Presentation trainer en Checklist — Organization Date & tim: Length of time for talk Questions at end? if yes, Length of time for questions: Place / Roos Room set-u ez ‘eae gees late Is it available? [ Does it work? [] How much do they krow about the topic? —_ nothing abit alot Handouts no (J) yes /before talk [~ atend of tak 7] ater (intranet/email) —) Checklist — Contents Topic: Three main points 1 joe Importance to audienc What do I want audience to know by the end of talk: Preparing visuals How many visuals will have? Do they say (or show) what | want to say? ‘Are they clear and simple to understand? Purpose of talk: (What do | want to do?) (5 Inform the aucience Ty Train the audience [Sell something to the audience |_| Persuade the audience to do something Will the audience be able to read them (font size and colours)? Do they have effective headlines? Is there as ittle text as possible? Have | emembered the rule of sit?74 | Presentation trainer Introduction Welcome aucience. Introduce yourself (name, position function). State your topic Describe the structure of your talk (the main points and when you will be dealing with them). Say when you will answer questions, ‘Say whether there are handouts.rasan | 7 ‘Main part Briefly state your topic and objective(s) again. Then introduce your three (or two or 2 main points and give details. Main point 1:76 | Presentation trairer Conclusion Signal the end of your talk, ‘Summarize the key points, Highlight one important point. Explain the significance. ‘Make your final statement. Invite questions. Dealing with questions What questions can | expect? How can | answer them?presentation tater | 2 Checklist - Feedback Organization TP Was my presentation the right length? Use this checklist after too long [_) tooshort ("| just right [] a practice talk or an Was there time for quastions at the end (if relevant)? actual talk to evaluate toolong | tooshort [] just right Your own performance! Communication How was my body language? good [] bad [) Why? How well did | deal with nervousness? well | not well [| Why? = Did the audience understand me? yes, lithe time [| yes, most ofthe time [| yes, some of the time ["] Did | have trouble expressing myselfin English? yes, all the time | yes, most ofthe time [_) yes, some of the time [") no [] ‘What were some words or phrases ! needed but didn’t know? Look them up! Parts of the presentation Introduction Did | tell the audience the purpose of my talk? yes |} no (] Did | exclain the structure of my talk? yes] no Did | tell the audience why the talk was televant to them? yes |_| no | + How can | Improve the intraduction? Main part Did I state my main points clearly? ves Did | use effective signposting? yes C] Did | emphasize key points? ves C] Did | summarize key points after each section? yes C] Did | present my visuals well? ves [7] ‘© How can | improve the main part? Conclusion Did | summarize the key points? yes [7] no | Di¢ | tell the audience what to do (call to action)? yes] no Did I leave a lasting impression? yes] no [ * How can | improve the conclusion? Questions How well did | deal with questions? very weil [-] well (] faity well (1 badly [1 © Why? = io eee ‘+ What questions were asked that | didn't antic/pate? ‘= How can | improve the way | deal with questions?INTRODUCTION Welcoming the audience Good morning/ afternoon, ladies and gentiemen, Hello/Hl everyone Fist ofall let me thank you all for coming here tov. if a pleasure to welcorne you today. Vim happy/delighted that so many of you could make it today Its good to see you all here. Intreducing yourself Let me introduce myselt.'m Ann Brown from For those of you who don't know me, my name is. Let me just start by introducing myself. My name is Giving your position, function, department, company ‘As some of you know, 'm the purchasing menage lim the key account manager here and am responsible for tim here in my function as the head of. I'm the project manager in charge of . Introducing your topic ‘What Pd Uke to present to you today is... Im here today to present Today's topic is ‘The subject/topic of my presentation is .. In my presentation | would like to report on In talk I'l fell you abou ‘Today Vim going t0 falk about be talking about .. ‘Saying why your topicis relevant for your audience Today's topic is of particular interest to those of you/ Us Who . ‘My talk is particularly relevant to those of us who .. ‘My topic is/will be vary important for you because