TABLE CONTENTS

Cover i

Table Contents ii

Greeting from Secretary General iii

Asia Youth International MUN 2020 iv

General Overview of AYIMUN 2020 1

Rules of Procedure AYIMUN 2020 7

a. General Rules 9

b. Debate 10

c. Speeches 11

d. Related Documents 12

e. Voting Procedure 15

Guide to make a Position Paper 19

Sample of Position Paper 20

Sample of Working Paper 22

Sample of Draft Resolution 23

Resolution Formatting Guidelines 25

Endnotes 28
GREETING FROM SECRETARY GENERAL

Dear Delegates,

It’s my pleasure to welcome you to Asia Youth International Model United Nations
(AYIMUN) 2020.

In this edition you will be addressing the “Global diplomacy amongst sovereign
nations” debating and finding solutions to the different issues presented in the
conference committees. The essence of a Model of United Nations is that you learn
while you are enjoying and that’s only possible through the respect regarding the
rest of your committee partners, directors and secretariat.

As you know, during the committee sessions, we are following the same procedures
as the UN to get a draft resolution as a final result. At this point I’d like to remind
you the importance of reading, understanding and following the rules established
in this Rules of Procedure Document. Acting according to the points stated here
will make the sessions more free-following and this, at the same time, will make
you feel more comfortable to speak and interact with the rest of the delegates.

Apart from that, and going back to the respect , there are some rules regarding the
behaviour during the conference that must be followed such as the dress code, the
language, etc.

We are here to learn and making mistakes regarding the formal procedures is
normal, iIt will allow you to learn. But I am sure that if you read carefully the guide
that AYIMUN 2020 provides you it will make the sessions more pleasant and
enjoyable for you all.

Finally, I want to wish that you enjoy the 2020 AYIMUN edition.

Sincerely,

Anna Puigderrajols Triadó. Secretary General of AYIMUN 2020.

Asia Youth International Model United Nations 2020
Asia Youth International Model United Nations (AYIMUN) is an annual conference
where young leaders from all over the world sit together in an assembly called
Meeting Session and each of them play the role as a diplomat representing the
country they are assigned to. This year’s AYIMUN is the third conference held after
the first AYIMUN in Kuala Lumpur, Malaysia (2017) , the second AYIMUN in
Bangkok, Thailand (2018) and third edition (2019) in Putrajaya, Malaysia.

Uplifting the theme Enhancing Global Power through Diplomacy and Regional
Integration, the first AYIMUN in 2017 was attended by more than 600 delegates
from around 50 countries. Beating its own achievement, the next AYIMUN in 2018
conference held in Bangkok, Thailand was attended by 1066 delegates coming
from more than 70 countries across the globe talking about Pursuing Global
Peace through Diplomacy.

This year’s Asia Youth International Model United Nations is plotted to be the
greatest MUN conference in Asia-Pacific. It will be held in Putrajaya International
Convention Centre, Malaysia with 1500 delegates around the world. You can learn
and enhance your public speaking skills, diplomatic skills, and debate skills.
Expand your network internationally and discover the incomparable diverse world
and its uniqueness.
GENERAL OVERVIEW

ASIA YOUTH INTERNATIONAL MODEL UNITED NATIONS

Asia Youth International Model United Nations (AYIMUN) 2020 is the fourth edition
AYIMUN after the succession of AYIMUN 2019 which was held in Putrajaya,
Malaysia. This year, Asia Youth International Model United Nations (AYIMUN)
2020 will be held in Putrajaya, Malaysia. AYIMUN is aimed to provide a platform
for future statesmen, politicians and diplomats to encourage themselves in
understanding international issues and policy, debate and share perspective
between participants from different backgrounds and different ethnicity. The
ultimate goal of a MUN conference is to encourage youth awareness of current
international relations and issues, understand and try to form possible solutions to
solve the issue, whilst providing an atmosphere where participants can improve
their communication and diplomatic skills, critical thinking and networking.

The third annual session of AYIMUN 2020 will consist of seventeen committees
such as World Health Organization (WHO), Food and Agricultural Organization
(FAO), UNHRC (United Nations Human Rights Council), UNICEF, SOCHUM,
UNHCR (UN Refugee Agency)

Delegate attending the conference will be assigned one country and each country
will be represented by one delegate in each committee. During the conference,
each committee will meet for twenty hours over the course of seven until eight
sessions. In most committees, this time is divided between formal debate,
caucuses, and the resolution writing process.

The AYIMUN are composed of several organs, who are arranged as follows:

The Secretariat is the supreme authority of the substantive matters of the

conference. The Secretary-General, who leads the substantive matters in
AYIMUN and Under Secretary General rolling as Project Manager as the
Supreme Commander of all organs. This year, they are dedicated to providing
an unprecedented experience to the participants of AYIMUN 2020, and their
top priority is to ensure that the conference is rewarding and enjoyable for all.

Under Secretary General for General Affairs comprises the Security staff,
the public relations staff, and the operations staff. The Under Secretary
General for General Affairs takes the duty as the steering committee to all of
staff outside of the Secretariat. He coordinates the staff at times when the
Secretariat is unavailable, such as during director or co-director feedback
sessions.

