fitted with a 32x 2mm serrated comb, fillet welded 10mm at 100mm centres. Rails shall be fixed to posts with MB stainless steel cupsquare bolts, shearnuts and 25mm OD washers. Cups of bolts shalll be flush to the surface of the metal after tightening bolts. 5.4.8.5 Welded Mesh Panels The mesh shall be 76 x 12.5 x 4mm wire mesh electrically welded at every intersection. The vertical wires at 76mm centres shall be double (one wire on either side of the horizontal wires). The strength of welds shall be at least 60% of the tensile strength of the wire of 500 — 750 Nimm2. 34Scope of Work1450 5. 05, ay", 100 pe 40», 14100 [od | | POSITIONS OF MEASUREMENT OF PANEL THICKNESS | 100, The bottom edge of the bottom panels of the fence shall be approximately 50mm below _ ground level to prevent the forming of gaps below the fence due to soil erosion. 5.4.6 Supply and Erection of new strain Barbed Wire Fencing 5.4.6.1 Footings Fence posts shall be set in 300 x 300 x 600mm deep footings. The minimum strength of concrete to all footings shall be not less than 15 MPa after 28 days. 5.4.6.2 Posts: All posts shall be of commercial quality mild steel. Posts shall be made from round tubing, 2.5mm gauge. Posts shall be hot-dip galvanised after fabrication in accordance with SANS 121. Posts shall be fitted with 100 x 100 x 3mm thick baseplates. * Straining/Corner Posts Straining and/or corner posts shall be 75 mm outside diameter with tops sealed (capped) with mild steel, 2.5 mm gauge. Posts shall be erected ata distance of not more than 50 m apart. * Intermediate Posts Intermediate posts shall be 50 mm outside diameter with tops sealed (capped) with mild steel, 2.5 mm gauge. Posts shall be erected at a distance of not more than 10 m apart. 32Scope of Work5435 Anti-Sags Anti-sags shall be 50 x 3 x 2 400mm long pales. One anti-sag shall be provided in the centre of each panel. Anti-sags shall be set in 300 x 300 x 400mm deep footings. Corrosion resistance of anti-sags shall be ensured by tarring the base up to 100mm above ground level. 5.44 Supply and Erection of New Weld Mesh Fencing 5441 Footings Fence posts shall be set in 300 x 300 x 600mm deep footings. The minimum strength of concrete to all footings shall be not less than 15 MPa after 28 days. 5.4.4.2 Posts All posts shall be of commercial quality mild steel. Posts shall be made from round tubing, 2.5mm gauge. Posts shall be hot-dip galvanised after fabrication in accordance with SANS 121.Posts shall be fitted with 100 x 100 x 3mm thick baseplates. * Straining/ Comer Posts Straining and/or comer posts shall be 75mm outside diameter with tops sealed (capped) with mild steel, 2.5mm gauge. Posts shall be erected at a distance of not more than 50m apart. * Intermediate Posts Intermediate posts shall be 50mm outside diameter with tops sealed (capped) with mild steel, 2.5mm gauge. Posts shall be erected at a distance of not more than 3.5m apart. « Strut Posts Strut posts shall be 50mm outside diameter. Two strut posts shall be fitted to each straining or comer post. Strut posts shall be fixed with galvanized M12 bolts. * Binding Wire Holes Binding wire holes in straining, comer and intermediate posts shall be drilled into posts before zinc coating is performed, at the centres of the straining wires. + Corrosion Resistance mobilisation Corrosion resistance of posts shall be ensured by tarring the base up to 600mm (500mm below ground level and 100mm above ground level). 5.4.4.3 Straining Wires Straining wires shall be 4mm diameter smooth wire zinc coated to Class A (SANS 675). Straining wires shall be spaced at 600mm centres and bound to posts through holes provided, with binding wire. The top straining wire shall be secured 50mm below the top of posts and the bottom straining wire 50mm above ground level. 30Scope of Work5.4.2 Supply and erection of new 2.4m high Precast Concrete Wall 54.24 General All concrete components shall be manufactured from sound concrete, free from structural defects. One surface of each of the components may have a broom finish. All components shall retain the required shape and be true to the respective and specified dimensions. The required compressive strength of concrete in all components shall be a minimum of 30MPa at 28 days determined in accordance with SABS method 863. Compressive strength tests of a minimum of 3 cubes per test in accordance with SABS method 863 shall be conducted on every batch of 200 panels but not less than one set of tests per job. The thickness of the concrete cover over the reinforcement shall be at least 20mm in all ‘components. 