Q1. What is common data collecting tools for M&E?

Answer:

 Activity log
 Meeting minutes
 Attendance sheets
 Pre/Post training surveys
 Ext-post surveys
 Assessments
 Post-Distribution Monitoring (PDM)
 Focus Group Discussions (FGDs)
 Key Informant Interviews (KIIs)

Common Data Collection Tools (Soft):

 Kobo
 ODK
 CommCare

Q2. What are Common Data Analysis and Visualization Tools?

Answer,

 SPSS (Quantitative)
 Stata (Quantitative)
 PowerBI (Quantitative)
 NVivo (Qualitative)
 Dedoose (Qualitative)

Q3. Define monitoring and Evaluation and what is the difference between them?

Q4. What are Components of an M&E plan?

Answer,

 introduction
 program description and framework
 detailed description of the plan indicators
 data collection plan
 plan for monitoring
 plan for evaluation
 plan for the utilization of the information gained
 mechanism for updating the plan

Q5. What is data and data use stages?

Answer,
Data: It is a figure or number without any meaning, it is only useful when leads to decision for action or
covert to information.

Data Use Stages:

• Data processing

• Data Presentation

• Data Interpretation

• Decision for Action

• Local actions

• Evaluate impact of actions with continued analysis

Q6. What is management and its functions?

Management:

It is the process of planning, organizing, leading and controlling the effort of organization members and
of using all other organizational resources efficiently and effectively to achieve stated organization.

Management functions:

1- Planning
2- Controlling
3- Leading
4- Organizing
5- Communication
6- Monitoring and evaluation

Q.7 Can you name some internal motivating Factors for employee in an Organization he/she working
with?

Answer,

1. Achievement
2. Promotion
3. Opportunity for promotion
4. Appreciation
5. Responsibility
6. Work its self

Q8. Bellow there is a set of some terms along with a table used for Log Frame, please put each of the
terms in relevant space in the table:

Means of Verification (MoV) or Sources of Verification(SoVs), Narrative description of the event,

Assumption/s , Objectively Verifiable Indicators (OVIs), Goal/Overall objective, Objective/Purpose,
Output, Activity.
Q9. What are the differences between problem and challenge?

A problem has a huge dimension itself it can be small and/or can be big but the challenge is a type of the
problem it also can be small or big and the challenge may or may not have the solution.

Problem: A problem is a gap between the current and desired situation as prescribed by guidelines and
standard.

Challenge: It is the most critical obstacles against the desired situation as prescribed by guidelines and
standard. May be some of them may have solutions and for some of them may not.

Q10.When Should M&E take place?

• M&E is a continuous process that occurs throughout the life of a program.

• M&E should be planned at the design stage of a program, with the time, money and personnel
that will be required calculated and allocated in advance.
• Monitoring should be conducted at every stage of the program, with data collected, analyzed
and used on a continuous basis.
• Evaluations are usually conducted at the start (baseline) and end of programs.

Q11. What are project-controlling tools/Aspects?

 Supervision
 Monitoring
 Evaluation
 Auditing
 MIS

Q12. What is good data?

Answer, the data with the following characteristics is a called a good data;

• Accuracy: Also known as validity. Accurate data are considered correct: the data measures what
they are intended to measure.

• Reliability: The data generated by a program’s information system is based on protocols and
procedures that do not change according to who is using them and when or how often they are
used.

• Completeness

• Timeliness
 • Confidentiality: Confidentiality means that clients are assured that their data will not be
disclosed inappropriately

Q12. What are data collection methods?

Answers,

• Surveys( perspective and retrospective)

• Reviewing documents: Reports, documents, files, others
• Pictures, radios, videos,
• Interviews( individual, group and exit interviews)
• Filling checklist and questionnaires
• Direct observations
• Through phone communications
• Through emails, WhatsApp’s and other soft communication means
• Media
• Newspapers, magazines etc.