Under Secretary General for External Affairs Concern working with media
and communicate with partner for the purpose of informing the public of Asia
Youth International MUN 2020, our policies and practices in an effective,
consistent and credible manner. External Relations is typically responsible for
communications to a wide range of stakeholders, including Sponsors,
shareholders, venue, Hotel, guests, the press and the public. External
Relations may partner with others in the organization to communicate with
investors, analysts, customers and company Board members

Under Secretary General for Committees Comprises all the Liaisons

Officer when the time of event. USG for Liaison officers will be enforced to
achieve the best utilization of resources or LO services of AYIMUN. USG for
Liaison officers often provide technical or subject matter expertise of
AYIMUN. Also to maintain and track all other LO tasks, as the LO is a channel
of communication between committee and participants, the LO must deliver
all information from the committee to the participants and address their
questions, complaints or anything related to the event from the participants to
the committee.

Under Secretary General for Website Design Served in the creative

process of making websites, cooperating with External Relations and Media
Relations in placing sponsors and media partners. Handle all AYIMUN’s
website designs, from registration, to payment. Ensure that the entire
 registration process runs smoothly and the AYIMUN website can be easily
accessed by participants.

Under Secretary General for Media Social creates and executes social
media campaigns to promote AYIMUN’s Brand. Conducts research to see
what participants are doing and need also to learn popular trends to
incorporate into the strategy. To ensure customer satisfaction, USG for social
media must respond to complaints, questions and comments left on the
AYIMUN’s social media pages in a timely and appropriate manner. In
addition, the social media administrator continuously monitors site analytics
to see what types of content followers respond to the most and adjusts the
strategy accordingly.

The Delegates Affairs occupies AYIMUN’s Central Office between 08.00

am until 19.00 pm every Monday to Friday to respond to the queries from
delegates, faculty advisors, questions, and registration process which are
related to the conference. During the conference, all members of the
delegates affairs helps to manage Registration, Delegate Services, as well
as the spreading of Study Guides, Rules of Procedures, and Country
Allocations to all of delegates within the AYIMUN.

The Finance is responsible for all financial aspects of the conference,

including the collection of participants’ fee, universities, and vendor
accounts, and the AYIMUN Financial Assistance Program. Finance also
responsible for creating a budget of each participant both full
accommodation and non-accommodation. Prior to the start of the
conference, the Business staff recruits advertisers, sponsors, organizers
of the AYIMUN city tours, cultural performance, and also diplomatic
dinner.This person is supported in this work by the Administration and
Accounts staff.

The six councils make up the committees of AYIMUN 2020. Each Committee staff
typically consists of a Director, Co- Directors, and Rapporteur.
 • The Director is the substantive expert on the issues to be discussed in
committee. At AYIMUN, each director chooses his or her committee’s topic
areas and prepares the background Guide. The director is responsible for
overseeing committee proceedings and ensuring that all aspects of the
topic area have been addressed.

• The Co-Director is additional dais members who help guide committee

sessions. Their job is to aid the Director by answering delegates’ questions,
monitoring blocs during caucus, providing feedback on delegate ideas, and
votes and other procedural elements. Co - Directors serve as the primary
liaison between delegates and committee Directors. If delegates have either
substantive or procedural questions or concerns during committee, they
should not hesitate to ask Co - Directors for guidance.

• Rapporteur is the additional dais member who help to operate the MUN
software in order to keep on track with the speaker list and input a motions
proposed by the delegates. Rapporteur can take a role as Co - Director when
one of the dais is absent.

Curfew Policy

During Asia Youth International Model United Nations (AYIMUN), we will be

sharing the Hotel with other guests. Delegate curfews are designed to provide all
hotel patrons, including AYIMUN participants, with a quiet environment at night.
On all days, no movement in the hallways will be permitted after 12:30 AM, even
to accept food deliveries. AYIMUN committee will serve as hall monitors each
night. These provisions are made based on the requirement from the hotel.
Dress Code Policy

In simulation of the United Nations, we at AYIMUN strive for professionalism in all

aspects of the conference. Delegates are expected to follow a dress code during
all committee sessions and conference events. At most times, the prevailing dress
code will be professional business attire, while the traditional costume is also
permitted as the costume of cultural show and diplomatic dinner. In addition, we
ask that delegates and faculty advisors exercise good sense when interpreting the
dress code. When casual attire is permitted, basic rules of propriety will still apply.
Delegates who are dressed inappropriately for any event may be asked to return
to their rooms to change into more appropriate attire.

Awards Policy

At Asia Youth International Model United Nations (AYIMUN) are primarily concerned with
providing each delegate an enjoyable and educational experience. We believe that this
conference is an opportunity for students to learn about international relations, public
speaking, and the challenges of high-stakes diplomacy through first-hand experience.
Above all else, we hope that delegates leave that conference as better informed global
citizens who are better able to engage others in conversations about important world
issues than when they first arrived. However, we also value the recognition of students
and delegations that have contributed to the conference in exemplary ways. At closing
Ceremonies, the Secretariat will announce individual awards.