54.2.2 Footings Wall posts shall be set in 650x650x800 deep footings for firm soils. The bottom of footings shall be 1600mm below natural ground level to allow bottom panels to be sunk 600mm below natural ground level. For softer and yielding soils the size of footings shall be increased as directed by the Technical Officer. The minimum strength of concrete to all footings shall be not less than 20MPa after 28 days. 5.4.2.3 Posts The nominal length of posts shall be 4600mm. The cross-sectional dimensions of posts shall conform to the following minimum: LAYER MESH Ref. 245 SHAPED INTHE FORM OF A CHANNEL 310 8 20 [ 20 8|¢ 3) Yeo The minimum reinforcement shall be four Y20 bars and two layers mesh ref. 245 shaped in the form of a channel. Posts shall be spaced at 5m centres. 5.424 Panels/Slabs The nominal length of panels/siabs shall be 5000mm. Panels shall be 1200mm high x 120mm thick. Panels shall be fitted with two U-shaped Y12 lifting hooks extending from approximately 200mm above bottom of panels to 80mm above top of panels and spaced approximately 1200mm from either end. The bottom of panels shall have recesses for the protruding lifting hooks. 2BScope of Work1. SPECIFICATION OF THE WORK OR PRODUCTS OR SERVICES REQUIRED 5.1 GENERAL 5.1.1 All rehabilitation work and material shall generally conform to PRASA's general specifications for fencing (clause 5.3 to 5.8). Where the existing fencing is different from the general specifications the work and material shall conform to that of the existing fencing on site. Diamond mesh fencing shall be rehabilitated with weld mesh fencing. 51.2 Where straining wires are non-existent, new straining wires shall be strained and where straining wires are slack, they shall be tensioned. 5.1.3 Where steel members are welded on site, welding shall be coated at least two coats Zinc rich primer. 5.2 DEMOLISH AND REMOVAL OF EXISTING FENCING The contractor shall demolish and remove from PRASA’s property the existing fencing. Where existing post footings do not interfere with the erection of the new fencing, the posts may be cut flush with the footings. In cases where the existing post footings interfere with the erection of the new fencing, such footings shall be demolished and removed from PRASA's property. Where post footings are removed, holes shall be backfilled with suitable soil obtained from the site and the surrounding PRASA property. The released fencing material shall become the property of PRASA if it's useable. The contractor to transport the removed fencing from site of work to Durban station. All rubble material (un-used / damage fencing material included) shall be dumped on an approved municipal dumping site. The contractor shall provide proof of dumping 5.3. SITE PREPARATION The fence line shall be cleared 1m wide (500mm on each side of the fence) from all trees, shrubs, stumps, isolated boulders or stones and other obstructions which will interfere with the proper construction of the fence, Surface irregularities shall be graded so that the fence will follow the general contour of the ground. Material removed from the site shall be dumped on an approved municipal dumping site. The Contractor shall provide proof of dumping. 5.4 SUPPLY AND ERECTION OF NEW FENCING 544 ‘Supply and Erection of new 2.4m high Concrete Palisade Fencing 5.4.1.1 General 26Scope of Work87 88 (1 Other service providers, e.g. transporter, etc, [TICK APPLICABLE BOX) of years the company/firm has been in Wwe, the undersigned, who is / are duly authorised to do so on behalf of the companyifim, certify that the points claimed, based on the B-BBE status level of contribution indicated in paragraph 7 of the foregoing certificate, qualifies the company fim for the preference(s) shown and I / we acknowledge that: i) The information funished is true and correct; il) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 ofthis form; i) Inthe event of a contract being awarded as a result of points claimed as shown in paragraph 7, the contractor may be required to furnish documentary proof to the satisfaction of the iy) purchaser that the claims are correct; ¥) Ifa bidder submitted false information regarding its B-BBEE status level of contributor, local