IPCR Rating Scale Rev 2

Republic of the Philippines
CENTRAL BICOL STATE UNIVERSITY OF AGRICULTURE

ISO 9001:2015 San Jose, Pili, Camarines Sur 4418
TÜV-R 01 100 www.cbsua.edu.ph
1934918
Individual Performance
Commitment and Review
(IPCR) Rating Scale
of Teaching Personnel
INDIVIDUAL PERFORMANCE COMMITMENT REVIEW (IPCR)
OF TEACHING PERSONNEL
A. Rating Period
(1) For Faculty without designation

First Semester: August- December
Second Semester: January- May
(2) For Faculty with designation under the Vacation/ Sick Leave
First Semester: July- December
Second Semester: January- June
B. Percentage Distribution of Core Functions and Workload Equivalent of

Faculty
By Academic Rank
Core Functions- 90% Support to Operations

90% - 10%
 Instruction  Mandated Task
 Research  Special Task
 Extension
I. WORKLOAD COMBINATIONS FOR FACULTY MEMBERS

WITHOUT DESIGNATIONS (per BOR Resolution No. 27 s. 2019)
1. Instructors I to III and Assistant Professors I to IV

Core Function: Instruction – 100% (18 units)
Research and Instruction - Optional
Core Combination
Function 1 2 3 4
Instruction 18 units 15 units 12 units 12 units
Research 0 3 units 6 units 3 units
Extension 0 0 0 3 units
2. Associate Professors I to V
Core Functions: Instruction - 83% (15 units)
Research - 17% (3 units)Mandatory
Combination
Core Function
1 2 3
Instruction 15 units 12 units 12 units
Research 3 units 6 units 3 units
Extension 0 0 3 units
CBSUA-IPCR Rev.: 2
Effectivity date: January 18, 2021 Page 2 of 21
3. Professors I to VI
Core Functions: Instruction - 67% (12 units)
Research - 33% (6 units) Mandatory
Combination
Core Function
1 2
Instruction 12 units 9 units
Research 6 units 6 units
Extension/Production 0 3 units
II. WORKLOAD COMBINATIONS FOR FACULTY MEMBERS

WITH DESIGNATIONS
1. Vice Presidents and Campus Administrator - 83% (15 units)
Combination
Function
1 2 3
Designation 15 units 15 units 15 units
Instruction 3 units 0 0
Research 0 3 units 0
Extension 0 0 3 units
2. Dean, Director & other Designations - 67% (12 units)
Combination
Function
1 2 3 4 5
Designation 12 units 12 units 12 units 12 units 12 units
Instruction 6 units 3 units 0 3 units 0
Research 0 3 units 6 units 0 3 units
Extension 0 0 0 3 units 3 units
3. Chairperson & other Designations - 50% (9 units)
Combination
Function
1 2 3 4
Designation 9 units 9 units 9 units 9 units
Instruction 9 units 6 units 3 units 0
Research 0 3 units 6 units 6 units
Extension 0 0 0 3 units
CBSUA-IPCR Rev.: 2
4. Coordinator & other Designations - 33% (6 units)
Combination
Function
1 2 3 4 5
Instruction 12 units 9 units 6 units 6 units 3 units
Research 0 3 units 6 units 3 units 6 units
5. Special Designation - 17% (3 units)
Combination
Function
1 2 3 4 5
Instruction 15 units 12 units 9 units 9 units 5 units
Research 0 3 units 6 units 3 units 6 units
CBSUA-IPCR Rev.: 2
PERCENTAGE DISTRIBUTION IN INSTRUCTION, RESEARCH, EXTENSION
AND PRODUCTION FOR INSTRUCTOR, ASST. PROFESSOR, ASSO.
PROFESSOR AND PROFESSOR POSITIONS
A. Faculty with instruction of 50% and above. The IPCR of the faculty with
allotted percentage of instruction of 50% and above shall be rated following the
combination of functions (see pages 3-4). The categories are (1) Designation; (2)
Core Functions; and (3) Support to Operations.
Example is given below:

