Government of Pe Office of the Senior Superintendent of Police | National Highways and Motorways Police Sector-IIL RCD N-25 Highway Shahi Bagh near Girls Inter College Harboi Ka Phone # 0844-210958 iwehalat ¢ tie OF . gl—2021 No. SSP-LIVNIIMP/Reader/21 21 Kalat,_ q- sh To The Deputy Director PPRA, First Floor, FBC Building, G-5/2, Islamabad, Subject! REQUEST FOR FLOATING OF TENDER NOTICE FOR PURCHASE OF LUBRICANTS ON NEED BASIS, THROUGH TENL FOR I KALA’ Refer to the subject cited above. 2 Find enclosed herewith an advertisement captioned as Tender Notice and Tender documents for the purchase of lubricants on need basis. through tender. for fiscal year 2020-21 for Sector-IIT Kalat .d that the tender notice and tender documents may kindly be on Copy of tender notice and tender 3 It is requi uploaded on the web site of PPRA documents is attached herewith:No. NHMP/LHO/MTOMW.2/2021/ 8.04 ——Kalat, ____. purchase of lubricants for Sector-III N-25 Kalat (West Zone) for the Financial Year 2020-21. Bids shall be submitted on prescribed tender documents containing detailed specification/ sample of items and terms & conditions. Tender documents can be obtained from the office of the DSP/CPO LHQ Kalat, Sector-III Kalat during the office hours before the stipulated date. ‘The successful bidders will NATIONAL HIGHWAYS AND MOTORWAYS POLICE GOVERNMENT OF PAKI: N MINISTRY OF COMMUNICATION OFFICE OF THE CHI ‘TROL OFFICER WEST ZONE LHQ SECTOR-III KALAT. 0844-210957 M1 TENDER NOTIC! Sealed tenders are invited from well reputed GST registered firms for o 2021 have to provide sample/ specification of the items for final approval. The bids should reach in the office of DSP/CPO LHQ Kinara Roadh near Shahi Bazar Kalat. Complete in all respects in the presence of accredited representative of the firms and purchase committee according to the following date and time table. ‘S# Tender Reaching date of | Reaching time | | te | Opening time Description bids of bids | of bids _ T | Lubricant 27-04-2021 11:00 12:00 :TABLE OF CO) Tender document for TS of Sector-IlI N-25 Kalat Tender document No. No. (Tender) MTO/LHQ/MTOM.2/2021/801 Total pages 08 Detail of pages Page 1 NHMP Monogram of Contents Page 3-4 General Instructions for bidders | Page 5-6 Form “A” Technical Proposal a and Evolution Criteria Page 7 Form “B" Financial Proposal _ Page 8 Form “B” General Instructions for _Financial ProposalNATIONAL HIGHWAYS MOTORWAYS POLICE N-25, SECTOR-III KALAT, WEST ZONE. TENDER DOCUMENT FOR PURCHASE OF ENGINE OIL (N-25, SECTOR-III KALAT, WEST ZONE) (FINANCIAL YEAR 2020-21) Note: The bidder is expected to examine the Bidding Documents carefully, including all institutions, forms, terms, specifications, etc. Failure to furnish all information required by the Bidding Documents or submission of a Bid not substantially responsive to the Bidding Documents in every respect would result in the rejection of the Bid. SECRETARY PURCHASE COMMITTEE N-25 Settor-HI Kalat 0844-210957GENERAL INSTRUCTIONS & CONDITIONS FOR THE BIDDERS Only those firms are allowed to participate in the tender who are general sales tax (GST) registered and have National Tax Number (NTN) Bidders must have sound financial position (proof required), sufficient experience (min 03 years), well 2. | reputed and capability for timely completion of supply. Detail of similar work done in last 03 years Bank _| statement duly attested. Bidder must attach 3% of the complete bidioffer (cost with GST 17%) as earnest money (refundable) in 3 | the shape of pay order; call deposit receipt, bank draft in favor of DDO NHMP N-25 Sector-IIl, NH&MP Kalat Bids found without 3% of the complete bid/offer (cost with GST 17%) as earnest money in the shape of pay order, call deposit receipt, bank draft will not be considered and will stand rejected. Bids with 3% earnest money in the form of cheque shall not be acceptable. In order to evaluate the standard and specification of lubricants, test of each sample will also be 6 | conducted under Hydrocarbon Institute of Pakistan without use and after running of 4000 kms. The fee for such test shall be paid by the respective bidders. 