By the end of this talk you will be familiar with Stating your purpose The purbose/ objective/aim of this presentation is to... Gur goal is to determine how/the best way to. What | want to show you is. My objective is to Today like to give you an overview of .. ‘Today I'll be showing you/ reporting on Id like to update you on/inform you about... During the next few hours welll be... Structuring. {ve divided my presentation into three (main) parts. In my presentation Il focus on three major issues. Sequencing Point one deals with. point two .., and point three First, I'l be looking at ., second..., and third . "il begin/start off by ... Then I'l move on to. Then/Next/After that. When with... Useful phrases and vocabulary Timing Wy presentation will take about 30 minutes. Iwill tke about 20 minutes to cover these issues. This won't take more than... Handouts Does everybady have a handout/brochu‘e/copy of the report? Please take one ard pass them on Dorit worry about taking notes. Ive put all the important statistics on a handout for you. Fl be handing aut copies ofthe slides at the end af my talk. | can emill the PowerPoint presentation to anybody ‘who wants it Questions. ‘There will be time for questions after my presentation. We will have about :o minutes for questions in the ‘question and answer period, Ifyou have any questions, feel free to interrupt me at ‘any time. Feel five to ask questions at any ye during my talk ce Rhetorical questions 5 market research important for brand development? Do we really need quality assurance? Interesting facts ‘According 19 an article | read recently, . Did you krow that .? fd ike to share an amazing fact/figure with you. ‘Stories and anecdotes remember when | attended a meeting in Pars, . Ava conference in Mediid, | was once asked the following question: Let me tell you what happened to me. Probiem to think about Suppose you wanted to ... How would you go about if? Imagine you had to... What would be your frst step?ee Gna In part of my pesertation (eke to talk about So let Wal gle yous bret overex. Indicating the end of a section This brings me tothe end of my Ast point. ‘So much for point two. So, that’s the backgrouné on .. That's all | wanted to say about .. ‘Summarizing a point Before | move on, Pd like to recap the main points. Let me briefly summarize the main issues. "adlike to summarize what I've said so far. Moving to the next point This leads directly to my next point. This brings us to the next question, Let's now move on/turn to Atar examining this point, Let’s now take ¢ lank at. let's turn to... Going back AS | saic mentioned eartier, Let me come back to what | said before .. Lets go back to what we were discussing earlier AS Ive already explained, .. ‘As I pointed out in the frst section, Refestng to other points {have a question in connection with/eoncetring peyment. ‘There area few problems regarcing the quality. With respect /regard to planning, we need more backgicund infortration. According tothe survey, our customer service needs reviewing. ‘Adding ideas Ih adaltlon to this, Pe like to say that our business ic soine very wel. oteover/Furthermore, there are other interesting facts we shoulé take a look at. ‘Apar from being toa expensive, this model is to0 big Taking about (difficuld issues | think we first reed to identify the problem. OF course we'll have to clatify a few points before we star. ‘We will have to deal with the problem of increasing prices. How shall we cope with unfair business practices? The question is: why con't we tackle the distibution problems? IF we don't solve this problem now, well get/run into serious trouble soon, We will have to take care ofthis problem now. We are currently having difficulties with .. Rhetorical questions What conclusion can we dravr from this? So, whal does this mean? $0, just how good are the results? So, how are we going to deal with this increase? Useful phrases and vocabulary | 79) ‘So, where do we go from here? Why do | say that? Because .. ‘Do we realy want to miss this opportunity to ..? SSCRIBING VISU: Introducing a visual Let's now look at the next slide which shows . ‘To illustrate this, let's have a closer look at. The chart on the following slide shows Ihave a slide here that shows .. ‘The problem is illustrated in the next bar chart. According to this graoh, our net arofl has coubled. You can see the test results jn this table. As you can see here, Explaining a visual Firs, let me