Each committee Directors, will determine individual awards on the basis of the following
criteria:

1. Ability to work with and persuade other delegates through in-depth explanations
and convincing arguments;
2. Quality of position papers;

3. Attendance at all committee sessions;

4. Adherence to all AYIMUN agendas, Putrajaya International Convention

Center, Putrajaya, Malaysia;
5. Exhibition to desire to compromise, while adhering to the policies and interests of the
assigned individual country;
 6. Ability to develop and convey pragmatic and actionable solutions, both orally and
in written form;
7. Exhibition of an in-depth understanding of the intricacies of the topic areas; and,

8. Skill and effectiveness in caucusing, resolution-writing, and debate.

Twenty four individual awards will be given in total: one Best Delegate, one Outstanding
Delegate, one Honourable Mention and one Best Position Paper. Those awards will be
given to all winners from all committees in AYIMUN 2020 Awarding session. Verbal
Commendation will be announced by the Board of Director after the end of Committee
Session or Closing Ceremony however there is no plaque for the Verbal Commendation.
The Verbal Commendation can be 1 delegate only to 5 delegates.

Pre-Writing Policy

Any documents written before the conference may not be submitted to the
committee staff as part of a working paper, draft resolution, or amendment during
AYIMUN. The AYIMUN philosophy is founded on the idea that the best solutions
are generated through debate, collaboration, and compromise, and as such, all
papers presented before a committee should reflect collaboration that occurred
within that committee. All writings are expected to take place after the start of the
first committee session and comprise the work of more than one delegation.
Members of the committee staff have been instructed not to accept documents
who do not seem as though they could have been feasibly written during the
conference, based on the content of the document and/or the time at which it is
submitted. Any delegates who, for whatever reason, are suspected of submitting
pre-written work will be subject to an investigation that may result in disciplinary
action, up, including reduced consideration for individual or delegation awards,
expulsion from the conference, and/or disqualification from future attendance at
AYIMUN. Any suspicious regarding an infraction of the prewriting policy should be
brought to the immediate attention of the committee Director.
Plagiarism Policy

The open exchange of ideas plays a crucial role in debate. However, it is important
for all delegates to acknowledge clearly when they have relied upon or
incorporated the work of others. It is expected that all materials submitted to the
committee staff before and during the conference will be the delegates’ own work.
Delegates should always take great care to distinguish their own ideas and
knowledge from information derived from sources through the proper citation of all
quoted and paraphrased material. Delegates who are in any doubt should consult
their faculty advisor, Director, and/or Under-Secretary General before the work is
prepared or submitted. Plagiarism can take many forms, including:

1. Verbatim plagiarism using the words of an outside sources or another

delegate without proper citation.
2. Inadequate paraphrase adapting the ideas of an outside source or
another delegate without acknowledging the origin of those ideas;
3. Material replications submitting writing that have been previously
used in an academic or extracurricular setting, or in a different model
UN committee.

All materials submitted to the dais will be vetted for plagiarism. Any suspicious
regarding an infraction of the plagiarism policy should be brought to the immediate
attention of the committee Director.
RULES OF PROCEDURE
ASIA YOUTH INTERNATIONAL MODEL UNITED NATIONS 2020
This guide is an essential reference for any delegate attending the AYIMUN 2020
conference and will provide an in depth insight into the AYIMUN Rules of Procedure

A. GENERAL RULES
1. SCOPE
These Rules of Procedure will be used in all councils of AYIMUN 2020. No other
rules of procedure are applicable. If the director provides alternate rules based on
the nature of the committee, those rules will always take precedence in the event of
a conflict.

2. LANGUAGE
English shall be the official working language of the session. The speeches,
statements, motions, and points shall be made solely in English, while no other
language shall be allowed during the sessions.

3. DRESS CODE

Formal business attire is the official dress code for all sessions, except city tour.
No jeans, no sandals, sneakers, t-shirts, and/or shorts are not permitted to be worn
during the conference. We suggest you to not use flashy color (shocking pink,
Lime, Neon, Magenta) for blazer or suit. Formal attire for men includes suit or
blazer, neat shirt, trousers, and formal shoes; ties are optional. Formal attire for
ladies includes suit or blazer, formal dress or neat shirt and formal skirt (medium
length), and formal shoes. No stiletto, no wedges bear in mind that Putrajaya
International Convention Center is really huge and you will mobilize everyday from
the Hotel to Venue by bus so we recommend to use heels that is more suitable for
your convenience and safety. The Director has the authority to take further
measures in the event of delegate wearing inappropriate attire.
On Closing Ceremony you shall wear Traditional Attire or Costume or a clothes
that represent you country or nationality.

4. DELEGATION AND DELEGATE

a. Each Member State will be represented by one or two delegates and will
only be granted one vote in each council.

b. Delegates are expected to have carefully read these rules of procedure, and
to have thoroughly prepared for every session.

c. Placards and delegate’s identity cards are subject to the recognition by the
Secretariat during the Committee Session.

d. In order to receive a certificate confirming their participation at the

conference, each delegate must attend at least 80% of all sessions.

e. Delegates must always refer to themselves in the third person by the name
of the State or Organization they are representing, or with the first person
plural. For example: “We believe..”, “Germany believes…”, “The Delegate of
Germany believes…”, but not “I believe”.

5. COURTESY
Delegates should show courtesy and respect to the Secretary General, Honorable Guest,
Board of Directors, Committee staff, Advisors and fellow delegates.

6. CREDENTIALS
The credentials of the Secretariat and delegates have been accepted prior to the opening
of the conference. Actions relating to the alteration of rights or credentials of any member
may only be initiated by the consent of the Secretary General.

