BNF 134A Dashen Bank Open Tender No: DB/022/OT/2020/21 Bidding Document For Lot II Supply of Broadband ADSL for Branches Network “Let’s Keep Our Social Distance and Protect Ourselves, Family and the Society from Corona Virus” November 2020 Addis Ababa, EthiopiaINSTRUCTION TO BIDDERS 1. All bidders shall be required to submit Copy of renewed Trade License, VAT Registration Certificate and TIN Certificate along with their bid documents. 2. Birr 6000.00 (Six Thousand only)for Lot II, shall be presented as a bid security in the form of Bank Guarantee or cashier’s payment order (CPO) at least valid for 118 days upon submission of offer. 3. Payment shall be made in currency of the contract in the following manner: () Advance Payment: Thirty (30) percent of the Contract Price shall be paid within Fifteen (15) days of signing of the Contract, and upon submission of payment request and furnishing unconditional & irrevocable Bank guarantee for equivalent amount valid until the Goods are delivered. (i) On Inspection, test & Acceptance: Seventy (70) percent of the contract price of goods & full implementation of the project shall be paid within thirty (30) days of presentation of claim supported by a certificate from the Bank declaring that the Goods have been delivered and that all other contracted Services have been performed. 4, The Warranty validity period shall remain valid for minimum of 3 years after the delivery of the items, initialization test, and give support within the warranty period of with the manufacturer warranty, or any portion thereof as the case may be, have delivered to and accepted at the final destination. 5. The Supplier warrants that all the Goods are new, unused, and of the most recent or current models, and that they incorporate all recent improvements in design and materials, unless provided otherwise in the Contract. the Supplier further warrants that the Goods shall be free from defects arising from any act or omission of the Supplier or arising from design, materials, and workmanship, under normal use in the conditions prevailing in the country of final destination. The Bank shall give notice to the Supplier stating the nature of any such defects together with all available evidence thereof, promptly following the discovery thereof. The Bank shall afford all reasonable opportunity for the Supplier to inspect such defects. Upon receipt of such notice, the Supplier shall, expeditiously repair or replace the defective Goods or parts thereof, at no cost to the Bank. If having been notified, the Supplier fails to remedy the defect within the period specified in the Contract; the Bank may proceeg-to-take within a reasonable period such remedial action asmay be necessary, at the Supplier’s risk and expense and without prejudice to any other rights which the Bank may have against the Supplier under the Contract. 6. Bidders shall mention the Offer Validity date and it must not be less than Three months (90 Days) and also the bid security validity period shall be 118 days starts from the date of Bid submission deadline. The Bank may request Bidders to extend the period of validity of their Bids. The request and the responses shall be made in writing. 7. Price should be Delivered Duty Paid (DDP) in Ethiopian Birr including VAT and other applicable Local taxes. 8. A prospective BIDDER requiring any clarification of the bidding documents may request a clarification on any of parts of the bidding document up to Seven Days before the dead-line for submission of the bid(s). Any request for clarification with respect to this RFP, the bidder must be sent via e-mail - https://bids.extratenders.com/bids-shop/dashe: 9, At any time prior to the deadline for submission of Bids, the Bank may amend the bidding document by issuing addenda. Any addendum issued shall be part of the bidding document and shall be communicated in writing to all who have obtained the bidding document from the Dashen Bank in accordance with ITB. 10.The Bid shall comprise two Parts, namely the Technical Part and the Financial Part. These two Parts shall be submitted simultancously in two separate sealed envelopes (two-envelope Bidding process) within one outer envelope. One envelope shall contain only information relating to the Technical Part and the other, only information relating to the Financial Part. At the same time, the required bid security shall be submitted together with the separate technical proposal 11.The sealed bid document offered shall be placed in the box prepared for this purpose on or before December 14, 2020 at 5:00 PM After noon at Dashen Bank S.Co, Supply Chain Management Department, Dashen Bank New Head Quarter Building 14% floor in front of National Bank of Ethiopia. For more information, you may