Production and content, or any other matter required in terms of the Preferential Procurement Regulations, 2017 which will fect or has affected the evaluation of a bid, or where a bidder has failed to declare any subcontracting arrangements or any of the conditions of contract have not been fullled, the purchaser may, in addition to any other remedy it may have. {@)disqualify the person from the bidding process; (b)recover costs, losses or damages it has incurred or suffered as @ result of that person's conduct; (©) cancel the contract and claim any damages which it has sufiered as a result of having to make less favourable arrangements due to such cancellation; (d)if the successful bidder subcontracted a portion of the bidder to another person without disclosing it, PRASA reserves the right to penalise the bidder up to 10 percent ofthe value of the contract; (e)recommend that the bidder or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted by the National Treasury from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (9) forward the matter for criminal prosecution. 24Scope of Work64.4 62 7A BID DECLARATION Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following: B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 5.1 B-BBEE Status Level of Contribution: 1 = 9 (maximum of 20 points) (Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or a sworn affidavit. ‘SUB-CONTRACTING Will any portion ofthe contract be sub-contracted”? (Tick applicable box) If yes, indicate: |) What percentage of the contract will be subcontracted. ii) The name of the sub-contractor. oe ii) The B-BBEE status level ofthe sub-contractor... iv) Whether the sub-contractor is an EME, (Tick applicable box) ¥) Specify, by ticking the appropriate box, if subcontracting with an enterprise in terms of Preferential Procurement Regulations,2017: Designated Group: An EME or QSE which is at last 51% owned by: [EME | OSEV Black people - Black people who are youth [ Black people who are women Black people with disabilities 22Scope of Work36 54 points including equal preference points for B-BBEE, the successful bid must be the one scoring the highest score for functionality. Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots. POINTS AWARDED FOR PRICE ‘THE 80/20 PREFERENCE POINT SYSTEMS A maximum of 80 points is allocated for price on the following basis: 80/20 Ps =80 Where Ps = Points scored for comparative price of bid under consideration Pt = Comparative price of bid under consideration Pmin= Comparative price of lowest acceptable bid POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTION In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below: B-BBEE Status Level of Member ot rome | Contributor (20/20 system) | r i f 20 2 Fr 18 3 14 4 Rm 5 T 8 | 6 . 6 7 4 8 2 Non-compliant contributor | 0 20Scope of Work248 “Designated Group” means - i) Black designated groups; i) Black People; ii) Women; iv) people with disabiliies or v) Small enterprise, as defined in Section 1 of National Small Enterprise Act, (102 of 1996) 2.44 “Designated Sector” means, sub-sector or industry or product designated in terms of regulation 8(1)(a) 2.15 “EME” means an Exempted Micro Enterprise as defines by Codes of Good Practice under section 9 (1) of the Broad-Based Black Economic Empowerment Act, 2003 (Act No. 53 of 2003); 2.16 “firm price” means the price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution ofthe contract; 247 “functionality” means the ability of a bidder to provide goods or services in accordance with ‘specification as set out in the bid documents; 2.18 “Military Veteran” has meaning assigned to it in Section 1 of Military Veterans Act, 2011 (Act No, 18 0f 2011); 219 “National Treasury” has meaning assigned to it in Section 1 of Public Finance Management Act, 1999 (Act No. 1 of 1999); 2.20 “non-firm prices” means all prices other than ‘firm’ prices; 221 “person” includes a juristic person; 2.22 “People with disabilities” meaning assigned to it in terms of Section 1 of Employment Equity Act, 1998 (Act No. 550f 1998) 228 “Price” includes all applicable taxes less all unconditional discounts. 