7. PARTICIPANTS
It is obligatory for all delegates to participate in all consecutive committee sessions,
cultural night, and diplomatic dinner held by the committee staff. Delegates who are not
being respectful to the whole agenda during the conference will not be entitled for
acknowledgement and will not be eligible for the award given.
8. USE OF ELECTRONIC DEVICES AND NOTES

1. It is expected that all delegates bring an electronic device to AYIMUN 2020.

2. All working papers and draft resolutions must be word-processed, and the
director may request amendments be word-processed at their discretion.
3. The usage of electronic devices during moderated caucus or at the General
Speaker’s list may be prohibited at the discretion of the director.
4. Delegates should not talk unless recognized by the director or in an
unmoderated caucus. Delegates are welcome to communicate during
sessions by passing notes (a piece of paper), so long as this does not
become disruptive.

Example of the Note :

9. BOARD OF DIRECTORS
1. In the exercise of their functions stated hereafter, the directors are subject to
these rules and are responsible to the Honorable Secretary-General.
2. The Directors entertain equal authority in front of the Assembly and their
cooperation is governed by internal rules applicable to staff members, as
defined by the secretariat
3. The Director (any reference to the “Director” hereafter includes both staff
members) will have complete control of the proceedings at any formal
meeting and ensure the adherence to these rules. In particular, the Director
will declare the opening and closing of each meeting, direct discussion,
accord the right to speak, put questions, announce decisions, and rule on
 points of order. The Director may also propose the adoption of any procedural
motion to which there is no significant objection. In case of disruptive or
dilatory behavior of any delegates, the Director reserves the right to take
appropriate measures. The director may direct discussion to a limited extent
at their discretion, but the expectation is that the debate will be led by the
delegates and not the director.
4. In case of a procedural issue not covered by these rules, the director will make
a decision that is considered compliant with the spirit of these rules. In this
event, the director will announce to the council the use of this rule. Decision
taken by the director under this rule can be subject to appeal.
5. A delegate may immediately appeal any decision of the director by raising a
motion, with the exception of those matters that are explicitly stated to be un-
appealable within these rules. The director may speak briefly in defense of
the ruling. The appeal will then be put to a vote, and the decision of the director will
stand unless overruled by a two-thirds majority of those members present. This is a
procedural vote, and thus all members present must vote.
6. One of the director’s duties is to moderate speaking time, and as such they
will gavel during speeches to indicate remaining time, and the elapse of
speaking time. The director will indicate at the start of the conference at what
interval they will gavel, and Delegates who are confused should raise a point
of Parliamentary Inquiry.

10. QUORUM
The director may declare to open a committee session when at least one-quarter of the
members of the council are present. A member of the council is a representative who is
officially registered in that council. The presence of a majority of the members will be
required for a vote on any resolution. A roll call is never required to determine the
presence of a quorum.
 11. ROLL CALL

a. Roll call will be conducted at the beginning of each session by the director in
alphabetical order. Delegates shall establish their presence in the committee in
either of the two following manners:
1. Present and voting: should vote “in favor / yes” or “against / no” in substantive
matter, without any possibility to pass or abstain.
2. Present: shall vote “in favor / yes”, “against / no”, abstain and pass on
substantive matters.

b. After roll call, The director will announce simple and two-thirds majority, as well
as the minimum sponsors of Draft Resolution submission and amendment.
c. Delegates who arrive during or after the roll call are required to send notes to
the director stating whether they are “present” or “present and voting”.

B. DEBATE

1. Minute of Silence

An opportunity for prayer or meditation at the very beginning and at the very end of each
session. Any delegate may move for a minute of silence before the first roll call takes place
or immediately after the debate has been adjourned.

2. Agenda Setting
A process of deciding which topics will be discussed first. To start agenda setting process,
a delegate should raise a motion to set the agenda. Then, the director will invite two
speakers in favor and two speakers against to speak for one minute each, and proceed to
the voting procedure. It requires a simple majority to decide which topic shall be discussed
first.

3. General Speakers’ List

After the topic has been decided, the council will proceed to general speakers’ list.
Delegates may speak generally on the topic area being considered. The director will invite
those delegates who want to be put on the list. The default speaking time for each speaker
is one minute thirty seconds.
If there is still time remaining, delegates are able to yield their remaining time in one of the
three following ways:

i. Yield to another delegate

The remaining time will be yielded to the delegate designated by the Speaker, and
the designated delegate is free to accept the yield or no. If the delegate does not
accept, the time is automatically yielded back to the director.

ii. Yield to questions

When the time is yielded to questions, the director will recognize other delegates
who will then ask their questions about the speech. The speaker is not obliged to
answer the questions directed at them.

iii. Yield to the director

If the remaining time is yielded back to the director, the debate will continue with the
next speaker on the list.

4. Absence
Delegates who are absent from the council when recognized by the DAIS forfeit their time.
The moderator shall continue with the debate.