contact through +251 15 -18-03-56/ ext 4107/3038, through e-mail address - bids.extratenders.com/bids-shop/dashen: htty 12.Bid opening shall be conducted without physical attendance of bidder(s) or legal representative(s) due to the current pandemic COVID-19. The Procurement Committee of the Bank shall open the bid transparently at the avenue of Dashen Bank, 14th floor Supply Chain Manage Department, meeting hall at December 15, 2020, and13.Bidders are required to attach the following along with their offers(s) , « Renewed & Valid Manufacturer Authorization Letter (MAF) for their product(s) * Proof of documentary evidence of past experience in contracts to similar magnitude. * Technical Compliance to required Specifications * Bidder must be local partner for the product and provides the local partner certificate. + A written confirmation that he/she understands the terms and condition stated in bidding documents. + All eligibility criteria stated within the bidding document. 14.The bid evaluation result shall be communicated in written form to all bidders after completion of the bid evaluation process. 15.The winner shall present 10% of the total awarded amount as a performance bond guarantee in the form of casher’s payment order (CPO) or Bank guarantee valid at least for Six months (180 days ) after contract signing. 16.Winner shall enter into a contractual agreement with Dashen Bank for the supply of awarded items 17. The winner must be delivering the awarded items to Bank’s warehouse. 18.The winner is required to submit an equivalent advance payment guarantee bond for any advance payment request. 19.The prices quoted by the Bidder shall not be subject to adjustment during the performance of the Contract (Fixed Price Contract). 20.Bid security for the winner will be returned upon submission of performance bond guarantee. 21.Bids prepared by prospective bidders and all correspondence including documents relating to the bids exchanged by the bidders and Dashen Bank must be written in English. 22. Security for the second and third lowest evaluated bidders will be returned after the winner submits performance Bond Guarantee. 23. Bid security may be forfeited, > Ifa bidder withdraws its bid during the period of bid validity period specified on No. 6. > Ifthe successful bidder fails to furnish the performance bond as indicated on No.14. > Ifthe successful bidder{ails to sign contract as indicated on the No.1524.Bid security will be returned to all unsuccessful bidders after signing contract with the winner. 25.Failure to comply with any of the conditions stated above shall result in automatic rejection. 26. The Bank reserves the right to accept or reject the bid partially or fully at any time. 27. The bidder is expected to go through all the instructions, terms, forms and specifications of this bidding document. 28.The invitation to bid which has been published on the widely circulated magazine of Reporter and fortune dated November 29, 2020 is not part of this governing bidding document. Any information inconsistency between the former and the later shall get prevailed by the later one. /Technical SpecificationRequest for Proposal (RFP) For Supply of Broadband ADSL for Branches Network August 29, 2020 Addis AbabaTable of Contents 1 Objectiv 2 Scope of Work. 3. Technical Requirement. 4 Responsibility of the Bidder... 5 Instruction to Bidders (ItB) 5.3 Clarification of Bidding Document. 5.4 Clarification of Bids... 5.4.1 Amendment of Bidding Document 5.4.2 Documents Comprising the Bid. ee 5.4.3 Documents Establishing Bidders Eligibility and Qualificatio 5.44 Possibility for a Joint venture Tender or Sub Contracting. ee 6 Special Terms and Condition: 7 Evaluation Criteria 7.1 Eligibility Assessment. 7.2 Technical Evaluation Criteria ae1 Objective The objective of this RFP is to solicit competitive proposals for supply and randomlyimplement Broadband ADSL to test its functionality and integration to branch networks. 2 Scope of Work The scope of this work is: Supply and testfunctionality of ADSL atDashen Bank's nearest branches.network 3 Technical Requirement The following table shows the technical requirements the bidder must fulfill. 