2.24 “Proof of B-BBEE Status Level of Contributor”) the B-BBBEE status level certificate issued by an unauthorised body or person; i) a swom affidavit as prescribed by the B-BBEE Codes of Good Practice; ori) any other requirement prescribed in terms of the Broad- Based Black Economic Empowerment Act. 2.25 “Rural Area” i) a sparsely populated area in which people farm or depend on natural resources, including villages and small towns that are dispersed through the area; or ii) an area including a large settlement which depends on migratory labour and remittances and government social grants for 18Scope of WorkNB: 151 SECTION 8 B-BBEE PREFERENCE POINTS CLAIM FORM This preference form must form part of all bids invited, It contains general information and serves as a claim for preference points for Broad-Based Black Economic Empowerment [B~ BBEE] Status Level of Contribution. BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017. GENERAL CONDITIONS The following preference point systems are applicable to all bids: = the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes included); and The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included) and therefore the 80/20 preference point system shall be applicable. The 80/20 preference point system shall be applicable to this bid. Preference points for this bid shall be awarded for: (@) Price; and (b) B-BBEE Status Level of Contribution. The maximum points for this bid are allocated as follows: POINTS PRICE - - 80 B-BBEE STATUS LEVEL OF CONTRIBUTION 20 Total points for Price and B-BBEE must not re exceed Failure on the part ofa bidder to submit a B-BBEE Verification Certificate from a Verification Agency accredited by the South Aftican Accreditation System [SANAS], or a swom affidavit confirming annual tumover and level of black ownership in case of all EMEs and QSEs with 51% black ‘ownership or more together with the bid, will be interpreted to mean that preference points for B- BBEE status level of contribution are not claimed. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time 16Scope of Work24 22 23 24 25 26 SECTION 6 DECLARATION OF INTEREST SBD4 ‘Any legal person, including persons employed by the state*, or persons having a Kinship with persons employed by the state, including a blood relationship, may make an offeror offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, i is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority andor take an oath declaring his/her interest, where- = the bidder is employed by the state; andlor = the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who arelis involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on ‘whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid. In order to give effect to the above, the following questionnaire must be completed and ‘submitted with the bid. Full pon or his or her representative: Identity Number: Be LOL ABE Position occupied in the Company (director, shareholder eto): Agen Company Registration Number: ee fegusile& Tax Reference Number: svi LRP. UTM VAT Registration Number: YBY.. LF POA B ocr **State” means - (2) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999); (b) any municipality or municipal entity; 414Scope of WorkDolivery and documents The Supplier's obligation is to deliver the items on or before the date stated in the order/contract. Late deliveries orate completion of the items may be subject to a penalty if his is imposed inthe orderlcontract. No payment is made ifthe Supplier does not provide the item as stated in order/contract. Where items are to be delivered the Supplier: Clearly marks the outside of each consignment or package with the Supplier's name and full details of the destination in accordance with the order and includes a packing note stating the contents thereof, On dispatch of each consignment, sends to PRASA at the address for delivery of the tems, an advice note specifying the means of transport, weight, number of volume as appropriate and the point and date of dispatch; Sends to PRASA a detailed priced invoice as soon as is reasonably practical afer dispatch of the items, and states on ll communications in respect ofthe order the order number and code number (if any) Containers / packing material Unless otherwise stated in the order/contract, no payment is made for containers or packing materials or retum to the Supplier. Title and risk Without prejudice to rights of rejection under these conditions, ttle to and risk in the items passes to PRASA when accepted by PRASA. Rejection Ifthe Supplier fails to comply with his obligations under the order/contract, PRASA may reject any part of the items by giving