1. Academic rank: Instructor I- III; Asst. Professors I-IV
Combination 1.1
 Designation- 9 units/hours
 Instruction- 9 units/hours
The IPCR of the faculty shall be computed with the following percentage
distribution:
A. Combination of Designation and Core Functions - 90%
 Designation (based on the DPCR and - 50%
rated by the immediate head for the
administrative function)
 Instruction - 50%
B. Support to Operations - 10%
TOTAL 100%
Combination 1.2
 Instruction - 6 units/hours
 Research/Extension/Production - 3 units/hours
distribution:
 Research/Extension/Production - 17%

TOTAL 100%
CBSUA-IPCR Rev.: 2
Combination 1.3
distribution:

TOTAL 100%

Combination 2.1
distribution:
TOTAL 100%
Combination 2.2
distribution:

TOTAL 100%
CBSUA-IPCR Rev.: 2
Combination 3.1
distribution:
Combination 3.2
distribution:
Combination 3.3
distribution:
CBSUA-IPCR Rev.: 2
4. Academic rank: Associate Professors I-V
Combination 4.1
 Research/Extension/Production - 3 units/hours (mandatory)
distribution:

TOTAL 100%
Combination 4.2
 Research/Extension/Production -6 units/hours (mandatory of 1 Research)
distribution:

TOTAL 100%
Combination 4.3
distribution:
TOTAL 100%
CBSUA-IPCR Rev.: 2
Combination 4.4
 Research/Extension/Production -6 units/hours (mandatory of 1 Research)
distribution:
 Designation (based on the DPCR and – 33.33%
 Instruction - 33.33%
 Research/Extension/Production - 33.33%
TOTAL 100%
5. Academic rank: Professors I-VI

Combination 5.1
distribution:
TOTAL 100%
Combination 5.2
distribution:
 Designation (based on the DPCR and – 33.33%
 Instruction - 33.33%
 Research/Extension/Production - 33.33%

TOTAL 100%
IPCR Rating = A (Combination of designation and Core Function) +

B (Support to Operations)
CBSUA-IPCR Rev.: 2
B. Faculty without designations. The IPCR of the faculty without designation shall
be rated using the two categories: (1) Core Functions -90%; and (2) Support to
Operations - 10%. The Core functions are categorized into Instruction, Research,
Extension and Production depending on their academic rank.
Example of combination:
Combination 1.1
A. Core Functions – 90%
 Research/Extension/Production - 0

TOTAL 100%
2. Associate Professors I- V
Combination 1.1
 Research/Extension/Production - 17% (1 Research mandatory)

TOTAL 100%
2. Professors I- V
Combination 1.1
 Research/Extension/Production - 33% (2 Researches mandatory)

TOTAL 100%
IPCR Rating = A (Core Functions) + B (Support to Operations)
CBSUA-IPCR Rev.: 2
RATING SCALE OF PERFORMANCE INDICATORS
PART A. MAJOR FINAL OUTPUT (CORE FUNCTIONS- 90%)
I. TEACHING (70%) The performance indicators that belong to this parameter are:
(1) Teaching Effectiveness; (2) Attendance to Classes; (3) Instructional
Materials; and (4) Syllabus
1. Teaching Effectiveness. The QCE of the NBC 461 instrument for Instruction/
Teaching Effectiveness shall be used for the assessment of Faculty Teaching
Effectiveness. The overall rating is the summation of the percentage allocation
of the evaluators: Students- actual number of students if less than 30 in the
class or 30 students (25%); Supervisor- 1 (25%); Peer- 3 (25%); Self- 1 (25%).
Quality / Effectiveness
5 Average of supervisor’s and students’ ratings of 4.8 – 5.0
2. Attendance to Classes. This pertains to the asynchronous and synchronous

approaches of teaching.
2.1 Asynchronous - The asynchronous approach is rated according to the

timeliness of migration of the module or instructional materials in the Virtual
Learning Portal
Timeliness
Task completed at least two (2) days before the schedules date of
5
completion or deadline.
Task completed at least one (1) day before the scheduled date of
4
3 Task completed on the scheduled date of completion or deadline.
2 Task completed aster the deadline or planned time.

