Retooling on Project Proposal Writing

Objectives:

At the end of the session, the students are expected to:

1. identify and distinguish the various parts of a community project proposal;

2. utilize the project proposal framework/ format to prepare a community project
proposal, and
3. write a community project proposal

I. General Information
Title of the Project
Target Beneficiaries
Project Duration
Project Proponent (Name of Organization and Address)
Contact Persons (Name, organizational address, contact numbers)
Total Project Cost
Amount of Organization Counterpart
Amount of Community Counterpart (if there is)

II. Project Rationale and Description

Project Background
 Briefly describe the situation in the community. You may conduct an ocular
inspection, interview key persons in the community and review the available
community profile.
 Outline the problems and needs of the target beneficiaries and briefly
describe how the project intends to address these.
 Describe the project/program in community and how this project will
contribute to the overall development objectives in the selected community.

Project Objectives

General Objective: State the over-all direction/ long term objective in the
community

Specific Objectives: Short term and more immediate and are component detail
of the long term objective. It must show output and specific performance
indicators. It must be SMART (Specific, Measurable, Attainable, Realistic and
Time Bound)

Project Implementation Plan (PIP):

Components and Activities - enumerate the project components and specific

objectives to be implemented to achieve the project objectives

Time Frame/Schedule – indicate when the specific activities will be implemented

including start and completion dates
 Expected Outputs – identify the target results/outputs expected from the
activities

Resource Requirements – list the significant human and material resources

required to undertake the activities

Cost Estimates and Fund Source – provide a costing or all major

items/components and the proposed source of funding.

III. Project Management /Mechanism

 Preparatory Phase – How was the project conceptualized and planned?
Explain briefly.
 Implementation Phase – how will it be implemented? What are the roles of
each group (organization, proponent and partner community) in the
implementation of the project? How will it be monitored?
 Post Implementation Phase
Assessment/Evaluation – How it will be assessed or evaluated? Kindly
review your stated project objectives, expected outputs, phasing and
direction.
Documentation – How will it be documented? (Pictorial, video,
narrative and other forms of documentation)
Reporting – to submit the narrative and financial report.

IV. Sustainability
 State the expected over-all success, contributions and impact of the project
to the integral development of the community as a joint responsibility of the
project applicant/proponent or partner community and the University.
 State the roles and functions of the project proponent, partner community
and the University in the process leading towards community development,
sustainability and empowerment through your project.
 Identify specific performance indicators.

Major Reference:

(2011). Compassion in action: a guide to the UST community development program. University
of Santo Tomas Office for Community Development.