5. Motions

Motions are proposed by delegates to drive the debate, such as proposing specific topics
to be discussed by the council. Motions and points shall be raised when the floor is
declared open by the director. The motion will require a simple majority to pass. There are
several motions that are being used, such as:
a. Motion to set the agenda: to decide which topic area will be discussed
first
b. Motion for an unmoderated caucus
c. Motion to extend the previous moderated caucus / unmoderated
caucus
 d. Motion to close / table the debate: to stop the ongoing substantive
debate. If this is passed by the council through two-thirds majority, the
council need to reset the agenda.
e. Motion to suspend the meeting: to halt all council activities until the
next scheduled meeting.
f. Motion to adjourn the meeting: to end all council activities, will be in
order immediately before the official ending of the conference.

5. Points

The following points are in order when the floor is open:

i. Point of Personal Privilege: used when a delegate experiences personal
discomfort that hinders their ability to participate in the conference, such as
the temperature of the room, distractions during committee sessions, and
many more.
ii. Point of Parliamentary Inquiry: used when a delegate has a question about
something that is not clearly understood in the committee session.
iii. Point of Order: used when a delegate believes that there was a mistake
made regarding the rules of procedures
iv. Point of Information : used when delegate needs information or clarification
from other delegate’s speech

Delegate: “Point of Information.”

o Chair: “Will the speaker be accepting points of information?” (If no, speaker must
yield time to chair or another delegation; if yes, proceed as follows...)
o Delegate: “Will the chair please direct the following question to the speaker?”
o Chair: “So directed.”
o Delegate: Asks question. At the end of the question the speaker must also direct
his response through the Chair:
o Speaker: “Will the chair please direct my response to the delegate?”
o Chair: “So directed.”
o Speaker: Gives his or her response
Note : There is to be no back-and-forth dialogue between the speaker and the
appointee; the appointee must again raise a Point of Information and it must
be accepted by the speaker.

6. Moderated Caucus
Moderated Caucus begins with motion raised by delegates, by mentioning the specific
topic that will be discussed, total time to discuss it, and each speaker’s speaking time.
If the motion has been declared passed through a simple majority, The director will
invite delegates who wish to speak after the delegate who proposed the motion. The
delegates will conduct speeches based on that motion. Moving around the room, cross-
talking or having conversations with other delegates during moderated caucus is
prohibited.

*Memo : The delegates are prohibited to talk

7. Unmoderated Caucus
Unmoderated Caucus also begins with a motion raised by the delegate to conduct an
unmoderated caucus with specific total time. This unmoderated caucus facilitates
delegates to deliberate their ideas and interests through delegate-to-delegate
conversational approach. This is also the right time for delegates to find allies, form
blocs, as well as composing working papers and draft resolutions regarding the topics.
The delegates shall maintain the appropriate manner during the Unmoderated Caucus
and not allowed to use profanity.

8. Consultation of the Whole

Delegates may motion for an informal consultation of the entire council in which the rules
of parliamentary procedure are suspended and goes without the council members
moderate the ensuing discussion. It is similar to Unmoderated Caucus and is entertained
at the discretion of the DAIS. The delegate making the motion must specify the time limit
and a topic of discussion for the consultation of the whole, not exceeding fifteen minutes.
The motion will be put into a vote and requires a simple majority to pass. During the
execution of this motion, delegates will be expected to remain in their seats and be
respectful of speakers at all times. The moderation will be carried out by the council’s
delegates.
9. Closure of Debate

Delegates are encouraged to move to the closure of the debate after debating on the
introduction of the draft resolution, introduction of an amendment, and to close the whole
debate on the council. A simple majority vote us required for this motion to pass when
closing the debate on the introduction of draft resolutions and amendments. However,
when the closure of the whole debate is moved, the directors will recognize two

speakers against the motion. Closure of the whole debate requires the support of two-
thirds of the council. If the council is in favor closing of the whole debate, the moderator
will close the whole debate and move the council to immediate substantive voting
procedure on draft resolutions.

10. Suspension and Adjournment of the Meeting

Whenever the floor is open, a delegate may move for the suspension of the meeting
(postponing all committee functions for break time of the conference) or for the
adjournment of the meeting (adjourning all committee functions until the next meeting and
can only be done at the end of the last session). The moderator may rule such motions
out of order. These decisions are not subject to appeal. When in order, these motions are
not debatable and will be immediately put to a vote barring any motions taking precedence
and they require a majority to pass. A motion to adjourn the meeting will only be put in
order under the Board of Directors’ discretion and recognition of the Under-Secretary
General of the Conference. A motion to adjourn the meeting is only in order for the last
committee session.

C. SPEECHES
1. Speeches
The delegates will be able to deliver their speeches after having previously obtained the
permission of the director. The maximum time of speeches varies, based on the motion
proposed by other delegates. The time limit for speeches is always subject to the
director’s approval. In delivering speeches, each delegate is required to refer to
themselves in the third person by the name of the State or Organization they are
representing. If a delegate exceeds the permitted time, the chairperson may call the
speaker to order.
2. Right of Reply
A delegate whose national integrity has been compromised by another delegate may
request a right of reply to the speaker after his/her time has elapsed. The director’s
decision regarding a right of reply may not be appealed. If granted, the delegate receiving
the right of reply may speak for maximum one minute.

3. Note-Passing
Note-passing is one of the most crucial parts of staying relevant in committee. Maintaining
open communication with other delegates is the best way to establish positive
relationships with other members of the committee, and ensure that your ideas are
ultimately incorporated in the resolution.