1 Task not completed at all.
CBSUA-IPCR Rev.: 2
2.2 Synchronous
Quality / Effectiveness
5 96 - 100% of actual contact hours rendered
1 80% or below of actual contact hours rendered
3. Preparation of Instructional Materials
Quality/Effectiveness
Comprehensive, complete and adhere to the University format/ template
5
and with the CMO of the program.
Comprehensive, adhere to the University format/ template and with the
4
CMO of the program.
Moderately comprehensive and adhere to the University format/ template
3
and with the CMO of the program.
2 Moderately Comprehensive and with many missing details
1 Not comprehensive with many missing details
Efficiency
5 All IMs prepared are copyrighted
All IMS are being utilized in accordance with the timeline/ course
4
calendar and approved by the University Editorial and Publication Board
All IMs prepared/ submitted are complete and approved for utilization by
3
the college IMD committee
2 All IMs prepared is until assessment 2 only
1 All IMs prepared is until assessment 1 only
Timeliness
5 All IMs submitted/ migrated in the VLP 19 days before the start of
classes.
4 All IMs submitted/ migrated in the VLP 16-18 days before the start of
classes.
3 All IMs submitted/ migrated in the VLP 14 days before the start of classes
2 All IMs submitted/ migrated in the VLP 1-7 days after the start of classes
1 All IMs submitted/ migrated in the VLP 8 days or more after the start of
classes.
CBSUA-IPCR Rev.: 2
4. Syllabus
4.1. Submission of Syllabus

Timeliness
5 100% of Syllabi submitted 4 working days before the start of classes
2 100% of Syllabi submitted 1 working day before the start of classes
1 100% of Syllabi submitted on or after the start of classes
4. 2. Issuance of Syllabus to Students

Timeliness
100% of syllabus migrated and issued to students on 1st scheduled
5
class meeting
100% of syllabus migrated and issued to students on 2 nd scheduled
4 class meeting
100% of syllabus migrated and issued to students on 3rd scheduled

3 class meeting
100% of syllabus migrated and issued to students on 4 th scheduled

2 class meeting
100% of syllabus migrated and issued to students on 5th scheduled

1 class meeting
II. OTHER TEACHING-RELATED TASKS (30%). The performance indicators that

belong to other teaching-related tasks are: (1) Submission of Table of Specification
(TOS)/ Rubrics; (2) Examination; (3) Grades; and (4) Consultation
1. Submission of Table of Specification (TOS)/ Rubrics
All TOS/ rubrics for the 3 assessments of the courses handled are
5 submitted; 100% of the topics are covered as indicated in the course
syllabus
All TOS/ rubrics for the 2 assessments of the courses handled are
syllabus
All TOS/ rubrics for 1 assessment of the courses handled are
syllabus
2 submitted; only 50% of the topics are covered as indicated in the course
syllabus
1 submitted; less than 50% of the topics are covered as indicated in the
course syllabus
CBSUA-IPCR Rev.: 2
Timeliness
All TOS/rubrics submitted 4 working days before the first day of
5
scheduled examination
4
3
2
1 All TOS/rubrics submitted on the first day of scheduled examination
2. Examination
2.1 Test paper and key to correction

Efficiency
5 100% of subjects handled submitted test paper and key to correction
Timeliness
5 Submitted 4- 5 working days before the scheduled examination
Submitted 2-3 working days before the scheduled examination
4
3 Submitted 1 day before the scheduled examination
2 Submitted 5 working days after the scheduled examination
1 Submitted after 5 working days of the scheduled examination
2.2. Administration of examination

100% of subjects handled administered examinations wherein items
5 are based in syllabus and TOS
80% of subjects handled administered examinations wherein items are
4
based in syllabus and TOS
3
2
1 based in syllabus and TOS
Timeliness
5 Administered examinations on schedule dates
CBSUA-IPCR Rev.: 2
4 Administered examinations 1 day after scheduled dates
3 Administered examinations after scheduled dates
2 Administered examinations 4 days onwards after scheduled dates
1 Did not administer examination
3. Posting and Submission of Grades
Timeliness
Posted and Submitted grades 3 working days or earlier after the last
5
day of final examination
Posted and Submitted grades 4 working days after the last day of final
4
examination
Posted and Submitted grades 5 working days after the last day of final
3
examination
Posted and Submitted grades 6-10 working days after the last day of
2
final examination
Posted and Submitted grades after 10 working days of the last day of
1
final examination
4. Submission of Semestral Report
Efficiency
Submitted Semestral report with all supporting documents less than 10
5
working days after the end of the semester
Submitted Semestral report with all supporting documents 10-14
4
working days after the end of the semester
Submitted Semestral report with all supporting documents 15 working
3
days after the end of the semester
Submitted Semestral report with all supporting documents 5 days after
2
the due date
Submitted Semestral report with all supporting documents more than 6
1
days after the due date
5. Consultation (Optional)
Efficiency
5 Target exceeded by 30% or more.
4 Target exceeded by 15% but short of/less than 30%
3 Target accomplished as expected or have exceeded up to 14% or less
2 Only 51 to 99% of target was accomplished
1 Less than 50% of target was accomplished
CBSUA-IPCR Rev.: 2
II. RESEARCH AND EXTENSION
1. Submission of RDE Proposal