7_[ Transportation cost will be bear by the firm. 8 | No bidder will be allowed to submit his second or third offer with the same bid | Only those bids will be considered which will be submitted on the NH&MP tender documents. Bid opening procedure _ Single state two envelope procedure will be adopted to evaluate the offers The bid shall comprise a single package containing two separately the “Technical Proposal’ and "Financial Proposal 4o | Two separate envelopes shall be marked as “Technical Proposal” and “Financial Proposal” in bold and legible letters. =o c Offersiitems which will not be found according to the standard/specifications and evaluation criteria shall not be accepted and “Financial Proposal” of such firms will be retumed unopened on spot____ “Financial Proposal’ will be opened only of those firms whose offersiitems would be found as per specifications and laid down enteria The offered unit price of items should be inclusive of 17% GST and income tax will be deducted at the time of payment. ae ‘The successful bidder shall deposit 5 % of the total value of contract as performance warranty which will be retained by the department till expiry of warranty period (01 year) which will be started from the date of delivery of items. ‘A separate agreement shall be executed with successful bidder. ‘The quantity of items can vary subject to availability of funds more so NH&MP reserves the rights to reject any or all the tender without assigning any reason to accept full or part of the tender as its eaaiion pecified as per the agreemer than 30 days from the date of signing ofthe agreement Liquidated damage: If the supplier fails to deliver any or all of the items of the specified standard in the specified time period, the supplier shall deposit without prejudice to other remedies under the contract, | liquidated damages i.e. sum equal to 0.5% per week and maximum up to 20% of the total value of contract. _ - Penalty for failure of supply: If the firm fails to supply all or any of the items as per specifications and required standard, 5% security will be forfeited and unsupplied items must be purchased on the risk | and cost on supplied concerned, apart from that All items shall be inspected at NH&MP lines HO Items which will not be found according to required specifications/ stanc ‘In case any of the terms and conditions of the agreement is violated, the responsibility for any loss or damage wil lie on the supplier firm Tender will be opened in the office of DSP/CPO Line HOs N-25 Sector-IIl Kinara Roadh Shahi Bazar Kalat. DSP/Chief Patrol Officer Signature & Seal of Bidder Sectary Purchase Committee Line HQs N-25 Sector-Ill, Kalat.GENERAL INSTRUCTIONS FOR TECHNICAL PROPOSAL The store would have to be supplied by the supplier within 30 days of placement 4 | 9f orders/signing of contract. However, this period may be extended. in consideration of special circumstances with the consent of both, the supplier and purchaser. Bidder must quote rates on the prescribed bid form attached with these 2 | documents. Cash receipts (in original or photo copy) in token of having purchased the tender documents must accompany the offer. ‘Tenders should be addressed to Secretary Purchase Committee 3) 4_| Bidders should quote their firm and final rates both in words as well as in figures. 5 | Against indigenous stores bidders, who are manufacturers, must indicate name and address for the works in Pakistan from where they intend to supply the store. Any conditional, ambiguous or incomplete offer in any respect shall be ignored. _ The bidders shall enclose catalogues /leaflets/literature and other technical data, The bidders shall specifically indicate their NTN and GST registration No._ : Any erasers/cutting/crossing etc; appearing in the offer must be properly signed 6 7 if any in respect of store offered by them 8 9 ning by the person signing the bid. A certificate shall be given by the bidder that he will be responsible for the free 10 | replacement of store if the same are found to be substandard and or at variance with the specifications given in the tender enquiry. - 11_| Stores should be brand new and in original manufacturers packing. | Tender samples where needed should be submitted by the bidders along with |_12 | their offers are subsequently ona demand by the purchaser. = 