1 | Brand Huawei or Equivalent 2__| Model Shall be specified 3_| Quantity Hundred/100 4_| Device Type Wireless ADSL2+ Router 5 | DSL Standard ‘ADSL2+,ADSL2 and ADSL ‘© supports multiple permanent A oe virtual channels (most 8 PVCs) © Supports manual configuration of PVC parameter © Provision of four/100 MB adaptive Ethernet interfaces © Supports IEEE 802.3 and IEEE 802.3u standard © Supports line Auto MDI and MDIX Auto-sensing 7 | Ethernet Interface 8 _| WLAN Interface © optional Supports IP/MAC address filtering Supports port/URL filtering Supports ACL Supports DMZSupports the PAP 9 | Security Features (RFC 1334) ,CHAP (RFC 1994) and the default PAP/CHAP adaptive ‘© Prevents DoS attacks such as the SYN flooding, ICMP flooding and ARP attack * Supports NAT, NAPT (RFCI631, RFC2663, RFC2766, RFC3022, RFC3489) and ALG expansion. + Supports RIP v1 (RFC1058), RIP v2 (RFC1389, RFC1723, RFC2453) + Supports multiple PVC working mode: ‘0 IPOA (RFC2684 Routed) 10 | Routing & Bridged Features SS OE eee eee Bridged DHCP Client)-PPPoE (RFC1661, RFC2516) ©. PPPoA (RFC1661, RFC2364 # Supports DNS client and DNS relay Supports IGMP proxy and IGMP snoopinga Network Management ‘© Supports Views system logs ‘* Supports remote and local web configuration and management 12 Power Supply Specifications * Product power supply: 12 V DC, OSA «power consumption: < 5 W 13 ATM Features ‘Supports LLC-SNAP and VC- MUX © Supports OAM F5 © Supports AT M OAM FS loop © Supports multiple ATM QoS service levels (CBR, rt-VBR, nrt- VBR, UBR with PCR, UBR without PCR) 14 QoS Features ‘© Support multiple methods of traffic classification based on: © LAN interface and WLAN SSID-IP address (source and destination address) ©. Ports (source ports and destination ports) at the fourth layer-Mac address (source and destination address) -802.1p -VLAN and 802.1q ©. Differentiated Services Code Point (DSCP)-Protocol (TCP, UDP, ICMP) © Support for re-marking the result of traffic classification based on: © 802.1p o DSCP o TOS/IP ‘© Support for queuing methods based on priorities (up to four queues): ©. Priority queuing (6 PQs) o Weighted Fair Queuing (4 o_WFQs 15 Physical Specifications Dimensions (W * Lx H): <=31.5 mm% x118 mm% x100 mm Product weight: <= 500 g 16 Environmental Specifications ‘Ambient temperature for operation: 0°C to 40°C (32°F to 104°F) Relative humidity for operation: 5% to 95%, non-condensing 17 Accessories Full package 18 Warranty Minimum one/1/ Year4 Responsibility of the Bidder 4.1, The Bidder has to supply and commission the ADSL 4.2 The Bidder shall configure, Implement, and test the ADSL at Dashen Bank nearest branches until the technical requirements are satisfied and all valid requirements that could emerge during the implementation phase are addressed properly. 5 Instruction to Bidders (ItB) 5.1 General a) The BANK will reject a proposal for award if it determines that the BIDDER recommended for award has engaged in corrupt or fraudulent practice in competing for the contract in question. b) The BIDDER is expected to examine carefully all instructions, conditions, forms, terms etc. In the bidding document failure to furnish all information required or submission of a bid not substantially responsible to the requirements of the biddi documents will be at the Bidder's risk and may result in the rejection of its bid. 5.2 Cost of Bidding ‘The BIDDER shall bear all costs associated with the preparation and submission of its bid, and the BANK will in no case be responsible or liable for those costs, regardless of the outcome of the bidding process. 5.3 Clarification of Bidding Document A prospective BIDDER requiring any clarification of the bidding documents may request a clarification on any of the RFP documents up to 5 working days (one week) before the deadline for submission of the proposal. Any request for clarification must be sent by the bank’s official email address or fax or in person. 5.4 Clarification of Bids During evaluation of the Bids, the Bank, at its discretion, may ask the Bidder for clarification of its Bid. The request for clarification and the response shall be in writing, and no change in the prices or substance of the Bid shall be sought, offered, or permitted. 5.4.1 Amendment of Bidding Document a) Atany time before the deadline for the submission of the proposal, the BANK may, for any reason, whether on its own initiative or in response to the clarification requested by a BIDDER, modify the bidding documents by amendments. b) Any amendment or a clarification shall be issued in writing through addenda to all prospective BIDDERS, Addenda shall be sent by e-mail, or fax to all bidders participated in this bid. ©) In order to provide prospective BIDDERS reasonable time in which to take the amendment into account in preparing their bids, the BANK may, at its discretion, extend the deadline for the submission of bids. 5.4.2 Documents Comprising the Bid The bid to be submitted by the BIDDER shall comprise the following components: ‘a) Technical proposal responding to all the bank's requirements. The Technical Proposal shall, at a minimum provide the following information: ¥ Provide CV's recently signed by each of the proposed team members and the authorized representative submitting the proposal. Key information should include number of years working for the BIDDER/firm