5 Comprehensive, complete with all the required parts
4 Comprehensive but not complete with all the required parts.
3 Moderately comprehensive and with few missing details
2 Moderately Comprehensive and with many missing details
1 Not comprehensive with many missing details
Efficiency
Proposal submitted is highly significant and relevant. Within the RDE
5
agenda of the University
Proposal submitted is moderately significant and relevant, within the R & D
4
agenda of the University and the NHRA
Proposal submitted is poorly significant and relevant to the R & D agenda
3
of the university but conform with the NHRA
Proposal submitted is not significant and relevant to the R & D agenda of
2
the university but conform with the NHRA
Proposal submitted is not significant and relevant to the R & D agenda of
1
the university the NHRA
Timeliness
5 Proposal complete and submitted 1wk before the review
4 Proposal is submitted 3-5 days before the review
3 Proposal submitted on the date of the review before the oral presentation
2 Proposal was presented orally but report submitted 3 days after
1 Proposal was presented orally but no written report submitted
2. Presentation in the Review of RDE proposals

Quality/ Effectiveness
5 Proposal is excellently presented in the review of proposals
4 Proposal is very satisfactorily presented in the review of proposal
3 Proposal is satisfactorily presented in the review of proposal
2 Proposal is fairly presented in the review of proposal
1 Presentation of proposal needs improvement.
Efficiency
Presentation of proposal is highly effective, able to highlight the full
5
significance of the research.
Presentation of proposal is very effective, able to highlight the significance
4
of the research.
Presentation of proposal is effective, able to partially highlight the
3
significance of the research
Presentation of proposal is fairly effective, not able to highlight the full
2
Presentation of proposal is not effective, not able to highlight the
1
CBSUA-IPCR Rev.: 2
Timeliness
Proposal is presented and required copy is submitted weeks before the due
5
date
Proposal is presented and required copy is submitted 1 week before the due
4
date.
3 Proposal is presented and required copy is submitted on the due date
2 Proposal is presented but required copy is given on the date of presentation
1 Proposal is presented but no required copy is submitted.
3. Submission of Revised Proposal on RDE

5 Revised proposal is excellent and addresses all the suggestions.
Revised proposal is very satisfactory and addresses only 75% of the
4
suggestions
3 Revised proposal is satisfactory and addresses only 50% of the suggestions.
2 Revised proposal is fair and addresses only 25% of the suggestions
1 Revised proposal needs improvement.
Efficiency
Revised proposal is highly effective, able to highlight the full significance of
5
the research.
Revised proposal is very effective, able to highlight the significance of the
4
research.
Revised proposal is effective, able to partially highlight the significance of
3
the research
Revised proposal is fairly effective, not able to highlight the full significance
2
of the research.
Revised proposal is not effective, not able to highlight the significance of the
1
research.
Timeliness
5 Revised proposal is submitted 2 weeks before the due date
4 Revised proposal is submitted 1 week before the due date.
3 Revised proposal is submitted on the due date
2 Revised proposal is submitted 1 week late
1 Revised proposal is submitted more than 1 week late.
4. Implementation of RDE project

100 % of the required studies/project based on approved work and financial
5
plan
80% of the required studies/project based on approved work and financial
4
plan
3
plan
2
plan
50 % of the required studies/project based on the approved work and
1
financial plan
Efficiency
100% or more of the expected outputs and committed deliverables were
5
attained;
CBSUA-IPCR Rev.: 2
4 75% of the expected outputs and committed deliverables were attained;
Less than 25% of the expected outputs and committed deliverables were
1
attained;
Timeliness
Project was implemented on-time or as schedule (based on the project
5
WFP);
4 Not implemented on-time, but with acceptable reason or justification;
3 Delayed for a month in the implementation of the project;
2 Delayed for more than a month in the implementation of the project;
Delayed implementation of the project and requiring extension of
1
implementation timeframe;
5. Presentation of RDE Project to the Agency In-house Review

