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Unit 4: Optimized Purchasing

● The purchasing document has been output.

● You have set the message determination for the order acknowledgment reminder.
● Message records for the order acknowledgment reminder are maintained in the master
data of Purchasing.

Accessing the Monitoring Transaction

If you do not want to generate any reminders, you can also check the confirmations with the
simple monitoring transaction.
To access the monitoring transaction, on the SAP Easy Access screen, do one of the following:
● Choose Logistics→ Materials Management→ Purchasing→ Purchase
Order→ Reporting→ Monitor Confirmations (ME2A).

● Choose Logistics→ Materials Management→ Purchasing→ Outline

Agreement→ Reporting→ Monitor Confirmations (ME2A).

You can use this function to monitor confirmations of all confirmation categories, but you
can’t create reminder messages for them.
On the SAP Fiori launchpad, you can find the according app Monitor Supplier Confirmations in
the Purchase Order Processing tile group.

Delivery Reminders
To send reminders for due and overdue orders, scheduling agreement schedule lines, and
Requests for Quotations (RFQs), you must satisfy the following prerequisites:

● You have entered one or more reminder levels (reminder periods) in the document item.
● The purchasing document has been output.
● You have set the message determination for delivery reminder.
● Message records for the delivery reminder exist in the master data of Purchasing.

You can manually enter reminder periods in the purchase order item. You can define default
values for these using the purchasing value keys, which you can preset in the Purchasing view
of the material master record or in Customizing with reference to the material group.
You can define purchasing value keys in Customizing for Materials Management under
Purchasing→ Material Master→ Define Purchasing Value Keys .
You can assign purchasing value keys to material groups in Customizing for Materials
Management under Purchasing→ Material Master→ Entry Aids for Items Without a Material
Master.

To Generate Reminder Messages for the Corresponding Document Category

1. Choose the appropriate menu path on the SAP Easy Access screen based on the following
document types:

● Purchase order:
Choose Logistics→ Materials Management→ Purchasing→ Purchase Order →
Messages→ Urging/Reminders (ME91F).

● RFQ:

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Lesson: Monitoring Purchase Orders

Choose Logistics→ Materials Management→ Purchasing→ RFQ/Quotation →

Request for Quotation→ Messages→ Urging/Reminders (ME91A).

● Scheduling agreement schedule lines:

Choose Logistics→ Materials Management→ Purchasing→ Outline Agreement→
Scheduling Agreement→ Delivery Schedule→ Urging/Reminders (ME91E).

2. Enter the criteria for selecting the purchasing documents and start the program.
The list of results enables you to decide for which documents you want to generate
messages.

3. After saving, output the documents with the standard transactions for message output for
purchasing documents.
If the message record contains dispatch time 4 (immediate), the messages are output
automatically on saving.

On the basis of the reference date entered, the system checks which reminders can be
issued. It also considers confirmations, provided that these are marked in Customizing as
subject to reminder.
For RFQs, the quotation deadline is considered rather than the delivery date. If you have not
entered reminder or expediter days in your purchasing documents, you can use the list
display of open purchasing documents.
The following menu paths on the SAP Easy Access screen enable you to use the list:
● Choose Logistics→ Materials Management→ Purchasing→ Purchase Order → List
Displays→ By Material (ME2M).

● Choose Logistics→ Materials Management→ Purchasing→ Purchase Order → List

Displays→ By Vendor (ME2L).

Use the WE101 selection parameter, and restrict the delivery date to the time period that you
want to monitor.

Confirmation Control Keys

Figure 57: Defining Confirmation Control Keys

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