During committee, communication with other delegates is absolutely essential in order to

stay relevant. Due to the nature of parliamentary procedure, face-to-face conversations
are not an option during committee sessions; therefore, note-passing is the only viable
way to maintain communication with other delegates in between unmoderated caucuses.
Over the course of a conference, committee tends to get more chaotic as debate heats
up, so notes also tend to get more frantic, messy, and pile up as more and more delegates
join the resolution bloc. So we made a list on how to make your note-passing system
organized, efficient, and effective in communicating with other delegates during
committee:

1.) Keep it brief. While writing notes is important, you’ve got to make sure that you keep
raising your placard and giving speeches in order to participate actively in debate. For this
reason, it’s essential that you keep your notes short and to the point: only include the most
urgent information.

2.) Clarify TO/FROM. Regardless of committee size, there are always tons and tons of
notes circulating the committee room. If the page/ “note-passer” can’t immediately identify
who the note is addressed to, he/she will most probably just return the note to the general
area that it came from.

3.) Use distinctive paper. Using colored or custom printed paper is a great way to make
yourself stand out in committee. Delegates can recognize your notes from across the
room, which emphasizes the fact that you are constantly participating in committee and
communicating with other delegates, even if it’s silently.

4.) Stay organized. If you’ve been participating actively in the committee, the chances
are you’re sending and receiving a lot of notes throughout a committee session. It’s easy
to lose notes or forget to respond to them in the flurry and chaos of committee: to avoid
this, you need to keep your desk/lap organized in order to stay on top of your notes.
D. RELATED DOCUMENTS

1. Working Paper
Working Paper is used by Delegates to present their ideas and information
regarding the topic that has been discussed previously. This Working Paper does
not have any format, and there is no maximum number of working papers. A
working paper can be submitted by individual delegate or by a bloc.

The director will open submission for Working Papers and declare the time limit for
submission of the Working Paper and the method to submit it.
In case when there are more than one working papers, the numbering will be under
the decision of the director. After working papers have been received by The
director, delegates can discuss the Working Paper by raising a moderated caucus
to discuss the Working Paper with the number that has been decided by the
director.

2. Draft Resolution
Draft Resolution contain solutions and contents to address the issue being

debated, which also has to answer the Question a Resolution Must Answer

(QARMAs) written in the Study Guide. Draft Resolution has rigid formats, such as

the sponsors, signatories, as well as perambulatory and operative clauses. A draft

resolution should be sponsored by a maximum of five persons, and signed by at

least ten percent of the council, before it can be entertained. The sponsors of one

draft resolution can’t be sponsors or signatories of another draft resolution, but the

signatories of one draft resolution can be signatories of another draft resolution.

The director will determine the time limit for the submission of draft resolution, the

method to submit it, and the maximum amount of draft resolutions recognized by
the director. If there are more than one draft resolutions, the numbering of draft

resolution will be under the decision of the director.

After the director recognizes draft resolutions, the sponsors of draft resolutions can

introduce their draft resolutions by raising a motion. In order for the motion to be

passed, it will need a simple majority. The director will then invite the

representatives from each bloc to introduce their Draft Resolution. The

maximum representatives from each bloc are under the decision of the director.

After that, The director will open question and answer session so that other

delegates in the council can ask questions regarding the draft resolution being

presented. The maximum time limit for presentation of draft resolution will be

determined by the director.

A draft resolution may not be withdrawn from the floor. If delegates wish to merge

two draft resolutions, or substantially amend a single draft resolution, they should

submit their work as a new draft resolution.

Sponsors: the sponsors are the ones recognized as the writers of the resolution.

The delegates who are sponsors of one resolution cannot be sponsors nor

signatories of any other resolution. The maximum number of sponsors is 5 people.

Once the resolution has been introduced it’s not allowed to add new sponsors but

it is accepted to remove some of them.

Signatories: the signatories are the delegates who support the content of the

resolution. A resolution must have, at least, a 10% of the council. One delegate

can be a signatory to one or more draft resolutions. A member state cannot be

sponsor and signatory at the same time.

Withdrawal of Sponsorship Sponsorship of a draft resolution or amendment may

be withdrawn at any time before voting on it has begun. Sponsorship of a draft

resolution may not be withdrawn after a vote has been taken on an unfriendly

amendment. • If a draft resolution or amendment has all sponsorship withdrawn,

any delegation may take up sponsorship of that draft resolution or amendment by

informing the Chair. • If all sponsors withdraw from a draft resolution or amendment

and no delegation takes up sponsorship, it is automatically removed from

consideration.
3. Division of The Question
After the debate on a draft resolution has been closed, a delegate may motion to vote on
a set of operative clauses separately. The moderator will then take all further motions to
divide and arrange the question from most severe to least severe. If there is an objection
to the division of the question, the motion will be debated by two speakers for and two
speakers against. A simple majority is required to pass. If it passes, the draft resolution
shall be divided accordingly, and a separate vote will be taken on each divided part to
determine whether it is in the final draft. Parts of the substantive proposals that have
passed voting procedure will be recombined into the final resolution and be put to a
substantive vote as a whole. If all parts of the operative clauses of the proposal are
rejected, the following resolution will be considered as rejected as a whole.