Researches are excellently presented in the Agency In-house Review of on-
5
going or completed project/ study
Researches are very satisfactorily presented in the Agency In-house Review
4
of on-going or completed project/ study.
Researches are satisfactorily presented in the Agency In-house Review of
3
on-going or completed project/ study.
Researches are fairly presented in the Agency In-house Review of on-going
2
or completed project/ study.
Presentation in the Agency In-house Review of on-going or completed
1 project/ study needs improvement
Efficiency
Presentation of research result is highly effective, able to highlight the full
5
Presentation of research result is very effective, able to highlight the
4
Presentation of research result is effective, able to partially highlight the
3
Presentation of research result is fairly effective, not able to highlight the full
2
Presentation of research result is not effective, not able to highlight the
1
Timeliness
100 % of the implemented/ conducted research are presented with
5
complete reports submitted
50-99 % of the implemented/ conducted research are presented with
4
1-49 % of the implemented/ conducted research are presented with
3
50-99 % of the implemented/ conducted research are presented but report
2
is incomplete
1-49 % of the implemented/ conducted research are presented but report is
1
incomplete
CBSUA-IPCR Rev.: 2
6. Submitted Project Reports (Terminal Report, Financial Statements)
5 Report/s submitted are complete and excellent
4 Report/s submitted are complete and very satisfactory
3 Report/s submitted are complete and satisfactory
2 Report/s submitted are fair but complete
1 Report/s submitted needs improvement and not complete
Efficiency
5 (Not Applicable)
4
3
2
1
Timeliness
5 Complete report submitted at least 1wk before the deadline
4 Complete report submitted 2-6 days before the deadline
3 Complete report submitted on due date
2 Complete report submitted 3 days after the deadline
1 Complete report submitted more than 3 days after the deadline
PART B. SUPPORT TO OPERATIONS
DTR
Timeliness
5 Submitted DTR 1 day after the end of the month
4 Submitted DTR 2 working days after the end of the month
1 Submitted DTR 5 days and beyond after the end of the month
Submission of SALN
Timeliness
5 Submitted 4 or more working days before 15 th day of April without error
Submitted 2-3 working days before before 15th day of April with 1-2 minor
4
errors
Submitted on or 1 working day before before 15 th day of April or with more
3
than 2 minor errors
2 Submitted 1-5 working days after 15th day of April with 1 major error
Submitted more than 5 working days after 15 th day of April with more than 1
1
major errors
Submission of PDS
Timeliness
5 Submitted 4 or more working days before January 31 without error
4 Submitted 2-3 working days before before January 31 with 1-2 minor errors
Submitted on or 1 working day before January 31 or with more than 2 minor
3
errors
2 Submitted 1-5 working days after January 31 with 1 major error
Submitted more than 5 working days after January 31 with more than 1
1
major errors
CBSUA-IPCR Rev.: 2
Submission of Vacation Leave
Timeliness
5 A month before the intended leave
4 A week before the intended leave
3 5 days before the intended leave
2 3- 4 days before the intended leave
1 1-2 days before the intended leave
Application for sick leave
Timeliness
5 Application for sick leave upon return to work
4 Application for sick leave 1-2 days after reporting to work
3 Application for sick leave 3-4 days after reporting to work
2 Application for sick leave 5 days after reporting to work
1 Application for sick leave a week after reporting to work
Submission of Clearance
Timeliness
5 1-2 days after the end of the school year
4 3-4 days after the end of the school year
3 5 working days after the end of the school year
2 6 days – 2 weeks after the end of the school year
1 More than 2 weeks after the end of the school year
Attendance to meetings/ In-service trainings/ University activities

Efficiency
5 91% -100% of meetings/ In-service trainings/ University activities attended
4 86-90% of meetings/ In-service trainings/ University activities attended
3 85% of meetings/ In-service trainings/ University activities attended
60% to less than 85% of meetings/ In-service trainings/ University activities
2
attended
Less than 60% of meetings/ In-service trainings/ University activities
1
attended
Attendance to student’s activities