written notice to the Supplier specifying the reason for rejection and whether and within what period replacement of items or re-work are required. In the case of items delivered, PRASA may return the rejected items to the Supplier at the Supplier's risk and expense, Any money paid tothe Supplier in respect of the items not replaced within the time required, together with the costs of returning rejected items to the Supplier and obtaining replacement items from a third party, are paid by the Supplier to PRASA. Inthe case of service, the Supplier corrects non-conformances as indicated by PRASA. Warranty Without prejudice to any other rights of PRASA under these conditions, the Supplier warrants that the items are in accordance with PRASA’s requirements, and fitfor the purpose for which they are intended, and will remain {ree from defects for a period of one year (unless another period is stated in the Order) from acceptance of the items by PRASA. 12Scope of Work2.1 Stage2- Price and B-BBEE Market related rates will be created where the prices with the lowest rates will be utilized from all the responsive bidders and offered back to all the service providers. Those that accept the rates will be awarded the service. The total service shall not exceed R 1 000 (000.00 in total combined. This means the price here under will be determined by the number of the service jider accepting the rates as stated above of a R 1 000 000,00 BBBEE 20 Price 80 TOTAL 700 ps=a0 (1-722) “Pmin Where: Ps = ‘Score for the Bid under consideration Pt = Price of Bid under consideration Pmin= Price of lowest acceptable Bid Evaluation of Preference Evaluation and final weighted scoring a) _ Broad-Based Black Economic Empowerment criteria [weighted score 20 points] Preference Points will be awarded to a bidder for attaining the B-BBEE status level contribution in accordance with the table indicated in Section 8 B-BBEE claim form, ‘Stage 3:The following documents are non-mandatory and where not submitted, Prasa may request the documents and must be made available at the time of request from the most responsive bidder: a) | Company Registration Documents B) | Copies of Directors” ID documents; ¢) | Valid BBBEE Certificate from a SANAS accredited rating agency (Original or Certified) or affidavit signed by the ‘Commissioner of Oath @) | Valid Tax Clearance Certificate (must be valid on closing date of ‘submission of the proposal) and SARS Issued Pin e) | CSD report / CSD reference number f) | Proof of UIF registration 1) _| Proof of Bank Account (i.e, cancelled cheque or letter issued by the bank j) _ | Valid and Original, or certified copy of Letter of Good Standing (COID) WIGS) © IN ISS 410Scope of Workto the successful respondent(s), the validity of the successful respondent(s)’ response will be deemed to remain valid until a final contract has been concluded. 45 DISCLOSURE OF PRICES QUOTED Respondents are to note that, on award of business, PRASA js required to publish the prices and preferences claimed ofthe successful and unsuccessful Respondents infer aia on the National Treasury e- Tender Publication Portal, (www.etenders.gov.za), on CIDB website for construction related RFQ's. 46 RETURNABLE DOCUMENTS Returnable Documents means al the documents, Sections and Annexures, as listed inthe tables below. ‘There are three types of returnable documents as indicated below and Respondents are urged to ensure that these documents are returned with the quotation based on the consequences ‘of non-submission as indicated below: 17 Mandatory Returnable Documents Failure to provide all these Mandatory Retumable Documents atthe Closing Date and time ofthis RFQ will result in a Respondent's disqualification. Respondents are therefore urged to ensure that all these Documents are returned with their Quotations. ‘8Scope of WorkDISCLAIMERS PRASA is not committed to any course of action as a result of its issuance of this RFQ andior its receipt of a Quotation in response to it Please note that PRASA reserves the right to: + Modify the RFQ's goods / service(s) and request Respondents to re-bid on any changes; + Reject any Quotation which does not conform to instuctions and specifications which are detalied herein; Disqualify Quotations submitted after the stated submis Not necessarily accept the lowest priced Quotation or an alternative bid; Bids lodged at the incorrect venue that reach