4. Clarification Points on Resolutions

At the moderator’s discretion, he or she may recognize a delegate or group of delegates
rising to answer clarification points on an introduced draft resolution, or the moderator may
answer these points him or herself. These points are non-substantive and typically refer
to typographical errors or mistakes in punctuation and spelling of the document in
question. The moderator’s decision on this matter is not subject to appeal. Any substantive
points will be ruled out of order during this period, and the director may end this
―clarification question-answer period‖ for any reason, including time constraints.
Motions to suspend the rules for substantive points on a resolution may be entertained by
the director.

5. Closing the Introduction of the Draft Resolutions

A motion to close debate will be in order after the committee has heard the clarification
points on resolutions. A voting procedure will then be in order and a simple majority vote
will be used to pass the motion. Once the introduction of the draft resolution has been
closed, the committee will proceed with the debate.
6. Amendment of Draft Resolution
Amendment of Draft Resolution should have the approval of the director and be signed
by at least one-fifth of the delegates in each committee. Amendments are numbered in the
order on the eventual size of the committee.
To introduce an amendment, delegate should propose a motion which requires a simple
majority to pass. The time limit and procedure on the introduction are the same as the draft
resolution.
The committee will move to an immediate substantive vote on whether to adopt the
amendment. If the vote receives the simple majority required, the amendment will be
considered part of the draft resolution.

E. VOTING PROCEDURE

a. Procedural Voting
All voting is considered procedural with the exception of voting on draft resolutions.
Delegates must vote on all procedural motions, and no abstentions are allowed. A motion
that requires a simple majority needs more affirmative than negative votes to pass. A
motion that requires a two-thirds majority vote to pass requires exactly or more than two-
thirds of the delegates to be affirmative. If the required number of speakers for or against
a motion is failed to be reached, the motion will automatically pass or fail.

b. Substantive Voting
Substantive Voting is conducted on the voting of draft resolutions and voting on
amendments. For substantive voting, each country shall have one vote.

Substantive vote for the voting on amendments will be conducted immediately after the
motion to close the debate has passed with simple majority vote. The voting is obliged to
be conducted with all delegates’ participations. Once the vote reaches the simple majority
vote, the amendment is applied to the draft resolution. Substantive voting for the voting on
draft resolutions will be conducted by the rule of roll call. During substantive voting of a
draft resolution or amendment, the council will secure the chamber. All delegates, Board
of DAIS, and Pages are not allowed to exit the conference room for any reason until after
the substantive voting has ended.
 c. Reordering Draft Resolutions
After the closure of the debate, a motion to change the order of voting on draft resolutions
currently on the floor will be in order. There will be no debate in this motion, and it will
require a simple majority to pass. The reordering proposals will be voted on in the other
that they were received. If the order is concluded, then the floor continues immediately
with roll call vote.

d. Roll Call Vote

Roll Call Vote is conducted to decide which draft resolution will be adopted by the council
as a resolution. The director will call countries based on alphabetical order, and the
delegates who are “present and voting” should vote “Yes”, “No”, “Yes with Rights”, “No
with Rights”, but no abstain. The delegates who are “present” may vote “Yes”, “No”, “Yes
with rights”, “No with rights”, and “Abstain”.
All delegates who request the right of explanation will be granted time to explain their
votes, not to exceed thirty seconds, after the announcement of the voting result.

e. Voting by Acclamation
The director has the authority to ask the delegates if they want to vote by acclamation.
Delegates can raise a motion to vote by acclamation and The director will ask if there is any
objection. If committee members have no objections, then the motion will automatically be
adopted without going into voting procedure. A single objection to voting by acclamation
means that the committee will go into normal voting procedure.

A. Position Paper

GUIDE TO MAKE A PAPER

Position Papers are short documents prepared by delegates who explain the
represented country’s history, stance, and intentions with regard to the topic to be
discussed. Usually not more than a page in length, position papers should be
succinct and clear – directors use them to get a feel of their committee before the
conference begins and may shape debate based on the strengths and weaknesses
of submitted papers.
a. Forms and formats

1. Background and history of the topic

● What is the story behind the topic being discussed? Has the UN ever tackled
this topic before, and if so what was done and how have those actions
affected the current situation?

2. Countries stances upon the topic

● Is your country for or against the topic at hand? Research past policies or
action that was taken by your country in order to see whether your country
has had any involvement in the matter being discussed.
● If your country has had no involvement in the topic, have they been involved
in any similar situations or activities? You may extrapolate your country’s
stance on an issue by seeing how they have behaved in similar situations.
● Your country intention during the conference

What proposed solutions do you have for the topic being discussed? What results does
your country expect by the end of the conference?
All position papers should state clearly the delegate’s name, country, and committee, and
submit to the email based on the study guide of each council.
SAMPLE OF POSITION PAPER
Committee : World Health Organization (WHO)
Country : Argentina
Topic : Contemplating Castration Punishment for

The lack of accountability of sexual offenders and the fear of being rejected by community

hampers the victims of sex crimes, especially children and women, to report their cases to the

authorities. In Mexico, 44 percent of Mexican women will experience some form of sexual

violence during their lifetime, and yet, 91 percent of these crimes go unreported. the number of

sex crimes are also increasing due to the lack of law enforcement, particularly in holding sex

crimes perpetrators accountable. In India, Mathura, a 16-year-old girl was raped by two

policemen inside a police station, but then, the courts set free the accused, blaming Mathura for

not raising an alarm and not injured. Justice for the victims of sex crimes are at risk, leaving

other people more vulnerable to sex crimes. Thus, eradication of sex crimes should not only be

focused on incarceration and other law enforcement measures, but also by involving continuous

protection and assistance for the victims as well as medical measures, such as chemical

castration for the perpetrators.