quickly explain the graph. You can see that different colours have been used to indicate .. ‘The new models are listed across the bottom. The biggest segment indicates .. The key in the hottom left-hand corner Highlighting information Itdlke to stress/ highlight/emphasize the following point) [td lke to start by drawing your attention to .. Let me paint cut that . I think you'll be surprised to see that I'd like you to focus your attention on. What's eally Important here is ‘What I like to point aut here is .. Let's look more closely a . Describing trends Sales increased sightly in summar Consumer spending fell declined sharply. interest rates have risen steadily Food orices went up significantly. ‘There was a sudden increase in prices. In August, we saw a moderate fall. This was followec by a gradual decline, There was a sharp slump in sales. Ticket sales have started picking up. Explaining purpose ‘Ne introduced this method to increase flexibility. ‘The purpose of this step is to expand to foreign markets, Our aim was to... Explaining cause and effect ‘What's the reason for this drastic decrease? The unexpected drop was caused by .. This was because of ‘AS a consequence /Consequenily, sales went up sigrificantly, Asa result. ‘The venture resulted in a sharp fallin share prices. ur new stiategy has led to an increase of 10%.80 | Useful phrases and vocabulary Indicating the end of your talk ‘tm now 2pproaching/nearing the end of my presentation. Well, this brings me to the end of my presentation. That covers just about everything | wanted to say about. 0K, I think that’s everything | wanted to say about. sa final point, Pike to .. Finally (¢ ike fo highlight one key issue, ‘Summarizing points. Before | stop, let me go over the key issues again. ‘ust to summarize the main points of my talk .. Id like to rum through my main points again .. To cancluce/ in conclusion Ii like to Tosum up (ther), we... Making recommendations We'd suggest « ‘We therefore (strongly) recommend that .. Inmy opinion, we should .. Based on the figures we have, I"m quite certain that Inviting questions ‘Are there any questions? ‘We just have time fora few questions. ‘nd now I'll be happy to answer ary questions you ‘may have. eo ‘quoting 2 well-known person [AS ONCE Saicy n. To Quote a well-known businessman, . To puttin the words of Referring back to the boginning Remember what | sald at the beginning of my talk today? Let me just go back to the story | told you earlier. Remember, EL Claritying questions Fretted) catch that I ean cae pe coin il So, if understood you correctly, you would like to. ene a Walne watts rt you Ite nw eter iftcoud bet epbace you guasvey Yad eto ra Cee ae ee arta Avoiding giving an answer Ifyou dortt mind, could we discuss that on another occasion? I'm afraid thats not really what were discussing today. Well, actualy 'd prefer nol to discuss that today. Admitting you dont know Sorry, | don't know that off the top of my head. 1'm afraid 'm notin 2 position ta answer that question ai the moment. ‘'m afraid | don't know the answer to your question, but itr to find out for you. Sony, that’s not my field. But 'm sure Peter Bott fram. Sales could ansmer your question. Postponing questions It you don't mind, Il deal wth/come bark io this point later in my presentation. Can we get back io this point a bit later? 1 prefer to answer your question inthe course of my resentation. Would you mind watt unit the question and answer Session atthe end? ethaps we ck) go over this after the presentation ‘Summarizing after Interruptions Before we g0 on, let me briefly summarize the points we've discussed. ‘So, now Ie lke fo return to what we were discussing to clarity Before we go on, let me clatty one point. ta focuson. We need to focus on customer service. tohighlight Let me highlight the following points. toillustrate This chart illustrates our success story. to indicate ‘The figures on the left indicate sales In France. tolead to ‘This leacs to my next point, tomention As I mentioned earlier, our staff is well-qualified. to move on 0 Lets now move or to the next question. tonote Please note that prices rose slightly tonotice You'll notice a sharp drop in August. to pass on Here are the handouts. Please take one ard pass them on. tonse House prices rose by 5% last year tosolve How can we solve this problem? to summarize Before | go on, let me summative the key issues. to update 1 lke to update you or the project status.