Efficiency
5 91% -100% of meetings attended
4 86-90% of meetings attended
3 85% of meetings attended
2 60% to less than 85% of meetings attended
1 Less than 60% of meetings attended
Attendance to flag raising ceremony

Efficiency
5 91% -100% attendance to FC
4 86-90% attendance to FC
3 85% attendance to FC
2 60% to less than 85% attendance to FC
1 Less than 60% attendance to FC
CBSUA-IPCR Rev.: 2
Completion of assigned tasks: (1) Accreditation Task Force; (2) Membership to the
committee on policy review and design; (3) Membership in the Committee
Assignment and Special Tasks; (4) Membership in the IMD committee; and others
Timeliness
Task completed at least two (2) days before the schedules date of
5
Task completed at least one (1) day before the scheduled date of
4
3 Task completed on the scheduled date of completion or deadline.
2 Task completed aster the deadline or planned time.
1 Task not completed at all.
CBSUA-IPCR Rev.: 2

IPCR Rating Scale Rev 2

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IPCR Rating Scale Rev 2

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Republic of the Philippines

CENTRAL BICOL STATE UNIVERSITY OF AGRICULTURE

(1) For Faculty without designation

B. Percentage Distribution of Core Functions and Workload Equivalent of

Core Functions- 90% Support to Operations

I. WORKLOAD COMBINATIONS FOR FACULTY MEMBERS

1. Instructors I to III and Assistant Professors I to IV

II. WORKLOAD COMBINATIONS FOR FACULTY MEMBERS

1. Vice Presidents and Campus Administrator - 83% (15 units)

2. Dean, Director & other Designations - 67% (12 units)

3. Chairperson & other Designations - 50% (9 units)

Designation 6 units 6 units 6 units 6 units 6 units

Instruction 12 units 9 units 6 units 6 units 3 units

Research 0 3 units 6 units 3 units 6 units

Extension 0 0 0 3 units 3 units

5. Special Designation - 17% (3 units)

Example is given below:

B. Support to Operations - 10%

B. Support to Operations - 10%

2. Academic rank: Instructor I- III; Asst. Professors I-IV

B. Support to Operations - 10%

B. Support to Operations - 10%

B. Support to Operations - 10%

B. Support to Operations - 10%

B. Support to Operations - 10%

5. Academic rank: Professors I-VI

B. Support to Operations - 10%

IPCR Rating = A (Combination of designation and Core Function) +

1. Academic rank: Instructor I- III; Asst. Professors I-IV

B. Support to Operations - 10%

B. Support to Operations - 10%

B. Support to Operations - 10%

IPCR Rating = A (Core Functions) + B (Support to Operations)

PART A. MAJOR FINAL OUTPUT (CORE FUNCTIONS- 90%)

2. Attendance to Classes. This pertains to the asynchronous and synchronous

2.1 Asynchronous - The asynchronous approach is rated according to the

2 Task completed aster the deadline or planned time.

3. Preparation of Instructional Materials

4.1. Submission of Syllabus

4. 2. Issuance of Syllabus to Students

100% of syllabus migrated and issued to students on 3rd scheduled

100% of syllabus migrated and issued to students on 4 th scheduled

100% of syllabus migrated and issued to students on 5th scheduled

II. OTHER TEACHING-RELATED TASKS (30%). The performance indicators that

1. Submission of Table of Specification (TOS)/ Rubrics

2.1 Test paper and key to correction

1 Submitted after 5 working days of the scheduled examination

2.2. Administration of examination

3. Posting and Submission of Grades

4. Submission of Semestral Report

4 Target exceeded by 15% but short of/less than 30%

3 Target accomplished as expected or have exceeded up to 14% or less

2 Only 51 to 99% of target was accomplished

1 Less than 50% of target was accomplished

1. Submission of RDE Proposal

2. Presentation in the Review of RDE proposals

3. Submission of Revised Proposal on RDE

4. Implementation of RDE project

5. Presentation of RDE Project to the Agency In-house Review

PART B. SUPPORT TO OPERATIONS

Attendance to meetings/ In-service trainings/ University activities

Attendance to student’s activities

Attendance to flag raising ceremony

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