13 | In case of stores of imported origin” nonce a . | A certificate should be given by the bidders that the spares parts/stores shall be | genuine, brand new and in the original packing of the manufacturer. ” A certificate should be given by the bidder that he will be responsible for free ii | replacement of item /parts if not found suitable for the engine, machinery or its ancillary equipment or demand._ _ oe oe Manufacturer name, in whose packing the stores will be offered for inspection | | must be given in the offer. a OT ~—Timport documents shall be produced at the time of inspection to ensure that iv | stores offered for inspection are imported, brand new and in the original packing of the manufacturer. The bidder should undertake that the securily may be forfeited if they fail to V_ | furnish the import documents on inspection as at (iv) above. The consignee will allow 100% payment on receipt of inspected and accepted 44_| Testing charges of samples shall be borne by the bidders. DSP/Chief Patrol Officer ig i Sectary Purchase Committee Sianature & Seal of Bidder Line HQs N-25 Sector-IIl, Kalat.Form “A” TECHNICAL PROPOSAL FOR PURCHASE OF ENGINE OIL Name of firm. Complete address with ph # and fax. Firm must write the complete detail | Se] ee Quantity and information of item being | ere _____|__ offered as mentioned against 4 1000 Liters Petrol Engine Oil 2 SAE (20W-50) API-SG 3000 Liters Petrol Engine Oil 3 SAE (20W-5S0) API | 4200 Liters Diesel Engine Oil | S#| Item Description _ _ “Required standard _ — 47 Minim | Kinematic Viscosity @ 100 ‘ 9.3 Minimum & 16.3 Maximum Multi-grade engine oil Viscosity index (VI) 120 Minimum 4 | for Petrol Engine Pour point °C. 218 Copper strip corrosion @ 100 : °C for 03 hours fF Sulphated Ash wt% | To be reported Flash point 201 Minimum Kinematic Viscosity @ 100°C | 16.3 Minimum & 21.9 Maximum Mutgrade engine oil Viscosity index (VI) 120 Minimum Di Engi — { 02| for Diesel Engine eoirneniccl 48 Copper strip corrosion @ 100 ; °C for 03 hours | Sulphated Ash wt % To be reportedForm FINANCIAL PROPOSAL FOR PURCHASE OF ENGINE OIL Name of firm, Complete address with ph # and fax # Perliter | Tetlbid Item Description Rate per i - cost | S# | and specification aty liter 17% | pricewith | inclusive | GST of all taxes, 1 Patrol Vehicles (10W-30) 1000 Liters | i | 2 | Patrol Vehicles (20W-50) | 3000 Liters | 3 Diesel Vehicles (20W-50) 4200 Liters Total amount inclusive of 17 % GST and all taxesEVALUATION CRITERIA 4" Evaluation criteria (Technical specification offered Vs requirement) 2" Evaluation criteria Test without use & after running of 4000 kms _ _ 4 _| 3% Evaluation criteria (3% Earnest money) cheques not acceptable _ 4" Evaluation criteria (Previous experience) _ Signature & Seal of BidderGENERAL INSTRUCTIONS & CONDITIONS (FINANCIAL PROPOSAL) Pay order / call deposit receipt/bank draft of Rs. bearing No. 1 dated of bank. _| is attached in original as 5% earnest money. oe _ /°2. |The bids is/are valid for days. jas An offered price is/are inclusive of 17% GST. i 4 be claimed on completion of 100 % supply as per tender specifications and approved samples. Successful bidders shall deposit 5 % of the total value of contract money as 5 performance warranty in shape of pay order, call deposit receipt, bank draft, which will be retained by the department till expiry of warranty period for one |__| year from the date of delivery of items. _ Z a |_6 | Aseparate agreement shall be executed with successful bidder. = _| The bidder must attach GST registration certificate & National Tax No. and mention its: Bank account No. 7 Name of Bank, Address of Bank, vailability of funds and B quantity. ds. __ The delivery shall be completed within stipulated period from the date of signing items can vary su of the agreement. — 7 10_| All items shall be inspected at NH&MP lines HQ's Kalat. Items which will not be found according to required specifications/standard shall 11 | not be accepted. i 12 In case any of the terms and conditions of the agreement is violated, the 8 responsibility for any loss or damage will lie on the supplier firm. Signature & Seal of Bidder DSP/Chief Patrol Officer Sectary Purchase Committee Line HQs N-25 Sector-IIl, Kalat