the correct venue late will be regarded as late. ion deadline; Reject all Quotations, if it so decides; Place an order in connection with this Quotation at any time after the RFQ's closing date; Make no award at all. ‘Award only a portion ofthe proposed goods / services which are reflected in the scope of tis RFQ: spilt the award of the orderls between more than one SupplerService Provider should it at PRASA'S discretion be more advantageous in terms of, amongst others, cost or developmental consideration; or Should a contract be awarded on the strength of information furnished by the Respondent, which after conclusion of the contract, is proved fo have been incorrect, PRASA reserves the right to cancel the contract. PRASA reserves the right fo award business to the highest scoring bidderis unless objective criteria justify the award to another Respondent. Should the preferred fail to sign or commence with the contract within a reasonable period after being requested to do so, PRASA reserves the right to award the business tothe next highest ranked Respondent provided that helshe is stil prepared to provide the required goods at the quoted price. LEGAL REVIEW ‘A Proposal submitted by a Respondent willbe subjected to review and acceptance or rejection ofits proposed contractual terms and conditions by PRASA’s Legal Counsel, prior to consideration for an award of business. NATIONAL TREASURY'S CENTRAL SUPPLIER DATABASE Respondents are required to self-register on National Treasury's Central Supplier Database (CSD) which has been established to centrally administer supplier information forall organs of state and facilitate the verification of certain key supplier information. PRASA is required to ensure that price quotations are invited and accepted from prospective bidders listed on the CSD. Business may not be awarded to a Scope of Work[23 ‘APPLICATION FOR TAX COMPLIANCE STATUS (TCS) PIN MAY BE MADE VIA E-FILING THROUGH THE | SARS WEBSITE WWW.SARS.GOV.ZA. | | 2.4. BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 25 IN BIDS WHERE CONSORTIA / JOINT VENTURES J SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.6 WHERE NO TCS PIN IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER | | DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 2. 7. NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE, COMPANIES WITH DIRECTORS WHO ARE PERSONS IN THE SERVICE OF THE STATE, OR CLOSE CORPORATIONS WITH L MEMBERS PERSONS IN THE SERVICE OF THE STATE.” NB: FAILURE TO PROVIDE / OR COMPLY WITH ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID NVALID. SIGNATURE OF BIDDER: CAPACITY UNDER WHICH THIS BID IS SIGNED: 1 ME eb Moose (Proof of authority must be submitted e.g. company resolution) DATE: 22. Movenneet ‘© Quotation(s) must be addressed to PRASA before the closing date and time shown above. PRASA General Conditions of Purchase shall apply. Scope of WorkSECTION 1: SBD1 PART A INVITATION TO BID | YOU ARE HEREBY INVITED TO BID FOR’ REQUIREMENTS OF PASSENGER RAIL AGENCY (PRASA) BID NUMBER | KZNICRESI11/2020/007/ CLOSING DATE | 26/11/2020 | CLOSING TIME I 142H00 Noor Appointment of a Fencing Replacement Contractor at various Stations and Depot at DESCRIPTION | KZN region As and When required for a period of 12 months BID RESPONSE DOCUMENTS SHALL BE ADDRESSED AS FOLLOWS: BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS): 65 MASABALALA YENGWA AVENUE PRASA REGIONAL OFFICE FOYER AREA HELPDESK PRASA SCM KWAZULU NATAL BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO CONTACT PERSON Qiniso Makaluza TELEPHONE NUMBER 031 813 0376 E-MAIL ADDRESS iniso.makaluza @prasa.com ‘SUPPLIER INFORMATION NAME OF BIDDER Untorny Gant & - | POSTAL ADDRESS fv. born Yontrnuimbeear ¢/os -_ | STREET ADDRESS |[3ef1% Unwrranae fet. Ye Sim Guin Her TELEPHONE NUMBER cone | ozs | NUMBER 727 2882 | CELLPHONE NUMBER 023 997 2924 | FACSIMILE NUMBER cone | oft | NUMBER | bey sory E-MAIL ADDRESS ndudugo.m batha @ madayciwk. co Ee VATREGISTRATION NUMBER | 444 0239 0? SUPPLIER COMPLIANCE TAX COMPLIANCE lens | oR [CENTRAL SUPPLIER | Fe 3 STATUS sysrempn: (E“” | DATABASE Ne: Maaa.elelS7 B-BBEE STATUS LEVEL TICK APPLICABLE BOX] | B-BBEESTATUSLEVEL | [TICK APPLICABLE BO) VERIFICATION CERTIFICATE | [] Yes pn SWORN AFFIDAVIT | Dies Ne [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST | | ‘SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] ‘2Scope of Work