and degree of responsibility held in various assignments as well as experience in the delivery of a similar solution. Y Provide copy of registration certificate by the _ responsible government/accredited organ and currently renewed business license. ‘The Technical;proppsal Shquid not include financial information in a separate document. -Y The Technical proposal should confirm that it will meet or comply with all the technical as well as functional requirements. The technical proposal shall not include any financial information, A Technical Proposal containing financial information shall be declared non-responsive. b) Financial proposal should include all costs related to the delivery of the solution including professional fees and SLA costs for the proposed time period 5.4.3, Documents Establishing Bidders Eligibility and Qualification Y BIDDERS should provide statements outlining the reasons that they feel they have the technical capability to carry out the contract. V BIDDERS should provide references of successful performance of assignment of similar and/or same nature and magnitude from relevant previous clients, 5.44 Possibility for a Joint venture Tender or Sub Contracting Legally registered vendors may associate to enhance their qualifications. In such cases, there shall be one main vendor for the assignment. The main vendor may make use of sub-vendors for completion of a part of the assignment, which demands specialized knowledge. The main vendor, however, will remain liable to the entire project with reference to the whole contract. The main vendor shall submit a letter of association signed by the sub-vendor, confirming the commitment of the sub- vendor to the assignment. 6 Special Terms and Conditions 6.1 Delivery Period: The delivery should be made within 3-4 Months from the date of receipt of purchase order. 6.2 Warranty: The entire item supplied by the vendor shall be guaranteed against any defects and the vendor should provide time-to-time operational maintenance support (On Site comprehensive Warranty). The said warranty should cover all the Hardware & Software Products. The warranty and service shall be provided directly from the manufacturer. The vendor shall be liable to rectify any defects that may be found in the equipment supplied at free of cost. 6.3 Inspection and Testing: should be done at Dashen Bank's nearest branch network without incurring additional cost. 6.4 Dashen Bank S.c Reserves the right to cancel the contract under repeated violations of the specified and mutually agreed QoS parameters. 6.5 Dashen Bank Sc. is not responsible for any delay in delivery of equipment. 6.6 The items must be delivered and installed at the required locations at your own risk and cost. 6.7 Any Proposal or Bid received after Bid submission date and time will not be entertained/ considered. 7 Evaluation Criteria The contract will be awarded to best quality and economically most favorable proposal. The evaluation shalll use the following criteria to determine the best proposal:- 7.1 Eligibility Assessment Must be partner of Technology | Must meet providers requirement —_| Venture must meet requirement Must Have MAF for all Hardware | Must meet Existing or intended Joint Supplies requirement __| Venture must meet requirement Valid joint venture agreement, in | Must meet Existing and intended Joint case of a joint venture requirement __| Venture must meet requirement7.2 Technical Evaluation Criteria Detailed technical evaluation will be done for firms/bidders who qualify the eligibility criterion mentioned above. The eligible firms/bidders may be asked to give presentation of proposal on power point (soft copy)/ proof of concept on their solution if needed. ‘The technical criteria and m: Supply Experience 5 Maintenance & Support 5 Meeting the minimum requirements 50 fl Financial 30 ‘warranty 10 Total Points T00 The minimum technical score required to pass is 60%. The BANK will evaluate the compliance criteria using the following scoring scale: San Pet 10|70 | Excellent —_| Exceeds the requirements of the criteria significantly and in beneficial | ways/very desirable 9166-69 | VeryGood | Exceeds the requirements of the criteria in ways which are beneficial to our needs 7-8[60-65 | Good Fully meets the requirement of the criteria %5-6|51-59 | Average | Adequately meets most of the requirements of the criteria. May be lacking in some areas that are not critical. 3-4/40-50 | Poor ‘Addresses all of the requirements of the criterion to the minimum acceptable level. 1-2]35-40 | Verypoor | Minimally addresses some, but not all, of the requirements of the criteria or lacking in critical areas. | 0130-34 | Unsatisfact | Does not satisfy the requirements of the criteria in any manner ory =