In Argentina, Penal Code recognizes various types of sexual abuse and its impact, thus, jail

punishment varies from 6 months until 15 years. Beside strong jail punishment for the

perpetrators, Argentina also involves the medical measures for convicted people. In 2010,

Argentina’s Mendoza province authorized voluntary chemical castration treatment for rapists

in return of reduced sentences. In order to give women free-access to report to the authorities

regarding sexual violence, Argentina through National Association of Adult Survivors of Child

Abuse (NAASCA) provide several helplines, information and advice line, emergency line,

and women shelter in 28 areas across Argentina. In international scale, WHO has recognized

the urgency of sexual violence and abuse, without paying attention to the urgency of medical

approach to eradicating the number of sexual violence, such as castration. Even though in many

countries castrations have been being used as the method of punishment for sexual offender,

WHO hasn’t fully addressed castrations as a complementary way to significantly reduce

recidivism rates in certain male offenders. WHO also hasn’t addressed the urgency of medical
assistance towards the victims of sexual violence which will make other victims hesitate to report

to the authorities

Understanding the issue of affectivity of chemical castration for convicted perpetrators, Argentina
proposes 3 main solutions, which are:

1. Establishing Special Division of Medical Measures against Sexual Violence, as a

division that will reduce the ineffectively of castrations practice that have been
happening in various countries. This division be responsible in creating special
procedures of conducting castrations to ensure its safety measures, doing research
and development regarding castrations for sexual criminals, equipping national and
domestic law enforcers on how to integrate such punishments in their legislations or
verdicts, as well as equipping medical personnel such as doctors in conducting
castrations for convicted people. Thus, it will increase the affectivity of castrations
for sexual offenders.
2. Enhancing integration between courts and medical authorities in punishing the
perpetrators of sex crimes, by standardization of chemical castration methods
through balancing castration with gradual jail punishment in various countries. This
integration will address the failure of penal system to achieve deterrence effects for
the perpetrators which is mostly caused by the lack of measurement and balance
between jail punishment and castration. This integration will be monitored frequently
by the regional office of WHO in each region, also by the Special Division of Medical
Measures against Sexual Violence, that will review and give recommendations
towards the implementation of this integration.

3. Strengthening partnerships with various related UN bodies, such as the United

Nations Human Rights Council (UNHRC) to monitor the implementation of
integrating chemical castration as a punishment for convicted sexual criminals.
SAMPLE OF WORKING PAPER
SAMPLE OF DRAFT RESOLUTION
 RESOLUTION FORMATTING GUIDELINES
Heading

The title should be centered, in capital letters, above the body of the draft resolution. The

next two lines should list the name of the committee and the title of the topic, left-aligned.

Draft resolutions require the approval of the Director, Sponsors and Signatories should be

listed in alphabetical order at the top of the first page of the draft resolution.

Body

The body of a resolution is written in the format of a long sentence, with the following rules:

All other committees should use their own names in the introductory line. The rest of the

resolution is composed of two sets of clauses.

The first set consists of preambulatory clauses, which describe the problem being

addressed, recall past actions taken, explain the purpose of the resolution, and offer

support for the operative clauses that follow. Each clause in the preamble begins with an

italicized (or underlined, if handwritten) word or phrase and ends with a comma.

The second set consists of operative clauses, which are numbered and state the action(s)

to be taken by the body. These clauses all begin with present tense active verbs, which

are generally stronger words than those used to begin preambulatory clauses. These

verbs are underlined. All operative clauses, except the last, which ends with a period, are

followed by semicolons.
Perambulatory Phrases
Affirming Alarmed by Approving Aware of Bearing in mind Believing Cognizant of Confident
Contemplating Convinced Declaring
Deeply concerned Deeply conscious Deeply convinced Deeply disturbed Deeply regretting Desiring
Emphasizing
Expecting
Expressing its appreciation Expressing its satisfaction Fulfilling
Fully alarmed Fully aware
Fully believing

Guided by Having adopted

Having considered Having considered further Having devoted attention Having examined
Having heard Having received Having studied Keeping in mind

Noting further Noting with approval

Noting with deep concern Noting with regret Noting with satisfaction Observing
Reaffirming Realizing Recalling Recognizing Referring Seeking
Taking into account Taking note
Viewing with appreciation Welcoming

Operative Clause

Affirms Accepts Approves

Authorizes Calls for Calls upon
Condemns (SC only) Confirms Congratulates Considers
Declares accordingly Demands (SC only) Deplores
Designates Draws attention

Emphasizes Encourages Endorses

Expresses its appreciation Expresses its hope Further invites
Further proclaims Further recommends Further reminds Further requests Further resolves
Has resolved Notes Proclaims Reaffirms

Recommends Regrets Reminds Requests Resolves Solemnly affirms

Strongly condemns Supports
Takes note of Trusts
Urges Welcomes
ENDNOTE

All content of this Rules of Procedures is derived and adopted from Harvard Model United
Nations (HMUN) and The Hague International Model United Nations (THIMUN).